Township Board of Commissioners
253 Municipal Drive Thorndale, PA 19372
Chester County, Pennsylvania
October 28, 2021 Meeting Minutes
ZOOM Meeting
Call to Order: Commissioner Mullin called the virtual Zoom Board of Commissioners meeting to order at 7:36 PM. He then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer (absent), Chief Elias-Chief of Police, Ray Stackhouse, Building and Life Safety Director, Mike Fragale, Public Works Department Director, Chris Ward, Ingleside Golf Manager, Dan Donnachie, Thorndale Fire Company Chief, and Scot Gill, Municipal Authority Director.
Professionals Present: Bryan Kulakowsky-Township Engineer, Kristin Camp-Township Solicitor (Absent).
Special Guests: Treasurer Pat Bush representing the Coatesville Library, Chris Herr representing Mallie LLP, and Vice Present Tony Wright representing A.J. Blosenski.
The Board of Commissioners October 28, 2021 agenda was posted on the Township website, and at the Township building, on October 27, 2021.
The 2021 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2020.
Commissioner Mullin asked Commissioner Evans if he has any updates to present. Commissioner Evans noted that he does.
Commissioner Evans welcomed those in attendance of tonight’s meeting. He also noted that the Township Board meetings are “Neutral Ground”, a place to hear and be heard. He also noted that we are all in this together.
Commissioner Evans noted that Saturday October 30, 2021 in the Caln Township Municipal Park there will be a Halloween Party and costume contest, starting promptly at 1:00 PM.
Commissioner Evans noted that November 2, 2021 is Election Day, and local elections are crucial to vote so please get out, and vote. He also noted that you can find your precinct at calntownship.org under “News”, click on “November 2-Municipal Election” and you will see a map of Caln’s voting precincts.
Commissioner Evans noted that the November 2, 2021 Zoning Taskforce meeting has been cancelled, due to Election Day conflicts. He also noted that the November 17, 2021 Historical Commission Meeting has been re-scheduled to November 9, 2021 to accommodate a Township budget meeting.
Commissioner Evans encouraged residents to consider joining the following open volunteer committee positions. He also noted that applications can be found on the Caln Township website at www.calntownship. org at the Township Building.
Commissioner Mullin asked Commissioner Young if he has any updates to present. Commissioner Young noted that he does.
Commissioner Young noted that the Lomax Carpet and Tile Mart conditional use decision has been removed from tonight’s agenda because the Board is not ready to vote because they still have some things to work out. He also noted that they have 45 days from the close of the hearing to render a decision so they are going to use that time to craft something that will be good for the whole community.
Presentation: Pat Bush Treasurer for the Coatesville Library presented their funding, goals, and activities. She also noted that they are in need of Board volunteers and patron memberships.
Ms. Bush noted that the library receives 33% from the state, 16% from local municipalities, and 30% from the county who gave an extra $20,000 Covid adjustment this year.
Ms. Bush noted that every public library has a door counter that records the number of people who enter the building. Also, when library materials are checked out or ordered online that belong to Coatesville, they get extra credit, which also helps with the state funding.
Ms. Bush thanked the Board for Caln Township’s support.
Commissioner Young noted that former library president, John LaVan asked a patron of the library why he came into the library every day, and the patron said that without the library he would not have hope because he was unemployed, and couldn’t find a job, and couldn’t afford the paper he needed, and the library helped him apply to jobs online.
Presentation: Chris Herr from Mallie presenting the Township 2020 Audit – Mr. Herr noted that they had to qualify the opinion because PMRS, the employee pension plan, had not issued the information from 2019 when they were ready to issue the financials. He also noted that this information has been issued since they issued their report.
Ms. Denne asked Mr. Herr if Municipalities are talking about leaving PMRS if they continue to have the problem that they are having in not meeting what the Municipalities need to do their financials. Mr. Herr noted the he has not heard anything and thinks that Municipalities are giving PMRS a little bit of a pass for a year because of everything that has happened in 2020. He also noted that you should see your 2020 report that you are going to use for your 2021 financials, in the next few months.
Ms. Denne noted that this is a reporting issue from an outside agency, not a financial issue. Mr. Herr noted that Caln Township is doing everything that they are supposed to do in relation to PMRS.
Commissioner Mullin called for Board and public comment. There were none.
Citizens to Be Heard
Mark DeYoung of 20 Beaver Run Road noted that this is a huge issue to him and he would highly consider changing management companies.
Ms. Denne noted that there are two pension funds. One that made the 12.9% is the Police Pension Fund, which is operated and administered by the Township, whichhas complete control over it. The other pension fund is the non-uniform fund plan that is held with the State of Pennsylvania, owned and operated by the Commonwealth. Ms. Denne also noted that ordinances had to be passed in order to enroll in PRMS. She questions if the Township not getting their reports on time would allow the legislation to be null and voided.
Robert Kuch of 804 Barley Sheaf Road asked if there are any requirements for Home Owners Associations (HOA) to keep their Board and Management Company information on file with the Township and if not he recommends that the township enact an ordinance. He noted that a development tree fell on his property and he had to ask the residents who their HOA was.
Mr. Stackhouse noted that he does not believe that the Township can enforce this because the HOA can go defunct, and there is no one to hold accountable. He also noted that he has asked this question to the Township Solicitor, and he will let the Commissioners know once he receives an answer.
Francine Walker of Foundry Street thanked the Board and the Chief of Police for honoring her request in conducting a traffic study on Brooks Lane.
Chief Elias noted that he conducted a traffic study in the area between Brooks Lane and the entrance to Carver Court. Foundry Street, at the entrance to Carver Court, is currently posted “one way (right) however, traffic can turn left into Carver Court because the “do not enter” signs are not posted until you approach Brooks Lane. He also noted that in the hours that he spent on location, he observed numerous traffic problems including a near miss traffic accident, due to motorists entering from the left side entrance to Carver Court.
Chief Elias noted that there is insufficient space for vehicles to pass from opposing directions with vehicles parked along Foundry Street. Vehicles parked close to the intersection on Foundry Street approaching Brooks Lane block sight distance for vehicles turning right onto Foundry Street from Brooks Lane. Additionally, vehicles turning right onto Foundry Street from Brooks Lane that make a wide turn because of parked vehicles, impede approaching vehicles that are using the left side Carver Court entrance. There is currently no signage on Brooks Lane at Foundry Street that requires vehicles to stop at that intersection before turning or that prohibits them from turning left against the flow of one way traffic.
Chief Elias suggested the following:
Commissioner Tindaro asked how quickly this can be accomplished, and what is involved. Ms. Denne noted that the Township street traffic ordinance will need to be updated. She also noted that wecan put the ordinance advertisement on the November 11 agenda, and the adoption of the ordinance on the December 9 agenda.
Commissioner Mullin noted that residents can make comments on this ordinance at the November 11 meeting.
Township Solicitor – Ms. Camp
N/A
Township Engineer – Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky noted that they discussed a sketch plan from All-Fill to purchase the former “Antonini Project” located at 460 Edges Mill Road. He also noted that All-Fill wants to expand, and possibly move some of their operations from Exton to there.
Mr. Kulakowsky noted that the Applicant will consider the Planning Commission’s recommendations, and if they choose to move forward the next step will be to go before the Board of Commissioners for conditional use.
Commissioner Evans asked at what point the Historical Commission weighs in on the sketch plan. Mr. Stackhouse noted that they sent the sketch plan to the Historical Commission last month right before their meeting. All comments should be sent to him and he will distribute them to the Planning Commission, Board of Commissioners, and the Applicant. He also noted that at this point when they do move forward in any respect, the Applicant will send the sketch plan to the Planning Commission again.
Mr. Evans noted that Dawn Coughlan, the Historical Commission Chair will be submitting recommendations to Mr. Stackhouse after their November 9 meeting.
Motion to Approve ARRO’s South Lloyd Avenue Streambank Stabilization Project Professional Services Agreement, in the Amount of $11,074 – For Board consideration, Mr. Kulakowsky offered a services agreement dated October 4, 2021 0821-PC01 with ARRO for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $11,074.
Mr. Kulakowsky noted that this is right near the Township border going South out on Lloyd Avenue on the opposite side of the railroad tracks where the stream is encroaching towards South Lloyd Avenue. He also noted that it needs to be stabilized to re-establish the stream in its previous location prior to “Ida” in order to prevent the road from being undermine. He also, noted that this is Phase I of the project, which will be to prepare the general application. Once that is prepared, ARRO will present Phase 2 and 3. Phase 2 is for all the construction documents, and bid document preparation for each of the projects.
Commissioner Mullin asked if this project is reimbursed by PEMA/FEMA. Mr. Kulakowsky noted that the Township has applied for a PEMA/FEMA mitigation grant.
Mr. Kulakowsky shared a power point picture of the streambank.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked how long the work will start after this is approved. Mr. Kulakowsky noted that Phase I is to apply to the Department of Environmental Protection (“DEP”) for the general permit, and then they have to make sure all of the permit conditions are addressed in the bid documents and then it will go out to bid. Mr. Kulakowsky also noted that the DEP has a permit issue window and it could be three to six months until the Township receives a permit.
Commissioner Kennedy asked if there is anything you could do to re-route the water from coming onto the highway until the project begins. Mr. Kulakowsky noted that the Public Works Department could possibly move the concrete piece back to where it was, if they have the equipment to do so.
Commissioner Mullin entertained a motion to approve a Professional Services Agreement #0821-PC01 with ARRO for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $11,074. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
MS4 Program Update and Authorization to Advertise Revision to Pollutant Reduction Plan (PRP) – For Board consideration Mr. Kulakowsky offered a MS4 Program update, and requested authorization to advertise the revision to the Pollutant Reduction Plan (PRP) next week in the paper and on the Township website. He noted that the comment period is for 45 days, and is required by the MS4 program.
Mr. Kulakowsky noted that this is directly directed to the Township PRP plan, and separate from the general update that Andrew, from his office, provided. Since Caln Township is under a permit cycle you are required to submit a PRP to the state. Your permit cycle is from 2018 to 2023.
Mr. Kulakowsky noted that a PRP was submitted in September 2018 because one of the things in the plan was a stream restoration project that was on private property. He also noted that ARRO met with the Township in 2020 and in 2019 they discussed alternate options and in discussion they were able to come up with a viable project for Caln Park West. He also presented a map and explained that one of the things in the MS4 program is based upon the census, which is a certain area considered to be in the Township MS4.
Mr. Kulakowsky showed the contours of the area that ARRO has to map for the PRP. He zoomed in on the map to show the area that will be draining to the bioswale. He also noted that there is an existing swale that is in the park and ARRO is proposing to enhance that and create an engineered bioswale with plantings, soil mix, and other engineered features call check dams and grading to filter and provide the pollutant reduction in the swale. They had a lot of success with these in multiple Municipalities throughout the state.
Commissioner Mullin called for Board and resident comments.
Tony DiSario of 251 Loomis Avenue asked if all the pollutants flow into the creek when the stream overflows. Mr. Kulakowsky noted that the bioswale is designed to filter the pollutants out within the media and the plants of the swale.
Commissioner Mullin asked what the cost of the project will be. Mr. Kulakowsky noted that the estimated cost of construction is approximately $70,000 to $80,000. Ms. Denne noted that the Township has a $50,000 grant towards construction.
Commissioner Mullin entertained a motion to authorization advertisement of the revision to the Pollutant Reduction Plan. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 5-0.
Ms. Denne asked Mr. Kulakowsky to give an update on the Spackman Farm roof.
Mr. Kulakowsky noted that the roof panels and flashing are completed, and the gutters have been ordered and will be in, in two weeks. He also noted that the roof does not have underlayment and the metal panels are bolted to the purlins so the snow guards have to line up to purlins on it. ARRO is working with the Manufacturer to get the layout that was provided by the Contractor approved.
Mr. Kulakowsky noted that the 2021 road paving program was completed two weeks ago. He also noted that ARRO has not walked the site yet because they are waiting to do the punch list walk until they are notified by the Contractor of when they are doing the last piece, which is the inlet at Miller and Seltzer Avenue, and the rotted pipe replacement, which is under Miller Avenue.
Mr. Fragale noted that the 2 outstanding cross walks and pipe replacement have been completed, and possibly next will be black topped.
Township Manager – Ms. Denne
ZOOM Room Cost Update – Ms. Denne noted that the Township is waiting on the delivery of the final component for the project, which is the polycom.
Ms. Denne noted that the Township is looking for volunteers for the Parks and Recreation Board, and the Riparian Buffer Tree Planting on Saturday, November 6 at 12:00, at Lloyd Park. She also noted that this project is sponsored by employee Abbey Swan who is working towards her degree with the Conservation District. Ms. Swan’s Girl Scout Troop spent the day Saturday, October 30 painting the park stormwater inlets so that people understand that they drain into the stream and you should not throw debris into the streams.
Ms. Denne noted that there will be a regular Board meeting on November 11 at 7:30 PM, and a budget presentation meeting on November 17 at 6:30 PM.
Request to Rename Brooks Lane – Ms. Denne noted that Commissioner Kennedy brought her a request to bring to the Board for their consideration to rename Brooks Lane.
Commissioner Kennedy noted that she would like the Board to consider changing Brooks Lane to Thelma V. Vaughn. Ms. Vaughn was a pioneer in Carver Court, and she was instrumental in keeping the community and families together.
Ms. Denne recommended naming it “Vaughn Lane” because of the length and residents on Brooks Lane having to change all their documents.
Commissioner Young noted that when the Board was approached to change Foundry Street to Eggleston Boulevard it became difficult because all the mortgage companies get confused so they ended up naming the Bailey Station side of the road after Mr. Eggleston.
Commissioner Kennedy noted that there are five residents on Brooks Lane.
Commissioner Mullin asked if Brooks Lane is named after someone. Commissioner Kennedy noted that she believes that it was named after a brook that used to flow in the area.
Commissioner Mullin noted that he would like to have community involvement in the request.
Ms. Denne noted that she will contact the Township Solicitor to see what the Township has to do to change the road name.
Ordinances and Resolutions for Consideration
Resolution 2021-29 A Resolution Awarding a Contract to A.J. Blosenski, Inc. to Collect Municipal Waste and Recycling for a Three-Year Term Commencing January 1, 2022 and Terminating December 31, 2024 – Commissioner Evans asked the difference between base bid 1 and base bid 2. Mr. Gill replied that the difference is $251,776. Mr. Gill noted that base bid 1 is where the Township retains the recycling material, meaning that the Township pays the disposal cost. Base bid 2 is where the hauler retains the recycling material and they dispose of it also.
Commissioner Evans asked if the Board is to vote on base bid 1 or 2. Mr. Gill noted that the resolution is for base bid 1 along with the special services 1 and 2. Service 1 is the collection of white goods. Service 2, which is the first rear and additional hopper load cost for a special pickup. Mr. Gill also noted that special services 1 and 2 are at no cost to the Township. This service is offered to the residents if needed, and the costs are paid directly to the hauler by the resident.
Mr. Gill also noted a few highlights of the contract.
Commissioner Young asked Mr. Gill to discuss the increase to the new contract versus last year. Mr. Gill noted that the Township is currently paying approximately $750,000 per year under the current Eagle Disposal program, and under the new contract, it increases to 1.152 million, which is approximately a $400,000 increase. Mr. Gill also noted that he spoke with the haulers, and they said that their biggest increases is for labor and unknown fuel costs.
Commissioner Mullin noted that with this increase, the trash/recycling bill will be increased, however they do not know what the increase is yet. Mr. Gill noted that he is currently working on an amount.
Mr. Gill introduced Vice President, Tony Wright representing A.J. Blosenski.
Commissioner Mullin asked Mr. Wright how their labor pool is. Mr. Wright noted that they did have their challenges over the last year, and they did some re-engineering of their work force. Mr. Wright also noted that they have a full time recruiter, and are always hiring. They also increased their employee wages, which is reflected in their contract numbers.
Commissioner Mullin noted that Mr. Gill mentioned that A.J. Blosenski has new trucks to service Caln Township. Mr. Wright noted that these new trucks will be white and have the container on the front of the truck and they go up over the top. He also noted that by using this type of truck they will also be able it to collect bulk items, at the same time.
Mr. Gill noted that over the next three years he is going to explore options to stream line our current program and possibly looking at an option of a fully cart program, which helps the hauler with labor costs on future contracts.
Commissioner Mullin called for public comments. There were none.
Commissioner Mullin entertained a motion awarding a contract to A.J. Blosenski Inc. to Collect Municipal Waste and Recycling for a three-year term commencing January 1, 2022 and terminating December 31, 2021. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Resolution 2021-30 A Resolution appointing Kristen Denne, Township Manager/Secretary as the Authorized Signatory to Submit all Forms and Applications Needed as Requested by PEMA/FEMA for Issues Resulting from Hurricane Ida – For Board consideration, Ms. Denne offered Resolution 2021-30 so she can sign and submit all forms and applications to PEMA and FEMA regarding Ida.
Commissioner Mullin called for Board and resident comments. There were none.
Commissioner Mullin entertained a motion appointing Kristen Denne, Township Manager/Secretary as the authorized signatory to submit all forms and applications needed as requested by PEMA/FEMA for issues resulting from Hurricane Ida. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Resolution 2021-31 A Resolution Acknowledging the Receipt of 2022 Minimum Municipal Obligation Worksheet for Inclusion of said Obligation for the Non-Uniform Pension Plan in the 2022 Calendar Year Budget – Commissioner Mullin asked Ms. Denne if the numbers changed. Ms. Denne noted that they did not change significantly, and she will get the Board the exact numbers.
Commissioner Young noted that when former Commissioner Contento and Commissioner Eshleman were on the Board, the Township raised the amount that they were putting in the pension to get them to the point that they are now. He also noted that is why you saw the police and non-uniform pension plans really high, and they came down now because the Township had been over funding to make up for the lack of investments they had.
Commissioner Mullin entertained a motion acknowledging the receipt of the 2022 Minimum Municipal Obligation worksheet for inclusion of said obligation for the Non-Union Pension Plan in the 2022 calendar year budget. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Vote passed 5-0.
Resolution 2021-03 A Resolution Designating the 2021 Response Territories for Emergency Service in Caln Township (TABLED 01/28/2021) – N/A
Minutes to Approve/Acknowledge
October 14, 2021 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the October 14, 2021 Board of Commissioners Minutes. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Commissioner Mullin called for Board comment. There were none.
Vote passed 5-0.
Motion of approval for General Checks 47251 to 47310 and Manual Checks 223 to 227– Commissioner Mullin entertained a motion to approve general checks 47251 to 47310 and manual checks 223 to 227. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board comments. There were none.
Vote passed 5-0.
Financial Report – Ms. Swan
Financial Report – N/A
Board Acknowledgement of the Approved September 21, 2021 Planning Commission Minutes – Commissioner Mullin entertained a motion acknowledging the approved September 21, 2021 Planning Commission Minutes. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Carver Court Traffic Study – Discussed under “Citizens by Request”.
Chief Elias noted that in September they started the second round of police testing and concluded with oral interviews in October. They have a current eligibility list approved by Civil Service and they are working through the background investigations as thoroughly and expeditiously as possible with the hope of having names to the Board of Commissions at the November 11 meeting. He also noted that if they cannot get to all of the vacancies at the meeting, they will have to split them up for the December 9 meeting too.
Commissioner Mullin called for Board comments.
Commissioner Kennedy asks the Chief how many police officer vacancies there are. Chief Elias noted that there are two official and one questionable.
Chief Dan Donnachie – Chief Donnachi noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Commissioner Mullin called for Board comments. There were none.
Director of Building & Life Safety Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Mr. Stackhouse noted that “Dwell at Caln” is now named “Mi Place at Downingtown”, and he has issued blasting permits to them. He also noted that 322/Manor Avenue will be closed for approximately two weeks by PennDot working seven days a week for twenty-four hours per day. PennDot standards are that they have to give two weeks’ notice, post the road, and put up closure and detour signs. By the Township standard, they have to give the Township thirty days’ notice, which they will give.
Mr. Stackhouse noted that the regarding the remnants of Hurricane Ida, Ms. Denne, Mr. Fragale, ARRO, Scot Gill developed several phase programs to evaluate all of the Township infrastructure, and start on ARRO’s PSA’s on the major infrastructure, which is the bridges, and Fisherville Road.
Mr. Stackhouse noted that they had several initial conservations and webinars with FEMA/PEMA, and have logged two relief projects, one being the storm Ida relief from FEMA/PEMA, and they are waiting for an initial meeting with FEMA.
Mr. Stackhouse noted that ARRO has filed for their letters of intent for a hazard mitigation grant through FEMA and a lot of the projects on the list may also qualify for that hazard mitigation.
Mr. Stackhouse noted that on October 29, he and Mr. Kulakowsky are meeting at the Township with a FEMA representative to initially talk about some of their flood plans and some of the damage that was actually caused to resident homes.
Commissioner Mullin called for Board comments.
Commissioner Evans asked Mr. Stackhouse what area of 322/Manor Avenue will be closed. Mr. Kulakowsky noted that it will be from the access site that goes into the development now, which is right where Old Manor Avenue is so if you are traveling, going out of Caln Township on 322 headed north, it is just above Edges Mill Road.
Commissioner Evans asked Mr. Stackhouse how close the blasting will be to the neighbors, that back up to Edges Mill Road. Mr. Stackhouse noted that the blasting is not that close to the neighbors. Mr. Stackhouse also noted that blasting is regulated more by the State and Federal Government that it is by Caln Township. Caln Township requires a permit for the storage of the blasting supplies.
Director of Public Works Mr. Fragale – Mr. Fragale noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Mr. Fragale noted that most of their work was from Hurricane Ida (Ida) and opening Osborne Road Bridge. He thanked the Municipal Authority for helping to clean the pipes with them, and along with Sewer Specialties. Mr. Fragale also noted that 11th Avenue and S. Lloyd usually flood during rain storms and from the pipe cleaning, they did not.
Commissioner Mullin called for Board comments. There were none.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Rounds 2021 2020
September 2,597 3,160
Revenue 2021 2020 Average Percentage
September $85,129 $99,806 $68,924 -15%
YTD $719,381 $611,939 $486,764 +18%
Expenses
2021 YTD $535,964
Commissioner Mullin called for Board comments.
Commissioner Mullin asked Mr. Ward how bad was the golf course after Ida. Mr. Ward noted that Ida was the worst storm they had ever seen. The pump was damaged in the building that they do not use. He also noted that they lost twelve trees during the wind storm prior to Ida.
Commissioner Mullin called for resident comments on any of the Director Reports given.
Tom Parr of 582 Lloyd Avenue asked Mr. Stackhouse if he has an update on the pipe to be installed from Aqua. Mr. Stackhouse noted that this is third party information that he has. There was a third party engineer company that was surveying the northern side of Lloyd Avenue to the southern side of Lloyd Avenue with the intent of potentially putting a plan together to run a waterline there. He also noted that the best he can figure out is that it is from Aqua however, when he spoke to them they said that the Contractor had not authority to do the work on their behalf. Speaking with Downingtown Water Authority they said that they have no intention of running a water line there. He also noted that PAWC already has a water line that services homes there.
Mr. Parr of 582 Lloyd Avenue asked Mr. Stackhouse for an update on Regal. Mr. Stackhouse noted that initially the representative from Harry Miller’s office responded immediately and said that he would contact a plumber. He also said that the Farmer did not do such a good job trimming around the fields on Lloyd Avenue Mr. Stackhouse also noted that he contacted the representative again and told him that the Farmer also did not do such a good job on 322/Manor Avenue however, 322/Manor Avenue is not a Caln Township Road and he does not have any ordinance to enforce this however, he will send an enforcement about the trimming around the fields on Lloyd Avenue.
Mr. Parr commented that “Mi Place” has a handout where they mention all the surrounding townships and do not mention Thorndale or Coatesville. They also say that they are in Downingtown.
Mark DeYoung of 20 Beaver Run Road asked Mr. Stackhouse for clarification on the 322/Manor Avenue closure. Mr. Stackhouse noted that it starts from 322 from the entrance of the site to approximately Edges Mill Road. He also noted that this is a total closure. Mr. DeYoung asked what will happen to the traffic exiting off of the 30 bypass. Mr. Stackhouse noted that vehicles will not be able to turn right and once they come off of the bypass they will have no choice but to go into Caln Township or go towards Downingtown.
Mr. Stackhouse noted that when PennDot gives the Township their 30 days notification, all the detours will be on the Township website.
Commissioner Mullin noted that you will be able to turn right and make a left onto Edges Mill Road. Mr. Stackhouse noted that you will be able to go onto Edges Mill Road.
Commissioner Mullin asked how the vehicles will travel to Honey Brook. Mr. Stackhouse noted that his best guess would be that they will travel to Edges Mill Road to Bondsville Road, and then back up and around 322.
Additional Business
Commissioner Mullin called for additional business. There were none.
Public Comments
Tony DiSario of 251 Loomis Avenue asked the Board who is in charge of maintaining the bioswale. Ms. Denne noted that the Township will be in charge of the bioswale.
Mr. DiSario asked Mr. Fragale if he will put top soil along the roads. Mr. Fragale noted that he will do a punch list with Mr. Kulakowsky, and then it will go back to the Contractor and then he will get a date that the Contractor will be out there.
Adjournment
Commissioner Mullin entertained a motion to adjourn the October 28, 2021 meeting at 9:45 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
253 Municipal Drive Thorndale, PA 19372
Chester County, Pennsylvania
October 28, 2021 Meeting Minutes
ZOOM Meeting
Call to Order: Commissioner Mullin called the virtual Zoom Board of Commissioners meeting to order at 7:36 PM. He then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer (absent), Chief Elias-Chief of Police, Ray Stackhouse, Building and Life Safety Director, Mike Fragale, Public Works Department Director, Chris Ward, Ingleside Golf Manager, Dan Donnachie, Thorndale Fire Company Chief, and Scot Gill, Municipal Authority Director.
Professionals Present: Bryan Kulakowsky-Township Engineer, Kristin Camp-Township Solicitor (Absent).
Special Guests: Treasurer Pat Bush representing the Coatesville Library, Chris Herr representing Mallie LLP, and Vice Present Tony Wright representing A.J. Blosenski.
The Board of Commissioners October 28, 2021 agenda was posted on the Township website, and at the Township building, on October 27, 2021.
The 2021 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2020.
Commissioner Mullin asked Commissioner Evans if he has any updates to present. Commissioner Evans noted that he does.
Commissioner Evans welcomed those in attendance of tonight’s meeting. He also noted that the Township Board meetings are “Neutral Ground”, a place to hear and be heard. He also noted that we are all in this together.
Commissioner Evans noted that Saturday October 30, 2021 in the Caln Township Municipal Park there will be a Halloween Party and costume contest, starting promptly at 1:00 PM.
Commissioner Evans noted that November 2, 2021 is Election Day, and local elections are crucial to vote so please get out, and vote. He also noted that you can find your precinct at calntownship.org under “News”, click on “November 2-Municipal Election” and you will see a map of Caln’s voting precincts.
Commissioner Evans noted that the November 2, 2021 Zoning Taskforce meeting has been cancelled, due to Election Day conflicts. He also noted that the November 17, 2021 Historical Commission Meeting has been re-scheduled to November 9, 2021 to accommodate a Township budget meeting.
Commissioner Evans encouraged residents to consider joining the following open volunteer committee positions. He also noted that applications can be found on the Caln Township website at www.calntownship. org at the Township Building.
- Historical Commission – seven openings
- Parks & Recreation Board – four openings
- Zoning Hearing Board – two members and one alternate openings
Commissioner Mullin asked Commissioner Young if he has any updates to present. Commissioner Young noted that he does.
Commissioner Young noted that the Lomax Carpet and Tile Mart conditional use decision has been removed from tonight’s agenda because the Board is not ready to vote because they still have some things to work out. He also noted that they have 45 days from the close of the hearing to render a decision so they are going to use that time to craft something that will be good for the whole community.
Presentation: Pat Bush Treasurer for the Coatesville Library presented their funding, goals, and activities. She also noted that they are in need of Board volunteers and patron memberships.
Ms. Bush noted that the library receives 33% from the state, 16% from local municipalities, and 30% from the county who gave an extra $20,000 Covid adjustment this year.
Ms. Bush noted that every public library has a door counter that records the number of people who enter the building. Also, when library materials are checked out or ordered online that belong to Coatesville, they get extra credit, which also helps with the state funding.
Ms. Bush thanked the Board for Caln Township’s support.
Commissioner Young noted that former library president, John LaVan asked a patron of the library why he came into the library every day, and the patron said that without the library he would not have hope because he was unemployed, and couldn’t find a job, and couldn’t afford the paper he needed, and the library helped him apply to jobs online.
Presentation: Chris Herr from Mallie presenting the Township 2020 Audit – Mr. Herr noted that they had to qualify the opinion because PMRS, the employee pension plan, had not issued the information from 2019 when they were ready to issue the financials. He also noted that this information has been issued since they issued their report.
Ms. Denne asked Mr. Herr if Municipalities are talking about leaving PMRS if they continue to have the problem that they are having in not meeting what the Municipalities need to do their financials. Mr. Herr noted the he has not heard anything and thinks that Municipalities are giving PMRS a little bit of a pass for a year because of everything that has happened in 2020. He also noted that you should see your 2020 report that you are going to use for your 2021 financials, in the next few months.
Ms. Denne noted that this is a reporting issue from an outside agency, not a financial issue. Mr. Herr noted that Caln Township is doing everything that they are supposed to do in relation to PMRS.
Commissioner Mullin called for Board and public comment. There were none.
Citizens to Be Heard
Mark DeYoung of 20 Beaver Run Road noted that this is a huge issue to him and he would highly consider changing management companies.
Ms. Denne noted that there are two pension funds. One that made the 12.9% is the Police Pension Fund, which is operated and administered by the Township, whichhas complete control over it. The other pension fund is the non-uniform fund plan that is held with the State of Pennsylvania, owned and operated by the Commonwealth. Ms. Denne also noted that ordinances had to be passed in order to enroll in PRMS. She questions if the Township not getting their reports on time would allow the legislation to be null and voided.
Robert Kuch of 804 Barley Sheaf Road asked if there are any requirements for Home Owners Associations (HOA) to keep their Board and Management Company information on file with the Township and if not he recommends that the township enact an ordinance. He noted that a development tree fell on his property and he had to ask the residents who their HOA was.
Mr. Stackhouse noted that he does not believe that the Township can enforce this because the HOA can go defunct, and there is no one to hold accountable. He also noted that he has asked this question to the Township Solicitor, and he will let the Commissioners know once he receives an answer.
Francine Walker of Foundry Street thanked the Board and the Chief of Police for honoring her request in conducting a traffic study on Brooks Lane.
Chief Elias noted that he conducted a traffic study in the area between Brooks Lane and the entrance to Carver Court. Foundry Street, at the entrance to Carver Court, is currently posted “one way (right) however, traffic can turn left into Carver Court because the “do not enter” signs are not posted until you approach Brooks Lane. He also noted that in the hours that he spent on location, he observed numerous traffic problems including a near miss traffic accident, due to motorists entering from the left side entrance to Carver Court.
Chief Elias noted that there is insufficient space for vehicles to pass from opposing directions with vehicles parked along Foundry Street. Vehicles parked close to the intersection on Foundry Street approaching Brooks Lane block sight distance for vehicles turning right onto Foundry Street from Brooks Lane. Additionally, vehicles turning right onto Foundry Street from Brooks Lane that make a wide turn because of parked vehicles, impede approaching vehicles that are using the left side Carver Court entrance. There is currently no signage on Brooks Lane at Foundry Street that requires vehicles to stop at that intersection before turning or that prohibits them from turning left against the flow of one way traffic.
Chief Elias suggested the following:
- Move the two existing “do not enter” signs from their current location at Brooks Lane to near the left side entrance of Carver Court
- Add a “stop sign” and “no left turn arrow sign” to Brooks Lane at Foundry Street
- Add a “no parking here to corner” sign on Foundry Street, with a 30 foot setback from Brooks Lane, and paint that 30 foot section of curb yellow
Commissioner Tindaro asked how quickly this can be accomplished, and what is involved. Ms. Denne noted that the Township street traffic ordinance will need to be updated. She also noted that wecan put the ordinance advertisement on the November 11 agenda, and the adoption of the ordinance on the December 9 agenda.
Commissioner Mullin noted that residents can make comments on this ordinance at the November 11 meeting.
Township Solicitor – Ms. Camp
N/A
Township Engineer – Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky noted that they discussed a sketch plan from All-Fill to purchase the former “Antonini Project” located at 460 Edges Mill Road. He also noted that All-Fill wants to expand, and possibly move some of their operations from Exton to there.
Mr. Kulakowsky noted that the Applicant will consider the Planning Commission’s recommendations, and if they choose to move forward the next step will be to go before the Board of Commissioners for conditional use.
Commissioner Evans asked at what point the Historical Commission weighs in on the sketch plan. Mr. Stackhouse noted that they sent the sketch plan to the Historical Commission last month right before their meeting. All comments should be sent to him and he will distribute them to the Planning Commission, Board of Commissioners, and the Applicant. He also noted that at this point when they do move forward in any respect, the Applicant will send the sketch plan to the Planning Commission again.
Mr. Evans noted that Dawn Coughlan, the Historical Commission Chair will be submitting recommendations to Mr. Stackhouse after their November 9 meeting.
Motion to Approve ARRO’s South Lloyd Avenue Streambank Stabilization Project Professional Services Agreement, in the Amount of $11,074 – For Board consideration, Mr. Kulakowsky offered a services agreement dated October 4, 2021 0821-PC01 with ARRO for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $11,074.
Mr. Kulakowsky noted that this is right near the Township border going South out on Lloyd Avenue on the opposite side of the railroad tracks where the stream is encroaching towards South Lloyd Avenue. He also noted that it needs to be stabilized to re-establish the stream in its previous location prior to “Ida” in order to prevent the road from being undermine. He also, noted that this is Phase I of the project, which will be to prepare the general application. Once that is prepared, ARRO will present Phase 2 and 3. Phase 2 is for all the construction documents, and bid document preparation for each of the projects.
Commissioner Mullin asked if this project is reimbursed by PEMA/FEMA. Mr. Kulakowsky noted that the Township has applied for a PEMA/FEMA mitigation grant.
Mr. Kulakowsky shared a power point picture of the streambank.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked how long the work will start after this is approved. Mr. Kulakowsky noted that Phase I is to apply to the Department of Environmental Protection (“DEP”) for the general permit, and then they have to make sure all of the permit conditions are addressed in the bid documents and then it will go out to bid. Mr. Kulakowsky also noted that the DEP has a permit issue window and it could be three to six months until the Township receives a permit.
Commissioner Kennedy asked if there is anything you could do to re-route the water from coming onto the highway until the project begins. Mr. Kulakowsky noted that the Public Works Department could possibly move the concrete piece back to where it was, if they have the equipment to do so.
Commissioner Mullin entertained a motion to approve a Professional Services Agreement #0821-PC01 with ARRO for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $11,074. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
MS4 Program Update and Authorization to Advertise Revision to Pollutant Reduction Plan (PRP) – For Board consideration Mr. Kulakowsky offered a MS4 Program update, and requested authorization to advertise the revision to the Pollutant Reduction Plan (PRP) next week in the paper and on the Township website. He noted that the comment period is for 45 days, and is required by the MS4 program.
Mr. Kulakowsky noted that this is directly directed to the Township PRP plan, and separate from the general update that Andrew, from his office, provided. Since Caln Township is under a permit cycle you are required to submit a PRP to the state. Your permit cycle is from 2018 to 2023.
Mr. Kulakowsky noted that a PRP was submitted in September 2018 because one of the things in the plan was a stream restoration project that was on private property. He also noted that ARRO met with the Township in 2020 and in 2019 they discussed alternate options and in discussion they were able to come up with a viable project for Caln Park West. He also presented a map and explained that one of the things in the MS4 program is based upon the census, which is a certain area considered to be in the Township MS4.
Mr. Kulakowsky showed the contours of the area that ARRO has to map for the PRP. He zoomed in on the map to show the area that will be draining to the bioswale. He also noted that there is an existing swale that is in the park and ARRO is proposing to enhance that and create an engineered bioswale with plantings, soil mix, and other engineered features call check dams and grading to filter and provide the pollutant reduction in the swale. They had a lot of success with these in multiple Municipalities throughout the state.
Commissioner Mullin called for Board and resident comments.
Tony DiSario of 251 Loomis Avenue asked if all the pollutants flow into the creek when the stream overflows. Mr. Kulakowsky noted that the bioswale is designed to filter the pollutants out within the media and the plants of the swale.
Commissioner Mullin asked what the cost of the project will be. Mr. Kulakowsky noted that the estimated cost of construction is approximately $70,000 to $80,000. Ms. Denne noted that the Township has a $50,000 grant towards construction.
Commissioner Mullin entertained a motion to authorization advertisement of the revision to the Pollutant Reduction Plan. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 5-0.
Ms. Denne asked Mr. Kulakowsky to give an update on the Spackman Farm roof.
Mr. Kulakowsky noted that the roof panels and flashing are completed, and the gutters have been ordered and will be in, in two weeks. He also noted that the roof does not have underlayment and the metal panels are bolted to the purlins so the snow guards have to line up to purlins on it. ARRO is working with the Manufacturer to get the layout that was provided by the Contractor approved.
Mr. Kulakowsky noted that the 2021 road paving program was completed two weeks ago. He also noted that ARRO has not walked the site yet because they are waiting to do the punch list walk until they are notified by the Contractor of when they are doing the last piece, which is the inlet at Miller and Seltzer Avenue, and the rotted pipe replacement, which is under Miller Avenue.
Mr. Fragale noted that the 2 outstanding cross walks and pipe replacement have been completed, and possibly next will be black topped.
Township Manager – Ms. Denne
ZOOM Room Cost Update – Ms. Denne noted that the Township is waiting on the delivery of the final component for the project, which is the polycom.
Ms. Denne noted that the Township is looking for volunteers for the Parks and Recreation Board, and the Riparian Buffer Tree Planting on Saturday, November 6 at 12:00, at Lloyd Park. She also noted that this project is sponsored by employee Abbey Swan who is working towards her degree with the Conservation District. Ms. Swan’s Girl Scout Troop spent the day Saturday, October 30 painting the park stormwater inlets so that people understand that they drain into the stream and you should not throw debris into the streams.
Ms. Denne noted that there will be a regular Board meeting on November 11 at 7:30 PM, and a budget presentation meeting on November 17 at 6:30 PM.
Request to Rename Brooks Lane – Ms. Denne noted that Commissioner Kennedy brought her a request to bring to the Board for their consideration to rename Brooks Lane.
Commissioner Kennedy noted that she would like the Board to consider changing Brooks Lane to Thelma V. Vaughn. Ms. Vaughn was a pioneer in Carver Court, and she was instrumental in keeping the community and families together.
Ms. Denne recommended naming it “Vaughn Lane” because of the length and residents on Brooks Lane having to change all their documents.
Commissioner Young noted that when the Board was approached to change Foundry Street to Eggleston Boulevard it became difficult because all the mortgage companies get confused so they ended up naming the Bailey Station side of the road after Mr. Eggleston.
Commissioner Kennedy noted that there are five residents on Brooks Lane.
Commissioner Mullin asked if Brooks Lane is named after someone. Commissioner Kennedy noted that she believes that it was named after a brook that used to flow in the area.
Commissioner Mullin noted that he would like to have community involvement in the request.
Ms. Denne noted that she will contact the Township Solicitor to see what the Township has to do to change the road name.
Ordinances and Resolutions for Consideration
Resolution 2021-29 A Resolution Awarding a Contract to A.J. Blosenski, Inc. to Collect Municipal Waste and Recycling for a Three-Year Term Commencing January 1, 2022 and Terminating December 31, 2024 – Commissioner Evans asked the difference between base bid 1 and base bid 2. Mr. Gill replied that the difference is $251,776. Mr. Gill noted that base bid 1 is where the Township retains the recycling material, meaning that the Township pays the disposal cost. Base bid 2 is where the hauler retains the recycling material and they dispose of it also.
Commissioner Evans asked if the Board is to vote on base bid 1 or 2. Mr. Gill noted that the resolution is for base bid 1 along with the special services 1 and 2. Service 1 is the collection of white goods. Service 2, which is the first rear and additional hopper load cost for a special pickup. Mr. Gill also noted that special services 1 and 2 are at no cost to the Township. This service is offered to the residents if needed, and the costs are paid directly to the hauler by the resident.
Mr. Gill also noted a few highlights of the contract.
- Weekly collection of solid waste up to 130 gallons of containers or bags and transport to the designated landfill with the Township paying all tipping fees.
- One bulk item per dwelling unit will be permitted on each collection day
- Bi-weekly collection of yard waste beginning the last week of March and continuing until the third week of December.
- Christmas tree collection one day per week during January and the first week of February.
- Commercial single stream recycling cart collection on a weekly basis at curbside from those commercial properties that participate in the Township’s single stream recycle program
- 2 public education flyers each year paid and distributed by the contractor
- Ingleside Golf course, Park West Equipment/Compost Facility, the Municipal Building and the Public Works garage receive an 8 yard slant front load trash and recyclable container picked up once per week. All Tipping fees paid by the hauler
- The contractor agrees to provide and service the Municipality a minimum 30 cubic yards dumpster, and service it as frequently as monthly.
Commissioner Young asked Mr. Gill to discuss the increase to the new contract versus last year. Mr. Gill noted that the Township is currently paying approximately $750,000 per year under the current Eagle Disposal program, and under the new contract, it increases to 1.152 million, which is approximately a $400,000 increase. Mr. Gill also noted that he spoke with the haulers, and they said that their biggest increases is for labor and unknown fuel costs.
Commissioner Mullin noted that with this increase, the trash/recycling bill will be increased, however they do not know what the increase is yet. Mr. Gill noted that he is currently working on an amount.
Mr. Gill introduced Vice President, Tony Wright representing A.J. Blosenski.
Commissioner Mullin asked Mr. Wright how their labor pool is. Mr. Wright noted that they did have their challenges over the last year, and they did some re-engineering of their work force. Mr. Wright also noted that they have a full time recruiter, and are always hiring. They also increased their employee wages, which is reflected in their contract numbers.
Commissioner Mullin noted that Mr. Gill mentioned that A.J. Blosenski has new trucks to service Caln Township. Mr. Wright noted that these new trucks will be white and have the container on the front of the truck and they go up over the top. He also noted that by using this type of truck they will also be able it to collect bulk items, at the same time.
Mr. Gill noted that over the next three years he is going to explore options to stream line our current program and possibly looking at an option of a fully cart program, which helps the hauler with labor costs on future contracts.
Commissioner Mullin called for public comments. There were none.
Commissioner Mullin entertained a motion awarding a contract to A.J. Blosenski Inc. to Collect Municipal Waste and Recycling for a three-year term commencing January 1, 2022 and terminating December 31, 2021. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Resolution 2021-30 A Resolution appointing Kristen Denne, Township Manager/Secretary as the Authorized Signatory to Submit all Forms and Applications Needed as Requested by PEMA/FEMA for Issues Resulting from Hurricane Ida – For Board consideration, Ms. Denne offered Resolution 2021-30 so she can sign and submit all forms and applications to PEMA and FEMA regarding Ida.
Commissioner Mullin called for Board and resident comments. There were none.
Commissioner Mullin entertained a motion appointing Kristen Denne, Township Manager/Secretary as the authorized signatory to submit all forms and applications needed as requested by PEMA/FEMA for issues resulting from Hurricane Ida. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Resolution 2021-31 A Resolution Acknowledging the Receipt of 2022 Minimum Municipal Obligation Worksheet for Inclusion of said Obligation for the Non-Uniform Pension Plan in the 2022 Calendar Year Budget – Commissioner Mullin asked Ms. Denne if the numbers changed. Ms. Denne noted that they did not change significantly, and she will get the Board the exact numbers.
Commissioner Young noted that when former Commissioner Contento and Commissioner Eshleman were on the Board, the Township raised the amount that they were putting in the pension to get them to the point that they are now. He also noted that is why you saw the police and non-uniform pension plans really high, and they came down now because the Township had been over funding to make up for the lack of investments they had.
Commissioner Mullin entertained a motion acknowledging the receipt of the 2022 Minimum Municipal Obligation worksheet for inclusion of said obligation for the Non-Union Pension Plan in the 2022 calendar year budget. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Vote passed 5-0.
Resolution 2021-03 A Resolution Designating the 2021 Response Territories for Emergency Service in Caln Township (TABLED 01/28/2021) – N/A
Minutes to Approve/Acknowledge
October 14, 2021 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the October 14, 2021 Board of Commissioners Minutes. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Commissioner Mullin called for Board comment. There were none.
Vote passed 5-0.
Motion of approval for General Checks 47251 to 47310 and Manual Checks 223 to 227– Commissioner Mullin entertained a motion to approve general checks 47251 to 47310 and manual checks 223 to 227. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board comments. There were none.
Vote passed 5-0.
Financial Report – Ms. Swan
Financial Report – N/A
Board Acknowledgement of the Approved September 21, 2021 Planning Commission Minutes – Commissioner Mullin entertained a motion acknowledging the approved September 21, 2021 Planning Commission Minutes. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Carver Court Traffic Study – Discussed under “Citizens by Request”.
Chief Elias noted that in September they started the second round of police testing and concluded with oral interviews in October. They have a current eligibility list approved by Civil Service and they are working through the background investigations as thoroughly and expeditiously as possible with the hope of having names to the Board of Commissions at the November 11 meeting. He also noted that if they cannot get to all of the vacancies at the meeting, they will have to split them up for the December 9 meeting too.
Commissioner Mullin called for Board comments.
Commissioner Kennedy asks the Chief how many police officer vacancies there are. Chief Elias noted that there are two official and one questionable.
Chief Dan Donnachie – Chief Donnachi noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
- October 6, 2021 they had a Covid friendly scavenger hunt
- October 9, 2021 concluded Fire Prevention week
- The first Wednesday of the month is open house for residents and volunteers
- Several members completed an emergency vehicle operations course
- Tentatively “Santa” will visit the Township on December 11, 2021
Commissioner Mullin called for Board comments. There were none.
Director of Building & Life Safety Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
- Dunkin Donuts plans have been Township reviewed. Plans are waiting to be issued once Land Development is recorded
- C.C. Sports Arena plans have been Township reviewed. Plans are waiting to be issued once Land Development is recorded. They submitted their first phase renovation for the existing roller rink.
- Meadows at Hillview has fourteen dwellings under roof, and they are selling quickly
Mr. Stackhouse noted that “Dwell at Caln” is now named “Mi Place at Downingtown”, and he has issued blasting permits to them. He also noted that 322/Manor Avenue will be closed for approximately two weeks by PennDot working seven days a week for twenty-four hours per day. PennDot standards are that they have to give two weeks’ notice, post the road, and put up closure and detour signs. By the Township standard, they have to give the Township thirty days’ notice, which they will give.
Mr. Stackhouse noted that the regarding the remnants of Hurricane Ida, Ms. Denne, Mr. Fragale, ARRO, Scot Gill developed several phase programs to evaluate all of the Township infrastructure, and start on ARRO’s PSA’s on the major infrastructure, which is the bridges, and Fisherville Road.
Mr. Stackhouse noted that they had several initial conservations and webinars with FEMA/PEMA, and have logged two relief projects, one being the storm Ida relief from FEMA/PEMA, and they are waiting for an initial meeting with FEMA.
Mr. Stackhouse noted that ARRO has filed for their letters of intent for a hazard mitigation grant through FEMA and a lot of the projects on the list may also qualify for that hazard mitigation.
Mr. Stackhouse noted that on October 29, he and Mr. Kulakowsky are meeting at the Township with a FEMA representative to initially talk about some of their flood plans and some of the damage that was actually caused to resident homes.
Commissioner Mullin called for Board comments.
Commissioner Evans asked Mr. Stackhouse what area of 322/Manor Avenue will be closed. Mr. Kulakowsky noted that it will be from the access site that goes into the development now, which is right where Old Manor Avenue is so if you are traveling, going out of Caln Township on 322 headed north, it is just above Edges Mill Road.
Commissioner Evans asked Mr. Stackhouse how close the blasting will be to the neighbors, that back up to Edges Mill Road. Mr. Stackhouse noted that the blasting is not that close to the neighbors. Mr. Stackhouse also noted that blasting is regulated more by the State and Federal Government that it is by Caln Township. Caln Township requires a permit for the storage of the blasting supplies.
Director of Public Works Mr. Fragale – Mr. Fragale noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Mr. Fragale noted that most of their work was from Hurricane Ida (Ida) and opening Osborne Road Bridge. He thanked the Municipal Authority for helping to clean the pipes with them, and along with Sewer Specialties. Mr. Fragale also noted that 11th Avenue and S. Lloyd usually flood during rain storms and from the pipe cleaning, they did not.
Commissioner Mullin called for Board comments. There were none.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s September 2021 report, which was previously provided to the Board.
Rounds 2021 2020
September 2,597 3,160
Revenue 2021 2020 Average Percentage
September $85,129 $99,806 $68,924 -15%
YTD $719,381 $611,939 $486,764 +18%
Expenses
2021 YTD $535,964
Commissioner Mullin called for Board comments.
Commissioner Mullin asked Mr. Ward how bad was the golf course after Ida. Mr. Ward noted that Ida was the worst storm they had ever seen. The pump was damaged in the building that they do not use. He also noted that they lost twelve trees during the wind storm prior to Ida.
Commissioner Mullin called for resident comments on any of the Director Reports given.
Tom Parr of 582 Lloyd Avenue asked Mr. Stackhouse if he has an update on the pipe to be installed from Aqua. Mr. Stackhouse noted that this is third party information that he has. There was a third party engineer company that was surveying the northern side of Lloyd Avenue to the southern side of Lloyd Avenue with the intent of potentially putting a plan together to run a waterline there. He also noted that the best he can figure out is that it is from Aqua however, when he spoke to them they said that the Contractor had not authority to do the work on their behalf. Speaking with Downingtown Water Authority they said that they have no intention of running a water line there. He also noted that PAWC already has a water line that services homes there.
Mr. Parr of 582 Lloyd Avenue asked Mr. Stackhouse for an update on Regal. Mr. Stackhouse noted that initially the representative from Harry Miller’s office responded immediately and said that he would contact a plumber. He also said that the Farmer did not do such a good job trimming around the fields on Lloyd Avenue Mr. Stackhouse also noted that he contacted the representative again and told him that the Farmer also did not do such a good job on 322/Manor Avenue however, 322/Manor Avenue is not a Caln Township Road and he does not have any ordinance to enforce this however, he will send an enforcement about the trimming around the fields on Lloyd Avenue.
Mr. Parr commented that “Mi Place” has a handout where they mention all the surrounding townships and do not mention Thorndale or Coatesville. They also say that they are in Downingtown.
Mark DeYoung of 20 Beaver Run Road asked Mr. Stackhouse for clarification on the 322/Manor Avenue closure. Mr. Stackhouse noted that it starts from 322 from the entrance of the site to approximately Edges Mill Road. He also noted that this is a total closure. Mr. DeYoung asked what will happen to the traffic exiting off of the 30 bypass. Mr. Stackhouse noted that vehicles will not be able to turn right and once they come off of the bypass they will have no choice but to go into Caln Township or go towards Downingtown.
Mr. Stackhouse noted that when PennDot gives the Township their 30 days notification, all the detours will be on the Township website.
Commissioner Mullin noted that you will be able to turn right and make a left onto Edges Mill Road. Mr. Stackhouse noted that you will be able to go onto Edges Mill Road.
Commissioner Mullin asked how the vehicles will travel to Honey Brook. Mr. Stackhouse noted that his best guess would be that they will travel to Edges Mill Road to Bondsville Road, and then back up and around 322.
Additional Business
Commissioner Mullin called for additional business. There were none.
Public Comments
Tony DiSario of 251 Loomis Avenue asked the Board who is in charge of maintaining the bioswale. Ms. Denne noted that the Township will be in charge of the bioswale.
Mr. DiSario asked Mr. Fragale if he will put top soil along the roads. Mr. Fragale noted that he will do a punch list with Mr. Kulakowsky, and then it will go back to the Contractor and then he will get a date that the Contractor will be out there.
Adjournment
Commissioner Mullin entertained a motion to adjourn the October 28, 2021 meeting at 9:45 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
| commissioners_minutes_october_28_2021.pdf |
