Caln Township Board of Commissioners
253 Municipal Drive Thorndale, PA 19372
June 24, 2021 Minutes
Attendance – Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner (Absent), Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Finance Director, Bryan Kulakowsky-Township Engineer, Kristin Camp-Township Solicitor.
Also in Attendance: Representing Southdown Properties: Tim Townes, and Representing ARRO, as their GIS Manager, and MS4 Stormwater Permitting Specialist: Andrew Tuleya.
Commissioner Mullin called the Virtual Zoom meeting to order at 7:39 PM. He then called for the Pledge of Allegiance to the flag.
Commissioner Mullin noted that there was an Executive Session prior to tonight’s meeting, regarding personnel matters.
Citizens to Be Heard
Commissioner Mullin called for citizens to be heard. There were none.
Township Solicitor – Ms. Camp
The Hills at Thorndale Woods – Subdivision and Land Development extension request – Ms. Camp noted that Southdown Properties owns the property along South Caln Road, which has been approved for conditional use as well as preliminary land development for eighty-seven single family homes, and one hundred seventy town homes. The Applicant submitted final land development plans, and one of the outstanding items is the acquisition of Right-of-Way for an intersection improvement. Mr. Townes obtained the required appraisals of the land, and sent correspondence to the various property owners. He continues to have dialogue with those property owners regarding the acquisition of Right-of-Way.
Ms. Camp noted that Mr. Townes’ June 4, 2021 letter is requesting that the Board accept his extension request for the Board to not act on the final plans. Under the Municipal Planning Code (“MPC”) it is required to make a decision on the plans by June 30, 2021 or, if the Board agrees, the Applicant will have more time to finalize all the outstanding conditions in the Township Engineer’s review letter, and obtain the Right-of-Way. Southdown Properties is requesting that the Board extend that time frame until December 31, 2021.
Commissioner Mullin entertained a motion granting an extension request until December 31, 2021, for the review of their final plan. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment.
Marc Fox of 256 Thornridge Drive asked if there were any concessions that were given years ago that maybe the Board wouldn’t grant today that allows the opportunity to right some previous wrongs that may exist. Ms. Camp noted that the ordinance would actually give them more density. The conditional use order has quite a lot of conditions that this Applicant has to meet. Ms. Camp also noted that the relevance of granting the five year extension is that the Township would have the opportunity to apply new ordinances, which have been enacted since the date they filed their application.
Vote passed 4-0
The Hills at Thorndale Woods – 5 year period for preliminary plan approval extension request – Ms. Camp noted that the preliminary plan is vested in terms as, which ordinances can be applied to the plan, and that is a vesting period of five years in this instance because the permit extension act vesting period was extended until July 2026. Mr. Townes is requesting that the Board agree to grant that. The MPC allows for the Board to grant extensions of the five year time frame. The effect of that would be to let them continue to seek final plan approval, and to seek to substantially complete the improvements for the period of time that the Board agrees to grant the extension.
Ms. Camp noted that three to five years would be an appropriate time frame. She also noted that Mr. Townes sent the Board additional information on the arsenic cleanup.
Mr. Townes noted that three years is an appropriate time frame. He also noted that this only pertains to the lower section of the site, which is the townhome portion of the project. It has since been rezoned R-4 from C-3. The density differences are a little bit greater today under the R-4 zoning. We have a lot of time, money, and effort in the plan, and would like to continue forward with that.
Commissioner Mullin entertained a motion for a three year extension for the preliminary plan approval request, until July 1, 2024. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Commissioner Mullin called for public comment. There were none.
Vote passed 4-0.
An Ordinance amending Chapter 120 of the Caln Township Code, Titled “Property Maintenance,” to Prohibit Parking of Motor Vehicles and Recreational Vehicles on Grass and to Prohibit Recreational Equipment from being Parked or Stored on a Public Street or in the Front Yard of a Lot – Ms. Camp noted that currently there are regulations in specifically Section 155 and 137N that prohibits major recreational equipment including boats, boat trailers, travel trailers, and campers/RV’s to be parked or stored on any public street. If they are on a private lot, they have to be within a carport, completely enclosed building or within the side or the rear of a lot but cannot be closer than 20 feet to a property line.
Ms. Camp noted that when something is in your zoning ordinance, you have to follow the MPC in terms of how you enforce that, and it can be somewhat cumbersome. Mr. Stackhouse has asked if the Township could also have this made part of the property maintenance code.
Ms. Camp noted that there is a lot of parking of vehicles on grass areas within the township. The zoning ordinance says that off-street parking needs to be within asphalt or an all-weather area. Both amendments will make for an easier enforcement process, and does not have the appeal rights to the Zoning Hearing Board, which then creates another level of administrative review by the Zoning Hearing Board.
Commissioner Kennedy asked Ms. Camp when this ordinance would come into effect. Ms. Camp noted that if the Board is in favor of doing this, it would be for advertisement seven days before a hearing. Ms. Camp also noted that the effective date could be at the Board’s choosing. Ms. Denne noted that this rule is already in effect. This ordinance would make it exist in zoning and property maintenance.
Commissioner Mullin asked Mr. Stackhouse how much of an issue is this. Mr. Stackhouse noted that parking on the grass is a major issue. He also noted that parking on the grass has caused runoff and drainage issues on some of the properties.
Commissioner Mullin asked if there is a reason why there is parking on grass. Ms. Denne noted that otherwise you would have to pay to store the RV’s. RV’s are a problem in the business district with storing RV’s on commercial properties, and if the township lets that happened they can start staying on the commercial properties. She also noted that residents starting home businesses are bringing commercial vehicles home, and parking them on the grass.
Commissioner Mullin asked Mr. Stackhouse if he would give a violation to someone that is having a party or overnight guests. Mr. Stackhouse noted that these, and all violations go through an extensive process in contacting the homeowner, sending a first notice and possible second notice before a citation is issued. Mr. Stackhouse also noted that their department exhausts all of their options before they give a citation.
Commissioner Mullin entertained a motion to advertise a public hearing for an ordinance amending Chapter 120 of the Caln Township Code, Titled “Property Maintenance,” to Prohibit Parking of Motor Vehicles and Recreational Vehicles on Grass and to Prohibit Recreational Equipment from being Parked or Stored on a Public Street or in the Front Yard of a Lot. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin calls for public comment.
Cheryl Spaulding of 406 Lloyd Avenue asked the Board to have the wording taken into consideration because the “world of work” has dramatically changed, in the last two years. Ms. Denne noted that this ordinance is not saying to that you cannot bring home your commercial vehicles. It is saying to park them in your driveway.
Vote passed 4-0.
An Ordinance Authorizing Execution of a Cable Franchise Agreement between the Township and Verizon Pennsylvania LLC – Ms. Camp noted that the Township retained Cohen Law Group who is an expert in cable communications, to negotiate a five year franchise renewal agreement with Verizon. Mr. Cohen sent the Township a summary of the provisions in the renewal agreement and he outlined some of the changes that he was able to negotiate.
Ms. Camp noted that Verizon and Comcast used to look for longer terms of the agreements, however, due to the change in technology and less usage of cable services, Verizon was only willing to enter into a five year agreement.
Ms. Camp noted that in previous agreements, Verizon has agreed to provide cable service to various township buildings, and those buildings were identified as an exhibit to the agreement. There was a federal ruling that indicated if a cable provider provides those services free of charge as part of its franchise agreement, they should be credited against the franchise fee that they owe you. That ruling is on appeal, and Cohen Law Group is participating in that appeal. What the agreement does about that says that if that case is overturned, then they will go back and provide services free of charge, and they will not credit it against the franchise fee that they owe you.
Commissioner Mullin asked when the last agreement was signed. Commissioner Young noted that it was probably ten years ago.
Ms. Camp noted that Verizon will wait to sign the agreement until right before the other agreement terminates, in a couple of months. Ms. Camp noted that the last agreement was signed on September 14, 2006 for a ten year term, and a five year renewal.
Commissioner Kennedy asked if Verizon is just permitted to come into the Township. Ms. Camp noted that they have to come to the Township first because they use the public Right-of-Way.
Commissioner Kennedy asked if the Township does the same with Comcast. Ms. Camp noted that the Township has an agreement with Comcast.
Ms. Camp noted Verizon services free of charge; the Municipal, police, sewer, and park buildings, the Township garage, Fire Company, and the Griffith Homestead. She also noted that she does not know if these are all connected however, you would have the ability to connect under your current ordinance and agreement, free of charge. The new agreement for so long as the federal case is still valid, if you want that service to still be provided they will charge you whatever cost that is, as a credit against the fees that they owe you. Ms. Denne noted that the Township connects through Comcast so it is a moot point. Commissioner Young noted that the Township gets 5% of the cable fee on top of that for the use of the Right-of-Ways.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin entertained a motion authorizing the advertisement of an ordinance for public hearing authorizing execution of a cable franchise agreement between the Township and Verizon Pennsylvania LLC – Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 4-0
Township Engineer – Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky noted that they are working with the Spackman Farm Contractor on the installation requirements from the manufacturer, which should be resolved within the next two weeks.
Mr. Kulakowsky noted that the Brickyard sketch plan, and the Carpet Mart Conditional Use will be presented at their July 20, 2021 meeting.
MS4 Annual Stormwater Presentation and Public Update – Representing ARRO, Mr. Andrew Tuleya presented a power point on the Township stormwater reporting year, which runs from July 1. 2020 through June 30, 2021. He noted that they will be submitting their annual report to the Department of Environmental Protection (“DEP”) before September 30, 2021. Last year the DEP accepted the Townships annual report, and acknowledged that it was compliant with their stormwater permit. The Environmental Protection Agency (“EPA”) regulates stormwater across the country mandating that each state is required to regulate stormwater in their jurisdictions, which include municipalities, counties, and cities. In the State of PA, Caln Township is categorized as a municipal separate sewer storm system otherwise known as a MS4 under PADEP, and specifically under the Clean Water Act therefore; Caln Township is required to manage stormwater runoff within the Municipality. MS4 owners and operators covered under this permit must manage and implement measures to control stormwater runoff, and prevent pollution from entering surface waters in the United States.
Mr. Tuleya noted that stormwater is any precipitation that hits the ground such as rain, snow, and melt runoff from snow events. The idea is that before any place in the United States or across the globe, stormwater would come down and be absorbed into pervious surfaces, grass, and fields. He also noted that over time with more roads, sidewalks, and buildings impervious surfaces are added.
Mr. Tuleya noted you want to prevent petroleum, fluids from automobiles, construction sites, cooking greases from kitchens, sediment from yards, fertilizers, pesticides, household cleaner used outside, and general debris from going into the stormwater systems. Trash and debris goes down the storm drains, and gets stuck in the stormwater basins.
Mr. Tuleya noted that discharges from firefighting activities, potable water sources, non-contaminated irrigation water, water from flows and springs from underground, non-contaminated ground pump water, water from foundation footing drains, water from crawl space pumps, and non-contaminated HVAC condensation from water and geothermal systems are some of the allowable discharges under the MS4 permit.
Mr. Tuleya noted that the Township has created and posted stormwater pamphlets for residents, commercial businesses, township staff, and for the general public. These pamphlets can be found on the township website under their stormwater section and at the township building. Mr. Tuleya also noted that the Township had a “Clean Up” day on April 24, 2021.
Mr. Tuleya noted that if you have any questions related to the township stormwater program or permit to call the township office at 610-384-0600, email [email protected], or submit a question or comment at the end of this presentation.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin asked Mr. Tuleya to give a brief explanation of the difference between the MS4 versus the flooding that the township has been experiencing. Mr. Tuleya noted that the idea of the state stormwater permit under Caln Township is that the Township must demonstrate that they are controlling water quality in the township. Unfortunately, there are areas across the township and state that were developed and built up in the time when stormwater controls to prevent flood were not as stringent as they are now, so there are places that are built up in the township that are not ideally set up to control all flood water. Mr. Tuleya also noted that typically flooding on private properties is not something that falls under the township stormwater permit per se. Having said that, the idea of stormwater basins that are being built in new developments, the reason for that is to control stormwater flooding and quality in newer developments. There are going to be parts of municipalities where flooding is inevitable especially when there are rainfalls over an inch in a 24 hour period.
ARLE Lloyd Avenue Bridge Project – Mr. Kulakowsky noted that PennDot has approved the permit on May 3, 2021. He noted the type of controller as a fully-actuated with video camera detection; emergency vehicular detection, and pre-emption for each approach of the one lane Lloyd Road Bridge, as indicated on the traffic signal permit plans. He also noted that the pre-emption will be for emergency service vehicles coming from 322 down Lloyd Avenue so they can trip the light because of the curve in the road they need that pre-emption spot ahead of time so the equipment can trip the light.
Mr. Kulakowsky noted that there will be no wires in the preemption zones, they will be done via video cameras so there will be no cut pavement.
Mr. Kulakowsky noted that ARRO has worked with Traffic Engineer Al Federico to develop a bidding schedule.
· Week of July 5 – Sending the invitation to bid to the Township for final review
· July 12 – The packet will be uploaded and go live as well as advertised
· July 19 – The second advertisement will be published
· July 23 – Bidder questions accepted until midnight
· August 3 – Bid opening
· August 26 – Bid award at Board Meeting
Mr. Kulakowsky noted that the PennDot approval requires that the traffic signals are installed within twenty-four months of their approval, making it until May 20, 2023.
Commissioner Mullin asked when they will be able to start once the bid is awarded. Mr. Kulakowsky noted that once the project is awarded, they have to get the approval for everything from PennDot, and then give them a “notice to proceed” order. Mr. Kulakowsky also noted that the biggest delay in this project will be the lead time in getting the traffic poles.
Commissioner Mullin entertained a motion authorizing the advertisement and bidding of the ARLE Grant Lloyd Avenue Bridge Signalization Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Commissioner Mullin called for public comment.
Mark DeYoung of 20 Beaver Run Road said thank you for the work on this project.
Vote 4-0.
Township Manager – Ms. Denne
Emergency Declaration 30 Day Extension – Ms. Denne noted that the state has officially ended their emergency declaration so there is no need to extend the township emergency declaration.
Ms. Denne noted that on June 1, 2021 the township building was re-opened. Staff has always been reporting so services were not impacted. Ms. Denne also noted that the mask mandate will end at the end of this month however, she is requesting that residents continue to be kind and considerate of staff, and wear a mask when they enter the municipal building. Most employees are vaccinated however, several have not been able to be vaccinated.
Act 101 Section 902 Equipment Grant – Ms. Denne noted that last year the Act 101 Section 902 Grant was cancelled due to COVID-19 (“COVID”). It is available this year and staff is applying for this grant. Ms. Denne also noted that this equipment will be used for the popular leaf collection program.
Quote for Board Room AV Upgrade – Ms. Denne noted that she sent the Board the quote from Haverford Systems for the “Zoom Room” system. There has been a lot of feedback from residents that they like attending the meetings via “Zoom”. She also noted that there are restrictions on how the money can be used. One of the restrictions is for any type of enhancement to our building to assist with COVID prevention, and issues with the buildings related to COVID. Given that this is directly related to COVID, the Township can give the residents the ability to attend meetings and not be in a crowded room.
Ms. Denne noted that she is also reviewing new HVAC systems with the hepa filters throughout the buildings. She also noted that the Township would like to get pricing for the installation of drainage and circulation into the park bathrooms. She also noted that these are the preventative measures that the Federal Government is looking for.
Ms. Denne noted that the Township will be receiving $747,000 from the American Rescue Plan Act of 2021 (“ARPA”) funding this year, and $747,000 in twelve months. Staff will be meeting with the Finance Commission in July to go over what other projects to use the money for. They do not have to bid this project because it is through the COSTARS program through the State of PA therefore; they will get government pricing.
Ms. Denne asked the Board for approval to accept this proposal, and authorization to put down a deposit so they can get this project moving. She anticipates project completion within six weeks.
Commissioner Mullin entertained a motion to accept this proposal and authorization for Ms. Denne to put down a deposit so the components can be ordered, and the project can move forward. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin asked Ms. Denne where the two monitors will be placed. Ms. Denne noted that they will replace the two current monitors facing the Board. She also noted that the center TV will also be replaced.
Commissioner Mullin noted that Commissioner Evans noted that there are no microphones at the desks however, there are ceiling microphones that will pick up voice. Ms. Denne noted that it was decided that they did not go that way because of the potential of wires and microphones being damaged. She also noted that additional microphones will be purchased if the ceiling microphones do not work.
Commissioner Mullin asked how a resident who is speaking will be seen during a “Zoom” meeting. Ms. Denne noted that the microphones are sound activated eagle eye cameras that move toward the sound of a voice.
Commissioner Young noted that Slippery Rock University uses Al Technology, which is basically the same as the eagle eye cameras. He also noted that they will have to adapt to one person speaking at a time.
Commissioner Mullin called for public comment.
Mark DeYoung of 20 Beaver Run Road asked if a resident/Commissioner committee will be formed on how to spend the stimulus money. Commissioner Mullin noted that the state dictates what the money can be spent on. Commissioner Mullin also noted that the Township Staff know what is needed. Mr. Mullin also noted that projects will be presented at a Board meeting for discussion therefore; he does not see any reason to appoint a separate board.
Commissioner Kennedy noted that the Board will be transparent with the funding. Ms. Denne noted that the Township has to do a yearly audit for the funds because it is over $100,000.
Marc Fox of 256 Thornridge Drive asked the cost of the system. Ms. Denne noted that it is $43,000.
Chuck Kramer of 2704 Kings Highway noted that he is happy that there is a plan B because the ceiling microphones tend to pick up all kinds of noise. Ms. Denne noted that there will be two microphones for the Board and one for the public so they need to be very careful to have one person talking at a time.
Mike Bedrick of 1701 Olive Street suggested putting the new meeting etiquette on the township website.
Vote passed 4-0.
Ordinances and Resolutions for Consideration
2021-03 An Ordinance amending Chapter 149 of the Caln Township Code, Part II General Legislation/Vehicle and Traffic, Article III Parking Regulations to Amend Section 149-25 Titled “Parking Prohibited At All Times” by Adding Additional Streets and Locations Where Parking is Prohibited – For Board consideration, Ms. Camp presented an ordinance, which was discussed at the June 10, 2021 Board meeting, and was advertised as an ordinance. Ms. Camp also noted that this ordinance identifies certain streets where parking is prohibited. This is also contained in Chapter 149 of the Township Zoning Code.
Commissioner Mullin entertained a motion amending Chapter 149 of the Caln Township Code, Part II General Legislation/Vehicle and Traffic, Article III Parking Regulations to Amend Section 149-25 Titled “Parking Prohibited At All Times” by Adding Additional Streets and Locations Where Parking is Prohibited. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin asked Ms. Denne if she received any comments on this ordinance once it was advertised. Ms. Denne replied “no”.
Commissioner Mullin called for Board and public comments. There were none.
Vote passed 4-0.
2021-04 An Ordinance amending the Caln Township Code Specifically Chapter 151, Titled, “Vehicles, Motor-Driven” to Retitle Such Chapter, Update Registration Requirements, Remove Provisions that are Superseded by State Law, Modify Provisions Regulating the Operation and Use of Certain Vehicles and Provide for Violation and Penalty Provisions Related to Illegal use of Such Vehicles – For Board consideration, Ms. Camp presented an ordinance that deals with ATV’s and dirt bike use. Ms. Camp noted that this was requested by Commissioner Young when this ordinance was first presented at the June 10, 2021 meeting. Commissioner Young asked for clarification on what the ordinance does not deal with. It does not deal with mopeds, pedacycles, motor-driven cycles, and motorcycles as these terms are defined by the Pennsylvania Motor Vehicle Code. Ms. Camp also noted that Chief Elias provided her with information that explains how these types of vehicles are in fact regulated, and are allowed on the road provided that they are properly registered and licensed. This was added as an exclusion to the definition of all-terrain vehicles, other than that, it is the same ordinance that was discussed at the June 10, 2021 Board meeting.
Ms. Camp also noted that in order to ride an ATV on private property you have to stay at least 200 feet from the property boundaries, and have a minimum of three areas[AS1] .
Commissioner Mullin entertained a motion amending the Caln Township Code Specifically Chapter 151, Titled, “Vehicles, Motor-Driven” to Retitle Such Chapter, Update Registration Requirements, Remove Provisions that are Superseded by State Law, Modify Provisions Regulating the Operation and Use of Certain Vehicles and Provide for Violation and Penalty Provisions Related to Illegal use of Such Vehicles. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment. There were none.
Vote 4-0.
2021-03 A Resolution Designating the 2021 Response Territories for Emergency Service in Caln Township (TABLED 01/28/2021) – Commissioner Mullin noted that this resolution will continue to be tabled.
Minutes to Approve
June 10, 2021 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the June 10, 2021 Board of Commissioners Minutes. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board comment. There were none.
Vote passed 4-0.
Financial Report – Ms. Swan
Financial Report – Ms. Swan noted that 60% of revenue has been collected through May, and 30% of expenses expended. She also noted that there are seventeen active leases, and will only have seven remaining at the end of the year.
Commissioner Mullin called for Board and public comment. There were none.
Motion of approval for General Checks 46613 to 46705, and Manual Checks 202 to 205 – Commissioner Mullin entertained a motion to approve general checks 46613 to 46705 and manual checks 202 to 205. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. Commissioner Mullin abstained from check number 46690, his stipend for serving on the Municipal Authority.
Commissioner Mullin called for Board and public comment. There were none.
Vote passed 4-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
Chief Elias noted that based on the executive session discussion regarding personnel, he respectfully requested to extend and approve conditional offers to Michael Cabry, Ginger Dunbar, and Christopher Traini to fill existing vacancies in the police department.
Chief Elias noted that all applicants have gone through an extensive testing process, physical agility exam, oral exam, background investigation, and polygraph exam. Job offers will be conditional on successfully passing medical psychological and drug testing before a start date can be determined.
Commissioner Mullin entertained a motion to extend and approve conditional offers to Michael Cabry, Ginger Dunbar, and Christopher Traini to fill the existing vacancies in the police department. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Chief Elias how many vacancies they have. Chief Elias noted that they have four vacancies.
Commissioner Mullin asked Chief Elias when the next opportunity to advertise for a Police Officer is. Chief Elias noted that they have exhausted the current eligibility list, and the current list was in conjunction with the Downingtown Police Department. Their requirements are a little different so their list looks a little different. Chief Elias also noted that in July he will have a discussion with Chief Holland for the advertising, and giving another entry level police officer exam this fall.
Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 4-0.
Commissioner Mullin called for Board and public comment on Chief Elias’ department report.
Tom Parr of 582 Lloyd Avenue asked Chief Elias if there were any reports regarding houses/properties being “egged” from Sylvan Avenue to Lloyd Avenue. Chief Elias noted that he receives a situation report every twelve hours, and is not aware of any “egging” incidents. Chief Elias noted that he will take a report if Mr. Parr chooses to do so.
Chief Elias also noted that the police get complaints via the resource account email that is on the township website however, this email is not monitored 24/7. He encouraged residents to call the police when an activity is occurring or about to occur.
Thorndale Volunteer Fire Company Chief Dan Donnachie – Chief Donnachi noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
Commissioner Mullin asked Chief Donnachie if there were any serious injuries in the last thirty days. Chief Donnachie noted that their big event was the June 8, 2021 storm.
Commissioner Mullin called for Board and public comments.
Marc Fox 256 Thornridge Drive asked if the Bridge from the fire house to G.O. Carlson was structurally compromised by the flood, and how does it impact the fire house response time. Chief Donnachie noted that the Bridge was checked, and found to not have been structurally compromised. It is closed because they just authorized repairs for it.
Chief Donnachie noted that having the bridge closed has a big impact on their operations. The majority of their volunteers respond to the station via that route, and now they have to travel Lincoln Highway. He also noted that Volunteer Fire Fighters do not have devices in their vehicles to change traffic lights or go through red lights. They display blue courtesy lights.
Director of Building & Life Safety Ray Stackhouse – Mr. Stackhouse noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
The Meadows at Hillview – Mr. Stackhouse noted that they continue to review, and issue building permits. There are two of the residential structures at foundation level.
June 8, 2021 Storm – Mr. Stackhouse noted that they established a partial EOC activation, which assisted in coordination with the requirements of the police, public works, and the fire department, across the Township. They operated well after midnight that night. He also noted that Public Works and the Emergency Operations Control (“EOC”) coordinated with the County for several days, and continue to do so regarding the impacted areas.
Mr. Stackhouse noted that there was a partial bridge collapse on Kings Highway between Moore Road, and Hurley Road. The road was immediately closed, and PennDot was notified and out the next day to evaluate it, and determined that they would have to replace the whole structure.
Mr. Stackhouse noted that PennDot Engineers met with him, the Director of Public Works, and the Township Manager to discuss how to move forward. They are currently developing those plans, and cannot give an estimate other than a minimum of four to eight months until those plans are developed.
Mr. Stackhouse noted that due to this closure, five residential structures were isolated from an eastern response, from emergency services. He noted that in coordination with Chief Donnachie and the County, a temporary emergency change was made to the responses by creating a new dispatch for those residents, which added a fire engine from Wagontown Company, and EMS Services went ADL meaning the closets EMS Unit will be dispatched.
New Employee – Mr. Stackhouse noted that their department hired their second part time inspector.
Commissioner Mullin called for Board and public comment.
Chuck Kramer of 2704 Kings Highway asked if residents should contact the PennDot website to help expedite the bridge repair. Mr. Stackhouse encouraged residents to file reports with PennDot through their website. Mr. Stackhouse also noted that PennDot is taking this very seriously, and because this impacts a stream, PennDot has to get emergency DEP approval.
Mr. Kramer also asked if PennDot is working on the drainage on the hill on 340 across from Spackman Farm on the east side, going down the hill past the eastern entrance of the property. Ms. Denne noted that the Township Public Works Department are the ones who marked the road off. She also recommended calling 1-800-Fix-Road or put a complaint on PennDot’s website to expedite the remedy to this situation.
Director of Public Works Department Mike Fragale – Mr. Fragale was absent however, his departments May 2021 report was previously provided to the Board
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
May 2021 Revenue $113,930 compared to May 2020 $117,283 – -3% approximate decrease of $3,000
Year to Date 2021 $285,584 compared to May 2020 $154,405 - +85 % approximate increase of $130,000
Expenses Year to date – $232,734
May 2021 Rounds 3,690 compared to May 2020 3,515
Commissioner Mullin called for Board and public comment.
Commissioner Kennedy asked if there was ever any consideration in doing fund raisers for the Golf Course. Mr. Ward noted that they held a fund raiser in 2012 for their 50th anniversary. He also noted that it is possible to look into, considering their membership has grown to sixty-five members.
Commissioner Mullin asked Mr. Ward the status on the list they made in 2020. He also asked about the steps on #10. Mr. Ward noted that they did some work on them as well as the bridge. Mr. Ward also noted that they had other expenses that arose therefore; they still have some of the projects that need to be completed.
Commissioner Mullin asked Mr. Ward the status on the asphalt by the golf cart storage. Mr. Ward noted that he currently is ok with that area, and he would like to do more work around the mechanic/springhouse or fixing the bridge down there because the milling keeps washing away.
Commissioner Mullin asked the status on the demolition on the structure that is on the property. Ms. Denne noted that the Township has not received a contract back from the State yet.
Additional Business
Commissioner Tindaro thanked the Police Department, Fire Department, Township Manager, and Township Staff for getting us through COVID-19 to where we are now.
Public Comments
Mark DeYoung of 20 Beaver Run noted a great job to Ingleside Golf Course progress.
Adjournment
Commissioner Mulling thanked all attendees.
Commissioner Mullin entertained a motion to adjourn the June 24, 2021 meeting at 9:30 PM. Moved by Commissioner Young and seconded by Commissioner Tindaro. Vote passed 4-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
253 Municipal Drive Thorndale, PA 19372
June 24, 2021 Minutes
Attendance – Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner (Absent), Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Finance Director, Bryan Kulakowsky-Township Engineer, Kristin Camp-Township Solicitor.
Also in Attendance: Representing Southdown Properties: Tim Townes, and Representing ARRO, as their GIS Manager, and MS4 Stormwater Permitting Specialist: Andrew Tuleya.
Commissioner Mullin called the Virtual Zoom meeting to order at 7:39 PM. He then called for the Pledge of Allegiance to the flag.
Commissioner Mullin noted that there was an Executive Session prior to tonight’s meeting, regarding personnel matters.
Citizens to Be Heard
Commissioner Mullin called for citizens to be heard. There were none.
Township Solicitor – Ms. Camp
The Hills at Thorndale Woods – Subdivision and Land Development extension request – Ms. Camp noted that Southdown Properties owns the property along South Caln Road, which has been approved for conditional use as well as preliminary land development for eighty-seven single family homes, and one hundred seventy town homes. The Applicant submitted final land development plans, and one of the outstanding items is the acquisition of Right-of-Way for an intersection improvement. Mr. Townes obtained the required appraisals of the land, and sent correspondence to the various property owners. He continues to have dialogue with those property owners regarding the acquisition of Right-of-Way.
Ms. Camp noted that Mr. Townes’ June 4, 2021 letter is requesting that the Board accept his extension request for the Board to not act on the final plans. Under the Municipal Planning Code (“MPC”) it is required to make a decision on the plans by June 30, 2021 or, if the Board agrees, the Applicant will have more time to finalize all the outstanding conditions in the Township Engineer’s review letter, and obtain the Right-of-Way. Southdown Properties is requesting that the Board extend that time frame until December 31, 2021.
Commissioner Mullin entertained a motion granting an extension request until December 31, 2021, for the review of their final plan. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment.
Marc Fox of 256 Thornridge Drive asked if there were any concessions that were given years ago that maybe the Board wouldn’t grant today that allows the opportunity to right some previous wrongs that may exist. Ms. Camp noted that the ordinance would actually give them more density. The conditional use order has quite a lot of conditions that this Applicant has to meet. Ms. Camp also noted that the relevance of granting the five year extension is that the Township would have the opportunity to apply new ordinances, which have been enacted since the date they filed their application.
Vote passed 4-0
The Hills at Thorndale Woods – 5 year period for preliminary plan approval extension request – Ms. Camp noted that the preliminary plan is vested in terms as, which ordinances can be applied to the plan, and that is a vesting period of five years in this instance because the permit extension act vesting period was extended until July 2026. Mr. Townes is requesting that the Board agree to grant that. The MPC allows for the Board to grant extensions of the five year time frame. The effect of that would be to let them continue to seek final plan approval, and to seek to substantially complete the improvements for the period of time that the Board agrees to grant the extension.
Ms. Camp noted that three to five years would be an appropriate time frame. She also noted that Mr. Townes sent the Board additional information on the arsenic cleanup.
Mr. Townes noted that three years is an appropriate time frame. He also noted that this only pertains to the lower section of the site, which is the townhome portion of the project. It has since been rezoned R-4 from C-3. The density differences are a little bit greater today under the R-4 zoning. We have a lot of time, money, and effort in the plan, and would like to continue forward with that.
Commissioner Mullin entertained a motion for a three year extension for the preliminary plan approval request, until July 1, 2024. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Commissioner Mullin called for public comment. There were none.
Vote passed 4-0.
An Ordinance amending Chapter 120 of the Caln Township Code, Titled “Property Maintenance,” to Prohibit Parking of Motor Vehicles and Recreational Vehicles on Grass and to Prohibit Recreational Equipment from being Parked or Stored on a Public Street or in the Front Yard of a Lot – Ms. Camp noted that currently there are regulations in specifically Section 155 and 137N that prohibits major recreational equipment including boats, boat trailers, travel trailers, and campers/RV’s to be parked or stored on any public street. If they are on a private lot, they have to be within a carport, completely enclosed building or within the side or the rear of a lot but cannot be closer than 20 feet to a property line.
Ms. Camp noted that when something is in your zoning ordinance, you have to follow the MPC in terms of how you enforce that, and it can be somewhat cumbersome. Mr. Stackhouse has asked if the Township could also have this made part of the property maintenance code.
Ms. Camp noted that there is a lot of parking of vehicles on grass areas within the township. The zoning ordinance says that off-street parking needs to be within asphalt or an all-weather area. Both amendments will make for an easier enforcement process, and does not have the appeal rights to the Zoning Hearing Board, which then creates another level of administrative review by the Zoning Hearing Board.
Commissioner Kennedy asked Ms. Camp when this ordinance would come into effect. Ms. Camp noted that if the Board is in favor of doing this, it would be for advertisement seven days before a hearing. Ms. Camp also noted that the effective date could be at the Board’s choosing. Ms. Denne noted that this rule is already in effect. This ordinance would make it exist in zoning and property maintenance.
Commissioner Mullin asked Mr. Stackhouse how much of an issue is this. Mr. Stackhouse noted that parking on the grass is a major issue. He also noted that parking on the grass has caused runoff and drainage issues on some of the properties.
Commissioner Mullin asked if there is a reason why there is parking on grass. Ms. Denne noted that otherwise you would have to pay to store the RV’s. RV’s are a problem in the business district with storing RV’s on commercial properties, and if the township lets that happened they can start staying on the commercial properties. She also noted that residents starting home businesses are bringing commercial vehicles home, and parking them on the grass.
Commissioner Mullin asked Mr. Stackhouse if he would give a violation to someone that is having a party or overnight guests. Mr. Stackhouse noted that these, and all violations go through an extensive process in contacting the homeowner, sending a first notice and possible second notice before a citation is issued. Mr. Stackhouse also noted that their department exhausts all of their options before they give a citation.
Commissioner Mullin entertained a motion to advertise a public hearing for an ordinance amending Chapter 120 of the Caln Township Code, Titled “Property Maintenance,” to Prohibit Parking of Motor Vehicles and Recreational Vehicles on Grass and to Prohibit Recreational Equipment from being Parked or Stored on a Public Street or in the Front Yard of a Lot. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin calls for public comment.
Cheryl Spaulding of 406 Lloyd Avenue asked the Board to have the wording taken into consideration because the “world of work” has dramatically changed, in the last two years. Ms. Denne noted that this ordinance is not saying to that you cannot bring home your commercial vehicles. It is saying to park them in your driveway.
Vote passed 4-0.
An Ordinance Authorizing Execution of a Cable Franchise Agreement between the Township and Verizon Pennsylvania LLC – Ms. Camp noted that the Township retained Cohen Law Group who is an expert in cable communications, to negotiate a five year franchise renewal agreement with Verizon. Mr. Cohen sent the Township a summary of the provisions in the renewal agreement and he outlined some of the changes that he was able to negotiate.
Ms. Camp noted that Verizon and Comcast used to look for longer terms of the agreements, however, due to the change in technology and less usage of cable services, Verizon was only willing to enter into a five year agreement.
Ms. Camp noted that in previous agreements, Verizon has agreed to provide cable service to various township buildings, and those buildings were identified as an exhibit to the agreement. There was a federal ruling that indicated if a cable provider provides those services free of charge as part of its franchise agreement, they should be credited against the franchise fee that they owe you. That ruling is on appeal, and Cohen Law Group is participating in that appeal. What the agreement does about that says that if that case is overturned, then they will go back and provide services free of charge, and they will not credit it against the franchise fee that they owe you.
Commissioner Mullin asked when the last agreement was signed. Commissioner Young noted that it was probably ten years ago.
Ms. Camp noted that Verizon will wait to sign the agreement until right before the other agreement terminates, in a couple of months. Ms. Camp noted that the last agreement was signed on September 14, 2006 for a ten year term, and a five year renewal.
Commissioner Kennedy asked if Verizon is just permitted to come into the Township. Ms. Camp noted that they have to come to the Township first because they use the public Right-of-Way.
Commissioner Kennedy asked if the Township does the same with Comcast. Ms. Camp noted that the Township has an agreement with Comcast.
Ms. Camp noted Verizon services free of charge; the Municipal, police, sewer, and park buildings, the Township garage, Fire Company, and the Griffith Homestead. She also noted that she does not know if these are all connected however, you would have the ability to connect under your current ordinance and agreement, free of charge. The new agreement for so long as the federal case is still valid, if you want that service to still be provided they will charge you whatever cost that is, as a credit against the fees that they owe you. Ms. Denne noted that the Township connects through Comcast so it is a moot point. Commissioner Young noted that the Township gets 5% of the cable fee on top of that for the use of the Right-of-Ways.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin entertained a motion authorizing the advertisement of an ordinance for public hearing authorizing execution of a cable franchise agreement between the Township and Verizon Pennsylvania LLC – Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 4-0
Township Engineer – Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky noted that they are working with the Spackman Farm Contractor on the installation requirements from the manufacturer, which should be resolved within the next two weeks.
Mr. Kulakowsky noted that the Brickyard sketch plan, and the Carpet Mart Conditional Use will be presented at their July 20, 2021 meeting.
MS4 Annual Stormwater Presentation and Public Update – Representing ARRO, Mr. Andrew Tuleya presented a power point on the Township stormwater reporting year, which runs from July 1. 2020 through June 30, 2021. He noted that they will be submitting their annual report to the Department of Environmental Protection (“DEP”) before September 30, 2021. Last year the DEP accepted the Townships annual report, and acknowledged that it was compliant with their stormwater permit. The Environmental Protection Agency (“EPA”) regulates stormwater across the country mandating that each state is required to regulate stormwater in their jurisdictions, which include municipalities, counties, and cities. In the State of PA, Caln Township is categorized as a municipal separate sewer storm system otherwise known as a MS4 under PADEP, and specifically under the Clean Water Act therefore; Caln Township is required to manage stormwater runoff within the Municipality. MS4 owners and operators covered under this permit must manage and implement measures to control stormwater runoff, and prevent pollution from entering surface waters in the United States.
Mr. Tuleya noted that stormwater is any precipitation that hits the ground such as rain, snow, and melt runoff from snow events. The idea is that before any place in the United States or across the globe, stormwater would come down and be absorbed into pervious surfaces, grass, and fields. He also noted that over time with more roads, sidewalks, and buildings impervious surfaces are added.
Mr. Tuleya noted you want to prevent petroleum, fluids from automobiles, construction sites, cooking greases from kitchens, sediment from yards, fertilizers, pesticides, household cleaner used outside, and general debris from going into the stormwater systems. Trash and debris goes down the storm drains, and gets stuck in the stormwater basins.
Mr. Tuleya noted that discharges from firefighting activities, potable water sources, non-contaminated irrigation water, water from flows and springs from underground, non-contaminated ground pump water, water from foundation footing drains, water from crawl space pumps, and non-contaminated HVAC condensation from water and geothermal systems are some of the allowable discharges under the MS4 permit.
Mr. Tuleya noted that the Township has created and posted stormwater pamphlets for residents, commercial businesses, township staff, and for the general public. These pamphlets can be found on the township website under their stormwater section and at the township building. Mr. Tuleya also noted that the Township had a “Clean Up” day on April 24, 2021.
Mr. Tuleya noted that if you have any questions related to the township stormwater program or permit to call the township office at 610-384-0600, email [email protected], or submit a question or comment at the end of this presentation.
Commissioner Mullin called for public comment. There were none.
Commissioner Mullin asked Mr. Tuleya to give a brief explanation of the difference between the MS4 versus the flooding that the township has been experiencing. Mr. Tuleya noted that the idea of the state stormwater permit under Caln Township is that the Township must demonstrate that they are controlling water quality in the township. Unfortunately, there are areas across the township and state that were developed and built up in the time when stormwater controls to prevent flood were not as stringent as they are now, so there are places that are built up in the township that are not ideally set up to control all flood water. Mr. Tuleya also noted that typically flooding on private properties is not something that falls under the township stormwater permit per se. Having said that, the idea of stormwater basins that are being built in new developments, the reason for that is to control stormwater flooding and quality in newer developments. There are going to be parts of municipalities where flooding is inevitable especially when there are rainfalls over an inch in a 24 hour period.
ARLE Lloyd Avenue Bridge Project – Mr. Kulakowsky noted that PennDot has approved the permit on May 3, 2021. He noted the type of controller as a fully-actuated with video camera detection; emergency vehicular detection, and pre-emption for each approach of the one lane Lloyd Road Bridge, as indicated on the traffic signal permit plans. He also noted that the pre-emption will be for emergency service vehicles coming from 322 down Lloyd Avenue so they can trip the light because of the curve in the road they need that pre-emption spot ahead of time so the equipment can trip the light.
Mr. Kulakowsky noted that there will be no wires in the preemption zones, they will be done via video cameras so there will be no cut pavement.
Mr. Kulakowsky noted that ARRO has worked with Traffic Engineer Al Federico to develop a bidding schedule.
· Week of July 5 – Sending the invitation to bid to the Township for final review
· July 12 – The packet will be uploaded and go live as well as advertised
· July 19 – The second advertisement will be published
· July 23 – Bidder questions accepted until midnight
· August 3 – Bid opening
· August 26 – Bid award at Board Meeting
Mr. Kulakowsky noted that the PennDot approval requires that the traffic signals are installed within twenty-four months of their approval, making it until May 20, 2023.
Commissioner Mullin asked when they will be able to start once the bid is awarded. Mr. Kulakowsky noted that once the project is awarded, they have to get the approval for everything from PennDot, and then give them a “notice to proceed” order. Mr. Kulakowsky also noted that the biggest delay in this project will be the lead time in getting the traffic poles.
Commissioner Mullin entertained a motion authorizing the advertisement and bidding of the ARLE Grant Lloyd Avenue Bridge Signalization Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Commissioner Mullin called for public comment.
Mark DeYoung of 20 Beaver Run Road said thank you for the work on this project.
Vote 4-0.
Township Manager – Ms. Denne
Emergency Declaration 30 Day Extension – Ms. Denne noted that the state has officially ended their emergency declaration so there is no need to extend the township emergency declaration.
Ms. Denne noted that on June 1, 2021 the township building was re-opened. Staff has always been reporting so services were not impacted. Ms. Denne also noted that the mask mandate will end at the end of this month however, she is requesting that residents continue to be kind and considerate of staff, and wear a mask when they enter the municipal building. Most employees are vaccinated however, several have not been able to be vaccinated.
Act 101 Section 902 Equipment Grant – Ms. Denne noted that last year the Act 101 Section 902 Grant was cancelled due to COVID-19 (“COVID”). It is available this year and staff is applying for this grant. Ms. Denne also noted that this equipment will be used for the popular leaf collection program.
Quote for Board Room AV Upgrade – Ms. Denne noted that she sent the Board the quote from Haverford Systems for the “Zoom Room” system. There has been a lot of feedback from residents that they like attending the meetings via “Zoom”. She also noted that there are restrictions on how the money can be used. One of the restrictions is for any type of enhancement to our building to assist with COVID prevention, and issues with the buildings related to COVID. Given that this is directly related to COVID, the Township can give the residents the ability to attend meetings and not be in a crowded room.
Ms. Denne noted that she is also reviewing new HVAC systems with the hepa filters throughout the buildings. She also noted that the Township would like to get pricing for the installation of drainage and circulation into the park bathrooms. She also noted that these are the preventative measures that the Federal Government is looking for.
Ms. Denne noted that the Township will be receiving $747,000 from the American Rescue Plan Act of 2021 (“ARPA”) funding this year, and $747,000 in twelve months. Staff will be meeting with the Finance Commission in July to go over what other projects to use the money for. They do not have to bid this project because it is through the COSTARS program through the State of PA therefore; they will get government pricing.
Ms. Denne asked the Board for approval to accept this proposal, and authorization to put down a deposit so they can get this project moving. She anticipates project completion within six weeks.
Commissioner Mullin entertained a motion to accept this proposal and authorization for Ms. Denne to put down a deposit so the components can be ordered, and the project can move forward. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin asked Ms. Denne where the two monitors will be placed. Ms. Denne noted that they will replace the two current monitors facing the Board. She also noted that the center TV will also be replaced.
Commissioner Mullin noted that Commissioner Evans noted that there are no microphones at the desks however, there are ceiling microphones that will pick up voice. Ms. Denne noted that it was decided that they did not go that way because of the potential of wires and microphones being damaged. She also noted that additional microphones will be purchased if the ceiling microphones do not work.
Commissioner Mullin asked how a resident who is speaking will be seen during a “Zoom” meeting. Ms. Denne noted that the microphones are sound activated eagle eye cameras that move toward the sound of a voice.
Commissioner Young noted that Slippery Rock University uses Al Technology, which is basically the same as the eagle eye cameras. He also noted that they will have to adapt to one person speaking at a time.
Commissioner Mullin called for public comment.
Mark DeYoung of 20 Beaver Run Road asked if a resident/Commissioner committee will be formed on how to spend the stimulus money. Commissioner Mullin noted that the state dictates what the money can be spent on. Commissioner Mullin also noted that the Township Staff know what is needed. Mr. Mullin also noted that projects will be presented at a Board meeting for discussion therefore; he does not see any reason to appoint a separate board.
Commissioner Kennedy noted that the Board will be transparent with the funding. Ms. Denne noted that the Township has to do a yearly audit for the funds because it is over $100,000.
Marc Fox of 256 Thornridge Drive asked the cost of the system. Ms. Denne noted that it is $43,000.
Chuck Kramer of 2704 Kings Highway noted that he is happy that there is a plan B because the ceiling microphones tend to pick up all kinds of noise. Ms. Denne noted that there will be two microphones for the Board and one for the public so they need to be very careful to have one person talking at a time.
Mike Bedrick of 1701 Olive Street suggested putting the new meeting etiquette on the township website.
Vote passed 4-0.
Ordinances and Resolutions for Consideration
2021-03 An Ordinance amending Chapter 149 of the Caln Township Code, Part II General Legislation/Vehicle and Traffic, Article III Parking Regulations to Amend Section 149-25 Titled “Parking Prohibited At All Times” by Adding Additional Streets and Locations Where Parking is Prohibited – For Board consideration, Ms. Camp presented an ordinance, which was discussed at the June 10, 2021 Board meeting, and was advertised as an ordinance. Ms. Camp also noted that this ordinance identifies certain streets where parking is prohibited. This is also contained in Chapter 149 of the Township Zoning Code.
Commissioner Mullin entertained a motion amending Chapter 149 of the Caln Township Code, Part II General Legislation/Vehicle and Traffic, Article III Parking Regulations to Amend Section 149-25 Titled “Parking Prohibited At All Times” by Adding Additional Streets and Locations Where Parking is Prohibited. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin asked Ms. Denne if she received any comments on this ordinance once it was advertised. Ms. Denne replied “no”.
Commissioner Mullin called for Board and public comments. There were none.
Vote passed 4-0.
2021-04 An Ordinance amending the Caln Township Code Specifically Chapter 151, Titled, “Vehicles, Motor-Driven” to Retitle Such Chapter, Update Registration Requirements, Remove Provisions that are Superseded by State Law, Modify Provisions Regulating the Operation and Use of Certain Vehicles and Provide for Violation and Penalty Provisions Related to Illegal use of Such Vehicles – For Board consideration, Ms. Camp presented an ordinance that deals with ATV’s and dirt bike use. Ms. Camp noted that this was requested by Commissioner Young when this ordinance was first presented at the June 10, 2021 meeting. Commissioner Young asked for clarification on what the ordinance does not deal with. It does not deal with mopeds, pedacycles, motor-driven cycles, and motorcycles as these terms are defined by the Pennsylvania Motor Vehicle Code. Ms. Camp also noted that Chief Elias provided her with information that explains how these types of vehicles are in fact regulated, and are allowed on the road provided that they are properly registered and licensed. This was added as an exclusion to the definition of all-terrain vehicles, other than that, it is the same ordinance that was discussed at the June 10, 2021 Board meeting.
Ms. Camp also noted that in order to ride an ATV on private property you have to stay at least 200 feet from the property boundaries, and have a minimum of three areas[AS1] .
Commissioner Mullin entertained a motion amending the Caln Township Code Specifically Chapter 151, Titled, “Vehicles, Motor-Driven” to Retitle Such Chapter, Update Registration Requirements, Remove Provisions that are Superseded by State Law, Modify Provisions Regulating the Operation and Use of Certain Vehicles and Provide for Violation and Penalty Provisions Related to Illegal use of Such Vehicles. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment. There were none.
Vote 4-0.
2021-03 A Resolution Designating the 2021 Response Territories for Emergency Service in Caln Township (TABLED 01/28/2021) – Commissioner Mullin noted that this resolution will continue to be tabled.
Minutes to Approve
June 10, 2021 Board of Commissioners Minutes – Commissioner Mullin entertained a motion to approve the June 10, 2021 Board of Commissioners Minutes. Moved by Commissioner Tindaro and seconded by Commissioner Young.
Commissioner Mullin called for Board comment. There were none.
Vote passed 4-0.
Financial Report – Ms. Swan
Financial Report – Ms. Swan noted that 60% of revenue has been collected through May, and 30% of expenses expended. She also noted that there are seventeen active leases, and will only have seven remaining at the end of the year.
Commissioner Mullin called for Board and public comment. There were none.
Motion of approval for General Checks 46613 to 46705, and Manual Checks 202 to 205 – Commissioner Mullin entertained a motion to approve general checks 46613 to 46705 and manual checks 202 to 205. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. Commissioner Mullin abstained from check number 46690, his stipend for serving on the Municipal Authority.
Commissioner Mullin called for Board and public comment. There were none.
Vote passed 4-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
Chief Elias noted that based on the executive session discussion regarding personnel, he respectfully requested to extend and approve conditional offers to Michael Cabry, Ginger Dunbar, and Christopher Traini to fill existing vacancies in the police department.
Chief Elias noted that all applicants have gone through an extensive testing process, physical agility exam, oral exam, background investigation, and polygraph exam. Job offers will be conditional on successfully passing medical psychological and drug testing before a start date can be determined.
Commissioner Mullin entertained a motion to extend and approve conditional offers to Michael Cabry, Ginger Dunbar, and Christopher Traini to fill the existing vacancies in the police department. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Chief Elias how many vacancies they have. Chief Elias noted that they have four vacancies.
Commissioner Mullin asked Chief Elias when the next opportunity to advertise for a Police Officer is. Chief Elias noted that they have exhausted the current eligibility list, and the current list was in conjunction with the Downingtown Police Department. Their requirements are a little different so their list looks a little different. Chief Elias also noted that in July he will have a discussion with Chief Holland for the advertising, and giving another entry level police officer exam this fall.
Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 4-0.
Commissioner Mullin called for Board and public comment on Chief Elias’ department report.
Tom Parr of 582 Lloyd Avenue asked Chief Elias if there were any reports regarding houses/properties being “egged” from Sylvan Avenue to Lloyd Avenue. Chief Elias noted that he receives a situation report every twelve hours, and is not aware of any “egging” incidents. Chief Elias noted that he will take a report if Mr. Parr chooses to do so.
Chief Elias also noted that the police get complaints via the resource account email that is on the township website however, this email is not monitored 24/7. He encouraged residents to call the police when an activity is occurring or about to occur.
Thorndale Volunteer Fire Company Chief Dan Donnachie – Chief Donnachi noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
Commissioner Mullin asked Chief Donnachie if there were any serious injuries in the last thirty days. Chief Donnachie noted that their big event was the June 8, 2021 storm.
Commissioner Mullin called for Board and public comments.
Marc Fox 256 Thornridge Drive asked if the Bridge from the fire house to G.O. Carlson was structurally compromised by the flood, and how does it impact the fire house response time. Chief Donnachie noted that the Bridge was checked, and found to not have been structurally compromised. It is closed because they just authorized repairs for it.
Chief Donnachie noted that having the bridge closed has a big impact on their operations. The majority of their volunteers respond to the station via that route, and now they have to travel Lincoln Highway. He also noted that Volunteer Fire Fighters do not have devices in their vehicles to change traffic lights or go through red lights. They display blue courtesy lights.
Director of Building & Life Safety Ray Stackhouse – Mr. Stackhouse noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
The Meadows at Hillview – Mr. Stackhouse noted that they continue to review, and issue building permits. There are two of the residential structures at foundation level.
June 8, 2021 Storm – Mr. Stackhouse noted that they established a partial EOC activation, which assisted in coordination with the requirements of the police, public works, and the fire department, across the Township. They operated well after midnight that night. He also noted that Public Works and the Emergency Operations Control (“EOC”) coordinated with the County for several days, and continue to do so regarding the impacted areas.
Mr. Stackhouse noted that there was a partial bridge collapse on Kings Highway between Moore Road, and Hurley Road. The road was immediately closed, and PennDot was notified and out the next day to evaluate it, and determined that they would have to replace the whole structure.
Mr. Stackhouse noted that PennDot Engineers met with him, the Director of Public Works, and the Township Manager to discuss how to move forward. They are currently developing those plans, and cannot give an estimate other than a minimum of four to eight months until those plans are developed.
Mr. Stackhouse noted that due to this closure, five residential structures were isolated from an eastern response, from emergency services. He noted that in coordination with Chief Donnachie and the County, a temporary emergency change was made to the responses by creating a new dispatch for those residents, which added a fire engine from Wagontown Company, and EMS Services went ADL meaning the closets EMS Unit will be dispatched.
New Employee – Mr. Stackhouse noted that their department hired their second part time inspector.
Commissioner Mullin called for Board and public comment.
Chuck Kramer of 2704 Kings Highway asked if residents should contact the PennDot website to help expedite the bridge repair. Mr. Stackhouse encouraged residents to file reports with PennDot through their website. Mr. Stackhouse also noted that PennDot is taking this very seriously, and because this impacts a stream, PennDot has to get emergency DEP approval.
Mr. Kramer also asked if PennDot is working on the drainage on the hill on 340 across from Spackman Farm on the east side, going down the hill past the eastern entrance of the property. Ms. Denne noted that the Township Public Works Department are the ones who marked the road off. She also recommended calling 1-800-Fix-Road or put a complaint on PennDot’s website to expedite the remedy to this situation.
Director of Public Works Department Mike Fragale – Mr. Fragale was absent however, his departments May 2021 report was previously provided to the Board
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s May 2021 report, which was previously provided to the Board.
May 2021 Revenue $113,930 compared to May 2020 $117,283 – -3% approximate decrease of $3,000
Year to Date 2021 $285,584 compared to May 2020 $154,405 - +85 % approximate increase of $130,000
Expenses Year to date – $232,734
May 2021 Rounds 3,690 compared to May 2020 3,515
Commissioner Mullin called for Board and public comment.
Commissioner Kennedy asked if there was ever any consideration in doing fund raisers for the Golf Course. Mr. Ward noted that they held a fund raiser in 2012 for their 50th anniversary. He also noted that it is possible to look into, considering their membership has grown to sixty-five members.
Commissioner Mullin asked Mr. Ward the status on the list they made in 2020. He also asked about the steps on #10. Mr. Ward noted that they did some work on them as well as the bridge. Mr. Ward also noted that they had other expenses that arose therefore; they still have some of the projects that need to be completed.
Commissioner Mullin asked Mr. Ward the status on the asphalt by the golf cart storage. Mr. Ward noted that he currently is ok with that area, and he would like to do more work around the mechanic/springhouse or fixing the bridge down there because the milling keeps washing away.
Commissioner Mullin asked the status on the demolition on the structure that is on the property. Ms. Denne noted that the Township has not received a contract back from the State yet.
Additional Business
Commissioner Tindaro thanked the Police Department, Fire Department, Township Manager, and Township Staff for getting us through COVID-19 to where we are now.
Public Comments
Mark DeYoung of 20 Beaver Run noted a great job to Ingleside Golf Course progress.
Adjournment
Commissioner Mulling thanked all attendees.
Commissioner Mullin entertained a motion to adjourn the June 24, 2021 meeting at 9:30 PM. Moved by Commissioner Young and seconded by Commissioner Tindaro. Vote passed 4-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
| commissioners_minutes_06.24..2021.pdf |
