Caln Township Board of Commissioners
253 Municipal Drive
Thorndale, PA 19372
May 26, 2016 7:45 p.m.
Call to Order and Pledge of Allegiance.
Moment of meditation.
Prior to the meeting, an Executive Session was held to discuss legal and personnel matters.
Attendance – Cynthia Eshleman, President; Jennifer Breton, Vice President; John Contento, Commissioner; Joshua Young, Commissioner, George Chambers, Commissioner; Jeffrey McClintock, PE, CFM, Township Engineer; and Colleen Lockwood, Recording Secretary.
Citizens to be Heard – Peter Henkels, Tony DiSario, Jim Sacco and Mrs. Cholminsky.
Ordinances and Resolutions for Consideration
Master Lease Agreement with Fulton Bank for 2016 JCB Backhoe Loader (Resolution 2016-10) –
President Eshleman entertained a motion to add the purchase of a backhoe to the Township’s Master Lease with Fulton Bank. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
Establish a Policy for the Waiver of a Late Trash Fee Penalty (Resolution 2016-11) – The Board discussed a policy to waive late fees for residents who have not been late with a payment of their trash invoice. President Eshleman entertained a motion to take effect on establishing a waiver for late fees on trash invoices to take effect on July 1, 2016. Moved by Commissioner Contento and seconded by Commissioner Chambers. Vote passed 5-0.
Master Lease Agreement with Fulton Bank for 2016 Peterbilt Dump Truck (Resolution 2016-12) - President Eshleman entertained a motion to add the purchase of a Peterbilt dump truck to the Township’s Master Lease with Fulton Bank. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Public Safety
Police Lt. Nash – Lieutenant Nash gave the report for the month of April. Officer Kopil is doing well with training and Sgt. Parkinson will be out a minimum of 3 months for medical reasons. Police are continuing to monitor business at the Coatesville Area High School campus. They are also preparing for the upcoming prom and Strawberry Festival. Officer Laura Ashe was acknowledged for befriending a local child who needed some support.
Fire Chief Cordisco – Chief Cordisco gave the report for the month of April. There were 36 fire calls and 44 distress calls for service with an average response time of 8 minutes and 6 responders per call. There were 2,153 total hours of service for the month. There were 154 first responder training hours for the month. Chief shared that Fire Police member John Neff was nominated as Fire Policeman of the Year for Chester County. Twenty department volunteers helped with the recent Color Run. The transfer of the old fire engine to Hunterdon County, NJ is complete. The Fire Department volunteers will be assisting with the upcoming CASH prom and at the Strawberry Festival.
Director of Building and Life Safety Stackhouse – Not present this evening/no report.
Township Engineer Jeffrey W. McClintock, PE, CFM
Land Development Items/Wawa Reeceville Concept Introduction – Michael Murray, Esquire and developer Joel Kepner were present to discuss preliminary plans for a Wawa convenience store next to the CVS located on Reeceville Road. Plans were shown and discussed. More will be presented at future meetings.
Woods at Rock Raymond West – FSA Modification – The Board needs to approve a new two-party agreement to replace the existing tri-party agreement. Vice President Breton moved, seconded by Commissioner Contento, to enter into a two party agreement for the project. Vote passed 5-0. Vice President Breton moved, seconded by Commissioner Contento, to issue a letter to the Bank releasing them from their part in the tri-party agreement. Vote passed 5-0.
Bondsville Road Apartments LD 2013 Discussion – Scott Risbon was present to announce his plan to move forward with applying to construct a 55+ apartment community on Bondsville Road, near the Turkey Hill. More information will be presented at a future meeting.
Caln Park Hockey Rink Discussion – The parties were not present to discuss this evening.
180 Gallagherville Road Zoning Discussion – Mr. Dereimer, realtor for David Giljam, was present to discuss with the Board possibly rezoning this property from R-4. Discussion was held about the different types of zoning, what is permitted under each, and which would be best in this case. It was decided the parties will meet with staff to discuss potentially creating a new zoning district. No action was taken.
Report Chart Review – None this evening.
Engineering Items
G.O. Carlson Boulevard East Pavement Overlay Project- Mr. McClintock shared that paving should take place in mid-June.
Lincoln Highway Median Sign Discussion – This matter is on hold at this time due to funds being needed elsewhere.
Floodplain Ordinance Proposal – President Eshleman entertained a motion to approve Cedarville Engineering to assist with the processing of the new floodplain ordinance. Moved by Commissioner Chambers and seconded by Commissioner Young. Vote passed 5-0.
Other Matters – President Eshleman entertained a motion to approve the sale of used police radios. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Road Work-Mr. McClintock discussed the various road projects. He noted the potential costs and timeframes for replacing some of the storm pipe in Barley Sheaf Farms. He indicated the crews estimated the work would take them approximately 49 days with a four man crew. The Board requested Mr. McClintock seek contractor pricing for this work before proceeding with in-house crews to determine whether or not to proceed with in-house crew.
Equipment-Mr. McClintock discussed equipment again with the Board. Rental equipment is needed for some of the excavation work as well as a boom mower for roadside maintenance. He indicated he is working with a COSTARS vendor on pricing for a boom mower. The Board asked about the possibility of staggering shifts when we have rental equipment to get best value for the money. They also wanted to review the equipment depreciation listing that has been created. Mr. McClintock noted he will have more information at the upcoming meeting.
Griffith Farm Lease Agreement-Price Gregory, current tenant on the property, has indicated their desire to extend the current lease thru December 1, 2016. Solicitor Camp prepared a lease amendment. Commissioner Young moved, seconded by Commissioner Chambers, to approve the lease amendment. Vote passed 5-0.
Sign Ordinance-Mr. McClintock noted there are four sign applications that have been denied in the recent past, mainly due to the animation criteria. He noted he is working with Mr. Stackhouse on preparing revisions to the sign ordinance for the Board to consider that would address the newer technology. One of the sign permit denials has to do with the Thorndale Volunteer Fire Company. All three convenience store applications pending before the Township will require similar variance relief.
Interim Township Manager Mr. Marshall
Trash Late Fee/Penalty Waiver Procedure – Mr. Marshall was unable to attend the meeting this evening.
Bill List - President Eshleman entertained a motion to approve general check numbers 37,933 through 38,003; and Bond check numbers 1148 and 1149. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Public Comments – None this evening.
Adjournment – President Eshleman entertained a motion to adjourn the May 26, 2016 meeting at 10:25 p.m. Moved by Commissioner Contento and seconded by Commissioner Chambers.
Respectfully Submitted,
Colleen Lockwood
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
May 26, 2016 7:45 p.m.
Call to Order and Pledge of Allegiance.
Moment of meditation.
Prior to the meeting, an Executive Session was held to discuss legal and personnel matters.
Attendance – Cynthia Eshleman, President; Jennifer Breton, Vice President; John Contento, Commissioner; Joshua Young, Commissioner, George Chambers, Commissioner; Jeffrey McClintock, PE, CFM, Township Engineer; and Colleen Lockwood, Recording Secretary.
Citizens to be Heard – Peter Henkels, Tony DiSario, Jim Sacco and Mrs. Cholminsky.
Ordinances and Resolutions for Consideration
Master Lease Agreement with Fulton Bank for 2016 JCB Backhoe Loader (Resolution 2016-10) –
President Eshleman entertained a motion to add the purchase of a backhoe to the Township’s Master Lease with Fulton Bank. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
Establish a Policy for the Waiver of a Late Trash Fee Penalty (Resolution 2016-11) – The Board discussed a policy to waive late fees for residents who have not been late with a payment of their trash invoice. President Eshleman entertained a motion to take effect on establishing a waiver for late fees on trash invoices to take effect on July 1, 2016. Moved by Commissioner Contento and seconded by Commissioner Chambers. Vote passed 5-0.
Master Lease Agreement with Fulton Bank for 2016 Peterbilt Dump Truck (Resolution 2016-12) - President Eshleman entertained a motion to add the purchase of a Peterbilt dump truck to the Township’s Master Lease with Fulton Bank. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Public Safety
Police Lt. Nash – Lieutenant Nash gave the report for the month of April. Officer Kopil is doing well with training and Sgt. Parkinson will be out a minimum of 3 months for medical reasons. Police are continuing to monitor business at the Coatesville Area High School campus. They are also preparing for the upcoming prom and Strawberry Festival. Officer Laura Ashe was acknowledged for befriending a local child who needed some support.
Fire Chief Cordisco – Chief Cordisco gave the report for the month of April. There were 36 fire calls and 44 distress calls for service with an average response time of 8 minutes and 6 responders per call. There were 2,153 total hours of service for the month. There were 154 first responder training hours for the month. Chief shared that Fire Police member John Neff was nominated as Fire Policeman of the Year for Chester County. Twenty department volunteers helped with the recent Color Run. The transfer of the old fire engine to Hunterdon County, NJ is complete. The Fire Department volunteers will be assisting with the upcoming CASH prom and at the Strawberry Festival.
Director of Building and Life Safety Stackhouse – Not present this evening/no report.
Township Engineer Jeffrey W. McClintock, PE, CFM
Land Development Items/Wawa Reeceville Concept Introduction – Michael Murray, Esquire and developer Joel Kepner were present to discuss preliminary plans for a Wawa convenience store next to the CVS located on Reeceville Road. Plans were shown and discussed. More will be presented at future meetings.
Woods at Rock Raymond West – FSA Modification – The Board needs to approve a new two-party agreement to replace the existing tri-party agreement. Vice President Breton moved, seconded by Commissioner Contento, to enter into a two party agreement for the project. Vote passed 5-0. Vice President Breton moved, seconded by Commissioner Contento, to issue a letter to the Bank releasing them from their part in the tri-party agreement. Vote passed 5-0.
Bondsville Road Apartments LD 2013 Discussion – Scott Risbon was present to announce his plan to move forward with applying to construct a 55+ apartment community on Bondsville Road, near the Turkey Hill. More information will be presented at a future meeting.
Caln Park Hockey Rink Discussion – The parties were not present to discuss this evening.
180 Gallagherville Road Zoning Discussion – Mr. Dereimer, realtor for David Giljam, was present to discuss with the Board possibly rezoning this property from R-4. Discussion was held about the different types of zoning, what is permitted under each, and which would be best in this case. It was decided the parties will meet with staff to discuss potentially creating a new zoning district. No action was taken.
Report Chart Review – None this evening.
Engineering Items
G.O. Carlson Boulevard East Pavement Overlay Project- Mr. McClintock shared that paving should take place in mid-June.
Lincoln Highway Median Sign Discussion – This matter is on hold at this time due to funds being needed elsewhere.
Floodplain Ordinance Proposal – President Eshleman entertained a motion to approve Cedarville Engineering to assist with the processing of the new floodplain ordinance. Moved by Commissioner Chambers and seconded by Commissioner Young. Vote passed 5-0.
Other Matters – President Eshleman entertained a motion to approve the sale of used police radios. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Road Work-Mr. McClintock discussed the various road projects. He noted the potential costs and timeframes for replacing some of the storm pipe in Barley Sheaf Farms. He indicated the crews estimated the work would take them approximately 49 days with a four man crew. The Board requested Mr. McClintock seek contractor pricing for this work before proceeding with in-house crews to determine whether or not to proceed with in-house crew.
Equipment-Mr. McClintock discussed equipment again with the Board. Rental equipment is needed for some of the excavation work as well as a boom mower for roadside maintenance. He indicated he is working with a COSTARS vendor on pricing for a boom mower. The Board asked about the possibility of staggering shifts when we have rental equipment to get best value for the money. They also wanted to review the equipment depreciation listing that has been created. Mr. McClintock noted he will have more information at the upcoming meeting.
Griffith Farm Lease Agreement-Price Gregory, current tenant on the property, has indicated their desire to extend the current lease thru December 1, 2016. Solicitor Camp prepared a lease amendment. Commissioner Young moved, seconded by Commissioner Chambers, to approve the lease amendment. Vote passed 5-0.
Sign Ordinance-Mr. McClintock noted there are four sign applications that have been denied in the recent past, mainly due to the animation criteria. He noted he is working with Mr. Stackhouse on preparing revisions to the sign ordinance for the Board to consider that would address the newer technology. One of the sign permit denials has to do with the Thorndale Volunteer Fire Company. All three convenience store applications pending before the Township will require similar variance relief.
Interim Township Manager Mr. Marshall
Trash Late Fee/Penalty Waiver Procedure – Mr. Marshall was unable to attend the meeting this evening.
Bill List - President Eshleman entertained a motion to approve general check numbers 37,933 through 38,003; and Bond check numbers 1148 and 1149. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Public Comments – None this evening.
Adjournment – President Eshleman entertained a motion to adjourn the May 26, 2016 meeting at 10:25 p.m. Moved by Commissioner Contento and seconded by Commissioner Chambers.
Respectfully Submitted,
Colleen Lockwood
Recording Secretary
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