Caln Township Board of Commissioners 253 Municipal Drive Thorndale, PA 19372 Chester County, Pennsylvania
February 24, 2022 Meeting Minutes
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:30 PM, and noted that this is a Hybrid meeting with approximately eight people in the audience as well as public joining via ZOOM. He then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer, Scot Gill-Municipal Authority, Ray Stackhouse-Director of Building and Life Safety, Abbey Swan-Community Outreach Specialist, Mike Fragale-Public Works, J.T. Holsman-Ingleside Golf PGA Head Golf Professional, Patrick Taylor- Thorndale Volunteer Fire Department Chief, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor, Mark Harman-ARRO Executive Vice President, Albert Vennettilli P.E.-ARRO Assistant Vice President and Assistant West Chester Office Manager.
Special Guest: There were none.
The Board of Commissioners February 24, 2022 agenda was posted on the Township website, and at the Township building, on February 23, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Commissioner Evans welcomed everyone and thanked them for joining the meeting tonight. Thank you to all who have shared and continue to share their thoughts and feelings about their Township, its issues, and governance. Our meetings are “Neutral Ground”, a place to hear and be heard.
Commissioner Evans noted that the Board of Commissioners are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We appreciate your interest, patience, and willingness to roll up your sleeves to be a part of the solution. We’re all in this together.
Commissioner Evans noted that on a very serious note, our prayers go out to the people of Ukraine, whose country is under attack by Russia. We pray for their safety, and the future of their Democracy.
Commissioner Evans noted that we begged you to get involved with our commissions, and you responded. Thank you! Tonight, we will vote on approving a new member to the Historical Commission. Neighbors are stepping up to make Caln a better place for all, and it’s a beautiful thing.
Commissioner Evans also noted that there is plenty of room left on the boat – just visit calntownship.org/volunteer to find out how you too can be a part of it all.
Commissioner Evans noted that Caln Community Cleanup Day will be held on Saturday March 19, 2022 at 10:00 AM. You can sign up at calntownship.org. Supplies will be provided so please RSVP to ensure that there are enough supplies for everyone. Commissioner Evans also noted that everyone who participates will receive a free lunch certificate for Midway Grill.
Commissioner Evans noted that the COVID-19 (COVID) cases continue to decline locally and nationally, but the COVID death rate is currently higher than at any time. Mask mandates are being lifted, but “Omicron” remains a potential death sentence for our immunocompromised neighbors and those who have chosen to not get the vaccine. For the Common Good, while inside public spaces, Don’t Act Out - Mask Up!
Commissioner Evans noted that the tax bills have been hitting our doorsteps, and many of you have rightfully been expressing your concerns about the tax hike. Questions will be entertained during the public comments segment, however, we would like to take a few minutes now to provide some clarity for those who were not at earlier meetings, when this was detailed.
Commissioner Evans noted that in the last 19 years there has been only three tax increases: 2003, and I believe 2015, and 2016. The 2015/2016 hikes were approximately 22% each and sustained us for several years.
Commissioner Evans noted that Hurricane Ida caused $8.5 million dollars of damage to our township’s infrastructure. We lost bridges and roadways that must be replaced or repaired. Commissioner Evans also noted that the Township does not have the $8.5 million dollars laying around to cover those expenses. $8.5 million dollars needs to be financed for recovery, repair, and maintenance.
Commissioner Evans noted that in December 2021 the Board of Commissioners voted to raise the Municipal taxes by 26%. He noted that the Board did not want to raise taxes, but extraordinary circumstances call for extraordinary actions. Unfortunately, this is where we are, and this is what must be done. We expect the new increase should put the Township on solid footing for years to come.
Commissioner Evans noted that debt comes with an approximate annual cost of $384,000 in payments, based on the current 2.47% interest rate, rates that will soon go up. Up to $220,000 will be spent on implementing a stormwater plan. To make room for this new debt, we rolled the current debt into a debt tax. Commissioner Evans also noted that the debt tax is not a permanent tax; it ends when the debt is paid off.
Commissioner Evans noted some questions residents have been asking.
way to not lose out. Waiting to see what FEMA decides to do could prove disastrous. There are no guarantees that FEMA funds will come anytime soon, will come close to covering our losses, or come at all. Worst case scenario: FEMA could reject our bridge repairs wholesale due to previous damages incurred during the June 8, 2021 storm. (The fact that I’m even noting that in 2021 two major storms struck within 90 days of each other, both resulting in severe flooding, is enough information for me to justify immediate action).
County Taxes stayed flat, and Coatesville Area School District (CASD) taxes can only be raised 4.4% in any given year, but you think it’s alright to raise Municipal Taxes by 26%? That’s outrageous! County Taxes, CASD, and Municipal Taxes are not comparable, that’s apples-to-oranges. A CASD tax increase of 4.4% is dollar-for-dollar more costly than a 26% Municipal tax increase, and we’ve had how many CASD tax increases since our last municipal increase in 2016? Not to minimize the impact of a 26% increase in any way - it's a lot! But 26% is comparable to the two 22% increases in 2015 and 2016, and these increases were not in response to a disaster like Ida.
Citizens to Be Heard
Dave Mushrush of 3600 Homestead Lane is opposed to the tax increase. Commissioner Evans noted that the increase is approximately $187.00 per year for the average township assessment.
Mr. Mushrush asked the Board who is the person that declares a snow emergency? Commissioner Young and Commissioner Mullin noted that the Township Manager contacts the Board President to get his/her approval and then it is ratified at the next Board meeting.
Mr. Mushrush asked the Board who declares the snow emergency routes? Commissioner Young noted that it is declared by the Board of Commissioners. Mr. Mushrush asked why a cul-de-sac is an emergency route when you cannot access it because around it is not an emergency route. Mr. Mushrush noted that there are also six illegal signs posted according to the Sign Forman’s Manual.
Mr. Mushrush commented about selected enforcement of parking in the grass. Mr. Stackhouse noted that this is not true. Their department is enforcing the ordinances across the entire Township. Mr. Stackhouse also noted that their department sends out a notice of violation first, and then if they do not contact the Township and still park on the grass, they get a citation.
Mr. Mushrush asked the Board the process of getting a golf course sponsorship. Ms. Denne noted to call the golf course and ask for Mr. Ward or Mr. Holsman and ask for a sponsor application. Mr. Mushrush asked if the applications are public. Ms. Denne noted that they are public information.
Mark DeYoung of 20 Beaver Run asked the Board how many people are attending the meeting tonight via ZOOM. Commissioner Mullin noted 36 people are logged on ZOOM.
Mr. DeYoung noted to contact your Representatives regarding the FEMA money, and the Township should hire a graduate student to be an intern and their sole work should be trying to get FEMA money for the Township. Commissioner Mullin noted that Municipalities do not get their money until they have already spent money.
Mr. DeYoung noted that a letter signed by the Board should have been in the newsletter explaining the 26% tax increase. Commissioner Mullin noted that the Board went through a budget process and the public was invited to see what they were going through. Commissioner Mullin also noted that the Board is raising the taxes because they need to be raised.
Karen Cholminsky of 401 Municipal Drive asked the Board if the Township is not seeing an increase of tax revenue with all the homes being built. Commissioner Mullin noted that the Township will see tax revenue once all the homes are built.
Ms. Cholminsky asked the Board who is the entity that assess how much an apartment owner pays in taxes. Commissioner Young noted that the assessment office does an assessment of the land and improvements to determine how much the owner pays in taxes. Ms. Cholminsky noted that the Township does not get enough money for all the children living in apartments.
Phillip Razzano of 382 Atkins Avenue noted that he received a violation for parking his car on the grass. Mr. Razzano also noted that there is a stone area where he parks his car, which was there
before he bought his home. Mr. Stackhouse noted that this stone area is permitted therefore; his department will close out his violation.
Licia Carini of 103 Ayerwood Drive noted that it is already 50 minutes into the meeting under “Citizens by Request”. She asked the Board if they could move this section to the end of the meeting or limit each resident’s time. Commissioner Mullin noted that when he was elected he wanted to open the floor for residents to make their comments. Commissioner Mullin also noted that he does not want to limit resident’s time.
Mary Bruno of 1411 Walnut Street asked the Board if this tax increase is just for 2022. Commissioner Young noted that this tax increase is for 2022 and moving forward. Ms. Bruno noted that the taxes could increase again if the Township has another flood. Commissioner Evans noted that the Board is hopeful that with the investments made to the Township infrastructure that there will not be another flood.
Lisa Drummond of 3206 Edge Lane asked the Board where residents can find a comprehensive list of stormwater improvements. Commissioner Young noted that $220,000 is to begin to create a plan so the Township can address these going forward because the days of not addressing them are over. Commissioner Young also noted that one of the things is to GIS all of the Township piping and inlets, and to camera all the piping to see what state that they are in as well as begin to clean out those pipes and make sure that they are on a yearly or multi-year maintenance schedule.
Ms. Drummond asked the Board if this is above the $140,000 budget line item. Commissioner Young noted that it is part of that with some coming from the sewer fund.
Ms. Drummond asked the Board for the status on the creek on the side of her yard. Mr. Stackhouse noted that they are working on the comprehensive plan with the Township Engineer, and this is on their list for review.
Township Solicitor – Ms. Camp
Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township – For Board consideration, Ms. Camp offered a Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township. Ms. Camp noted that this development was formally known as “Dwell” and is now called “Mi-Place”. Fernmoor Homes LLC, of Downingtown is the entity developing this property. When this was approved as a Planned Residential Development (PRD) with the ultimate approval for nine apartment buildings with units spread out through those buildings, and two-hundred townhome units.
Ms. Camp noted that Aqua is the water provider for this area and originally the plans were set up that Aqua would own all of the water lines, however, this has changed where the main lines will still come up the main road off of Route 322. Aqua will probably continue to own the lines in the street for the townhome development portion, however, the apartment complex will be privately owned by the owner of the apartment buildings within the streets within the development.
Ms. Camp noted that Mr. Stackhouse felt that it is important that there is a recorded document over and above the plans, which indicate whoever the owner is of the apartment buildings is responsible to maintain those private water lines.
Commissioner Mullin entertained a motion to accept the Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township. Moved by Commissioner Tindaro and seconded by Commissioner Evans.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
ARRO Engineering (ARRO) – Mr. Harman
Mr. Harman introduced Al Vennettilli who will be replacing Bryan Kulakowsky as the client manager, and Lowell Leaman P.E. will continue to work with the Subdivision and Land Development along with Mr. Vennettilli.
258 Horseshoe Drive Underground Storage Tank Removal – For Board consideration, Mr. Harman noted that ARRO Engineering (ARRO) obtained three proposals for asbestos and lead surveys and four proposals for the removal of the underground storage tank. ARRO reviewed and evaluated the proposals and summarized the costs, and services of each proposal. Based on ARRO’s evaluation they recommend that the Township consider EHC Associates, Inc. for asbestos and lead survey, and Superior Tank and Energy Company LLC for the underground storage tank removal.
Mr. Harman asked Ms. Denne if she has any questions on these proposals. Ms. Denne noted that she does not have any questions, however, the Board needs to make a motion for ARRO’s recommended lowest bidders for EHC Associates, Inc. in the amount of $2,925 and since they do not know the size of the storage tank the amount is for a “not to exceed” cost of $3,200 for Superior Tank & Energy Co., LLC.
Commissioner Mullin entertained a motion to approve the bid for EHC Associates, Inc. for the asbestos and lead survey in the amount of $2,925, and for Superior Tank & Energy Co., LLC for a “not to exceed” cost of $3,200. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
Storm Ida Construction Updates – Mr. Harman gave some updates on the eleven projects that they are working on. Seven are Ida projects, one is for the MS4 swale, and three are for stormwater road projects.
Ida Projects – One will be closed out in March of 2022, four will be closed out this summer, and one will be closed out in the fall.
MS4 Swale Project – To be completed in June of 2022.
Three Stormwater Road Projects for Reed Street, Lloyd Avenue, and Fisherville Road– One will be completed in late spring 2022, and two in the fall of 2022.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked for the status of the Lloyd Bridge traffic signal project. Ms. Denne noted that the Township received a letter from the Manufacturer stating that it will be 14 to 16 weeks for the light standards.
Cheryl Spaulding of 406 Lloyd Avenue asked the Board if Mr. Harman can list all of the eleven projects that ARRO is working on.
The Board asked Mr. Harman to list the eleven projects that ARRO is working on.
Mr. Harman noted the following projects: Caln Park West Bioswale, Barley Sheaf Road, North Bailey Road, Park Drive, Humpton Farms, G.O. Carlson Boulevard, Fisherville Road Bridge, Reed Street, South Lloyd Avenue, Municipal and Moore Road Bridges.
A member of the public asked if these projects can be listed in the Township newsletter.
Mr. Harman noted that he will provide Ms. Denne with an update a week before the Board meetings.
Approval of Rates for Carroll Engineering for Storm Ida Repairs – For Board consideration, Ms. Denne offered approval rates for Carroll Engineering for storm Ida repairs. Ms. Denne noted that the Township is working to expedite all of the named projects as quickly as possible, and part of a previous discussion with ARRO, they discussed that if there was no one directly in-house for ARRO to complete a job then the Township was willing to sub-out to Carroll Engineering for surveying services on the Municipal Bridge.
Commissioner Mullin entertained a motion to approve the Carroll Engineering rates. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin asked Mr. Harman if he has ever worked with Carroll Engineering. Mr. Harman noted that he has.
Vote passed 5-0.
Township Manager – Ms. Denne
Compact Excavator and Tagalong Trailer – For Board consideration, Ms. Denne offered a purchase of a compact excavator in the amount of $87,266.78 and a tagalong trailer in the amount of
$39,370.88. Ms. Denne also noted that this is for the public works department because there are no available industrial trucks available in 2022 for them to purchase. Ms. Denne noted that this money will be paid out right from the Equipment Fund. Ms. Denne also noted that this will allow the Public Works Department to get into the smaller stream banks because the current equipment that they have is too large.
Commissioner Mullin entertained a motion to approve $87,266.78 for the compact excavator and $39,370.88 for a tagalong trailer. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board and public comments.
Tony DiSario of 251 Loomis Avenue asked the Board how far you are you allowed to dig with the compact excavator.
Mr. Stackhouse noted that it is more for stormwater so all the cross pipes that go across G.O. Carlson Boulevard and dump into the stream can be cleaned out.
Vote passed 5-0.
Ordinances and Resolutions for Consideration
Ordinance 2022-01 An Ordinance amending its Non-Uniform Pension Plan Administered by the Pennsylvania Municipal Retirement System (PMRS) – For Board consideration Ms. Denne offered an ordinance amending its non-uniform Pension Plan Administered by Pennsylvania Municipal Retirement System. Ms. Denne noted that the Township is required to update this ordinance to keep the Township in compliance, and have the non-uniform employees in PMRS.
Commissioner Mullin entertained a motion for Ordinance 2022-01 an ordinance amending its Non-Uniform Pension Plan administered by Pennsylvania Municipal Retirement System. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comments. Ms. Swan noted that this is to update to the IRS code.
Vote passed 5-0.
Resolution 2022-04 A Resolution Designating the 2022 Response Territories for Emergency Service in Caln Township (Tabled 01/13/2022, 01/27/2022, 02/10/2022) – Commissioner Mullin asked the Board members if they would like to open this resolution up for discussion. Commissioner Young noted that he would like to have a meeting prior to a Board meeting, and discuss if there should be a separate meeting on this.
Minutes to Approve
Motion to Approve the February 10, 2022 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the February 10, 2022 Board of Commissioners Minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Mullin asked for Board comments. There were none. Vote passed 5-0.
Finance Department – Ms. Swan
Financial Report – Ms. Swan noted that the tax bills have been mailed, and she thanked all the residents who made calls to her and her staff.
Ms. Swan noted that the Township is on track with the 2021 audit. Ms. Swan also noted that the Liquid Fuel application has been accepted to receive the Township funds.
Commissioner Evans thanked Ms. Swan for going over and above with the phone calls received regarding the tax bill.
Motion to Approve General Checks 47799 to 47868 and Manual Checks 243 to 247 with Check 47798 being voided – Commissioner Mullin entertained a motion to approve general checks 47799 to 47868 and manual checks 243 to 247 with check 47798 being voided. Commissioner Evans noted that he recuses himself from check #47856, which is a reimbursement check to him. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s January 2022 report, which was previously provided to the Board.
Chief Elias noted that Municipalities have been seeing a lot of unlocked vehicle break-ins.
Chief Elias noted that Brandywine Hospital/Tower Health closed on January 31, 2022, and they have begun to feel the impact. Also compounded by the fact that the Downingtown District has temporarily moved to West Chester for an extended period of time. Chief Elias also noted that there has been no impact on police services to the Township residents.
Commissioner Mullin asked Chief Elias if there are any milestones in the police department. Chief Elias noted that Administrative Assistant Tracy Laws has been with the police department for 2 years, Deputy Rock for 4 years, and Investigator Steve Parkinson for 18 years.
Thorndale Volunteer Fire Company Chief Taylor – Chief Taylor noted a few highlights from his department’s January 2022 report, which was previously provided to the Board.
Chief Taylor thanked the generous anonymous donor of a good amount of food sent to the fire house. They always enjoy the food and special treats.
Chief Taylor thanked those residents who have already contributed to their fund drive.
Chief Taylor noted that they continue to respond a lot on the 30 bypass. Chief Taylor also noted that recent incidents have dictated the need to close the bypass due to the accidents blocking all lanes. There are also closures for the safety of the involved parties, the Fire Company, EMS agencies and
State Police. When vehicles are continuing to travel at high rates of speed it makes it extremely unsafe for everyone.
Director of Building & Life Safety Mr. Stackhouse – Mr. Stackhouse noted a few highlights from the department’s January 2022 report, which was previously provided to the Board. Mr. Stackhouse gave an update on Township projects.
Lomax/Aldi 322 Lincoln Highway is moving forward.
Dunkin Donuts1895 Lincoln Highway building land develop is starting.
Chester County Sports Arena 4531, 4533 & 4575 West Lincoln Highway has everything approved. They are doing site work and renovation to the existing building.
Dispensary Building 1951 Lincoln Highway is being renovated.
Fernmoore Mi-Place Route 322 has started site work, and anticipates building permits in the spring.
AGC Chemicals 255 South Bailey Road is starting their large expansion.
Mr. Stackhouse noted that there are 67 known rentals that have not received their license yet. 35 have gone out as “notice of violation”, and 32 are working to pay their back sewer and trash bills.
Mr. Stackhouse noted that FEMA just does not give Municipalities money. He also noted that he has attended weekly meetings with FEMA with multiple people across the county. Category A&B are complete, which are the emergency management and protective measures that they did during the storm. They have been approved, and the application is under review for reimbursement. Category C is for the infrastructure damage, which is almost completed as far as application wise with FEMA.
Mr. Stackhouse noted that he will be attending a virtual inspection with FEMA for category E, which is the golf course pump house for demolition, repair or replacement.
Commissioner Evans noted that the Historical Commission and the Historical Society is requesting entrance to the golf course building that is to be demolished so they can get some things such as door knobs etc. Mr. Stackhouse noted that he will meeting with the Manager to see if they need a waiver. He also noted that he would walk the building with them, in the safe areas.
Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from the Public Works department’s January 2022 report, which was previously provided to the Board.
Mr. Stackhouse noted that the Public Works Department is compiling a comprehensive list of the stormwater issues that are not part of FEMA or a program, which is already on going.
Mr. Stackhouse noted that they will start routine maintenance in the spring/fall and start preventive maintenance next week.
Mr. Stackhouse noted that in April he will present the Board with a list of roads to be done for the 2022 Road Program.
Commissioner Evans asked Mr. Stackhouse what the status is of the Lloyd Dog Park. Mr. Stackhouse noted that this is on their list, and will need an engineering review.
Commissioner Young asked about the trash in the Township. Mr. Stackhouse noted that they are currently cleaning it up.
Ingleside Golf PGA Head Golf Professional Mr. Holsman – Mr. Ward noted a few highlights from their department’s January 2022 report, which was previously provided to the Board.
Mr. Holsman noted that in January they had 175 rounds and revenue of approximately $81,000. He also noted that they were closed for approximately 21 days during this time.
Mr. Mushrush of 3600 Homestead Lane asked if there could be a fence put up to keep the geese from walking in and out of the water. Mr. Holsman noted that it would be hard to put a fence up and they are researching a green and red laser that floats in the pond, and changes colors. .
Commissioner Mullin asked Mr. Holsman the status of the work list that the Golf Committee submitted back in January. Mr. Holsman noted that they are working on it.
Additional Business
Motion to Appoint Tom Parr to the Historical Commission for a Term Ending 2026 – Commissioner Mullin noted that Mr. Parr was interviewed for the Historical Commission, prior to tonight’s meeting.
Commissioner Mullin entertained a motion to appoint Tom Parr to the Historical Commission for a term ending 2026. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board comments. There were none. Vote passed 5-0.
Public Comments
Tom Parr 582 Lloyd Avenue asked the Board if they researched the light frontage of Beaver Run yet. Commissioner Young noted that he will look into that and get back to him.
Adjournment
Commissioner Mullin entertained a motion to adjourn the February 24, 2022 meeting at 9:23 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
February 24, 2022 Meeting Minutes
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:30 PM, and noted that this is a Hybrid meeting with approximately eight people in the audience as well as public joining via ZOOM. He then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer, Scot Gill-Municipal Authority, Ray Stackhouse-Director of Building and Life Safety, Abbey Swan-Community Outreach Specialist, Mike Fragale-Public Works, J.T. Holsman-Ingleside Golf PGA Head Golf Professional, Patrick Taylor- Thorndale Volunteer Fire Department Chief, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor, Mark Harman-ARRO Executive Vice President, Albert Vennettilli P.E.-ARRO Assistant Vice President and Assistant West Chester Office Manager.
Special Guest: There were none.
The Board of Commissioners February 24, 2022 agenda was posted on the Township website, and at the Township building, on February 23, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Commissioner Evans welcomed everyone and thanked them for joining the meeting tonight. Thank you to all who have shared and continue to share their thoughts and feelings about their Township, its issues, and governance. Our meetings are “Neutral Ground”, a place to hear and be heard.
Commissioner Evans noted that the Board of Commissioners are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We appreciate your interest, patience, and willingness to roll up your sleeves to be a part of the solution. We’re all in this together.
Commissioner Evans noted that on a very serious note, our prayers go out to the people of Ukraine, whose country is under attack by Russia. We pray for their safety, and the future of their Democracy.
Commissioner Evans noted that we begged you to get involved with our commissions, and you responded. Thank you! Tonight, we will vote on approving a new member to the Historical Commission. Neighbors are stepping up to make Caln a better place for all, and it’s a beautiful thing.
Commissioner Evans also noted that there is plenty of room left on the boat – just visit calntownship.org/volunteer to find out how you too can be a part of it all.
Commissioner Evans noted that Caln Community Cleanup Day will be held on Saturday March 19, 2022 at 10:00 AM. You can sign up at calntownship.org. Supplies will be provided so please RSVP to ensure that there are enough supplies for everyone. Commissioner Evans also noted that everyone who participates will receive a free lunch certificate for Midway Grill.
Commissioner Evans noted that the COVID-19 (COVID) cases continue to decline locally and nationally, but the COVID death rate is currently higher than at any time. Mask mandates are being lifted, but “Omicron” remains a potential death sentence for our immunocompromised neighbors and those who have chosen to not get the vaccine. For the Common Good, while inside public spaces, Don’t Act Out - Mask Up!
Commissioner Evans noted that the tax bills have been hitting our doorsteps, and many of you have rightfully been expressing your concerns about the tax hike. Questions will be entertained during the public comments segment, however, we would like to take a few minutes now to provide some clarity for those who were not at earlier meetings, when this was detailed.
Commissioner Evans noted that in the last 19 years there has been only three tax increases: 2003, and I believe 2015, and 2016. The 2015/2016 hikes were approximately 22% each and sustained us for several years.
Commissioner Evans noted that Hurricane Ida caused $8.5 million dollars of damage to our township’s infrastructure. We lost bridges and roadways that must be replaced or repaired. Commissioner Evans also noted that the Township does not have the $8.5 million dollars laying around to cover those expenses. $8.5 million dollars needs to be financed for recovery, repair, and maintenance.
Commissioner Evans noted that in December 2021 the Board of Commissioners voted to raise the Municipal taxes by 26%. He noted that the Board did not want to raise taxes, but extraordinary circumstances call for extraordinary actions. Unfortunately, this is where we are, and this is what must be done. We expect the new increase should put the Township on solid footing for years to come.
Commissioner Evans noted that debt comes with an approximate annual cost of $384,000 in payments, based on the current 2.47% interest rate, rates that will soon go up. Up to $220,000 will be spent on implementing a stormwater plan. To make room for this new debt, we rolled the current debt into a debt tax. Commissioner Evans also noted that the debt tax is not a permanent tax; it ends when the debt is paid off.
Commissioner Evans noted some questions residents have been asking.
- Why not roll the old and new debt into one debt tax? Because it can only be done with debt that has already been incurred.
- Why act now, why not wait for FEMA funds? "Foresight is not about predicting the future, it's about minimizing surprise." - Karl Schroeder. Getting ahead of a situation is always the surest
way to not lose out. Waiting to see what FEMA decides to do could prove disastrous. There are no guarantees that FEMA funds will come anytime soon, will come close to covering our losses, or come at all. Worst case scenario: FEMA could reject our bridge repairs wholesale due to previous damages incurred during the June 8, 2021 storm. (The fact that I’m even noting that in 2021 two major storms struck within 90 days of each other, both resulting in severe flooding, is enough information for me to justify immediate action).
- Why act now, FEMA made exceptions to their 18-month requirements for Hurricanes Sandy, Floyd, and Katrina? "Plan ahead or find trouble on the doorstep." -- Confucius Hurricanes Sandy, Floyd, and Katrina had more of a national impact, where Ida was mostly regional, so they were under greater public pressure. In the end requirements are requirements and we can’t risk running afoul of what we are required to do.
- Why even repair the bridges? It’s not much of an inconvenience to take detours. The damaged bridges are in imminent danger of collapsing, and detours cause unnecessary delays for Police and Emergency workers. It’s only a matter of time until someone gets seriously hurt or killed.
- What happens if FEMA funds are eventually approved? There are options; including issuing refund checks to residents, paying down some of the debt tax so it expires sooner, investing in infrastructure upgrades to avoid a repeat of 2021, or all the above.
- Isn’t it true that the Township Manager’s salary is driving the tax increase? No.
- What about other salary increases, are they driving the tax increase? No. Contractual salary increases for both uniform and non-uniform employees were anticipated and totaled $75,000. We also hired a part time code enforcement officer/firefighter at an annual cost of $48,000.
- How can you allocate $75,000 to open Spackman Farm to the public along with a tax increase? Spackman Farm belongs to the public and should be open to the public. However, a budget is a “Living Thing”, and allocated line items can be shifted as needed. For instance, rising fuel costs will need to be addressed, especially given the Russian invasion of Ukraine. So, while those funds were allocated to Spackman Farm, they might need to be used elsewhere.
County Taxes stayed flat, and Coatesville Area School District (CASD) taxes can only be raised 4.4% in any given year, but you think it’s alright to raise Municipal Taxes by 26%? That’s outrageous! County Taxes, CASD, and Municipal Taxes are not comparable, that’s apples-to-oranges. A CASD tax increase of 4.4% is dollar-for-dollar more costly than a 26% Municipal tax increase, and we’ve had how many CASD tax increases since our last municipal increase in 2016? Not to minimize the impact of a 26% increase in any way - it's a lot! But 26% is comparable to the two 22% increases in 2015 and 2016, and these increases were not in response to a disaster like Ida.
Citizens to Be Heard
Dave Mushrush of 3600 Homestead Lane is opposed to the tax increase. Commissioner Evans noted that the increase is approximately $187.00 per year for the average township assessment.
Mr. Mushrush asked the Board who is the person that declares a snow emergency? Commissioner Young and Commissioner Mullin noted that the Township Manager contacts the Board President to get his/her approval and then it is ratified at the next Board meeting.
Mr. Mushrush asked the Board who declares the snow emergency routes? Commissioner Young noted that it is declared by the Board of Commissioners. Mr. Mushrush asked why a cul-de-sac is an emergency route when you cannot access it because around it is not an emergency route. Mr. Mushrush noted that there are also six illegal signs posted according to the Sign Forman’s Manual.
Mr. Mushrush commented about selected enforcement of parking in the grass. Mr. Stackhouse noted that this is not true. Their department is enforcing the ordinances across the entire Township. Mr. Stackhouse also noted that their department sends out a notice of violation first, and then if they do not contact the Township and still park on the grass, they get a citation.
Mr. Mushrush asked the Board the process of getting a golf course sponsorship. Ms. Denne noted to call the golf course and ask for Mr. Ward or Mr. Holsman and ask for a sponsor application. Mr. Mushrush asked if the applications are public. Ms. Denne noted that they are public information.
Mark DeYoung of 20 Beaver Run asked the Board how many people are attending the meeting tonight via ZOOM. Commissioner Mullin noted 36 people are logged on ZOOM.
Mr. DeYoung noted to contact your Representatives regarding the FEMA money, and the Township should hire a graduate student to be an intern and their sole work should be trying to get FEMA money for the Township. Commissioner Mullin noted that Municipalities do not get their money until they have already spent money.
Mr. DeYoung noted that a letter signed by the Board should have been in the newsletter explaining the 26% tax increase. Commissioner Mullin noted that the Board went through a budget process and the public was invited to see what they were going through. Commissioner Mullin also noted that the Board is raising the taxes because they need to be raised.
Karen Cholminsky of 401 Municipal Drive asked the Board if the Township is not seeing an increase of tax revenue with all the homes being built. Commissioner Mullin noted that the Township will see tax revenue once all the homes are built.
Ms. Cholminsky asked the Board who is the entity that assess how much an apartment owner pays in taxes. Commissioner Young noted that the assessment office does an assessment of the land and improvements to determine how much the owner pays in taxes. Ms. Cholminsky noted that the Township does not get enough money for all the children living in apartments.
Phillip Razzano of 382 Atkins Avenue noted that he received a violation for parking his car on the grass. Mr. Razzano also noted that there is a stone area where he parks his car, which was there
before he bought his home. Mr. Stackhouse noted that this stone area is permitted therefore; his department will close out his violation.
Licia Carini of 103 Ayerwood Drive noted that it is already 50 minutes into the meeting under “Citizens by Request”. She asked the Board if they could move this section to the end of the meeting or limit each resident’s time. Commissioner Mullin noted that when he was elected he wanted to open the floor for residents to make their comments. Commissioner Mullin also noted that he does not want to limit resident’s time.
Mary Bruno of 1411 Walnut Street asked the Board if this tax increase is just for 2022. Commissioner Young noted that this tax increase is for 2022 and moving forward. Ms. Bruno noted that the taxes could increase again if the Township has another flood. Commissioner Evans noted that the Board is hopeful that with the investments made to the Township infrastructure that there will not be another flood.
Lisa Drummond of 3206 Edge Lane asked the Board where residents can find a comprehensive list of stormwater improvements. Commissioner Young noted that $220,000 is to begin to create a plan so the Township can address these going forward because the days of not addressing them are over. Commissioner Young also noted that one of the things is to GIS all of the Township piping and inlets, and to camera all the piping to see what state that they are in as well as begin to clean out those pipes and make sure that they are on a yearly or multi-year maintenance schedule.
Ms. Drummond asked the Board if this is above the $140,000 budget line item. Commissioner Young noted that it is part of that with some coming from the sewer fund.
Ms. Drummond asked the Board for the status on the creek on the side of her yard. Mr. Stackhouse noted that they are working on the comprehensive plan with the Township Engineer, and this is on their list for review.
Township Solicitor – Ms. Camp
Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township – For Board consideration, Ms. Camp offered a Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township. Ms. Camp noted that this development was formally known as “Dwell” and is now called “Mi-Place”. Fernmoor Homes LLC, of Downingtown is the entity developing this property. When this was approved as a Planned Residential Development (PRD) with the ultimate approval for nine apartment buildings with units spread out through those buildings, and two-hundred townhome units.
Ms. Camp noted that Aqua is the water provider for this area and originally the plans were set up that Aqua would own all of the water lines, however, this has changed where the main lines will still come up the main road off of Route 322. Aqua will probably continue to own the lines in the street for the townhome development portion, however, the apartment complex will be privately owned by the owner of the apartment buildings within the streets within the development.
Ms. Camp noted that Mr. Stackhouse felt that it is important that there is a recorded document over and above the plans, which indicate whoever the owner is of the apartment buildings is responsible to maintain those private water lines.
Commissioner Mullin entertained a motion to accept the Water Main Facilities Maintenance Agreement between Fernmoor Homes Downingtown, LLC and Caln Township. Moved by Commissioner Tindaro and seconded by Commissioner Evans.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
ARRO Engineering (ARRO) – Mr. Harman
Mr. Harman introduced Al Vennettilli who will be replacing Bryan Kulakowsky as the client manager, and Lowell Leaman P.E. will continue to work with the Subdivision and Land Development along with Mr. Vennettilli.
258 Horseshoe Drive Underground Storage Tank Removal – For Board consideration, Mr. Harman noted that ARRO Engineering (ARRO) obtained three proposals for asbestos and lead surveys and four proposals for the removal of the underground storage tank. ARRO reviewed and evaluated the proposals and summarized the costs, and services of each proposal. Based on ARRO’s evaluation they recommend that the Township consider EHC Associates, Inc. for asbestos and lead survey, and Superior Tank and Energy Company LLC for the underground storage tank removal.
Mr. Harman asked Ms. Denne if she has any questions on these proposals. Ms. Denne noted that she does not have any questions, however, the Board needs to make a motion for ARRO’s recommended lowest bidders for EHC Associates, Inc. in the amount of $2,925 and since they do not know the size of the storage tank the amount is for a “not to exceed” cost of $3,200 for Superior Tank & Energy Co., LLC.
Commissioner Mullin entertained a motion to approve the bid for EHC Associates, Inc. for the asbestos and lead survey in the amount of $2,925, and for Superior Tank & Energy Co., LLC for a “not to exceed” cost of $3,200. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
Storm Ida Construction Updates – Mr. Harman gave some updates on the eleven projects that they are working on. Seven are Ida projects, one is for the MS4 swale, and three are for stormwater road projects.
Ida Projects – One will be closed out in March of 2022, four will be closed out this summer, and one will be closed out in the fall.
MS4 Swale Project – To be completed in June of 2022.
Three Stormwater Road Projects for Reed Street, Lloyd Avenue, and Fisherville Road– One will be completed in late spring 2022, and two in the fall of 2022.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked for the status of the Lloyd Bridge traffic signal project. Ms. Denne noted that the Township received a letter from the Manufacturer stating that it will be 14 to 16 weeks for the light standards.
Cheryl Spaulding of 406 Lloyd Avenue asked the Board if Mr. Harman can list all of the eleven projects that ARRO is working on.
The Board asked Mr. Harman to list the eleven projects that ARRO is working on.
Mr. Harman noted the following projects: Caln Park West Bioswale, Barley Sheaf Road, North Bailey Road, Park Drive, Humpton Farms, G.O. Carlson Boulevard, Fisherville Road Bridge, Reed Street, South Lloyd Avenue, Municipal and Moore Road Bridges.
A member of the public asked if these projects can be listed in the Township newsletter.
Mr. Harman noted that he will provide Ms. Denne with an update a week before the Board meetings.
Approval of Rates for Carroll Engineering for Storm Ida Repairs – For Board consideration, Ms. Denne offered approval rates for Carroll Engineering for storm Ida repairs. Ms. Denne noted that the Township is working to expedite all of the named projects as quickly as possible, and part of a previous discussion with ARRO, they discussed that if there was no one directly in-house for ARRO to complete a job then the Township was willing to sub-out to Carroll Engineering for surveying services on the Municipal Bridge.
Commissioner Mullin entertained a motion to approve the Carroll Engineering rates. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin asked Mr. Harman if he has ever worked with Carroll Engineering. Mr. Harman noted that he has.
Vote passed 5-0.
Township Manager – Ms. Denne
Compact Excavator and Tagalong Trailer – For Board consideration, Ms. Denne offered a purchase of a compact excavator in the amount of $87,266.78 and a tagalong trailer in the amount of
$39,370.88. Ms. Denne also noted that this is for the public works department because there are no available industrial trucks available in 2022 for them to purchase. Ms. Denne noted that this money will be paid out right from the Equipment Fund. Ms. Denne also noted that this will allow the Public Works Department to get into the smaller stream banks because the current equipment that they have is too large.
Commissioner Mullin entertained a motion to approve $87,266.78 for the compact excavator and $39,370.88 for a tagalong trailer. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board and public comments.
Tony DiSario of 251 Loomis Avenue asked the Board how far you are you allowed to dig with the compact excavator.
Mr. Stackhouse noted that it is more for stormwater so all the cross pipes that go across G.O. Carlson Boulevard and dump into the stream can be cleaned out.
Vote passed 5-0.
Ordinances and Resolutions for Consideration
Ordinance 2022-01 An Ordinance amending its Non-Uniform Pension Plan Administered by the Pennsylvania Municipal Retirement System (PMRS) – For Board consideration Ms. Denne offered an ordinance amending its non-uniform Pension Plan Administered by Pennsylvania Municipal Retirement System. Ms. Denne noted that the Township is required to update this ordinance to keep the Township in compliance, and have the non-uniform employees in PMRS.
Commissioner Mullin entertained a motion for Ordinance 2022-01 an ordinance amending its Non-Uniform Pension Plan administered by Pennsylvania Municipal Retirement System. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comments. Ms. Swan noted that this is to update to the IRS code.
Vote passed 5-0.
Resolution 2022-04 A Resolution Designating the 2022 Response Territories for Emergency Service in Caln Township (Tabled 01/13/2022, 01/27/2022, 02/10/2022) – Commissioner Mullin asked the Board members if they would like to open this resolution up for discussion. Commissioner Young noted that he would like to have a meeting prior to a Board meeting, and discuss if there should be a separate meeting on this.
Minutes to Approve
Motion to Approve the February 10, 2022 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the February 10, 2022 Board of Commissioners Minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Mullin asked for Board comments. There were none. Vote passed 5-0.
Finance Department – Ms. Swan
Financial Report – Ms. Swan noted that the tax bills have been mailed, and she thanked all the residents who made calls to her and her staff.
Ms. Swan noted that the Township is on track with the 2021 audit. Ms. Swan also noted that the Liquid Fuel application has been accepted to receive the Township funds.
Commissioner Evans thanked Ms. Swan for going over and above with the phone calls received regarding the tax bill.
Motion to Approve General Checks 47799 to 47868 and Manual Checks 243 to 247 with Check 47798 being voided – Commissioner Mullin entertained a motion to approve general checks 47799 to 47868 and manual checks 243 to 247 with check 47798 being voided. Commissioner Evans noted that he recuses himself from check #47856, which is a reimbursement check to him. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Commissioner Mullin called for Board and public comments. There were none. Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s January 2022 report, which was previously provided to the Board.
Chief Elias noted that Municipalities have been seeing a lot of unlocked vehicle break-ins.
Chief Elias noted that Brandywine Hospital/Tower Health closed on January 31, 2022, and they have begun to feel the impact. Also compounded by the fact that the Downingtown District has temporarily moved to West Chester for an extended period of time. Chief Elias also noted that there has been no impact on police services to the Township residents.
Commissioner Mullin asked Chief Elias if there are any milestones in the police department. Chief Elias noted that Administrative Assistant Tracy Laws has been with the police department for 2 years, Deputy Rock for 4 years, and Investigator Steve Parkinson for 18 years.
Thorndale Volunteer Fire Company Chief Taylor – Chief Taylor noted a few highlights from his department’s January 2022 report, which was previously provided to the Board.
Chief Taylor thanked the generous anonymous donor of a good amount of food sent to the fire house. They always enjoy the food and special treats.
Chief Taylor thanked those residents who have already contributed to their fund drive.
Chief Taylor noted that they continue to respond a lot on the 30 bypass. Chief Taylor also noted that recent incidents have dictated the need to close the bypass due to the accidents blocking all lanes. There are also closures for the safety of the involved parties, the Fire Company, EMS agencies and
State Police. When vehicles are continuing to travel at high rates of speed it makes it extremely unsafe for everyone.
Director of Building & Life Safety Mr. Stackhouse – Mr. Stackhouse noted a few highlights from the department’s January 2022 report, which was previously provided to the Board. Mr. Stackhouse gave an update on Township projects.
Lomax/Aldi 322 Lincoln Highway is moving forward.
Dunkin Donuts1895 Lincoln Highway building land develop is starting.
Chester County Sports Arena 4531, 4533 & 4575 West Lincoln Highway has everything approved. They are doing site work and renovation to the existing building.
Dispensary Building 1951 Lincoln Highway is being renovated.
Fernmoore Mi-Place Route 322 has started site work, and anticipates building permits in the spring.
AGC Chemicals 255 South Bailey Road is starting their large expansion.
Mr. Stackhouse noted that there are 67 known rentals that have not received their license yet. 35 have gone out as “notice of violation”, and 32 are working to pay their back sewer and trash bills.
Mr. Stackhouse noted that FEMA just does not give Municipalities money. He also noted that he has attended weekly meetings with FEMA with multiple people across the county. Category A&B are complete, which are the emergency management and protective measures that they did during the storm. They have been approved, and the application is under review for reimbursement. Category C is for the infrastructure damage, which is almost completed as far as application wise with FEMA.
Mr. Stackhouse noted that he will be attending a virtual inspection with FEMA for category E, which is the golf course pump house for demolition, repair or replacement.
Commissioner Evans noted that the Historical Commission and the Historical Society is requesting entrance to the golf course building that is to be demolished so they can get some things such as door knobs etc. Mr. Stackhouse noted that he will meeting with the Manager to see if they need a waiver. He also noted that he would walk the building with them, in the safe areas.
Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from the Public Works department’s January 2022 report, which was previously provided to the Board.
Mr. Stackhouse noted that the Public Works Department is compiling a comprehensive list of the stormwater issues that are not part of FEMA or a program, which is already on going.
Mr. Stackhouse noted that they will start routine maintenance in the spring/fall and start preventive maintenance next week.
Mr. Stackhouse noted that in April he will present the Board with a list of roads to be done for the 2022 Road Program.
Commissioner Evans asked Mr. Stackhouse what the status is of the Lloyd Dog Park. Mr. Stackhouse noted that this is on their list, and will need an engineering review.
Commissioner Young asked about the trash in the Township. Mr. Stackhouse noted that they are currently cleaning it up.
Ingleside Golf PGA Head Golf Professional Mr. Holsman – Mr. Ward noted a few highlights from their department’s January 2022 report, which was previously provided to the Board.
Mr. Holsman noted that in January they had 175 rounds and revenue of approximately $81,000. He also noted that they were closed for approximately 21 days during this time.
Mr. Mushrush of 3600 Homestead Lane asked if there could be a fence put up to keep the geese from walking in and out of the water. Mr. Holsman noted that it would be hard to put a fence up and they are researching a green and red laser that floats in the pond, and changes colors. .
Commissioner Mullin asked Mr. Holsman the status of the work list that the Golf Committee submitted back in January. Mr. Holsman noted that they are working on it.
Additional Business
Motion to Appoint Tom Parr to the Historical Commission for a Term Ending 2026 – Commissioner Mullin noted that Mr. Parr was interviewed for the Historical Commission, prior to tonight’s meeting.
Commissioner Mullin entertained a motion to appoint Tom Parr to the Historical Commission for a term ending 2026. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board comments. There were none. Vote passed 5-0.
Public Comments
Tom Parr 582 Lloyd Avenue asked the Board if they researched the light frontage of Beaver Run yet. Commissioner Young noted that he will look into that and get back to him.
Adjournment
Commissioner Mullin entertained a motion to adjourn the February 24, 2022 meeting at 9:23 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
| commissioners_minutes_02.24.2022.pdf |
