Meeting Minutes for Caln Township
Board of Commissioners
November 30, 2022
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:45 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Commissioner Mullin noted an Executive Session prior to tonight’s meeting.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Raymond Stackhouse-Director of Building and Life Safety and Public Works, Scot Gill-Municipal Authority Director, and Abbey Swan-Community Outreach Specialist.
Professionals Present: Kristin Camp Township Solicitor (Absent), Casey LaLonde with ARRO.
Special Guest: Andrew Steward-Minquas EMS Chief, and Scott Thorton, Washington Hose Company EMS Chief.
The Board of Commissioners November 30, 2022 agenda was posted on the Township website, and at the Township building, on November 29, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We’re all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during” Public Comment” at the end of the meeting.
IT’S ALIVE! Yes, as promised historic Spackman Farm came to life Saturday November 19, 2022. Even the cold did not keep a large, exuberant group from coming out to see and hear what it was like in its heyday, what’s been happening since we set our sights on the farm, and what it could become. The mission was to create awareness, and we did just that. The event drew interest from residents, elected officials, and historic preservationists, and promises that we will not be alone in our efforts to make it a beautiful, peaceful, safe open space for our community. History tells us what happened in the past; Heritage describes surviving materials of the past - evidence that exists now – in the present. Spackman Farm is one of our finest living Heritage sights.
ALMOST THERE: The long journey is almost over. Commissioner Young and I will present Local Economic Revitalization Tax Assistance (LERTA) to the County Commissioners on Thursday December 15, 2022. Getting LERTA passed is just the beginning, watch as Lincoln Highway steps into the light, as we take Caln to a new level. Dream big or wake up small.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Last Saturday was special; it was Small Business Saturday. I celebrated by visiting a few of my favorite Caln small businesses. Hatt’s Hardware, Brandywine Bread, Wedgewood Cleaners, Jefferis Farm Market (where they are even selling Christmas trees), and I ventured out of town to visit Farmhouse Coffee - hopefully by Small Business Saturday 2023, the new Farmhouse will be open in Caln right next-door to Jefferis. Let’s all support our small businesses this holiday season and beyond.
DOLLARS AND SENSE: Last year there was quite a bit of sturm and drang over the proposed budget, and understandably so. No one wants their taxes raised, but the events of 2021 were way outside the norm, making a tax increase unavoidable. I’m happy to say that this year taxes should be much happier for everyone. The Township Manager will have more on that.
THESE TROUBLING TIMES: After a holiday lull, there was once again bad news at the doorstep this week. Here in Caln we have the best police force in Chester County, if not the best in the state. But in these troubled times they need our help. Yes, we have a poverty problem. Yes, we have a substance abuse problem. Yes, we have the problem of a citizenry with mental health issues either created or exasperated by our cumulative COVID-19 isolation. We have an anger problem, a rage problem, and a lack of compassion problem. That’s a lot of problems to work through. We can all start the healing by being kind to each other, by being positive powers of example for each other, by being better human beings each and every day. It’s time to give peace and love a chance.
CLEAN UP TIME: I’ve been heartened by the positive posts and words of goodwill exhibited on local social media groups recently. Thank you for being a part of the solution if you’re always looking for something to be wrong…
Nothing is ever perfect, but It’s our township, our community, our home. We can all be a part of the solution by eagerly spreading the good news about where we live. #lookoutforcaln
Citizens to be Heard
Commissioner Mullin called for public comment. There were none.
Township Solicitor – Ms. Camp
N/A
Township Engineer
Request for Consideration of Amendment #1 for PSA 1121-PT05 in the Amount of $12,940 for Contract Administration and for Construction Observation for the Park Drive Conveyance System – For Board consideration, Mr. LaLonde offered amendment #1 for PSA 1121-PT05 in the amount of $12,940.00 for contract administration and construction observation for the Park Drive Conveyance System. Mr. LaLonde noted that bids will be opened tomorrow morning at 10:00 AM.
Commissioner Mullin called for Board comments.
Commissioner Tindaro asked if it is correct that the price that shows $12,940.00 increased. Mr. LaLonde replied that these are additional services. He also replied that the original PSAs were written and approved a year ago. These are amendments to the four projects.
Commissioner Mullin asked if there are a certain number of hours and lump sum for these projects. Mr. LaLonde replied that these were all done as a “not to exceed” amount. Commissioner Mullin asked what happens if the project takes longer and costs more. Mr. LaLonde replied that ARRO would absorb the extra cost.
Commissioner Evans asked how the increase affects where the township currently is in the projects. Ms. Denne replied that the township has enough funds. Ms. Denne also replied that the bridges may be a concern.
Mr. LaLonde noted that previously ARRO costs were written in several PSA’s. He noted that he will be writing the PSAs from design start to close out so the Township will know exactly how much the project will cost.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT05 in the amount of $12,940 for contract administration and for construction observation for the Park Drive Conveyance System. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration of Amendment #1 for PSA 1121-PT03 in the Amount of $12,940 for Contract Administration and Construction Observation for the North Bailey Road and Pipe Inlet Replacement – For Board consideration, Mr. LaLonde offered amendment #1 for PSA 1121-PT03 in the amount of $12,940 for contract administration and construction observation for the North Bailey Road and Pipe Inlet Replacement Project. Mr. LaLonde noted that this project will start construction in approximately two to three weeks.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT03 in the amount of $12,940 for contract administration and for construction observation for the Park Drive Conveyance System. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration of Amendment #1 for PSA 1121-PT02 in the Amount of $19,750 for Construction Management and Constructive Observation of Barley Sheaf Drainage Swale – For Board consideration, Mr. Lalonde offered amendment #1 for PSA 1121-PT02 in the amount of $19,750 for construction management and constructive observation of Barley Sheaf Drainage Swale Project.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT02 in the amount of $19,750 for a combined PSA for Barley Sheaf Culvert and Barley Sheaf Drainage Project for construction management and construction observation of Barley Sheaf Drainage Swale. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration of Amendment #2 for PSA 1121-PC08 in the Amount of $12,940 for Contract Administration and Construction Observation of the South Lloyd Avenue Stream Stabilization and Restoration Project – For Board consideration, Mr. LaLonde offered amendment #2 for PSA 1121-08 in the amount of $12,940 for contract administration and construction observation of the South Lloyd Avenue Stream Stabilization and Restoration Project.
Commissioner Mullin entertained a motion to approve amendment #2 for PSA 1121-PC08 in the amount of $12,940 for a contract administration and construction observation of the South Lloyd Avenue Stream Stabilization and Restoration Project. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
The vote passed 5-0.
Mr. LaLonde noted that the Park Drive Conveyance Stormwater System, Municipal Drive Bridge, Moore Drive Bridge, and the Golf Course Pump Station Demolition Project will be on the December 22, 2022 agenda for consideration to award.
Township Manager – Ms. Denne
2023 Budget Presentation – Ms. Denne presented a 2023 budget with no tax increase. She noted that the total budget is a little over $8.0 million and the total debt is $700,000.00, which is 8% of the total budget.
Ms. Denne noted that at the last meeting she said that $70,000.00 was being spent on Beaver Creek Trail Segment 5, however; $50,000 will be paid by a grant from the Department of Community and Economic Development (DCED) and the township is matching that with $20,000.00.
Ms. Denne reviewed the debt service, pension costs, employee count, labor contracts, health care costs, service provider fuel and labor increases, and future stormwater maintenance and improvements.
Ms. Denne noted that the next step is for the Board approval to advertise the proposed budget and ordinances for public inspection, which can be given on November 30, 2022. They will be available for public review in person, the township website or by emailing [email protected], and a staff member will provide it to you. Ms. Denne also noted that the final adoption of the budget can be after the sitting of twenty days. There is a Board meeting scheduled on December 22, 2022 for the Board to have a public hearing to hear any public comments on the proposed budget and ordinances.
Request for Consideration to Advertise the 2023 Budget – For Board consideration, Ms. Denne presented Ordinance 2022-12 for advertisement for the proposed 2023 Township budget.
Commissioner Young asked Ms. Denne if the Board has to approve the advertisement of each ordinance separately. Ms. Denne replied that the Board can make a motion to advertise Ordinance 2022-08 to Ordinance 2022-12.
Commissioner Mullin called for Board and public comment.
Commissioner Young noted that an increase of $54.00 per year for the trash bill was proposed by Mr. Gill, and the Finance Committee was able to shave $12.00 off and make it $42.00 per year. They are using more from the Solid Waste Fund Balance and are not saving additional money for equipment or replacement of equipment. Commissioner Young also noted that the sewer bill will increase by $6.00 per year, and the Township will have to raise the trash bill again next year to keep up with the contract.
The Board thanked everyone involved in working on the budget.
Commissioner Mullin entertained a motion to advertise Ordinance 2022-08, 2022-09, 2022-10, 2022-11, and 2022-12. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Advertise the 2023 Township Meeting Dates – For Board consideration, Ms. Denne presented the 2023 Township meeting dates with no changes except for when the meetings fall on a holiday, those dates are changed.
Commissioner Mullin entertained a motion to advertise the 2023 township meeting dates. Moved by Commissioner Evans and seconded by Commissioner Evans.
The vote passed 5-0.
HVAC Maintenance Contract Quotes – Mr. Stackhouse noted that the Township Building, Police Station, and the Golf Course currently are serviced by Brandywine Valley Heating and Air Conditioning (Brandywine Valley), and their prices have increased. Three local companies submitted quotes for servicing those areas. All-Climate Heating & Cooling LLC. (All-Climate) came in at $2,800.00 for annual service and $100.00 per hour with a 10% discount if the Township enters into a contract with them, Brandywine Valley $5,504.00 for annual service, and Summers and Zims came in at $3,652.00. Brandywine Valley and Summers & Zim’s HVAC & Plumbing (Summers & Zims) did not provide an hourly rate.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Mr. Stackhouse if this would be an annual contract. Mr. Stackhouse replied that it would be.
Commissioner Mullin entertained a motion to approve All-Climate Heating & Cooling LLC. Moved by Commissioner Young and seconded by Commissioner Tindaro.
The vote passed 5-0.
Ordinances and Resolutions
Request for Consideration to Advertise Ordinance 2022-08 Setting the Real Estate Tax Rate for 2023 – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2022-09 Imposing an Annual Fire Protection Tax – Commissioner Mullin entertained under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2010-11 Establishing an Annual Tax Sufficient to Pay Interest and Principal on Any Indebtedness of the Township in the Amount of 0.44 Mills – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2022-12 Adopting the 2023 Budget for All Funds – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Additional Business
Commissioner Evans noted that a resident informed him that the light pole on the left side of Deer Drive needs to be replaced. The resident stated that it was hit last year by a sanitation truck last year. Mr. Stackhouse replied that he will investigate this.
Commissioner Evans noted that he received a letter stating that the power was going to be off on the east side of the Township, from 11:00 PM to 7:00 AM. Mr. Stackhouse replied that he heard that a lot of residents were out of power for a couple of hours, and that is all he knows.
Commissioner Evans noted that he received a phone call about a mandatory gas meter upgrade. Mr. Stackhouse replied that his department and the police department were notified and given the employee names and noted that they will have name tags on.
Consideration for Approval of Civil Service Police Candidate Eligibility List –
Commissioner Mullin entertained a motion to approve the Civil Service Police Candidate Eligibility list. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Consideration for Approval of Conditional Offers of Employment for Police Officer Candidates – Chief Elias noted that they tested again this fall for physical agility, written test, and oral interviews. At the end of that process, all the scores were tabulated and if an applicant had veterans’ preference points, then ten points were added to their score. Chief Elias also noted that the Civil Service Commission met on November 29, 2022 and adopted the official eligibility list, which the Board has before them tonight. This was also discussed during an Executive Session prior to tonight’s meeting.
Chief Elias noted that there are four existing vacancies and another anticipated vacancy that will occur at the end of this calendar year.
Chief Elias noted that this is the first time since he has been here, that Act 120 training was not a prerequisite to apply. With the issues that the profession has experienced throughout the county, the only way to attract a sufficient applicant pool would have been for the Township to be willing to sponsor applicants through training.
Chief Elias noted that under the Civil Service Commission rule of five vacancies, the rule is the number of vacancies plus two. In addition to adopting the official eligibility list, the Civil Service Commission certified seven names for the Board’s consideration to extend conditional offers to five of the seven names. Chief Elias also noted that two of the names on the list will be applicants that the Township would have to consider their willingness to sponsor them to attend training, which will begin January 2023. The cost of an academy class is approximately $6,000.00, which the Township would pay for and be reimbursed by the state at 75% of the cost and 45% of the salary that the candidate would be paid while in training. The candidate would have to sign a candidate sponsorship agreement, which provides contingencies in the event something happens, and they do not graduate. If that happened, they would be responsible for reimbursing all costs if they do not keep their end of the bargain.
Commissioner Mullin read the five candidate names.
Commissioner Mullin noted that the applicants have forty-eight hours to accept or reject the offer. Commissioner Mullin also noted that the Board will consider sponsoring Charles Norwood and Travis Hodes to attend the police academy beginning January 2023.
Commissioner Mullin entertained a motion to adopt the Civil Service official eligibility list, dated November 29, 2022. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Commissioner Mullin entertained a motion to extend conditional offers of employment to applicants Tyler, Reece, Charles Norwood, Travis Hodes, William Verikakis, and Anthony Squillante. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Consideration of Approval for Police Candidate Sponsorship Agreement – Chief Elias noted they discussed in the Civil Service meeting that Charles Norwood and Travis Hodes who will be sponsored, will not become police officers until they successfully graduate from the academy and are issued a certification number. Also, their year probation period will not start until they are issued a certification.
Commissioner Kennedy asked Chief Elias how long the training is. Chief Elias replied that the training is approximately six months.
Chief Elias noted that they are probably going into the Montgomery County Police Academy. Chief Elias also noted that Montgomery County Police Academy has been extremely accommodating because the application date was past several months ago and since they are being sponsored by a police department, they were able to get in the January 1, 2023 class.
On behalf of the Officers, Chief Elias thanked the Board for their support.
Commissioner Mullin entertained a motion to approve the Candidate Sponsorship Agreement for applicants Charles Norwood, and Travis Hodes. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
The vote passed 5-0.
Public Comments
Commissioner Kennedy noted the tree lighting on Sunday December 3, 2022 at 5:00 PM.
Chief Thornton noted he was asked to attend tonight to speak on the membership issue that a resident brought to the Board at the November 17, 2022 meeting. Chief Thornton noted that he was not lying or misleading and wanted to make sure that the Board knows that the November 17, 2022 issue has been closed. Chief Thornton also noted that they have been doing reciprocity with fire companies for over ten years since he has been Chief.
Chief Thornton noted that they have had several Chiefs in the past year, and Chief Steward is recently new to the organization. Chief Thornton also noted that they now have a better understanding of the process.
Chief Thorton noted that they have sent notification to all the Board of Commissions stating that they will be getting certified for ALS services and should be able to begin January 1, 2023. He also noted that his understanding is that there may be a persuasion of Minquas Fire Company (Minquas) to remain the primary ALS provided. He noted that he is fine with that. It would be more of what they are doing right now is providing since September, intermediate ALS, which is freeing-up Minquas for the higher acuity calls on both sides of the boundaries, in Caln. Chief Thorton noted that they are getting certified for ALS and will be able to provide back-up for Minquas, Good Fellowship Ambulance etc. starting in January 2023.
Commissioner Mullin asked Chief Thorton what the best process is to have bills paid when there is a membership. Chief Thorton replied that there is a number on the bill that residents should call if they have any questions.
Adjournment
Commissioner Mullin entertained a motion to adjourn the November 30, 2022 Board Budget Presentation Meeting at 9:10 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Board of Commissioners
November 30, 2022
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:45 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Commissioner Mullin noted an Executive Session prior to tonight’s meeting.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Raymond Stackhouse-Director of Building and Life Safety and Public Works, Scot Gill-Municipal Authority Director, and Abbey Swan-Community Outreach Specialist.
Professionals Present: Kristin Camp Township Solicitor (Absent), Casey LaLonde with ARRO.
Special Guest: Andrew Steward-Minquas EMS Chief, and Scott Thorton, Washington Hose Company EMS Chief.
The Board of Commissioners November 30, 2022 agenda was posted on the Township website, and at the Township building, on November 29, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We’re all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during” Public Comment” at the end of the meeting.
IT’S ALIVE! Yes, as promised historic Spackman Farm came to life Saturday November 19, 2022. Even the cold did not keep a large, exuberant group from coming out to see and hear what it was like in its heyday, what’s been happening since we set our sights on the farm, and what it could become. The mission was to create awareness, and we did just that. The event drew interest from residents, elected officials, and historic preservationists, and promises that we will not be alone in our efforts to make it a beautiful, peaceful, safe open space for our community. History tells us what happened in the past; Heritage describes surviving materials of the past - evidence that exists now – in the present. Spackman Farm is one of our finest living Heritage sights.
ALMOST THERE: The long journey is almost over. Commissioner Young and I will present Local Economic Revitalization Tax Assistance (LERTA) to the County Commissioners on Thursday December 15, 2022. Getting LERTA passed is just the beginning, watch as Lincoln Highway steps into the light, as we take Caln to a new level. Dream big or wake up small.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Last Saturday was special; it was Small Business Saturday. I celebrated by visiting a few of my favorite Caln small businesses. Hatt’s Hardware, Brandywine Bread, Wedgewood Cleaners, Jefferis Farm Market (where they are even selling Christmas trees), and I ventured out of town to visit Farmhouse Coffee - hopefully by Small Business Saturday 2023, the new Farmhouse will be open in Caln right next-door to Jefferis. Let’s all support our small businesses this holiday season and beyond.
DOLLARS AND SENSE: Last year there was quite a bit of sturm and drang over the proposed budget, and understandably so. No one wants their taxes raised, but the events of 2021 were way outside the norm, making a tax increase unavoidable. I’m happy to say that this year taxes should be much happier for everyone. The Township Manager will have more on that.
THESE TROUBLING TIMES: After a holiday lull, there was once again bad news at the doorstep this week. Here in Caln we have the best police force in Chester County, if not the best in the state. But in these troubled times they need our help. Yes, we have a poverty problem. Yes, we have a substance abuse problem. Yes, we have the problem of a citizenry with mental health issues either created or exasperated by our cumulative COVID-19 isolation. We have an anger problem, a rage problem, and a lack of compassion problem. That’s a lot of problems to work through. We can all start the healing by being kind to each other, by being positive powers of example for each other, by being better human beings each and every day. It’s time to give peace and love a chance.
CLEAN UP TIME: I’ve been heartened by the positive posts and words of goodwill exhibited on local social media groups recently. Thank you for being a part of the solution if you’re always looking for something to be wrong…
Nothing is ever perfect, but It’s our township, our community, our home. We can all be a part of the solution by eagerly spreading the good news about where we live. #lookoutforcaln
Citizens to be Heard
Commissioner Mullin called for public comment. There were none.
Township Solicitor – Ms. Camp
N/A
Township Engineer
Request for Consideration of Amendment #1 for PSA 1121-PT05 in the Amount of $12,940 for Contract Administration and for Construction Observation for the Park Drive Conveyance System – For Board consideration, Mr. LaLonde offered amendment #1 for PSA 1121-PT05 in the amount of $12,940.00 for contract administration and construction observation for the Park Drive Conveyance System. Mr. LaLonde noted that bids will be opened tomorrow morning at 10:00 AM.
Commissioner Mullin called for Board comments.
Commissioner Tindaro asked if it is correct that the price that shows $12,940.00 increased. Mr. LaLonde replied that these are additional services. He also replied that the original PSAs were written and approved a year ago. These are amendments to the four projects.
Commissioner Mullin asked if there are a certain number of hours and lump sum for these projects. Mr. LaLonde replied that these were all done as a “not to exceed” amount. Commissioner Mullin asked what happens if the project takes longer and costs more. Mr. LaLonde replied that ARRO would absorb the extra cost.
Commissioner Evans asked how the increase affects where the township currently is in the projects. Ms. Denne replied that the township has enough funds. Ms. Denne also replied that the bridges may be a concern.
Mr. LaLonde noted that previously ARRO costs were written in several PSA’s. He noted that he will be writing the PSAs from design start to close out so the Township will know exactly how much the project will cost.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT05 in the amount of $12,940 for contract administration and for construction observation for the Park Drive Conveyance System. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration of Amendment #1 for PSA 1121-PT03 in the Amount of $12,940 for Contract Administration and Construction Observation for the North Bailey Road and Pipe Inlet Replacement – For Board consideration, Mr. LaLonde offered amendment #1 for PSA 1121-PT03 in the amount of $12,940 for contract administration and construction observation for the North Bailey Road and Pipe Inlet Replacement Project. Mr. LaLonde noted that this project will start construction in approximately two to three weeks.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT03 in the amount of $12,940 for contract administration and for construction observation for the Park Drive Conveyance System. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration of Amendment #1 for PSA 1121-PT02 in the Amount of $19,750 for Construction Management and Constructive Observation of Barley Sheaf Drainage Swale – For Board consideration, Mr. Lalonde offered amendment #1 for PSA 1121-PT02 in the amount of $19,750 for construction management and constructive observation of Barley Sheaf Drainage Swale Project.
Commissioner Mullin entertained a motion to approve amendment #1 for PSA 1121-PT02 in the amount of $19,750 for a combined PSA for Barley Sheaf Culvert and Barley Sheaf Drainage Project for construction management and construction observation of Barley Sheaf Drainage Swale. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration of Amendment #2 for PSA 1121-PC08 in the Amount of $12,940 for Contract Administration and Construction Observation of the South Lloyd Avenue Stream Stabilization and Restoration Project – For Board consideration, Mr. LaLonde offered amendment #2 for PSA 1121-08 in the amount of $12,940 for contract administration and construction observation of the South Lloyd Avenue Stream Stabilization and Restoration Project.
Commissioner Mullin entertained a motion to approve amendment #2 for PSA 1121-PC08 in the amount of $12,940 for a contract administration and construction observation of the South Lloyd Avenue Stream Stabilization and Restoration Project. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
The vote passed 5-0.
Mr. LaLonde noted that the Park Drive Conveyance Stormwater System, Municipal Drive Bridge, Moore Drive Bridge, and the Golf Course Pump Station Demolition Project will be on the December 22, 2022 agenda for consideration to award.
Township Manager – Ms. Denne
2023 Budget Presentation – Ms. Denne presented a 2023 budget with no tax increase. She noted that the total budget is a little over $8.0 million and the total debt is $700,000.00, which is 8% of the total budget.
Ms. Denne noted that at the last meeting she said that $70,000.00 was being spent on Beaver Creek Trail Segment 5, however; $50,000 will be paid by a grant from the Department of Community and Economic Development (DCED) and the township is matching that with $20,000.00.
Ms. Denne reviewed the debt service, pension costs, employee count, labor contracts, health care costs, service provider fuel and labor increases, and future stormwater maintenance and improvements.
Ms. Denne noted that the next step is for the Board approval to advertise the proposed budget and ordinances for public inspection, which can be given on November 30, 2022. They will be available for public review in person, the township website or by emailing [email protected], and a staff member will provide it to you. Ms. Denne also noted that the final adoption of the budget can be after the sitting of twenty days. There is a Board meeting scheduled on December 22, 2022 for the Board to have a public hearing to hear any public comments on the proposed budget and ordinances.
Request for Consideration to Advertise the 2023 Budget – For Board consideration, Ms. Denne presented Ordinance 2022-12 for advertisement for the proposed 2023 Township budget.
Commissioner Young asked Ms. Denne if the Board has to approve the advertisement of each ordinance separately. Ms. Denne replied that the Board can make a motion to advertise Ordinance 2022-08 to Ordinance 2022-12.
Commissioner Mullin called for Board and public comment.
Commissioner Young noted that an increase of $54.00 per year for the trash bill was proposed by Mr. Gill, and the Finance Committee was able to shave $12.00 off and make it $42.00 per year. They are using more from the Solid Waste Fund Balance and are not saving additional money for equipment or replacement of equipment. Commissioner Young also noted that the sewer bill will increase by $6.00 per year, and the Township will have to raise the trash bill again next year to keep up with the contract.
The Board thanked everyone involved in working on the budget.
Commissioner Mullin entertained a motion to advertise Ordinance 2022-08, 2022-09, 2022-10, 2022-11, and 2022-12. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Advertise the 2023 Township Meeting Dates – For Board consideration, Ms. Denne presented the 2023 Township meeting dates with no changes except for when the meetings fall on a holiday, those dates are changed.
Commissioner Mullin entertained a motion to advertise the 2023 township meeting dates. Moved by Commissioner Evans and seconded by Commissioner Evans.
The vote passed 5-0.
HVAC Maintenance Contract Quotes – Mr. Stackhouse noted that the Township Building, Police Station, and the Golf Course currently are serviced by Brandywine Valley Heating and Air Conditioning (Brandywine Valley), and their prices have increased. Three local companies submitted quotes for servicing those areas. All-Climate Heating & Cooling LLC. (All-Climate) came in at $2,800.00 for annual service and $100.00 per hour with a 10% discount if the Township enters into a contract with them, Brandywine Valley $5,504.00 for annual service, and Summers and Zims came in at $3,652.00. Brandywine Valley and Summers & Zim’s HVAC & Plumbing (Summers & Zims) did not provide an hourly rate.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Mr. Stackhouse if this would be an annual contract. Mr. Stackhouse replied that it would be.
Commissioner Mullin entertained a motion to approve All-Climate Heating & Cooling LLC. Moved by Commissioner Young and seconded by Commissioner Tindaro.
The vote passed 5-0.
Ordinances and Resolutions
Request for Consideration to Advertise Ordinance 2022-08 Setting the Real Estate Tax Rate for 2023 – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2022-09 Imposing an Annual Fire Protection Tax – Commissioner Mullin entertained under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2010-11 Establishing an Annual Tax Sufficient to Pay Interest and Principal on Any Indebtedness of the Township in the Amount of 0.44 Mills – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Request for Consideration to Advertise Ordinance 2022-12 Adopting the 2023 Budget for All Funds – Commissioner Mullin entertained a motion under the consideration to advertise the proposed 2023 budget.
Additional Business
Commissioner Evans noted that a resident informed him that the light pole on the left side of Deer Drive needs to be replaced. The resident stated that it was hit last year by a sanitation truck last year. Mr. Stackhouse replied that he will investigate this.
Commissioner Evans noted that he received a letter stating that the power was going to be off on the east side of the Township, from 11:00 PM to 7:00 AM. Mr. Stackhouse replied that he heard that a lot of residents were out of power for a couple of hours, and that is all he knows.
Commissioner Evans noted that he received a phone call about a mandatory gas meter upgrade. Mr. Stackhouse replied that his department and the police department were notified and given the employee names and noted that they will have name tags on.
Consideration for Approval of Civil Service Police Candidate Eligibility List –
Commissioner Mullin entertained a motion to approve the Civil Service Police Candidate Eligibility list. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Consideration for Approval of Conditional Offers of Employment for Police Officer Candidates – Chief Elias noted that they tested again this fall for physical agility, written test, and oral interviews. At the end of that process, all the scores were tabulated and if an applicant had veterans’ preference points, then ten points were added to their score. Chief Elias also noted that the Civil Service Commission met on November 29, 2022 and adopted the official eligibility list, which the Board has before them tonight. This was also discussed during an Executive Session prior to tonight’s meeting.
Chief Elias noted that there are four existing vacancies and another anticipated vacancy that will occur at the end of this calendar year.
Chief Elias noted that this is the first time since he has been here, that Act 120 training was not a prerequisite to apply. With the issues that the profession has experienced throughout the county, the only way to attract a sufficient applicant pool would have been for the Township to be willing to sponsor applicants through training.
Chief Elias noted that under the Civil Service Commission rule of five vacancies, the rule is the number of vacancies plus two. In addition to adopting the official eligibility list, the Civil Service Commission certified seven names for the Board’s consideration to extend conditional offers to five of the seven names. Chief Elias also noted that two of the names on the list will be applicants that the Township would have to consider their willingness to sponsor them to attend training, which will begin January 2023. The cost of an academy class is approximately $6,000.00, which the Township would pay for and be reimbursed by the state at 75% of the cost and 45% of the salary that the candidate would be paid while in training. The candidate would have to sign a candidate sponsorship agreement, which provides contingencies in the event something happens, and they do not graduate. If that happened, they would be responsible for reimbursing all costs if they do not keep their end of the bargain.
Commissioner Mullin read the five candidate names.
- Tyler Reece is a military veteran and Act 120 certified. He is also currently working part time for a police department.
- Charles Norwood is a military veteran
- Travis Hodes is a military veteran
- William Verikakis is Act 120 certified and currently working for a police department
- Anthony Squillante will graduate from the police academy on December 14, 2022
Commissioner Mullin noted that the applicants have forty-eight hours to accept or reject the offer. Commissioner Mullin also noted that the Board will consider sponsoring Charles Norwood and Travis Hodes to attend the police academy beginning January 2023.
Commissioner Mullin entertained a motion to adopt the Civil Service official eligibility list, dated November 29, 2022. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Commissioner Mullin entertained a motion to extend conditional offers of employment to applicants Tyler, Reece, Charles Norwood, Travis Hodes, William Verikakis, and Anthony Squillante. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Consideration of Approval for Police Candidate Sponsorship Agreement – Chief Elias noted they discussed in the Civil Service meeting that Charles Norwood and Travis Hodes who will be sponsored, will not become police officers until they successfully graduate from the academy and are issued a certification number. Also, their year probation period will not start until they are issued a certification.
Commissioner Kennedy asked Chief Elias how long the training is. Chief Elias replied that the training is approximately six months.
Chief Elias noted that they are probably going into the Montgomery County Police Academy. Chief Elias also noted that Montgomery County Police Academy has been extremely accommodating because the application date was past several months ago and since they are being sponsored by a police department, they were able to get in the January 1, 2023 class.
On behalf of the Officers, Chief Elias thanked the Board for their support.
Commissioner Mullin entertained a motion to approve the Candidate Sponsorship Agreement for applicants Charles Norwood, and Travis Hodes. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
The vote passed 5-0.
Public Comments
Commissioner Kennedy noted the tree lighting on Sunday December 3, 2022 at 5:00 PM.
Chief Thornton noted he was asked to attend tonight to speak on the membership issue that a resident brought to the Board at the November 17, 2022 meeting. Chief Thornton noted that he was not lying or misleading and wanted to make sure that the Board knows that the November 17, 2022 issue has been closed. Chief Thornton also noted that they have been doing reciprocity with fire companies for over ten years since he has been Chief.
Chief Thornton noted that they have had several Chiefs in the past year, and Chief Steward is recently new to the organization. Chief Thornton also noted that they now have a better understanding of the process.
Chief Thorton noted that they have sent notification to all the Board of Commissions stating that they will be getting certified for ALS services and should be able to begin January 1, 2023. He also noted that his understanding is that there may be a persuasion of Minquas Fire Company (Minquas) to remain the primary ALS provided. He noted that he is fine with that. It would be more of what they are doing right now is providing since September, intermediate ALS, which is freeing-up Minquas for the higher acuity calls on both sides of the boundaries, in Caln. Chief Thorton noted that they are getting certified for ALS and will be able to provide back-up for Minquas, Good Fellowship Ambulance etc. starting in January 2023.
Commissioner Mullin asked Chief Thorton what the best process is to have bills paid when there is a membership. Chief Thorton replied that there is a number on the bill that residents should call if they have any questions.
Adjournment
Commissioner Mullin entertained a motion to adjourn the November 30, 2022 Board Budget Presentation Meeting at 9:10 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
| commissioners_minutes_11.30.2022.pdf |
