Caln Township Board of Commissioners
253 Municipal Drive
Thorndale, PA 19372
May 12, 2016 7:30 p.m.
Call to Order and Pledge of Allegiance.
Moment of meditation.
Prior to the meeting, an Executive Session was held to discuss legal and personnel matters.
Attendance – Cynthia Eshleman, President; Jennifer Breton, Vice President; John Contento, Commissioner; Joshua Young, Commissioner, George Chambers, Commissioner; Interim Township Manager Peter Marshall, Jeffrey W. McClintock, P.E., C.F.M., Township Engineer; and Colleen Lockwood, Recording Secretary.
Citizens to be Heard – None this evening.
Ordinances and Resolutions for Consideration
Resolution 2016-08 - Accepting Deed of Dedication for Open Space Parcel 39-4C-116 – President Eshleman entertained a motion to accept a Deed of Dedication from Toll Brothers for an 8.1 acre open space parcel at Norma and Edge Drives. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
Resolution 2016-09 – Appointing Voting Delegates as CCTCC Representatives – President Eshleman entertained a motion to appoint Voting Delegate George Chambers, First Alternate Voting Delegate Peter Marshall and Second Alternate Voting Delegate Bonnie Smith as Tax Collection Delegates. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Township Engineer Jeffrey W. McClintock, PE, CFM
Land Development Items - Caln Horseshoe, LP - Royal Farms LD 2015/Motion of Approval - Mr. Carl Freedman was present with his attorney, Louis Colagreco, Esquire. Mr. McClintock presented a Preliminary/Final Land Development Plan Application Motion of Approval to the Board for development of a Royal Farms convenience store at the intersection of Rt 322 and Rock Raymond Rd. President Eshleman entertained a motion to approve the Preliminary/Final Land Development Plan Application. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
3521 Lincoln Highway/Rudy LD 2015 - Michael and Elizabeth Rudy were present with their attorney, Louis Colagreco, Esquire. Mr. McClintock presented a Preliminary/Final Land Development Plan Application Motion of Approval to the Board for development of an indoor recreation facility at 3521 Lincoln Highway. Mr. Colagreco requested the Board to consider waiving the required fee in lieu of land dedicated for open space of $31,036.50. The Rudy's are now adding underground parking to their plans which is driving up their cost and Mr. Colagreco discussed the applicability of the SALDO requirements in this situation. Mr. Contento suggested holding the fee in escrow in case the facility would become a different type of business in the future and modifications would need to be made. Ms. Eshleman discussed if it is justifiable to waive the fee when the facility being built will be a pay to use and likely will not be used by all residents. Mr. Colagreco suggested enacting a decision with the fee included at this time if it can possibly be amended later. President Eshleman entertained a motion to approve the Preliminary/Final Land Development Plan Application as presented. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Report Chart Review – None this evening.
Engineering Items/Impaired Waters Investigation – Not addressed this evening.
CDBG Sidewalk Project/Design Consultant Approval – Mr. McClintock solicited prices from seven firms and got a response from two for replacement of the sidewalks at Wedgwood. D.L. Howell & Kline's bid was $47,800 and Traffic Planning and Design, Inc.'s was $56,585. President Eshleman entertained a motion to accept a design consultant contract with D.L. Howell & Kline. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
G.O. Carlson Boulevard East Pavement Overlay Project – Mr. McClintock obtained two bids for the pavement overlay project from G.O. Carlson Blvd. to the Beaver Knoll portion of the Township. Charlestown Paving and Excavating, Inc. submitted a bid for $149,771. A bid was also received from Unitex, Inc. for $161,724.20. Mr. McClintock noted that there was a lack of information in the bid from Unitex, thus deeming the bid unacceptable. Money from the Township Bond Fund will be used to fund this project. President Eshleman entertained a motion to approve a contract with Charlestown Paving and Excavating, Inc. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Lincoln Highway Median Sign/Design Proposal – Mr. McClintock obtained an engineering design proposal for a proposed gateway median sign in the western end of Lincoln Highway and an evaluation and identification of two potential sites for an eastern gateway sign. He noted that the 2016 budget indicates that the sign project is contingent upon grant approval. After a discussion, the Board asked Mr. McClintock to obtain a revised quote to include an aerial/archway type of sign for the eastern portion of Lincoln Highway.
2016 Roadwork Discussion – Mr. McClintock and Mr. Marshall are working on developing a recommendation for roadway work on Windsor Lane, culvert replacement on Edge Lane, and culvert replacement on Sylvan Drive. In an effort to assist him in developing the recommendation, Mr. McClintock obtained a proposal from Advantage Engineers to do ten pavement cores at cost of $3,150.00 to evaluate Windsor Lane’s pavement thickness. President Eshleman entertained a motion to approve Brenneman doing ten pavement cores. Moved by Commissioner Contento and seconded by Vice President Breton. Vote passed 5-0.
Chipping Update (Added to Agenda) – Mr. McClintock gave an update on the chipping project. The workers made 148 stops over two days totaling 106 man hours at a cost of $4,435.36. This amount of money will be transferred from the Solid Waste Fund to the General Fund to reimburse for the salary and benefits for the workers involved.
Interim Township Manager Peter Marshall
Edge Line Pavement Markings – Mr. Marshall discussed that a review of the Manual of Uniform Traffic Control Devices (MUTCD) by the Township Engineer yields that edge lines should be painted on Humpton Road, Lloyd Avenue, Municipal Drive and G.O. Carlson Blvd. It was noted that G.O Carlson will be completed as part of the re-paving project on that roadway. There were five additional roads that should have edge line pavement markings installed: Barley Sheaf Road, N. Bailey Road, S. Bailey Road, Fisherville Road, and Moore Road, at a cost of $2,765.66 based on an estimated cost of $0.06 per foot. It was discussed that $6,047.71 would be covered by the Liquid Fuels Fund and that there is $16,000 budgeted for annual line maintenance and striping. Mr. Young noted that the crosswalks on G.O. Carlson are not sufficient and may need to be discussed being re-done with stripes. Board consensus given for all of the aforementioned roads to be marked with edge lines as part of the 2016 long line project.
Golf Shed Roof Replacement - Mr. McClintock solicited bids from three companies for replacement of the entire shed roof on the golf course cart barn, which the Township is required to maintain. There is $10,000 budgeted for this project. Two bids were received: G.P. Martini Roofing Co. submitted a bid for $7,700 and Heartland Roofing for $10,200. A third bid was sought but not received from D. Shinn Roofing. Mr. Marshall requested the Board approve a contract with G.P. Martini for replacement of the entire roof for $7,700. President Eshleman entertained a motion to approve contract with G.P. Martini Roofing Co. Moved by Commissioner Chambers and seconded by Vice President Breton. Vote passed 5-0.
Bill List - President Eshleman entertained a motion to approve general check numbers 37,877 through 37,932; and Bond check number 1147. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Approval of Minutes of April 14, 2016 – President Eshleman entertained a motion to approve the meeting minutes from April 14, 2016. Moved by Commissioner Contento and seconded by Commissioner Young. Vote passed 5-0.
Additional Business –
Mr. Marshall approved sending a letter to the Public Utility Commission regarding allowing that a single antenna be located on a light pole located in Lloyd Park, for the purpose of metering.
Vice President Breton noted that the Multi-modal study open forum will be held at the Coatesville Moose at 5:00 p.m. on May 16.
Mr. McClintock shared that Rt 322 bypass interchange police accident reports will be studied for crashes caused by incidents of drivers passing on the shoulder in order to turn onto Lloyd Avenue. PennDOT will be contacted after reports are reviewed by Township personnel to discuss possible remedies.
President Eshleman entertained a motion to appoint Stephen DePedro to the Zoning Hearing Board. He replaces Kevin Schneider and will complete the remainder of his term. Moved by Vice President Breton and seconded by Commissioner Young. Vote passed 5-0.
President Eshleman entertained a motion to appoint Timothy Taylor to the Stormwater Advisory Committee for a term ending on December 31, 2018. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Boards and Commissions Updates –
i. Park and Recreation - Open Records Officer Nick Winkler shared that movie night events to be held on the third Friday nights of June, July and August.
ii. Council of Governments - Mr. Young noted that a meeting is scheduled at the end of May to discuss their ongoing plans between the emergency management coordinators in the county.
iii. Municipal Authority – Mr. Contento noted that the Chester County is working on a revision to emergency plans for municipal chippers and dump trucks to be included in the list of available equipment for use during weather-related emergencies. Mr. Chambers shared that Gregory Prowant was presented with a plaque and recognized for his service to the Municipal Authority. Also discussed were major electrical upgrades that caused capital surcharges. The project is now wrapping up and should result in greatly reduced energy costs in future years. There was discussion about possibly finding a new energy service provider in the future.
iv. DARA - No report this evening. There is a meeting on May 23.
v. Fire Board - No report at this time. Mr. Contento noted that the meeting is next week.
vi. Planning Commission - Ms. Breton shared that a new consultant is working on a comp plan. The next meeting will be held on May 17, 2016.
vii. Historical Commission - Ms. Eshleman shared that a flea market will be held this weekend on the grounds of the municipal building. She discussed the preservation of Beale House, a farm house situated on the Coatesville High School campus. Ms. Eshleman will be meeting with a representative of the County Historical Commission & Dr. Taschner of Coatesville School District to discuss requirements of possibly having the house deemed eligible for the National Register of Historic Places.
viii. Zoning Hearing Board - No report at this time.
Public Comments – None this evening.
Adjournment – President Eshleman entertained a motion to adjourn the May 12, 2016 meeting at 9:15 p.m. Moved by Commissioner Contento and seconded by Vice President Breton.
Respectfully Submitted,
Colleen Lockwood
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
May 12, 2016 7:30 p.m.
Call to Order and Pledge of Allegiance.
Moment of meditation.
Prior to the meeting, an Executive Session was held to discuss legal and personnel matters.
Attendance – Cynthia Eshleman, President; Jennifer Breton, Vice President; John Contento, Commissioner; Joshua Young, Commissioner, George Chambers, Commissioner; Interim Township Manager Peter Marshall, Jeffrey W. McClintock, P.E., C.F.M., Township Engineer; and Colleen Lockwood, Recording Secretary.
Citizens to be Heard – None this evening.
Ordinances and Resolutions for Consideration
Resolution 2016-08 - Accepting Deed of Dedication for Open Space Parcel 39-4C-116 – President Eshleman entertained a motion to accept a Deed of Dedication from Toll Brothers for an 8.1 acre open space parcel at Norma and Edge Drives. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
Resolution 2016-09 – Appointing Voting Delegates as CCTCC Representatives – President Eshleman entertained a motion to appoint Voting Delegate George Chambers, First Alternate Voting Delegate Peter Marshall and Second Alternate Voting Delegate Bonnie Smith as Tax Collection Delegates. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Township Engineer Jeffrey W. McClintock, PE, CFM
Land Development Items - Caln Horseshoe, LP - Royal Farms LD 2015/Motion of Approval - Mr. Carl Freedman was present with his attorney, Louis Colagreco, Esquire. Mr. McClintock presented a Preliminary/Final Land Development Plan Application Motion of Approval to the Board for development of a Royal Farms convenience store at the intersection of Rt 322 and Rock Raymond Rd. President Eshleman entertained a motion to approve the Preliminary/Final Land Development Plan Application. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
3521 Lincoln Highway/Rudy LD 2015 - Michael and Elizabeth Rudy were present with their attorney, Louis Colagreco, Esquire. Mr. McClintock presented a Preliminary/Final Land Development Plan Application Motion of Approval to the Board for development of an indoor recreation facility at 3521 Lincoln Highway. Mr. Colagreco requested the Board to consider waiving the required fee in lieu of land dedicated for open space of $31,036.50. The Rudy's are now adding underground parking to their plans which is driving up their cost and Mr. Colagreco discussed the applicability of the SALDO requirements in this situation. Mr. Contento suggested holding the fee in escrow in case the facility would become a different type of business in the future and modifications would need to be made. Ms. Eshleman discussed if it is justifiable to waive the fee when the facility being built will be a pay to use and likely will not be used by all residents. Mr. Colagreco suggested enacting a decision with the fee included at this time if it can possibly be amended later. President Eshleman entertained a motion to approve the Preliminary/Final Land Development Plan Application as presented. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Report Chart Review – None this evening.
Engineering Items/Impaired Waters Investigation – Not addressed this evening.
CDBG Sidewalk Project/Design Consultant Approval – Mr. McClintock solicited prices from seven firms and got a response from two for replacement of the sidewalks at Wedgwood. D.L. Howell & Kline's bid was $47,800 and Traffic Planning and Design, Inc.'s was $56,585. President Eshleman entertained a motion to accept a design consultant contract with D.L. Howell & Kline. Moved by Vice President Breton and seconded by Commissioner Chambers. Vote passed 5-0.
G.O. Carlson Boulevard East Pavement Overlay Project – Mr. McClintock obtained two bids for the pavement overlay project from G.O. Carlson Blvd. to the Beaver Knoll portion of the Township. Charlestown Paving and Excavating, Inc. submitted a bid for $149,771. A bid was also received from Unitex, Inc. for $161,724.20. Mr. McClintock noted that there was a lack of information in the bid from Unitex, thus deeming the bid unacceptable. Money from the Township Bond Fund will be used to fund this project. President Eshleman entertained a motion to approve a contract with Charlestown Paving and Excavating, Inc. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Lincoln Highway Median Sign/Design Proposal – Mr. McClintock obtained an engineering design proposal for a proposed gateway median sign in the western end of Lincoln Highway and an evaluation and identification of two potential sites for an eastern gateway sign. He noted that the 2016 budget indicates that the sign project is contingent upon grant approval. After a discussion, the Board asked Mr. McClintock to obtain a revised quote to include an aerial/archway type of sign for the eastern portion of Lincoln Highway.
2016 Roadwork Discussion – Mr. McClintock and Mr. Marshall are working on developing a recommendation for roadway work on Windsor Lane, culvert replacement on Edge Lane, and culvert replacement on Sylvan Drive. In an effort to assist him in developing the recommendation, Mr. McClintock obtained a proposal from Advantage Engineers to do ten pavement cores at cost of $3,150.00 to evaluate Windsor Lane’s pavement thickness. President Eshleman entertained a motion to approve Brenneman doing ten pavement cores. Moved by Commissioner Contento and seconded by Vice President Breton. Vote passed 5-0.
Chipping Update (Added to Agenda) – Mr. McClintock gave an update on the chipping project. The workers made 148 stops over two days totaling 106 man hours at a cost of $4,435.36. This amount of money will be transferred from the Solid Waste Fund to the General Fund to reimburse for the salary and benefits for the workers involved.
Interim Township Manager Peter Marshall
Edge Line Pavement Markings – Mr. Marshall discussed that a review of the Manual of Uniform Traffic Control Devices (MUTCD) by the Township Engineer yields that edge lines should be painted on Humpton Road, Lloyd Avenue, Municipal Drive and G.O. Carlson Blvd. It was noted that G.O Carlson will be completed as part of the re-paving project on that roadway. There were five additional roads that should have edge line pavement markings installed: Barley Sheaf Road, N. Bailey Road, S. Bailey Road, Fisherville Road, and Moore Road, at a cost of $2,765.66 based on an estimated cost of $0.06 per foot. It was discussed that $6,047.71 would be covered by the Liquid Fuels Fund and that there is $16,000 budgeted for annual line maintenance and striping. Mr. Young noted that the crosswalks on G.O. Carlson are not sufficient and may need to be discussed being re-done with stripes. Board consensus given for all of the aforementioned roads to be marked with edge lines as part of the 2016 long line project.
Golf Shed Roof Replacement - Mr. McClintock solicited bids from three companies for replacement of the entire shed roof on the golf course cart barn, which the Township is required to maintain. There is $10,000 budgeted for this project. Two bids were received: G.P. Martini Roofing Co. submitted a bid for $7,700 and Heartland Roofing for $10,200. A third bid was sought but not received from D. Shinn Roofing. Mr. Marshall requested the Board approve a contract with G.P. Martini for replacement of the entire roof for $7,700. President Eshleman entertained a motion to approve contract with G.P. Martini Roofing Co. Moved by Commissioner Chambers and seconded by Vice President Breton. Vote passed 5-0.
Bill List - President Eshleman entertained a motion to approve general check numbers 37,877 through 37,932; and Bond check number 1147. Moved by Commissioner Young and seconded by Vice President Breton. Vote passed 5-0.
Approval of Minutes of April 14, 2016 – President Eshleman entertained a motion to approve the meeting minutes from April 14, 2016. Moved by Commissioner Contento and seconded by Commissioner Young. Vote passed 5-0.
Additional Business –
Mr. Marshall approved sending a letter to the Public Utility Commission regarding allowing that a single antenna be located on a light pole located in Lloyd Park, for the purpose of metering.
Vice President Breton noted that the Multi-modal study open forum will be held at the Coatesville Moose at 5:00 p.m. on May 16.
Mr. McClintock shared that Rt 322 bypass interchange police accident reports will be studied for crashes caused by incidents of drivers passing on the shoulder in order to turn onto Lloyd Avenue. PennDOT will be contacted after reports are reviewed by Township personnel to discuss possible remedies.
President Eshleman entertained a motion to appoint Stephen DePedro to the Zoning Hearing Board. He replaces Kevin Schneider and will complete the remainder of his term. Moved by Vice President Breton and seconded by Commissioner Young. Vote passed 5-0.
President Eshleman entertained a motion to appoint Timothy Taylor to the Stormwater Advisory Committee for a term ending on December 31, 2018. Moved by Commissioner Young and seconded by Commissioner Contento. Vote passed 5-0.
Boards and Commissions Updates –
i. Park and Recreation - Open Records Officer Nick Winkler shared that movie night events to be held on the third Friday nights of June, July and August.
ii. Council of Governments - Mr. Young noted that a meeting is scheduled at the end of May to discuss their ongoing plans between the emergency management coordinators in the county.
iii. Municipal Authority – Mr. Contento noted that the Chester County is working on a revision to emergency plans for municipal chippers and dump trucks to be included in the list of available equipment for use during weather-related emergencies. Mr. Chambers shared that Gregory Prowant was presented with a plaque and recognized for his service to the Municipal Authority. Also discussed were major electrical upgrades that caused capital surcharges. The project is now wrapping up and should result in greatly reduced energy costs in future years. There was discussion about possibly finding a new energy service provider in the future.
iv. DARA - No report this evening. There is a meeting on May 23.
v. Fire Board - No report at this time. Mr. Contento noted that the meeting is next week.
vi. Planning Commission - Ms. Breton shared that a new consultant is working on a comp plan. The next meeting will be held on May 17, 2016.
vii. Historical Commission - Ms. Eshleman shared that a flea market will be held this weekend on the grounds of the municipal building. She discussed the preservation of Beale House, a farm house situated on the Coatesville High School campus. Ms. Eshleman will be meeting with a representative of the County Historical Commission & Dr. Taschner of Coatesville School District to discuss requirements of possibly having the house deemed eligible for the National Register of Historic Places.
viii. Zoning Hearing Board - No report at this time.
Public Comments – None this evening.
Adjournment – President Eshleman entertained a motion to adjourn the May 12, 2016 meeting at 9:15 p.m. Moved by Commissioner Contento and seconded by Vice President Breton.
Respectfully Submitted,
Colleen Lockwood
Recording Secretary
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