Caln Township
Board of Commissioners Minutes
November 16, 2023 7:30 PM
Hybrid Meeting
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Denise Miller-Assistant Township Secretary and Administrative Assistant, Lisa Swan-Director of Finance and Township Treasurer, Ray Stackhouse-Director of Building and Life Safety and the Public Works Department, Scot Gill-Municipal Authority Director, Nicole Shannon-Ingleside Golf Course Manager/Superintendent.
Professionals Present: Ross Bickhart P.E.-Gilmore (Gilmore), Township Solicitor-Kristen Camp, and Attorney Alyson Zarro-Riley Riper Hollin & Colagreco Attorneys at Law representing Prosperity Investments, LLC.
Special Guest: Chief Patrick Taylor from the Thorndale Fire Company.
The Board of Commissioners’ November 16, 2023 agenda was posted on the Township website, at the Township building on November 15, 2023, and agendas were made available for the public at the meeting. The 2023 Township Board of Commissioners meetings were published in the Daily Local News, on December 27, 2022.
Commissioner Mullin called the meeting to order at 7:32 PM. Commissioner Mullin then called for the Pledge of Allegiance to the Flag.
Commissioner Evans’ Township Update
Welcome everyone, thank you for joining us. We’re all in this together. Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment” at the end of the meeting.
We would all like to thank you for trusting both me and Commissioner Mullin to serve you as Commissioners for another 4 years. Our commitment to making Caln Township (Caln) a better place to live for all residents is stronger than ever, and our vision of Caln becoming all that it can be is taking shape. We are truly excited for our future. Speaking of our future, tonight, we’re excited for you to meet your next Township Manager, Don Vymazal. Don is the perfect manager for us as we take the steps toward earning our motto - “The Heart of Chester County”.
On Saturday morning, Chester County Historical Preservation Network (CCHPN) held their Fall Workshop, and one of the main topics was planning for America250, our nation’s semi-quincentennial celebration. Members of our Parks and Recreation Board and Historical Commission attended to get a head start on the initiative. Another topic was how to put on a successful program, and I was honored to present a case study of our wildly successful July Town Tour at Spackman-Davis Farm. One of my CCHPN colleagues talked about the importance of high-quality events to draw visitors and “put heads in the beds”. Well, being able to draw over 300 people to our town for a single event sends a signal to investors, restaurateurs, craft breweries, etc. that Caln is the place to set up shop. Speaking of new businesses, welcome to Caln, Precision Eyecare! Their grand opening celebration was also on Saturday. Precision is an established, successful small business that moved here from Downingtown Borough. They’re located on Manor Avenue between Royal Farms and Taco Bell.
When we all work together, there’s nothing we can’t do. Spread kindness everyone. Anger, grudges, and resentments are not worth our time or energy. Compassion, Empathy, Peace, and Love – these are what make the world go round.
Introduction of the Township Manager; Don Vymazal – Request for Board Consideration to name Don Vymazal as the Township Secretary starting December 4, 2023 – Commissioner Mullin welcomed Don Vymazal as the new Township Manager effective December 14, 2023. Mr. Vymazal gave brief comments.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to appoint Don Vymazal as Township Secretary effective December 4, 2023. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Citizens to be Heard
Mark DeYoung of 20 Beaver Run Road voiced several concerns.
Noel Bernard of 1508 Caln Meeting House Road asked to see Mr. Vymazal on the TV screen. Mr. Vymasal stood in front of the camera.
Township Solicitor – Ms. Camp
Public Hearing – Amending the Caln Township Subdivision and Land Development Ordinance of 1978, as Amended, which is Codified in Chapter 137 of the Caln Code, Specifically to Amend the Administration of Fees Related to Subdivision and Land Development Applications as Outlined in Section 137-13, Titled “FEES” and Section 137-47, Titled “WATER SUPPLY”, Specifically Subparagraph E. “HYDRANTS” to Require the Installation of Fire Hydrants Prior to Construction – Ms. Camp reviewed the following Exhibits. 1) Advertisement in the Daily Local News Paper (“DLN”) on November 1, 2023 and November 8, 2023 with proof of publication as Exhibit 1. 2) An email sent to the Chester Count Law Library and the DLN enclosing the proposed ordinance for public inspection on November 13, 2023. 3) The Caln Township Planning Commission reviewed the proposed ordinance at their August 15, 2023 meeting and recommended that the Board of Commissions adopt the ordinance. 4) Chester County Planning Commission August 24, 2023 letter with no substantive comments, however; said they support the adoption of the amendment.
Ms. Camp noted that when a plan is submitted for approval there are review fees incurred by the consultants and require an escrow deposit. Commissioner Young asked Ms. Camp what are the escrow fees. Ms. Camp replied that they have not been established yet; however, the suggested percentage for projects costing less than $1 million is 3% of the public improvement costs and 6% for projects greater than $1 million. Commissioner Young asked how this works if you do not have a fee schedule attached. Ms. Camp replied that the Township already has a fee schedule.
Commissioner Evans noted that he would like to table the vote to the December 14, 2023 meeting when the ordinance and resolution can both be reviewed.
Commissioner Mullin entertained a motion to close the hearing until the December 14, 2023 Board meeting. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Ms. Camp closed and continued the hearing to the December 14, 2023 Board meeting.
Request for Board Consideration to Approve and Authorize the Board President to Sign the Pedestrian Access Easement Between Caln Township and Thorndale Real Estate LLC – Lomax Carpet and Tile (K-mart Property Redevelopment-3205 Lincoln Highway) – For Board consideration, Ms. Camp offered a Pedestrian Access Easement Agreement. Ms. Camp noted that one of the conditions approved by the Board was that the Applicant or the Owner of the property grant an easement to the Township for the public use of the sidewalk. The Developer asked that the sidewalk not be in the Right-a-Way of Lincoln Highway because there are topography and utility issues.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign the Pedestrian Access Easement between Caln Township and Thorndale Real Estate LLC. Moved by Commissioner Kennedy and seconded by Commissioner Young. The vote passed 5-0.
Request for Board Consideration of Conditional Use Decision and Order for Prosperity Investments, LLC – 3025-3035 Zinn Road – For Board consideration, Ms. Camp offered a Conditional Use Decision and Order for Prosperity Investments LLC.
Commissioner Mullin entertained a motion to approve a Conditional Use Decision and Order for Prosperity Investments LLC. Moved by Commissioner Tindaro. There was no second made. Commissioner Young abstained from the vote because he did not participate in the first Conditional and Use Hearing.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Ms. Camp if the day care will hold special events at their facility. Ms. Camp replied that they will have their special events held off site.
Commissioner Kennedy asked if all the conditions in the decision and order will be met before the final use and occupancy is met. Ms. Camp replied that Mr. Stackhouse makes sure that all the conditions are met before a use and occupancy is granted. Ms. Camp also noted that it is a zoning violation if any of the conditions are not met and can be issued a violation of $500.00 per day.
Commissioner Kennedy asked Ms. Camp if a security gate could be installed at the crosswalk. Ms. Zarro noted that a condition to install a physical, movable barrier can be added to the conditions.
Chris Parr of 582 Lloyd Avenue suggested scissor gates on both sides of the crosswalk. Ms. Parr had a concern with the absence of teachers. Zarro clarified that the testimony at the hearing was that it would be more than two teachers accompanying the children and there would be additional staff on site if teachers were not able to be there.
Commissioner Tindaro made a revised motion to approve a Conditional Use Decision and Order for Prosperity Investments LLC, with the added condition, seconded by Commissioner Kennedy. The vote passed 4-0.
Gilmore & Associates – Mr. Bickhart
Request for Board Consideration to Authorize Payment Application #4 in the Amount of $185,548.43 Payable to Foresite Concepts, LLC for the Reed Street Drainage Improvements Project for Work Completed Through November 6, 2023 – For Board consideration, Mr. Bickhart offered payment application #4 in the amount of $185,548.43 payable to Foresite Concepts LLC, for the Reed Street Drainage Improvements Project.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize payment application #4 in the amount of $185,548.43 payable to Foresite Concepts LLC, for the Reed Street Drainage Improvements Project for work completed through November 6, 2023. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Building & Life Safety/Public Works – Mr. Stackhouse
Request for Board Consideration to Authorize the Thorndale Volunteer Fire Company to Purchase and Upfit a New 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to Replace the Current Utility and Squad 38, in the Amount of $141,284.00, to Be Paid out of the Fire Capital Fund 31 – Chief Patrick Taylor offered the purchase and upfit of a new 2024 Chevrolet Silverado 3500HD 4WD crew cab utility truck. The cost is $141,284.00 to be paid out of the fire capital fund 31.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this purchase cost is in the budget. Mr. Stackhouse replied “absolutely”, and Chief Taylor replied that this is a COSTARS purchase.
Commissioner Kennedy asked if these vehicles will be sold on Municibid. Chief Taylor replied that these vehicles are in the fire company’s name, and they will sell them on Municibid or something similar.
Commissioner Mullin entertained a motion to authorize the Thorndale Volunteer Fire Company to purchase and upfit a new 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to replace the current Utility and Squad 38. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the Amount of $120,000.00 – For Board consideration, Mr. Stackhouse offered Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the amount of $120,000.00.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Mr. Bickhart to clarify that the Township will not be billed for the full $120,000.00 if the project is less. Mr. Bickhart replied that they will not bill the Township the full $120,000.00 if the cost is less.
Commissioner Young asked if this PSA to prioritize. Mr. Stackhouse noted that the previous PSA with ARRO was accomplished, and this PSA is a continuance of that PSA for field operations, mapping, and evaluate those structures to prioritize what to address first.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the amount of $120,000.00. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program, for a Not-to-Exceed Cost of $46,500.00 – For Board consideration, Mr. Stackhouse offered Gilmore & Associates PSA #2309031 for the Caln MS4 Program for a not-to-exceed cost of $46,500.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program. For a not-to-exceed cost of $46,500.00. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Authorize Payment Application #3, in the Amount of $170,857.04 Payable to Long’s Asphalt Inc., for the 2023 Road Program Work Completed Through October 27, 2023 – For Board consideration, Mr. Stackhouse offered payment application #3 in the amount of $170,857.04 payable to Long’s Asphalt Inc., for the 2023 Road Program work completed through October 27, 2023.
Commissioner Mullin called for Board and public comments.
Commissioner Young asked what fund this cost comes out of. Ms. Swan replied, “Liquid Fuels Fund”. Commissioner Young also asked if this program was under budget. Mr. Stackhouse replied that it was slightly under budget because some of the roads were paved by Pennsylvania American Water or part of the Reed Street Project.
Commissioner Mullin entertained a motion to authorize payment application #3, in the amount of $170,857.04 payable to Long’s Asphalt Inc., for the 2023 Road Program work completed through October 27, 2023. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Authorize Final Payment Application #4, in the Amount of $27,738.62 Payable to Long’s Asphalt Inc., for the 2023 Road Program – For Board consideration, Mr. Stackhouse offered final payment application #4, in the amount of $27,738.61 payable to Long’s Asphalt Inc., for the 2023 Road Program.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize final payment application #4, in the amount of $27,738.62 payable to Long’s Asphalt Inc., for the 2023 Road Program. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign a One Year Lease Agreement for Griffith Farm Located at 3401 Kings Highway, in the Amount of $31,356.00 Per Annum With the First Payment of $15,678.00 Due and Payable Prior to the Commencement of the Lease Term, and a Second Payment of $15,678.00 Due and Payable on or Before July 1, 2024 – For Board consideration, Mr. Stackhouse offered a one year lease agreement for Griffith Farm located at 3401 Kings Highway.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if the contract can be changed to Griffith Spackman-Davis Farm or Spackman-Davis Farm. Mr. Stackhouse replied that he will see if the deed can be changed.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign a one-year lease agreement for Griffith Farm located at 3401 Kings Highway, in the amount of $31,356.00 per annum with the first payment of $15,678.00 due and payable prior to the commencement of the lease term, and a second payment of $15,678.00 due and payable on or before July 1, 2024. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Ordinances and Resolutions for Consideration
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-07 Adopting Setting the Real Estate Tax Rate for 2024 at 4.088 Mills, the Tax for the Purpose of Purchasing, Maintaining and Operating Fire Apparatus for Fire Protection for 2024 at 0.8800 Mills; the Tax Sufficient for Paying Interest and Principal on Indebtedness of the Township for 2024 at 0.4400 Mills, and to Impose a New Tax for the Purpose of Supporting Ambulance, Rescue and Other Emergency Services Serving the Township, in the Amount of 0.2000 Mills – Commissioner Mullin moved the consideration of advertisement to the end of the budget presentation.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds – Commissioner Mullin moved the consideration of advertisement to the end of the budget presentation.
Request for Board Consideration to Approve Resolution 2023-24 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant in the Amount of $42,557.59 to be Used for the Purchase of an Electronic Records Management System (RMS), Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee – For Board consideration, Chief Elias offered the request for the police department to apply for a Statewide Local Share Assessment Grant, in the amount of $42,557.59.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-24 authorizing the Police Department to apply for a Statewide Local Share Assessment Grant in the amount of $42,557.59 to be used for the purchase of an Electronic Records Management System (RMS). Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Approve Resolution 2023-25 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant #2 in the Amount of $126,027.62, to be Used for the Purchase of Two (2) Police 2024 Ford Responder Vehicles in 2024, Authorize Police Chief Elias and Finance Director Lisa Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee – For Board consideration, Chief Elias offered Resolution 2023-25 to apply for a Statewide Local Share Assessment Grant.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-25 authorizing the police department to apply for a Statewide Local Share Assessment Grant #2, in the amount of $126,027.62, to be used for the purchase of two (2) police 2024 Ford Responder vehicles in 2024. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Approve Resolution 2023-26 authorizing the Township to apply for a Statewide Local Share Grant in the amount of $78,510.00 to be used for fire company renovations, authorize Finance Director Lisa Swan to execute all documents and agreements between Caln Township and the Commonwealth Financing Authority – For Board consideration, Mr. Stackhouse offered Resolution 2023-26 updating their generator and building signage.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-16 authorizing the Township to apply for a Statewide Local Share Grant, in the amount of $78,510.00 to be used for fire company renovations and authorizing Finance Director Lisa Swan to execute all documents and agreements between Caln Township and the Commonwealth Financing Authority. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Minutes to Approve
Request for Consideration to Approve the October 26, 2023, Board of Commissioners Meeting Minutes – Commissioner Mullin called for additions or corrections from the Board. There were none.
Commissioner Mullin entertained a motion to approve the October 26, 2023 Board of Commissioners meeting minutes. Moved by Commissioner Young and seconded by Commissioner Kennedy. The vote passed 5-0.
Finance Department – Ms. Swan
Request for Consideration to Approve the Accounts Payable Bill List for Checks 51040 to 51125 and Manual Check 296 – For Board consideration, Ms. Swan offered the accounts payable bill list for checks 51040 to 51125 and manual check 296.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve the accounts payable bill list for checks 51040 to 51125 and manual check 296. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Request For Board Consideration to Approve and Authorize the Board President to Sign a 5-Year Contract with the Chester County SPCA – Commissioner Mullin called for Board and public comments.
The Board discussed their options and experiences. Commissioner Young noted that it was not successful when the Township tried to use the police force as animal control. Chief Elias noted that he reviews the bill for accuracy.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign a 5-year contract with the Chester County SPCA. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
2024 Budget Presentation – Ms. Swan shared a power point of the proposed 2024 budget. Ms. Swan noted that the street light assessment fee will end at the end of 2023. Commissioner Young noted that the street light assessment fee decreased to approximately $20,000.00 due to the new LED lights. Commissioner Young also noted that the cost will be absorbed into the General Fund.
Commissioner Mullin called for Board and public comments.
Mr. Stackhouse noted that the decorative lights along Lincoln Highway should be completed by December 31, 2023. Mr. Stackhouse also noted approximately $100,000.00 for tving and cleaning, $120,000.00 for design and mapping, and $80,000 for enforcement of operation and maintenance agreements for the Improvements and Maintenance Program.
Commissioner Young noted that the Township donated $30,000.00 in 2023 to Minquas Fire House (Minquas). Six weeks ago, their EMS Chief asked their finance committee for approximately $57,000.00 and eventually hundreds of thousands of dollars, to fund their EMS program. About 4 weeks ago their Chief of EMS left his position, and it was relayed to the Township that their finances were precarious. Joel Swisher noted that with the help of two others, he was asked to step in after 5 years. They have reduced their payroll and are selling equipment that is no longer needed. Mr. Swisher also noted that they are revamping their EMS Committee and would like a Board member to sit on this committee if they would like to. Commissioner Mullin noted that there are Municipalities that already have an EMS tax and those who are starting one.
Commissioner Mullin and Commissioner Young thanked all those involved in the budget process.
Ms. Swan noted that the 2024 trash bill will increase $48.00 for the year, and the sewer bill will increase $12.00 for the year.
Commissioner Mullin called for public comments.
Alicia Carini of 103 Ayerwood Drive noted that she agrees with the increases. Ms. Carini also noted that it would be helpful for a breakdown of the Municipal taxes versus the school taxes. Ms. Swan replied that she will provide Ms. Carini with the breakdown.
Chris Parr of 582 Lloyd Avenue thanked the Board for removing the street light assessment tax.
Mark DeYoung of 20 Beaver Run Road asked the Board how much money has been spent from the $8.1 million. Mr. Stackhouse and Commissioner Young replied $4.19 million has been spent.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-07 – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to Authorize the Advertisement of Ordinance 2023-07 Adopting Setting the Real Estate Tax Rate for 2024 at 4.088 Mills, the Tax for the Purpose of Purchasing, Maintaining and Operating Fire Apparatus for Fire Protection for 2024 at 0.8800 Mills; the Tax Sufficient for Paying Interest and Principal on Indebtedness of the Township for 2024 at 0.4400 Mills, and to Impose a New Tax for the Purpose of Supporting Ambulance, Rescue and Other Emergency Services Serving the Township, in the Amount of 0.2000 Mills. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 5-0.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize the Advertisement of Ordinance 2023-08, adopting the 2024 budget for all funds. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 5-0.
Board and Commission Updates
Park and Recreation – Commissioner Kennedy noted the Township tree lighting and schoolhouse tour on December 3rd at 5:00 PM and Christmas decorating contest.
COG – N/A
Municipal Authority – Commissioner Mullin noted that Phase 5 Grouting Project work is continuing east of Lloyd Avenue: behind Beaver Creek School.
DARA – Commissioner Mullin noted that DARA is moving forward with the modernization program and upgrading the plant.
Fire Board – Commissioner Mullin noted that their 4th quarter meeting may be scheduled before December 14, 2023.
Historical Commission – Commissioner Evans gave a brief update on Township issues.
The Historical Commission last met on October 18 with a quorum and 11 members present. It was a fun meeting and all subcommittees reported. We heard updates on the potential for a 501c-3 Non-Profit, as well as our Annual Report due the first quarter of 2024. Leah Jennings has accepted the request to stay on for another term and Paul Stephens declined. We discussed the Hometown Heritage Marker Grants program and voted to apply for these no-match grants. We’re between the Hexagonal Schoolhouse and Spackman-Davis Farm for our first submission but are leaning toward the farm due to the wealth of historical data at hand. Dawn and Jamie presented a commemorative coin from the 1968 Caln Centennial that had been left at the schoolhouse by the secretary of the West Chester Friends Meetinghouse who had found it in their archives. We voted to have it kept on display at the OCHS Caln Museum.
Our November meeting was cancelled. Our next meeting will be Wednesday December 20, 2023 at 7:00 PM. You can join us right here live, or from home via Zoom. We’re a fun group who like getting things done – please consider coming to one of our meetings. And please consider joining the Parks and Recreation Board. Without their help, our historic events would not be possible. They meet on the first Monday of the month.
Lincoln Highway – Commissioner Mullin noted that next year the Township would like to have Christmas decorations along Lincoln Highway.
Ingleside Golf Course – Commissioner Tindaro noted that they are working on their irrigation system.
Additional Business
Commissioner Kennedy asked why the Family Dollar Store is closed. Fire Marshal Ryan Lewis replied that during an inspection it was observed that the store is unfit for occupants. Mr. Lewis also replied that he is working with Corporate and the store to get their issues resolved.
Public Comments
Mr. Taylor noted that Santa will be riding through the Township on December 9th at 8:00 AM.
Adjournment – Commissioner Mullin entertained a motion to adjourn the November 16, 2023 Board of Commissioners meeting at 10:05 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Respectfully Submitted,
Denise Miller,
Assistant Township Secretary
Board of Commissioners Minutes
November 16, 2023 7:30 PM
Hybrid Meeting
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Denise Miller-Assistant Township Secretary and Administrative Assistant, Lisa Swan-Director of Finance and Township Treasurer, Ray Stackhouse-Director of Building and Life Safety and the Public Works Department, Scot Gill-Municipal Authority Director, Nicole Shannon-Ingleside Golf Course Manager/Superintendent.
Professionals Present: Ross Bickhart P.E.-Gilmore (Gilmore), Township Solicitor-Kristen Camp, and Attorney Alyson Zarro-Riley Riper Hollin & Colagreco Attorneys at Law representing Prosperity Investments, LLC.
Special Guest: Chief Patrick Taylor from the Thorndale Fire Company.
The Board of Commissioners’ November 16, 2023 agenda was posted on the Township website, at the Township building on November 15, 2023, and agendas were made available for the public at the meeting. The 2023 Township Board of Commissioners meetings were published in the Daily Local News, on December 27, 2022.
Commissioner Mullin called the meeting to order at 7:32 PM. Commissioner Mullin then called for the Pledge of Allegiance to the Flag.
Commissioner Evans’ Township Update
Welcome everyone, thank you for joining us. We’re all in this together. Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment” at the end of the meeting.
We would all like to thank you for trusting both me and Commissioner Mullin to serve you as Commissioners for another 4 years. Our commitment to making Caln Township (Caln) a better place to live for all residents is stronger than ever, and our vision of Caln becoming all that it can be is taking shape. We are truly excited for our future. Speaking of our future, tonight, we’re excited for you to meet your next Township Manager, Don Vymazal. Don is the perfect manager for us as we take the steps toward earning our motto - “The Heart of Chester County”.
On Saturday morning, Chester County Historical Preservation Network (CCHPN) held their Fall Workshop, and one of the main topics was planning for America250, our nation’s semi-quincentennial celebration. Members of our Parks and Recreation Board and Historical Commission attended to get a head start on the initiative. Another topic was how to put on a successful program, and I was honored to present a case study of our wildly successful July Town Tour at Spackman-Davis Farm. One of my CCHPN colleagues talked about the importance of high-quality events to draw visitors and “put heads in the beds”. Well, being able to draw over 300 people to our town for a single event sends a signal to investors, restaurateurs, craft breweries, etc. that Caln is the place to set up shop. Speaking of new businesses, welcome to Caln, Precision Eyecare! Their grand opening celebration was also on Saturday. Precision is an established, successful small business that moved here from Downingtown Borough. They’re located on Manor Avenue between Royal Farms and Taco Bell.
When we all work together, there’s nothing we can’t do. Spread kindness everyone. Anger, grudges, and resentments are not worth our time or energy. Compassion, Empathy, Peace, and Love – these are what make the world go round.
Introduction of the Township Manager; Don Vymazal – Request for Board Consideration to name Don Vymazal as the Township Secretary starting December 4, 2023 – Commissioner Mullin welcomed Don Vymazal as the new Township Manager effective December 14, 2023. Mr. Vymazal gave brief comments.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to appoint Don Vymazal as Township Secretary effective December 4, 2023. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Citizens to be Heard
Mark DeYoung of 20 Beaver Run Road voiced several concerns.
Noel Bernard of 1508 Caln Meeting House Road asked to see Mr. Vymazal on the TV screen. Mr. Vymasal stood in front of the camera.
Township Solicitor – Ms. Camp
Public Hearing – Amending the Caln Township Subdivision and Land Development Ordinance of 1978, as Amended, which is Codified in Chapter 137 of the Caln Code, Specifically to Amend the Administration of Fees Related to Subdivision and Land Development Applications as Outlined in Section 137-13, Titled “FEES” and Section 137-47, Titled “WATER SUPPLY”, Specifically Subparagraph E. “HYDRANTS” to Require the Installation of Fire Hydrants Prior to Construction – Ms. Camp reviewed the following Exhibits. 1) Advertisement in the Daily Local News Paper (“DLN”) on November 1, 2023 and November 8, 2023 with proof of publication as Exhibit 1. 2) An email sent to the Chester Count Law Library and the DLN enclosing the proposed ordinance for public inspection on November 13, 2023. 3) The Caln Township Planning Commission reviewed the proposed ordinance at their August 15, 2023 meeting and recommended that the Board of Commissions adopt the ordinance. 4) Chester County Planning Commission August 24, 2023 letter with no substantive comments, however; said they support the adoption of the amendment.
Ms. Camp noted that when a plan is submitted for approval there are review fees incurred by the consultants and require an escrow deposit. Commissioner Young asked Ms. Camp what are the escrow fees. Ms. Camp replied that they have not been established yet; however, the suggested percentage for projects costing less than $1 million is 3% of the public improvement costs and 6% for projects greater than $1 million. Commissioner Young asked how this works if you do not have a fee schedule attached. Ms. Camp replied that the Township already has a fee schedule.
Commissioner Evans noted that he would like to table the vote to the December 14, 2023 meeting when the ordinance and resolution can both be reviewed.
Commissioner Mullin entertained a motion to close the hearing until the December 14, 2023 Board meeting. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Ms. Camp closed and continued the hearing to the December 14, 2023 Board meeting.
Request for Board Consideration to Approve and Authorize the Board President to Sign the Pedestrian Access Easement Between Caln Township and Thorndale Real Estate LLC – Lomax Carpet and Tile (K-mart Property Redevelopment-3205 Lincoln Highway) – For Board consideration, Ms. Camp offered a Pedestrian Access Easement Agreement. Ms. Camp noted that one of the conditions approved by the Board was that the Applicant or the Owner of the property grant an easement to the Township for the public use of the sidewalk. The Developer asked that the sidewalk not be in the Right-a-Way of Lincoln Highway because there are topography and utility issues.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign the Pedestrian Access Easement between Caln Township and Thorndale Real Estate LLC. Moved by Commissioner Kennedy and seconded by Commissioner Young. The vote passed 5-0.
Request for Board Consideration of Conditional Use Decision and Order for Prosperity Investments, LLC – 3025-3035 Zinn Road – For Board consideration, Ms. Camp offered a Conditional Use Decision and Order for Prosperity Investments LLC.
Commissioner Mullin entertained a motion to approve a Conditional Use Decision and Order for Prosperity Investments LLC. Moved by Commissioner Tindaro. There was no second made. Commissioner Young abstained from the vote because he did not participate in the first Conditional and Use Hearing.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Ms. Camp if the day care will hold special events at their facility. Ms. Camp replied that they will have their special events held off site.
Commissioner Kennedy asked if all the conditions in the decision and order will be met before the final use and occupancy is met. Ms. Camp replied that Mr. Stackhouse makes sure that all the conditions are met before a use and occupancy is granted. Ms. Camp also noted that it is a zoning violation if any of the conditions are not met and can be issued a violation of $500.00 per day.
Commissioner Kennedy asked Ms. Camp if a security gate could be installed at the crosswalk. Ms. Zarro noted that a condition to install a physical, movable barrier can be added to the conditions.
Chris Parr of 582 Lloyd Avenue suggested scissor gates on both sides of the crosswalk. Ms. Parr had a concern with the absence of teachers. Zarro clarified that the testimony at the hearing was that it would be more than two teachers accompanying the children and there would be additional staff on site if teachers were not able to be there.
Commissioner Tindaro made a revised motion to approve a Conditional Use Decision and Order for Prosperity Investments LLC, with the added condition, seconded by Commissioner Kennedy. The vote passed 4-0.
Gilmore & Associates – Mr. Bickhart
Request for Board Consideration to Authorize Payment Application #4 in the Amount of $185,548.43 Payable to Foresite Concepts, LLC for the Reed Street Drainage Improvements Project for Work Completed Through November 6, 2023 – For Board consideration, Mr. Bickhart offered payment application #4 in the amount of $185,548.43 payable to Foresite Concepts LLC, for the Reed Street Drainage Improvements Project.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize payment application #4 in the amount of $185,548.43 payable to Foresite Concepts LLC, for the Reed Street Drainage Improvements Project for work completed through November 6, 2023. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Building & Life Safety/Public Works – Mr. Stackhouse
Request for Board Consideration to Authorize the Thorndale Volunteer Fire Company to Purchase and Upfit a New 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to Replace the Current Utility and Squad 38, in the Amount of $141,284.00, to Be Paid out of the Fire Capital Fund 31 – Chief Patrick Taylor offered the purchase and upfit of a new 2024 Chevrolet Silverado 3500HD 4WD crew cab utility truck. The cost is $141,284.00 to be paid out of the fire capital fund 31.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this purchase cost is in the budget. Mr. Stackhouse replied “absolutely”, and Chief Taylor replied that this is a COSTARS purchase.
Commissioner Kennedy asked if these vehicles will be sold on Municibid. Chief Taylor replied that these vehicles are in the fire company’s name, and they will sell them on Municibid or something similar.
Commissioner Mullin entertained a motion to authorize the Thorndale Volunteer Fire Company to purchase and upfit a new 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to replace the current Utility and Squad 38. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the Amount of $120,000.00 – For Board consideration, Mr. Stackhouse offered Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the amount of $120,000.00.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Mr. Bickhart to clarify that the Township will not be billed for the full $120,000.00 if the project is less. Mr. Bickhart replied that they will not bill the Township the full $120,000.00 if the cost is less.
Commissioner Young asked if this PSA to prioritize. Mr. Stackhouse noted that the previous PSA with ARRO was accomplished, and this PSA is a continuance of that PSA for field operations, mapping, and evaluate those structures to prioritize what to address first.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the amount of $120,000.00. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program, for a Not-to-Exceed Cost of $46,500.00 – For Board consideration, Mr. Stackhouse offered Gilmore & Associates PSA #2309031 for the Caln MS4 Program for a not-to-exceed cost of $46,500.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program. For a not-to-exceed cost of $46,500.00. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Authorize Payment Application #3, in the Amount of $170,857.04 Payable to Long’s Asphalt Inc., for the 2023 Road Program Work Completed Through October 27, 2023 – For Board consideration, Mr. Stackhouse offered payment application #3 in the amount of $170,857.04 payable to Long’s Asphalt Inc., for the 2023 Road Program work completed through October 27, 2023.
Commissioner Mullin called for Board and public comments.
Commissioner Young asked what fund this cost comes out of. Ms. Swan replied, “Liquid Fuels Fund”. Commissioner Young also asked if this program was under budget. Mr. Stackhouse replied that it was slightly under budget because some of the roads were paved by Pennsylvania American Water or part of the Reed Street Project.
Commissioner Mullin entertained a motion to authorize payment application #3, in the amount of $170,857.04 payable to Long’s Asphalt Inc., for the 2023 Road Program work completed through October 27, 2023. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Request for Board Consideration to Authorize Final Payment Application #4, in the Amount of $27,738.62 Payable to Long’s Asphalt Inc., for the 2023 Road Program – For Board consideration, Mr. Stackhouse offered final payment application #4, in the amount of $27,738.61 payable to Long’s Asphalt Inc., for the 2023 Road Program.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize final payment application #4, in the amount of $27,738.62 payable to Long’s Asphalt Inc., for the 2023 Road Program. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 5-0.
Request for Board Consideration to Approve and Authorize the Board President to Sign a One Year Lease Agreement for Griffith Farm Located at 3401 Kings Highway, in the Amount of $31,356.00 Per Annum With the First Payment of $15,678.00 Due and Payable Prior to the Commencement of the Lease Term, and a Second Payment of $15,678.00 Due and Payable on or Before July 1, 2024 – For Board consideration, Mr. Stackhouse offered a one year lease agreement for Griffith Farm located at 3401 Kings Highway.
Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if the contract can be changed to Griffith Spackman-Davis Farm or Spackman-Davis Farm. Mr. Stackhouse replied that he will see if the deed can be changed.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign a one-year lease agreement for Griffith Farm located at 3401 Kings Highway, in the amount of $31,356.00 per annum with the first payment of $15,678.00 due and payable prior to the commencement of the lease term, and a second payment of $15,678.00 due and payable on or before July 1, 2024. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Ordinances and Resolutions for Consideration
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-07 Adopting Setting the Real Estate Tax Rate for 2024 at 4.088 Mills, the Tax for the Purpose of Purchasing, Maintaining and Operating Fire Apparatus for Fire Protection for 2024 at 0.8800 Mills; the Tax Sufficient for Paying Interest and Principal on Indebtedness of the Township for 2024 at 0.4400 Mills, and to Impose a New Tax for the Purpose of Supporting Ambulance, Rescue and Other Emergency Services Serving the Township, in the Amount of 0.2000 Mills – Commissioner Mullin moved the consideration of advertisement to the end of the budget presentation.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds – Commissioner Mullin moved the consideration of advertisement to the end of the budget presentation.
Request for Board Consideration to Approve Resolution 2023-24 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant in the Amount of $42,557.59 to be Used for the Purchase of an Electronic Records Management System (RMS), Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee – For Board consideration, Chief Elias offered the request for the police department to apply for a Statewide Local Share Assessment Grant, in the amount of $42,557.59.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-24 authorizing the Police Department to apply for a Statewide Local Share Assessment Grant in the amount of $42,557.59 to be used for the purchase of an Electronic Records Management System (RMS). Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Approve Resolution 2023-25 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant #2 in the Amount of $126,027.62, to be Used for the Purchase of Two (2) Police 2024 Ford Responder Vehicles in 2024, Authorize Police Chief Elias and Finance Director Lisa Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee – For Board consideration, Chief Elias offered Resolution 2023-25 to apply for a Statewide Local Share Assessment Grant.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-25 authorizing the police department to apply for a Statewide Local Share Assessment Grant #2, in the amount of $126,027.62, to be used for the purchase of two (2) police 2024 Ford Responder vehicles in 2024. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Request for Board Consideration to Approve Resolution 2023-26 authorizing the Township to apply for a Statewide Local Share Grant in the amount of $78,510.00 to be used for fire company renovations, authorize Finance Director Lisa Swan to execute all documents and agreements between Caln Township and the Commonwealth Financing Authority – For Board consideration, Mr. Stackhouse offered Resolution 2023-26 updating their generator and building signage.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve Resolution 2023-16 authorizing the Township to apply for a Statewide Local Share Grant, in the amount of $78,510.00 to be used for fire company renovations and authorizing Finance Director Lisa Swan to execute all documents and agreements between Caln Township and the Commonwealth Financing Authority. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Minutes to Approve
Request for Consideration to Approve the October 26, 2023, Board of Commissioners Meeting Minutes – Commissioner Mullin called for additions or corrections from the Board. There were none.
Commissioner Mullin entertained a motion to approve the October 26, 2023 Board of Commissioners meeting minutes. Moved by Commissioner Young and seconded by Commissioner Kennedy. The vote passed 5-0.
Finance Department – Ms. Swan
Request for Consideration to Approve the Accounts Payable Bill List for Checks 51040 to 51125 and Manual Check 296 – For Board consideration, Ms. Swan offered the accounts payable bill list for checks 51040 to 51125 and manual check 296.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve the accounts payable bill list for checks 51040 to 51125 and manual check 296. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
Request For Board Consideration to Approve and Authorize the Board President to Sign a 5-Year Contract with the Chester County SPCA – Commissioner Mullin called for Board and public comments.
The Board discussed their options and experiences. Commissioner Young noted that it was not successful when the Township tried to use the police force as animal control. Chief Elias noted that he reviews the bill for accuracy.
Commissioner Mullin entertained a motion to approve and authorize the Board President to sign a 5-year contract with the Chester County SPCA. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
2024 Budget Presentation – Ms. Swan shared a power point of the proposed 2024 budget. Ms. Swan noted that the street light assessment fee will end at the end of 2023. Commissioner Young noted that the street light assessment fee decreased to approximately $20,000.00 due to the new LED lights. Commissioner Young also noted that the cost will be absorbed into the General Fund.
Commissioner Mullin called for Board and public comments.
Mr. Stackhouse noted that the decorative lights along Lincoln Highway should be completed by December 31, 2023. Mr. Stackhouse also noted approximately $100,000.00 for tving and cleaning, $120,000.00 for design and mapping, and $80,000 for enforcement of operation and maintenance agreements for the Improvements and Maintenance Program.
Commissioner Young noted that the Township donated $30,000.00 in 2023 to Minquas Fire House (Minquas). Six weeks ago, their EMS Chief asked their finance committee for approximately $57,000.00 and eventually hundreds of thousands of dollars, to fund their EMS program. About 4 weeks ago their Chief of EMS left his position, and it was relayed to the Township that their finances were precarious. Joel Swisher noted that with the help of two others, he was asked to step in after 5 years. They have reduced their payroll and are selling equipment that is no longer needed. Mr. Swisher also noted that they are revamping their EMS Committee and would like a Board member to sit on this committee if they would like to. Commissioner Mullin noted that there are Municipalities that already have an EMS tax and those who are starting one.
Commissioner Mullin and Commissioner Young thanked all those involved in the budget process.
Ms. Swan noted that the 2024 trash bill will increase $48.00 for the year, and the sewer bill will increase $12.00 for the year.
Commissioner Mullin called for public comments.
Alicia Carini of 103 Ayerwood Drive noted that she agrees with the increases. Ms. Carini also noted that it would be helpful for a breakdown of the Municipal taxes versus the school taxes. Ms. Swan replied that she will provide Ms. Carini with the breakdown.
Chris Parr of 582 Lloyd Avenue thanked the Board for removing the street light assessment tax.
Mark DeYoung of 20 Beaver Run Road asked the Board how much money has been spent from the $8.1 million. Mr. Stackhouse and Commissioner Young replied $4.19 million has been spent.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-07 – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to Authorize the Advertisement of Ordinance 2023-07 Adopting Setting the Real Estate Tax Rate for 2024 at 4.088 Mills, the Tax for the Purpose of Purchasing, Maintaining and Operating Fire Apparatus for Fire Protection for 2024 at 0.8800 Mills; the Tax Sufficient for Paying Interest and Principal on Indebtedness of the Township for 2024 at 0.4400 Mills, and to Impose a New Tax for the Purpose of Supporting Ambulance, Rescue and Other Emergency Services Serving the Township, in the Amount of 0.2000 Mills. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 5-0.
Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to authorize the Advertisement of Ordinance 2023-08, adopting the 2024 budget for all funds. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 5-0.
Board and Commission Updates
Park and Recreation – Commissioner Kennedy noted the Township tree lighting and schoolhouse tour on December 3rd at 5:00 PM and Christmas decorating contest.
COG – N/A
Municipal Authority – Commissioner Mullin noted that Phase 5 Grouting Project work is continuing east of Lloyd Avenue: behind Beaver Creek School.
DARA – Commissioner Mullin noted that DARA is moving forward with the modernization program and upgrading the plant.
Fire Board – Commissioner Mullin noted that their 4th quarter meeting may be scheduled before December 14, 2023.
Historical Commission – Commissioner Evans gave a brief update on Township issues.
The Historical Commission last met on October 18 with a quorum and 11 members present. It was a fun meeting and all subcommittees reported. We heard updates on the potential for a 501c-3 Non-Profit, as well as our Annual Report due the first quarter of 2024. Leah Jennings has accepted the request to stay on for another term and Paul Stephens declined. We discussed the Hometown Heritage Marker Grants program and voted to apply for these no-match grants. We’re between the Hexagonal Schoolhouse and Spackman-Davis Farm for our first submission but are leaning toward the farm due to the wealth of historical data at hand. Dawn and Jamie presented a commemorative coin from the 1968 Caln Centennial that had been left at the schoolhouse by the secretary of the West Chester Friends Meetinghouse who had found it in their archives. We voted to have it kept on display at the OCHS Caln Museum.
Our November meeting was cancelled. Our next meeting will be Wednesday December 20, 2023 at 7:00 PM. You can join us right here live, or from home via Zoom. We’re a fun group who like getting things done – please consider coming to one of our meetings. And please consider joining the Parks and Recreation Board. Without their help, our historic events would not be possible. They meet on the first Monday of the month.
Lincoln Highway – Commissioner Mullin noted that next year the Township would like to have Christmas decorations along Lincoln Highway.
Ingleside Golf Course – Commissioner Tindaro noted that they are working on their irrigation system.
Additional Business
Commissioner Kennedy asked why the Family Dollar Store is closed. Fire Marshal Ryan Lewis replied that during an inspection it was observed that the store is unfit for occupants. Mr. Lewis also replied that he is working with Corporate and the store to get their issues resolved.
Public Comments
Mr. Taylor noted that Santa will be riding through the Township on December 9th at 8:00 AM.
Adjournment – Commissioner Mullin entertained a motion to adjourn the November 16, 2023 Board of Commissioners meeting at 10:05 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Respectfully Submitted,
Denise Miller,
Assistant Township Secretary
| commissioner_minutes_11.16.2023.pdf |
