Meeting Minutes for Caln Township
Board of Commissioners
September 8, 2022
7:33 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:33 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer, and Chris Ward, Ingleside Golf Course Manager.
Professionals Present: Kristin Camp Township Solicitor, Casey LaLonde and Carl Smith representing ARRO, Chris Herr Mallie LLP Advisor, and Andrew Eberwein representing Edward B. Walsh & Associates, Inc.
Special Guest: N/A
The Board of Commissioners September 8, 2022 agenda was posted on the Township website, and at the Township building, on September 7, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Mullin noted that there was a 6:30 PM Executive Session prior to tonight's meeting on legal and personnel matters.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We are all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment,” at the end of the meeting.
Commissioner Evans noted that Caln was founded by settlers from Calne, England. We are twinned with them, sister-cities with them. To the many of our friends across the pond mourning the loss of their Queen, Elizabeth II – we are saddened by your suffering and mourn along with you. We send our love and condolences.
WELCOME BACK! Labor Day weekend is a wonderful way to celebrate workers being liberated from the 7-day work week, the advent of child labor laws, and our unions who protect the rights of workers nationwide. But I always equated Labor Day with back to school, and I love summer! Now I see “back to school” as a new season for growth and the opportunity to learn. Being a commissioner is a full-time learning process. I’m grateful to be “back in school” with all of you.
EMERGENCY: At the August 25, 2022 meeting, the Commissioners voted to continue with Minquas and Washington House to provide Basic Life Support services for Caln, and Minquas to provide Advanced Life Support services for the remainder of 2022. The loss of Brandywine Hospital and Medic 93 has put intense strain on emergency service providers for all of us in the surrounding areas. We will be monitoring the capabilities of various providers to help us decide which way to go in 2023, as we continue to navigate a clear path towards ensuring all our residents are served, that they are served equitably, and that it stays that way moving forward.
STRETCH IT OUT: We welcome another new business soon-to-be-bustling Lincoln Highway. A Yoga Studio has opened at the Campus Annex, next to the rock shop, just to the west of the former Bob Wagner’s carpet store. It’s yet-to-be-named, but they offer some cool classes in a very chill space.
CLEAN UP TIME: Social media can be a wonderful way to stay in touch with friends, but it is not the place to get information. If you want factual answers to your concerns, you don’t need to scour the web, just shoot one of us an email. Your question will not only be answered, but it will also be anonymously addressed as part of the opening commentary at the next available meeting.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Nothing is ever perfect, but it’s our township, our community, our home. #lookoutforcaln We can all be a part of the solution by eagerly spreading the good news about where we live.
Presentation
Chris Herr Mallie Advisors – Township Appointed Auditors – Presentation of Fiscal Year 2021 Audit – Mr. Herr gave a presentation and power point on the 2021 Township Audit.
Ms. Denne asked Mr. Herr if there is a percentage where the Governmental Accounting Standards Board (GASB) says that you are entering a “danger zone.” Mr. Herr replied that there is not a threshold.
Commissioner Young noted that it is unusual to see 100% fully funded pensions in government, sometimes. In the last six to seven years, the Township took aggressive steps to get their pension costs under control. Commissioner Young also noted that contribution amounts were raised and negotiated for a better favorable pension reduction with staff, during contractual negotiations.
Ms. Denne commended the finance department on a clean audit report.
Ms. Denne asked Mr. Herr if there has been activity from the state legislature regarding the delay in the Pennsylvania Municipal Retirement System (PMRS) reports to the municipalities. Mr. Herr noted that he believes that it is on their radar.
Commissioner Mullin called for public comments.
Mark DeYoung of 20 Beaver Run Road asked Mr. Herr if he looked at the $8.1 million bond and the 26% raise in this audit. Mr. Herr noted that they do not look to much ahead in 2022 as part of the 2021 audit, however, they do look for any significant events like the bond issues, which are in the 2021 financial statement. Mr. Herr also noted that they will look at these in the 2022 audit and make sure that the money is being spent properly.
Mike Fuller Keystone Lighting Solutions- Presentation and Financial Analysis of Proposed LED Lighting Upgrade Project – Ms. Denne noted that Staff is working on double checking the street light audit to make sure that they have all the lights included. Otherwise, if the Township found more, they would have to pay for those.
Citizens to be Heard
Commissioner Mullin called for citizens to be heard. There were none.
Township Solicitor – Ms. Camp
Request for Consideration of a Motion Granting Approval for the Minor Subdivision Plan Application for 4000 Hazelwood Avenue – For Board consideration, Ms. Camp offered a proposed motion to grant final minor subdivision plan approval. Whitney B. and Travis Travaglini and Craig Kilpatrick are the owners of an 8.41-acre parcel of property located on the south side of Hazelwood Avenue at 4000 Hazelwood Avenue. The property is improved with a single family detached dwelling and swimming pool and located in the R-1 residential district. The (Applicant) of the owners submitted an application seeking to subdivide the property and create two lots. Lot 1 will contain approximately 2.376 acres and may be developed with a new single detached dwelling. The Applicant does not propose any land development at this time. Lot 1 is currently served by on-site water and on-site sewer and will continue with those private utility services. The Applicant proposes to connect the new dwelling on lot 2 to public sewer provided by the Caln Township Municipal Authority (CTMA) and public water. The CTMA Engineer, Gilmore & Associates, Inc. issued a review letter date June 15, 2022. Ms. Camp also noted that at the June 21, 2022, the Township Planning Commission meeting they recommended that the Board of Commissioners grant final subdivision plan approval subject to all conditions referenced in the Township Engineers (ARRO) review letter dated June 10, 2022.
Ms. Camp noted that there is an additional right-of-way that is offered for dedication along Hazelwood Avenue. There is also an access easement to access lot #1, which is noted on the plan, however, we have not seen it and that is one of the proposed conditions.
Ms. Camp noted that the Applicant has asked for a waiver from installing a sidewalk or paying a “fee in lieu” of installing a sidewalk. Ms. Camp noted that the $12,094.00 “fee in lieu” of amount is based on ARRO’s recommendation of the linear footage of 359, which is the property footage.
Mr. Andrew Eberwein introduced himself as representing Edward B. Walsh & Associates, Inc. who are the Civil Engineers who did the plan for the Applicant. Mr. Eberwein noted that he was at the Township Planning Commission meeting when they asked for the waiver to not provide a sidewalk or pay a “fee in lieu” of. The “fee in lieu” of is a lot of money for a couple to pay just to subdivide a lot off of a lot.
Commissioner Young asked Ms. Camp if the Township also waived the “fee in lieu’ of sidewalks for Storage First. Ms. Camp replied that they paid a “fee in lieu” of sidewalk.
Ms. Letitia Travaglini (Applicant) introduced herself as the one building the house and subdividing from her sisters’ property. She also introduced her husband Doug and father Gunner.
Commissioner Mullin asked Ms. Camp if the Township has any rulings on this type of subdivision.
Ms. Camp replied there is an analysis of whether the area is where you are seeing a future network of walkways or if the area has pedestrians currently walking on the road and if it is safe. Ms. Camp also replied that it is “case by case,” and at the Board’s discretion. Commissioner Evans noted that after his research, he does not see an area to put a sidewalk.
Commissioner Kennedy asked if this subdivision would ever be built on now or in the future such as a bigger development of houses/townhomes. Ms. Travaglini replied that they do not plan on doing that.
Commissioner Mullin asked Ms. Camp if the Board could put a stipulation in the motion that if there ever was a development built on this property, that the Board could revisit it. Ms. Camp replied that you cannot because once a decision is made, this motion will be recorded. Ms. Denne noted that they would have to do another land development if there was anything other than what is proposed now.
Commissioner Mullin asked if the subdivision on Miller Avenue paid a “fee in lieu” of sidewalk. Ms. Camp noted that 2351 Miller Avenue did not pay a “fee in lieu” of a sidewalk.
Commissioner Mullin entertained a motion granting approval for the minor subdivision plan application with the discussed changes to #2 of the 4000 Hazelwood Avenue motion. Moved by Commissioner Evans and seconded by Tindaro.
Vote passed 5-0.
Request for Consideration to Advertise the Caln Township Stormwater Ordinance – For Board consideration, Ms. Camp offered a draft of the Act 167 Stormwater Management update ordinance. Ms. Camp noted that the Board chose option #1 where the Municipality will perform the inspections.
Ms. Camp noted that on the County Water Resources Authority website it has information specific to what is considered at 1, 2, 3, etc. year storm event. They suggest using the National Oceanic and Atmospheric Administration (NOAA).
Ms. Camp noted that this ordinance calls for a week advertisement so it can be put on the September 29, 2022 Board agenda.
Mr. LaLonde asked Ms. Camp if the ordinance states that, that is what they are using for their benchmark. Ms. Camp replied that it says that the Municipal Engineer can make that determination.
Commissioner Young asked if they could do that by resolution so if the county changes their suggestion, they can quickly change a resolution. Ms. Camp replied “yes”. Ms. Denne suggested passing it in a partial fee resolution stating that, at this time we recommend that people refer to the (NOAA). Ms. Camp noted that you could put an asterisk and notation at the bottom of the application as to what resource your Municipal Engineer is recommending that you use.
Commissioner Mullin called for public comments and further Board comments. There were none.
Commissioner Mullin entertained a motion to authorize the advertisement of the Caln Township Stormwater Ordinance. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Township Engineer
Request for Consideration to Advertise a Project Including All Necessary Repairs to Replace Municipal Bridge with a Precast Concrete Open Bottom Arch Bridge Measuring 9’H x 28’W that Drains to Beaver Creek – Mr. LaLonde noted that he will be attending, along with Mr. Smith, the Township Community Day to answer questions on the Township projects.
Mr. LaLonde noted that with supply chain problems, they are putting an alternate in the bid for a cast-in-place for the Municipal and Moore bridges. Mr. LaLonde also noted that the interior and exterior sides of the bridge will be stone to match the existing pump station, adjacent to the Township building. It will be form liner, which is part of the bridge structure, and the contractor will use a fillable plastic like form that is designated ultimately by the Township and the exact shape of the stone. The concrete is then poured, and you come up with that stone structure. The lifetime will be 100 years.
Ms. Denne asked Mr. LaLonde if the bid will be through PennBid. Mr. LaLonde replied that it will.
Commissioner Young asked the cost of the bridge. Mr. LaLonde replied that it will be approximately $2 to $2.2 million.
Commissioner Evans asked Mr. LaLonde if these costs are in line with the estimates from last year. Mr. LaLonde replied that they were pre-inflation costs, however, the paving cost came in ok, and concrete is locally available. They will not know for sure until the bids are received and how many bidders there are.
Commissioner Mullin asked Mr. LaLonde if the new bridge is going to be wider. Mr. LaLonde replied that it will be wider, and the bridge deck will extend further into G.O. Carlson Boulevard and up Municipal Drive.
Commissioner Young asked Mr. LaLonde if it will be ADA accessible. Mr. LaLonde replied that it will be ADA assessable on the sidewalks and ramps. He also noted that someone from their staff will be there during construction.
Commissioner Mullin called for public comments and further Board comments.
Mark DeYoung of 20 Beaver Run Road asked if this is on the FEMA timetable. Ms. Denne replied that it is, and the Township discussed with FEMA that it is going to be going to bid and time supply chain concern, and they said that they will continue to work with the Township as long as they are seeing progress.
Commissioner Mullin entertained a motion to authorize the advertisement of a project including all necessary repairs to replace Municipal Bridge with a precast concrete open bottom arch bridge measuring 9H’ x 28’W that drains to Beaver Creek. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request for Consideration to Advertise the Moore Road Bridge Replacement Project – Mr. LaLonde noted that this box culvert will cost approximately $1 to $1.5 million. It will be 14 feet wide, 5 feet high from the base of the stream, and 27 feet long. He also noted that there will be no sidewalks because there are currently none there. Because of the location they are using cast-in-place and/or pre-cast-force and smooth concrete walls, which has a life span of 100 years.
Commissioner Young asked Ms. Denne or Mr. LaLonde if they know how old the structure is. Ms. Denne replied that wooden beams were used, and Mr. LaLonde replied that it is approximately from the 1920’s.
Commissioner Evans asked if the wood beans are already gone because possibly, they could be used for the Spackman Farm. Mr. LaLonde replied that they are still there and if he wants them, ARRO will transport them for him. Ms. Denne replied that he can have anything that he is willing to store.
Commissioner Mullin called for public comments and further Board comments. There were no public comments.
Commissioner Young asked Mr. LaLonde what projects are left on the Ida list. Mr. LaLonde replied that all the Ida projects left will be on the September 29, 2022 Board agenda. Ms. Denne replied that these projects are non-FEMA funded projects because they are already defunct.
Commissioner Mullin entertained a motion to authorize the advertisement of the Moore Road Bridge Replacement Project. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Mr. LaLonde noted that the East Fisherville Road Bridge demolition project will start of September 19, 2022 and will take approximately three weeks to complete.
Township Manager – Ms. Denne
Resignation/Retirement of Sergeant Christine Cusick from the Caln Township Police Department – Ms. Denne offered a resignation/retirement from Sergeant Christine Cusick from the Caln Township Police Department.
Commissioner Mullin asked Ms. Denne how long Sergeant Cusick has been employed with the police department. Ms. Denne replied that she has been with the police department for approximately twenty years.
The Board thanked Sergeant Cusick for her service to the Township and wished her well.
Commissioner Mullin entertained a motion to accept the resignation/retirement of Sergeant Christine Cusick from the Caln Township Police Department. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Review of Memorandum of Understanding for Acting Lieutenant with Caln Township Police Department – For Board consideration, Ms. Denne offered a Memorandum of Understanding (MOU) for Nathan Miller as acting lieutenant and acting deputy chief with the Caln Township Police Department. Ms. Denne noted that when there was a vacancy, they would give a $2.00 per hour increase.
Commissioner Mullin entertained a motion to approve the Memorandum of Understanding for acting Lieutenant with Caln Township Police Department. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Ratification of Consent to Change of Control of Contract with AJ Blosenski Inc to Blythe Recycling and Demolition, an affiliate of Waste Connections Inc. – Commissioner Evans asked Ms. Denne if this is an ownership change. Ms. Denne replied that it is, however, residents will not see a change.
Ms. Denne noted that when she and staff spoke with Mr. Blosenski, he said that the Township has two years remaining on the current contract. He also said that he signed an employment agreement that he will be with the company an additional five years. Ms. Denne also noted that the Township is locked into a price for those two remaining years. The letter to them was approved by the Township Solicitor.
Commissioner Mullin called for further Board comments and public comments. There were none.
Commissioner Mullin entertained a motion for the ratification of Consent to Change of Control of Contract with A.J. Blosenski Inc. to Blythe Recycling and Demolition, an affiliate of Waste Connections Inc. Moved by Commissioner Kennedy and seconded by Commissioner Young.
Vote passed 5-0.
Municipal Property to Advertise on Municibid – For Board considered to be sold on Municibid, Ms. Denne offered the 2017 Ford Explorer with 5,000 miles, a 2013 Ford Taurus Police Interceptor with 107,000 miles, and a 2005 Ford F-150 with 92,000 miles and it needs a new engine. Ms. Denne noted that the body of the three vehicles are not in bad shape.
Commissioner Mullin called for Board and public comment. There were none.
Commissioner Mullin entertained a motion to advertise a 2017 Ford Explorer, 2013 Ford Taurus Police Interceptor and a 2005 Ford F-150 on Municibid. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Ordinances and Resolutions for Consideration
Request to Consider Resolution 2022-29 Authorizing the Township Manager/Secretary to Execute an Intergovernmental Agreement Between the Commonwealth of Pennsylvania, Acting Through the Department of Transportation (PennDOT) and Caln Township, to Allow PennDOT to Install and Maintain Traffic Management Upgrades within Caln Township – For Board consideration, Ms. Denne offered Resolution 2022-29, which is a part of a larger system that PennDOT has been placing throughout Pennsylvania. They are putting in closed circuit television (CCTV) and travel time readers to assist in monitoring traffic. They are going to put in travel time readers at Lincoln Highway at North Caln Road, East Lincoln Highway at Bondsville Road, Bondsville Road at Humpton Road, and Manor Avenue at Lloyd Avenue. They are putting CCTV cameras on Lincoln Highway and Barley Sheaf Road. Ms. Denne also noted that with PennDOT’s permission, the police department could access the CCTV cameras if there is an accident.
Ms. Denne noted that a resident of PennDOT is their traffic engineer and recently notified her that they received grant money for handicap accessibility lights and signals to install on Lincoln Highway. This will be at PennDOT’s cost.
Commissioner Mullin entertained a motion authorizing the Township Manager/Secretary to execute an Intergovernmental Agreement between the Commonwealth of Pennsylvania, acting through the Department of Transportation (PennDOT) and Caln Township, to allow PennDOT to install and maintain traffic management upgrades within Caln Township. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request to Consider Resolution 2022-30 Acknowledging the Receipt of 2023 Minimum Municipal Obligation Worksheet for Inclusion of Said Obligation for the Police Pension Plan in the 2023 Calendar Year – For Board consideration, Ms. Denne offered 2023 Minimum Municipal Obligation (MMO) for the police pension plan in the 2023 calendar year. Ms. Denne noted that the payment was $525,085.00 in 2023 and $627,459.00 in 2022. This was a good return year for the previous year.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion acknowledging the receipt of 2023 Minimum Municipal Obligation worksheet for inclusion of said obligation for the police pension plan in the 2023 calendar year. Moved by Commissioner Kennedy and seconded by Commissioner Young.
Vote passed 5-0.
Request to Consider Resolution 2022-31 Authorizing the Execution of an Intergovernmental Cooperation Agreement with Chester County to Provide Processing and Marketing of Recyclable Materials – For Board consideration, Ms. Denne offered Resolution 2022-31 authorizing the execution of an Intergovernmental Cooperation Agreement with Chester County to provide processing and marketing of recyclable materials.
Ms. Denne noted that the Township gave Eagle Disposal notice that they are eliminating their processing due to it being cheaper processing the recycling materials in Chester County. This resolution finalizes that elimination.
Commissioner Kennedy asked if any of the Board members heard about Lanchester Landfill closing. Commissioner Young replied that last time he heard about their closing is that they had ten years left before they had to close.
Commissioner Mullin called for public comment and further Board comments. There were none.
Commissioner Mullin entertained a motion authorizing the execution of an Intergovernmental Cooperation Agreement with Chester County to provide processing and marketing of recyclable materials. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request to Consider Resolution 2022-32 Authorizing Cooperative Purchasing and Participation in Phases 3 and 4 of the Regional Streetlight Procurement Program Administered by the Delaware Valley Regional Planning Commission – Ms. Denne noted that this resolution will be moved to the September 29, 2022 agenda.
Minutes to Approve and Acknowledge
Request to Consider Approval of Minutes of Board of Commissioners Meeting of August 25, 2022 – Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to approve the Board of Commissioners minutes of August 25, 2022. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Vote passed 5-0.
Finance Department – Lisa Swan
Motion to Approve General Checks 48727-48843 and Manual Checks 275-279. Checks Voided 48715 to 48726 – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve general checks 48727-48843 and manual checks 275-279. Checks and voided checks 48715 to 48726. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Vote passed 5-0.
Board and Commission Updates
Park and Recreation – Commissioner Kennedy welcomed everyone to come to the Township Community Day on Saturday September 10, 2022.
COG – Commissioner Kennedy noted that COG is moving aggressively on the animal shelter project and looking for volunteers. Commissioner Kennedy also noted that discussion was held on Emergency Services.
Municipal Authority – Commissioner Mullin noted that Equix Integrity is still working on Phase 4 of the I&I repair project and Gilmore and Associates is currently putting out the bid for Phase 5. Commissioner Mullin also noted that the Willows at Valley Run received an extension until October 24, 2022 for the delivery of all the required documents to the Municipal Authority Solicitor.
DARA – Commissioner Mullin noted that there is currently no report for DARA.
Fire Board – Commissioner Mullin noted that there is currently no report for the Fire Board.
Historical Commission – Commissioner Evans noted that the Historical Commission did not meet in August due to vacation schedules.
Commissioner Evans noted that their next scheduled meeting will be Wednesday September 21, 2022 at 7:00 PM. Our meetings are hybrid, so you can join us right here live and on Zoom. At our September meeting we will be joined by noted Chester County Historian and Author Catherine Quillman who will be sharing her expertise on the Underground Railroad in Caln Township and Lloyd Farm, and possibly by representatives from All-Fill to discuss their plans for 4060 Edges Mill Road, and the Historical Commission’s 2021 response to their sketch plan.
Commissioner Evans noted that on August 16, 2022, the Mendenhall Family held their reunion at Caln Township Meetinghouse. Family members came from around the globe to celebrate their family’s role in the founding of Caln. The Old Caln Historic Society hosted the event with a nice lunch and informative and engaging talks. It was a wonderful time! Commissioner Evans also noted that he received a note from Richard Spackman who is the fourth great grandson of Isaac Spackman who was the founder of Spackman Farm. Richard said that he heard that the Township is doing something at the farm and him and his family members would like to come.
Commissioner Evans noted that the Spackman Farm parking area and driveway will be paved with grass pavers on September 19, 2022.
See you on September 21, 2022. And remember… we’re doing big things, and big things need help. Consider joining the Historical Commission.
Lincoln Highway – Commissioner Young noted that the School Board is scheduled to meet on Tuesday and vote on LERTA. Once the proper wording is secured, he and Commissioner Evans will take the documentation to the county and try to get them to approve LERTA.
Additional Business
Golf Course Equipment Quotes – Mr. Ward reviewed the three pieces of proposed equipment for purchase, and delivery approximately in May of 2023.
55 Golf Carts: 7-year lease with monthly payments of $2,395.41. Yearly breakdown cost: July 2023 to December 2023 $14,372.00, 2024 to 2029 $28,744.00, and January 2030 to June 2030 $14,372.00
Greens Mower financed for three years at a cost of $14,989.00 per year totaling $40,905.00.
Rough Mower financed for three years at a cost of $18,984.00 per year totaling $51,775.00.
Commissioner Mullin asked if the golf course will own the mowers when they are paid off and what is the life span of the mowers. Mr. Ward replied that they will own the mowers once they are paid off and the greens mower life span is approximately ten years and the rough mower is approximately seven years, and the golf carts seven. They will go into another lease once the golf carts are paid off.
Commissioner Young asked Mr. Ward if the service contracts for the golf carts in the total prices. Mr. Ward replied that it is not. Commissioner Young also asked about not getting a service contract this year. Mr. Ward replied that the contract only covered labor and they had to pay for everything else and spent approximately $7,000 and $14,000 by the end of the year.
Commissioner Evans asked if it is a good time to raise the cart fee when the new ones come in. Mr. Ward replied that the following year would be a good time for an increase. Commissioner Evans asked about electric carts. Mr. Ward replied that if you get 55 carts then you have to get 55 chargers because they have to be charged at different times. Commissioner Young noted that they are not as powerful and there is some difficult terrain.
Commissioner Mullin called for public comments.
Mark DeYoung of 30 Beaver Run Road asked if the carts will be paid from their increased fees and won’t cause extra debt. Commissioner Mullin replied that they will not cause extra debt.
Commissioner Mullin noted that he would like to do a motion on the cart purchase and wait for the purchase of the mowers. The Board agreed.
Commissioner Mullin called for further Board comments. There were none.
Commissioner Mullin entertained a motion to approve the cost of the new golf carts. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Young asked what happens to the old mowers. Mr. Ward replied that they will keep them as spares.
Vote passed 5-0.
Public Comments
Commissioner Mullin called for public comments. There were none.
Adjournment
Commissioner Mullin entertained a motion to adjourn the September 8, 2022 Board of Commissioners meeting at 9:30 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Respectfully Submitted,
Denise Miller
Assistant Township Secretary
Board of Commissioners
September 8, 2022
7:33 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:33 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan, Township Treasurer, and Chris Ward, Ingleside Golf Course Manager.
Professionals Present: Kristin Camp Township Solicitor, Casey LaLonde and Carl Smith representing ARRO, Chris Herr Mallie LLP Advisor, and Andrew Eberwein representing Edward B. Walsh & Associates, Inc.
Special Guest: N/A
The Board of Commissioners September 8, 2022 agenda was posted on the Township website, and at the Township building, on September 7, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Mullin noted that there was a 6:30 PM Executive Session prior to tonight's meeting on legal and personnel matters.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We are all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment,” at the end of the meeting.
Commissioner Evans noted that Caln was founded by settlers from Calne, England. We are twinned with them, sister-cities with them. To the many of our friends across the pond mourning the loss of their Queen, Elizabeth II – we are saddened by your suffering and mourn along with you. We send our love and condolences.
WELCOME BACK! Labor Day weekend is a wonderful way to celebrate workers being liberated from the 7-day work week, the advent of child labor laws, and our unions who protect the rights of workers nationwide. But I always equated Labor Day with back to school, and I love summer! Now I see “back to school” as a new season for growth and the opportunity to learn. Being a commissioner is a full-time learning process. I’m grateful to be “back in school” with all of you.
EMERGENCY: At the August 25, 2022 meeting, the Commissioners voted to continue with Minquas and Washington House to provide Basic Life Support services for Caln, and Minquas to provide Advanced Life Support services for the remainder of 2022. The loss of Brandywine Hospital and Medic 93 has put intense strain on emergency service providers for all of us in the surrounding areas. We will be monitoring the capabilities of various providers to help us decide which way to go in 2023, as we continue to navigate a clear path towards ensuring all our residents are served, that they are served equitably, and that it stays that way moving forward.
STRETCH IT OUT: We welcome another new business soon-to-be-bustling Lincoln Highway. A Yoga Studio has opened at the Campus Annex, next to the rock shop, just to the west of the former Bob Wagner’s carpet store. It’s yet-to-be-named, but they offer some cool classes in a very chill space.
CLEAN UP TIME: Social media can be a wonderful way to stay in touch with friends, but it is not the place to get information. If you want factual answers to your concerns, you don’t need to scour the web, just shoot one of us an email. Your question will not only be answered, but it will also be anonymously addressed as part of the opening commentary at the next available meeting.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Nothing is ever perfect, but it’s our township, our community, our home. #lookoutforcaln We can all be a part of the solution by eagerly spreading the good news about where we live.
Presentation
Chris Herr Mallie Advisors – Township Appointed Auditors – Presentation of Fiscal Year 2021 Audit – Mr. Herr gave a presentation and power point on the 2021 Township Audit.
Ms. Denne asked Mr. Herr if there is a percentage where the Governmental Accounting Standards Board (GASB) says that you are entering a “danger zone.” Mr. Herr replied that there is not a threshold.
Commissioner Young noted that it is unusual to see 100% fully funded pensions in government, sometimes. In the last six to seven years, the Township took aggressive steps to get their pension costs under control. Commissioner Young also noted that contribution amounts were raised and negotiated for a better favorable pension reduction with staff, during contractual negotiations.
Ms. Denne commended the finance department on a clean audit report.
Ms. Denne asked Mr. Herr if there has been activity from the state legislature regarding the delay in the Pennsylvania Municipal Retirement System (PMRS) reports to the municipalities. Mr. Herr noted that he believes that it is on their radar.
Commissioner Mullin called for public comments.
Mark DeYoung of 20 Beaver Run Road asked Mr. Herr if he looked at the $8.1 million bond and the 26% raise in this audit. Mr. Herr noted that they do not look to much ahead in 2022 as part of the 2021 audit, however, they do look for any significant events like the bond issues, which are in the 2021 financial statement. Mr. Herr also noted that they will look at these in the 2022 audit and make sure that the money is being spent properly.
Mike Fuller Keystone Lighting Solutions- Presentation and Financial Analysis of Proposed LED Lighting Upgrade Project – Ms. Denne noted that Staff is working on double checking the street light audit to make sure that they have all the lights included. Otherwise, if the Township found more, they would have to pay for those.
Citizens to be Heard
Commissioner Mullin called for citizens to be heard. There were none.
Township Solicitor – Ms. Camp
Request for Consideration of a Motion Granting Approval for the Minor Subdivision Plan Application for 4000 Hazelwood Avenue – For Board consideration, Ms. Camp offered a proposed motion to grant final minor subdivision plan approval. Whitney B. and Travis Travaglini and Craig Kilpatrick are the owners of an 8.41-acre parcel of property located on the south side of Hazelwood Avenue at 4000 Hazelwood Avenue. The property is improved with a single family detached dwelling and swimming pool and located in the R-1 residential district. The (Applicant) of the owners submitted an application seeking to subdivide the property and create two lots. Lot 1 will contain approximately 2.376 acres and may be developed with a new single detached dwelling. The Applicant does not propose any land development at this time. Lot 1 is currently served by on-site water and on-site sewer and will continue with those private utility services. The Applicant proposes to connect the new dwelling on lot 2 to public sewer provided by the Caln Township Municipal Authority (CTMA) and public water. The CTMA Engineer, Gilmore & Associates, Inc. issued a review letter date June 15, 2022. Ms. Camp also noted that at the June 21, 2022, the Township Planning Commission meeting they recommended that the Board of Commissioners grant final subdivision plan approval subject to all conditions referenced in the Township Engineers (ARRO) review letter dated June 10, 2022.
Ms. Camp noted that there is an additional right-of-way that is offered for dedication along Hazelwood Avenue. There is also an access easement to access lot #1, which is noted on the plan, however, we have not seen it and that is one of the proposed conditions.
Ms. Camp noted that the Applicant has asked for a waiver from installing a sidewalk or paying a “fee in lieu” of installing a sidewalk. Ms. Camp noted that the $12,094.00 “fee in lieu” of amount is based on ARRO’s recommendation of the linear footage of 359, which is the property footage.
Mr. Andrew Eberwein introduced himself as representing Edward B. Walsh & Associates, Inc. who are the Civil Engineers who did the plan for the Applicant. Mr. Eberwein noted that he was at the Township Planning Commission meeting when they asked for the waiver to not provide a sidewalk or pay a “fee in lieu” of. The “fee in lieu” of is a lot of money for a couple to pay just to subdivide a lot off of a lot.
Commissioner Young asked Ms. Camp if the Township also waived the “fee in lieu’ of sidewalks for Storage First. Ms. Camp replied that they paid a “fee in lieu” of sidewalk.
Ms. Letitia Travaglini (Applicant) introduced herself as the one building the house and subdividing from her sisters’ property. She also introduced her husband Doug and father Gunner.
Commissioner Mullin asked Ms. Camp if the Township has any rulings on this type of subdivision.
Ms. Camp replied there is an analysis of whether the area is where you are seeing a future network of walkways or if the area has pedestrians currently walking on the road and if it is safe. Ms. Camp also replied that it is “case by case,” and at the Board’s discretion. Commissioner Evans noted that after his research, he does not see an area to put a sidewalk.
Commissioner Kennedy asked if this subdivision would ever be built on now or in the future such as a bigger development of houses/townhomes. Ms. Travaglini replied that they do not plan on doing that.
Commissioner Mullin asked Ms. Camp if the Board could put a stipulation in the motion that if there ever was a development built on this property, that the Board could revisit it. Ms. Camp replied that you cannot because once a decision is made, this motion will be recorded. Ms. Denne noted that they would have to do another land development if there was anything other than what is proposed now.
Commissioner Mullin asked if the subdivision on Miller Avenue paid a “fee in lieu” of sidewalk. Ms. Camp noted that 2351 Miller Avenue did not pay a “fee in lieu” of a sidewalk.
Commissioner Mullin entertained a motion granting approval for the minor subdivision plan application with the discussed changes to #2 of the 4000 Hazelwood Avenue motion. Moved by Commissioner Evans and seconded by Tindaro.
Vote passed 5-0.
Request for Consideration to Advertise the Caln Township Stormwater Ordinance – For Board consideration, Ms. Camp offered a draft of the Act 167 Stormwater Management update ordinance. Ms. Camp noted that the Board chose option #1 where the Municipality will perform the inspections.
Ms. Camp noted that on the County Water Resources Authority website it has information specific to what is considered at 1, 2, 3, etc. year storm event. They suggest using the National Oceanic and Atmospheric Administration (NOAA).
Ms. Camp noted that this ordinance calls for a week advertisement so it can be put on the September 29, 2022 Board agenda.
Mr. LaLonde asked Ms. Camp if the ordinance states that, that is what they are using for their benchmark. Ms. Camp replied that it says that the Municipal Engineer can make that determination.
Commissioner Young asked if they could do that by resolution so if the county changes their suggestion, they can quickly change a resolution. Ms. Camp replied “yes”. Ms. Denne suggested passing it in a partial fee resolution stating that, at this time we recommend that people refer to the (NOAA). Ms. Camp noted that you could put an asterisk and notation at the bottom of the application as to what resource your Municipal Engineer is recommending that you use.
Commissioner Mullin called for public comments and further Board comments. There were none.
Commissioner Mullin entertained a motion to authorize the advertisement of the Caln Township Stormwater Ordinance. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Township Engineer
Request for Consideration to Advertise a Project Including All Necessary Repairs to Replace Municipal Bridge with a Precast Concrete Open Bottom Arch Bridge Measuring 9’H x 28’W that Drains to Beaver Creek – Mr. LaLonde noted that he will be attending, along with Mr. Smith, the Township Community Day to answer questions on the Township projects.
Mr. LaLonde noted that with supply chain problems, they are putting an alternate in the bid for a cast-in-place for the Municipal and Moore bridges. Mr. LaLonde also noted that the interior and exterior sides of the bridge will be stone to match the existing pump station, adjacent to the Township building. It will be form liner, which is part of the bridge structure, and the contractor will use a fillable plastic like form that is designated ultimately by the Township and the exact shape of the stone. The concrete is then poured, and you come up with that stone structure. The lifetime will be 100 years.
Ms. Denne asked Mr. LaLonde if the bid will be through PennBid. Mr. LaLonde replied that it will.
Commissioner Young asked the cost of the bridge. Mr. LaLonde replied that it will be approximately $2 to $2.2 million.
Commissioner Evans asked Mr. LaLonde if these costs are in line with the estimates from last year. Mr. LaLonde replied that they were pre-inflation costs, however, the paving cost came in ok, and concrete is locally available. They will not know for sure until the bids are received and how many bidders there are.
Commissioner Mullin asked Mr. LaLonde if the new bridge is going to be wider. Mr. LaLonde replied that it will be wider, and the bridge deck will extend further into G.O. Carlson Boulevard and up Municipal Drive.
Commissioner Young asked Mr. LaLonde if it will be ADA accessible. Mr. LaLonde replied that it will be ADA assessable on the sidewalks and ramps. He also noted that someone from their staff will be there during construction.
Commissioner Mullin called for public comments and further Board comments.
Mark DeYoung of 20 Beaver Run Road asked if this is on the FEMA timetable. Ms. Denne replied that it is, and the Township discussed with FEMA that it is going to be going to bid and time supply chain concern, and they said that they will continue to work with the Township as long as they are seeing progress.
Commissioner Mullin entertained a motion to authorize the advertisement of a project including all necessary repairs to replace Municipal Bridge with a precast concrete open bottom arch bridge measuring 9H’ x 28’W that drains to Beaver Creek. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request for Consideration to Advertise the Moore Road Bridge Replacement Project – Mr. LaLonde noted that this box culvert will cost approximately $1 to $1.5 million. It will be 14 feet wide, 5 feet high from the base of the stream, and 27 feet long. He also noted that there will be no sidewalks because there are currently none there. Because of the location they are using cast-in-place and/or pre-cast-force and smooth concrete walls, which has a life span of 100 years.
Commissioner Young asked Ms. Denne or Mr. LaLonde if they know how old the structure is. Ms. Denne replied that wooden beams were used, and Mr. LaLonde replied that it is approximately from the 1920’s.
Commissioner Evans asked if the wood beans are already gone because possibly, they could be used for the Spackman Farm. Mr. LaLonde replied that they are still there and if he wants them, ARRO will transport them for him. Ms. Denne replied that he can have anything that he is willing to store.
Commissioner Mullin called for public comments and further Board comments. There were no public comments.
Commissioner Young asked Mr. LaLonde what projects are left on the Ida list. Mr. LaLonde replied that all the Ida projects left will be on the September 29, 2022 Board agenda. Ms. Denne replied that these projects are non-FEMA funded projects because they are already defunct.
Commissioner Mullin entertained a motion to authorize the advertisement of the Moore Road Bridge Replacement Project. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Mr. LaLonde noted that the East Fisherville Road Bridge demolition project will start of September 19, 2022 and will take approximately three weeks to complete.
Township Manager – Ms. Denne
Resignation/Retirement of Sergeant Christine Cusick from the Caln Township Police Department – Ms. Denne offered a resignation/retirement from Sergeant Christine Cusick from the Caln Township Police Department.
Commissioner Mullin asked Ms. Denne how long Sergeant Cusick has been employed with the police department. Ms. Denne replied that she has been with the police department for approximately twenty years.
The Board thanked Sergeant Cusick for her service to the Township and wished her well.
Commissioner Mullin entertained a motion to accept the resignation/retirement of Sergeant Christine Cusick from the Caln Township Police Department. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Review of Memorandum of Understanding for Acting Lieutenant with Caln Township Police Department – For Board consideration, Ms. Denne offered a Memorandum of Understanding (MOU) for Nathan Miller as acting lieutenant and acting deputy chief with the Caln Township Police Department. Ms. Denne noted that when there was a vacancy, they would give a $2.00 per hour increase.
Commissioner Mullin entertained a motion to approve the Memorandum of Understanding for acting Lieutenant with Caln Township Police Department. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Ratification of Consent to Change of Control of Contract with AJ Blosenski Inc to Blythe Recycling and Demolition, an affiliate of Waste Connections Inc. – Commissioner Evans asked Ms. Denne if this is an ownership change. Ms. Denne replied that it is, however, residents will not see a change.
Ms. Denne noted that when she and staff spoke with Mr. Blosenski, he said that the Township has two years remaining on the current contract. He also said that he signed an employment agreement that he will be with the company an additional five years. Ms. Denne also noted that the Township is locked into a price for those two remaining years. The letter to them was approved by the Township Solicitor.
Commissioner Mullin called for further Board comments and public comments. There were none.
Commissioner Mullin entertained a motion for the ratification of Consent to Change of Control of Contract with A.J. Blosenski Inc. to Blythe Recycling and Demolition, an affiliate of Waste Connections Inc. Moved by Commissioner Kennedy and seconded by Commissioner Young.
Vote passed 5-0.
Municipal Property to Advertise on Municibid – For Board considered to be sold on Municibid, Ms. Denne offered the 2017 Ford Explorer with 5,000 miles, a 2013 Ford Taurus Police Interceptor with 107,000 miles, and a 2005 Ford F-150 with 92,000 miles and it needs a new engine. Ms. Denne noted that the body of the three vehicles are not in bad shape.
Commissioner Mullin called for Board and public comment. There were none.
Commissioner Mullin entertained a motion to advertise a 2017 Ford Explorer, 2013 Ford Taurus Police Interceptor and a 2005 Ford F-150 on Municibid. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Ordinances and Resolutions for Consideration
Request to Consider Resolution 2022-29 Authorizing the Township Manager/Secretary to Execute an Intergovernmental Agreement Between the Commonwealth of Pennsylvania, Acting Through the Department of Transportation (PennDOT) and Caln Township, to Allow PennDOT to Install and Maintain Traffic Management Upgrades within Caln Township – For Board consideration, Ms. Denne offered Resolution 2022-29, which is a part of a larger system that PennDOT has been placing throughout Pennsylvania. They are putting in closed circuit television (CCTV) and travel time readers to assist in monitoring traffic. They are going to put in travel time readers at Lincoln Highway at North Caln Road, East Lincoln Highway at Bondsville Road, Bondsville Road at Humpton Road, and Manor Avenue at Lloyd Avenue. They are putting CCTV cameras on Lincoln Highway and Barley Sheaf Road. Ms. Denne also noted that with PennDOT’s permission, the police department could access the CCTV cameras if there is an accident.
Ms. Denne noted that a resident of PennDOT is their traffic engineer and recently notified her that they received grant money for handicap accessibility lights and signals to install on Lincoln Highway. This will be at PennDOT’s cost.
Commissioner Mullin entertained a motion authorizing the Township Manager/Secretary to execute an Intergovernmental Agreement between the Commonwealth of Pennsylvania, acting through the Department of Transportation (PennDOT) and Caln Township, to allow PennDOT to install and maintain traffic management upgrades within Caln Township. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request to Consider Resolution 2022-30 Acknowledging the Receipt of 2023 Minimum Municipal Obligation Worksheet for Inclusion of Said Obligation for the Police Pension Plan in the 2023 Calendar Year – For Board consideration, Ms. Denne offered 2023 Minimum Municipal Obligation (MMO) for the police pension plan in the 2023 calendar year. Ms. Denne noted that the payment was $525,085.00 in 2023 and $627,459.00 in 2022. This was a good return year for the previous year.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion acknowledging the receipt of 2023 Minimum Municipal Obligation worksheet for inclusion of said obligation for the police pension plan in the 2023 calendar year. Moved by Commissioner Kennedy and seconded by Commissioner Young.
Vote passed 5-0.
Request to Consider Resolution 2022-31 Authorizing the Execution of an Intergovernmental Cooperation Agreement with Chester County to Provide Processing and Marketing of Recyclable Materials – For Board consideration, Ms. Denne offered Resolution 2022-31 authorizing the execution of an Intergovernmental Cooperation Agreement with Chester County to provide processing and marketing of recyclable materials.
Ms. Denne noted that the Township gave Eagle Disposal notice that they are eliminating their processing due to it being cheaper processing the recycling materials in Chester County. This resolution finalizes that elimination.
Commissioner Kennedy asked if any of the Board members heard about Lanchester Landfill closing. Commissioner Young replied that last time he heard about their closing is that they had ten years left before they had to close.
Commissioner Mullin called for public comment and further Board comments. There were none.
Commissioner Mullin entertained a motion authorizing the execution of an Intergovernmental Cooperation Agreement with Chester County to provide processing and marketing of recyclable materials. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request to Consider Resolution 2022-32 Authorizing Cooperative Purchasing and Participation in Phases 3 and 4 of the Regional Streetlight Procurement Program Administered by the Delaware Valley Regional Planning Commission – Ms. Denne noted that this resolution will be moved to the September 29, 2022 agenda.
Minutes to Approve and Acknowledge
Request to Consider Approval of Minutes of Board of Commissioners Meeting of August 25, 2022 – Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to approve the Board of Commissioners minutes of August 25, 2022. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Vote passed 5-0.
Finance Department – Lisa Swan
Motion to Approve General Checks 48727-48843 and Manual Checks 275-279. Checks Voided 48715 to 48726 – Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve general checks 48727-48843 and manual checks 275-279. Checks and voided checks 48715 to 48726. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Vote passed 5-0.
Board and Commission Updates
Park and Recreation – Commissioner Kennedy welcomed everyone to come to the Township Community Day on Saturday September 10, 2022.
COG – Commissioner Kennedy noted that COG is moving aggressively on the animal shelter project and looking for volunteers. Commissioner Kennedy also noted that discussion was held on Emergency Services.
Municipal Authority – Commissioner Mullin noted that Equix Integrity is still working on Phase 4 of the I&I repair project and Gilmore and Associates is currently putting out the bid for Phase 5. Commissioner Mullin also noted that the Willows at Valley Run received an extension until October 24, 2022 for the delivery of all the required documents to the Municipal Authority Solicitor.
DARA – Commissioner Mullin noted that there is currently no report for DARA.
Fire Board – Commissioner Mullin noted that there is currently no report for the Fire Board.
Historical Commission – Commissioner Evans noted that the Historical Commission did not meet in August due to vacation schedules.
Commissioner Evans noted that their next scheduled meeting will be Wednesday September 21, 2022 at 7:00 PM. Our meetings are hybrid, so you can join us right here live and on Zoom. At our September meeting we will be joined by noted Chester County Historian and Author Catherine Quillman who will be sharing her expertise on the Underground Railroad in Caln Township and Lloyd Farm, and possibly by representatives from All-Fill to discuss their plans for 4060 Edges Mill Road, and the Historical Commission’s 2021 response to their sketch plan.
Commissioner Evans noted that on August 16, 2022, the Mendenhall Family held their reunion at Caln Township Meetinghouse. Family members came from around the globe to celebrate their family’s role in the founding of Caln. The Old Caln Historic Society hosted the event with a nice lunch and informative and engaging talks. It was a wonderful time! Commissioner Evans also noted that he received a note from Richard Spackman who is the fourth great grandson of Isaac Spackman who was the founder of Spackman Farm. Richard said that he heard that the Township is doing something at the farm and him and his family members would like to come.
Commissioner Evans noted that the Spackman Farm parking area and driveway will be paved with grass pavers on September 19, 2022.
See you on September 21, 2022. And remember… we’re doing big things, and big things need help. Consider joining the Historical Commission.
Lincoln Highway – Commissioner Young noted that the School Board is scheduled to meet on Tuesday and vote on LERTA. Once the proper wording is secured, he and Commissioner Evans will take the documentation to the county and try to get them to approve LERTA.
Additional Business
Golf Course Equipment Quotes – Mr. Ward reviewed the three pieces of proposed equipment for purchase, and delivery approximately in May of 2023.
55 Golf Carts: 7-year lease with monthly payments of $2,395.41. Yearly breakdown cost: July 2023 to December 2023 $14,372.00, 2024 to 2029 $28,744.00, and January 2030 to June 2030 $14,372.00
Greens Mower financed for three years at a cost of $14,989.00 per year totaling $40,905.00.
Rough Mower financed for three years at a cost of $18,984.00 per year totaling $51,775.00.
Commissioner Mullin asked if the golf course will own the mowers when they are paid off and what is the life span of the mowers. Mr. Ward replied that they will own the mowers once they are paid off and the greens mower life span is approximately ten years and the rough mower is approximately seven years, and the golf carts seven. They will go into another lease once the golf carts are paid off.
Commissioner Young asked Mr. Ward if the service contracts for the golf carts in the total prices. Mr. Ward replied that it is not. Commissioner Young also asked about not getting a service contract this year. Mr. Ward replied that the contract only covered labor and they had to pay for everything else and spent approximately $7,000 and $14,000 by the end of the year.
Commissioner Evans asked if it is a good time to raise the cart fee when the new ones come in. Mr. Ward replied that the following year would be a good time for an increase. Commissioner Evans asked about electric carts. Mr. Ward replied that if you get 55 carts then you have to get 55 chargers because they have to be charged at different times. Commissioner Young noted that they are not as powerful and there is some difficult terrain.
Commissioner Mullin called for public comments.
Mark DeYoung of 30 Beaver Run Road asked if the carts will be paid from their increased fees and won’t cause extra debt. Commissioner Mullin replied that they will not cause extra debt.
Commissioner Mullin noted that he would like to do a motion on the cart purchase and wait for the purchase of the mowers. The Board agreed.
Commissioner Mullin called for further Board comments. There were none.
Commissioner Mullin entertained a motion to approve the cost of the new golf carts. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Commissioner Young asked what happens to the old mowers. Mr. Ward replied that they will keep them as spares.
Vote passed 5-0.
Public Comments
Commissioner Mullin called for public comments. There were none.
Adjournment
Commissioner Mullin entertained a motion to adjourn the September 8, 2022 Board of Commissioners meeting at 9:30 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Respectfully Submitted,
Denise Miller
Assistant Township Secretary
| commissioners_minutes_september_8_2022.pdf |
