Meeting Minutes for Caln Township Board of Commissioners
October 27, 2022
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:38 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Ray Stackhouse-Director of Public Works and Building and Life Safety, Chris Ward-Ingleside Golf Manager, Chief Elias-Police Chief, and Patrick Taylor-Thorndale Volunteer Fire Department.
Professionals Present: Kristin Camp Township Solicitor, Karl Schmit and Casey LaLonde representing ARRO, Chris Jensen representing T&M Associates, and Joseph Lubitsky Director of Human Services of the Intermediate Unit.
Special Guest: N/A
The Board of Commissioners October 27, 2022 agenda was posted on the Township website, and at the Township building, on October 26, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We are all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard,” at the top of the meeting. All other matters will be recognized during “Public Comment,” at the end of the meeting.
THANKSGIVING HOMECOMING TO SPACKMAN FARM: The Historical Commission and Parks and Recreation are planning a preview event to celebrate the new barn roof and driveway at historic Spackman Farm, and to create awareness of what still needs to be done. The event is on Saturday November 19, 2022 at 3:30 PM. There will be speakers and refreshments. It is open to the public; however, please RSVP to [email protected] so we can make sure that there is enough chairs and refreshments.
THESE TROUBLING TIMES: 10 days ago, the Caln Township Police Department and Chester County Prosecutor’s office announced the arrest of a suspect for the terroristic threats made against Coatesville Area Senior High School (CASH). The suspect was charged with multiple felonies, and I for one was able to breathe again. But sadly, that was not the end of it. The unseen mental trauma suffered by our children who are trapped by threats of violence is creating a cycle of fear that will lead to more outrageous behavior. They deserve better than this. As do their parents, our teachers, administrators, police department and first responders. Our kids learn from our behaviors. The adults in the room need to stop behaving like adolescents and stop feeding the incubator of hate. Let’s be kind to each other. Let’s start being positive powers of example for our kids. Let’s give peace and love a chance, while our children still have a chance.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Nothing is ever perfect, but It’s our township, our community, our home. We can all be a part of the solution by eagerly spreading the good news about where we live. #lookoutforcaln
Citizens to be Heard
Commissioner Mullin called for Citizens to be heard. There were none.
Township Solicitor – Ms. Camp
Ms. Camp noted that there was a Conditional Use Hearing scheduled for tonight for All-Fill for the property located at 4060 Edges Mill Road and owned by 4102 Associates. Ms. Camp also noted that the Hearing was opened and continued until November 17, 2022 at 6:00 PM.
Ms. Camp noted that there is a Conditional Use Application for a day care located at 100 Rock Raymond Road. The hearing will be held on November 30, 2022 at 6:00 PM. Ms. Camp also noted that she asked the Applicant for an extension of time and their response was “no”.
Request for Consideration of Motion for Final Land Development approval for the Chester County Intermediate Unit Toddler Center – For Board consideration, Ms. Camp offered a motion for final/preliminary land development approval for a proposed toddler center at 1515 and 1525 East Lincoln Highway. The motion is based on the compliance of review letters from ARRO Engineering October 10, 2022, Traffic Engineer Pennoni October 21, 2022, and Municipal Authority Sewer
Engineer Gilmore September 26, 2022.
Ms. Camp noted that the Chester County School Authority is the owner of a 17.848 acre parcel of property located on the south side of Pennsylvania Avenue identified as Chester County tax parcel #39-3-139.2A and the Coatesville Area School District is the owner of a 119.204 acre tract of property located to the north of parcel 39-3-139.2-E, which is identified as Chester County tax parcel #39-3-139.2A. The Chester County Intermediate Unit, with authorization from the two property owners, seeks to subdivide the two parcels and add .09741 acres from parcel 39-3-139.2 into parcel 39-3-.2.A.
Ms. Camp noted that the site of the development will be on the Applicant’s campus located at 1525 East Lincoln Highway on the east side of Veteran’s Road. The proposed use will provide education and complete family support, parent education for high school age parents, development delay and
mental health assessment referrals, early childhood education, and preschool educational programs to at-risk families. Ms. Camp also noted that Mr. Stackhouse has confirmed that the proposed use of the new building is part of the educational use that is currently on the property. Access to the new building is proposed via one existing driveway from Veterans Drive and one new driveway further north along Veterans Drive. The property is in the I-Industrial District.
Ms. Camp reviewed the requested waivers. Ms. Camp noted that the Township Engineers have no objection to those waivers.
Ms. Camp noted that Chris Jensen representing T&M Associates is in attendance via Zoom to answer questions.
Commissioner Tindaro noted that she checked with other people who have done this type of work and she has concern as to why 15 inches for minimum height slope at .5% was accepted instead of staying with the 18-inch pipe that was graded for 1%. With that you get 40% more flow. Commissioner Tindaro asked what the motivation for this is. Mr. Jensen replied that the area that they are disturbing is less than 1-acre and that the full amount of the 100-year storm can be conveyed through that pipe and a minimum size of 18” would be overkill for the size of the property.
Commissioner Tindaro asked if the 18” pipe would fit in the area. Mr. Jensen replied that it probably would. He also replied that this was discussed with ARRO, and they support the waiver because the pipe will be maintained and will convey the 100-year storm.
Commissioner Tindaro noted that Caln has already gone through the 100-year and 1,000-year storms. Commissioner Tindaro asked if builders are considering climate change when building. Mr. Jensen replied that when the project is done, the amount of impervious material on the site will be less than what is out there when you include the extra acreage that the Intermediate Unit is purchasing from the School District. Mr. Jensen also replied that they are meeting all the ordinance requirements including installing this pipe to accommodate all the storms flow and they are reducing impervious; therefore, there will not be any stormwater issues. Ms. Camp replied that on page two of Mr. Leamans letter it indicates “The Applicant is requesting a waiver from this section to allow for a minimum pipe diameter of 15 inches and a minimum pipe slope of 1.5%. ARRO has no objection to this waiver as the calculations demonstrates that the proposed 15 inch pipes can safely convey the 100 year storm”.
Commissioner Mullin asked Mr. Jenson if the proposed rain garden will be located 15 feet from the property line versus 50 feet, because of the lot size? Mr. Jensen replied that it is because of the lot size and the development area.
Commissioner Mullin called for further Board comments. There were none. Commissioner Mullin called for public comments.
.
Thomas Walker of 12 Fox Avenue asked if this would affect the residents on Johnson Avenue adjacent to where you’re building. Mr. Jensen replied that they are proposing a structure similar in size to a residential structure. The porous paver units are like grass, which allow rainwater to go through them. There is a small stormwater basin and if there are any sink hole formations they would be in that, and it would not migrate outside the boundaries. Mr. Walker noted that the site is surrounded by three bodies of water. Mr. Jenson noted that one of the out-flow pipes in the design takes the stormwater from the site.
Commissioner Mullin asked the size of the mobile home on the property. Mr. Jensen replied that the mobile home is approximately 200 square feet, and the new building is 3,300 square feet.
Commissioner Mullin asked if there is currently stormwater management on the property. Mr. Jensen replied that there is not currently any stormwater management on the property.
Commissioner Kennedy asked how close the new building will be to Dawkins Park and will there be natural or cosmetic barriers separating the facility from the park. Mr. Jensen replied that this facility will be on a piece of land adjacent to Dawkins Park, and in between the building and the park there will be a proposed playground for early education use. Mr. Jenson also replied that there will be landscaping proposed along the property line, and a couple of new trees near the entrance of Veterans Drive. Commissioner Kennedy asked if the kids from Brandywine Homes will have access to their park. Mr. Jensen replied that there would be a fence to keep the children from running off the property but not to secure the playground.
Mr. Lubitsky noted that the only fencing to be installed will be closer to the building around the playground adjacent to the building. There will also be landscaping on the piece of property adjacent to the basketball courts in Dawkins Park.
Commissioner Evans wants to make sure that the Township is on track to pay for all the projects. Ms. Denne replied that that they are. Ms. Denne also replied that the North Barley Sheaf Swale Project budget estimate was $140,124.00 and the bid received is for $196,850.00, the Barley Sheaf Swale Project budget estimate was $245,381.00 and the bid received is for $239,800.00,
Commissioner Young asked Ms. Denne about the numbers on her spread sheet. Ms. Denne replied that there is a discrepancy on the spread sheet that she will correct and redistribute to the Board.
Ms. Denne noted that the North Bailey Road Drainage Improvements Project budget estimate was
$175,731.00 and the bid received is for $193,332.00, and the South Lloyd Streambank Stabilization Project budget estimate was for $225,000.00 and the bid received is for $239,110.00.
Ms. Denne noted that there is enough money for these projects. Ms. Denne also noted that there were huge savings on the East Fisherville Road Bank Project.
Ms. Denne noted that there will not be a tax increase this year, and the Township will be able to meet their obligation between the bond and the fund balance to keep everything moving.
Commissioner Mullin entertained a motion to approve a Motion for the Preliminary/Final Land Development for the Chester County Intermediate Unit Toddler Center based on the motion distributed by Ms. Camp on October 24, 2022. Moved by Commissioner Young and seconded by Commissioner Evans.
Vote passed 4-1.
Ms. Denne noted that she will send out a “doodle poll” to the Board to schedule a meeting to continue status on the Zoning Ordinance.
Township Engineer
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Inc. In the Amount of $196,850.00 for the North Barley Sheaf Culvert Reconstruction Project from Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the North Barley Sheaf Culvert Reconstruction Project to MOR Construction Inc., in the amount of $196,850.00.
Commissioner Mullin called for Board and public comments.
Tony DiSario of 251 Loomis Avenue asked if the Township received grants for the North Barley Sheaf Culvert Reconstruction Project, Barley Sheaf Swale Reconstruction Project, North Bailey Road Drainage Improvements Project, or the South Lloyd Avenue Streambank Stabilization Project. Ms. Denne replied that grants were not received for any of these projects; however, they all will be submitted to FEMA for reimbursement. Mr. Stackhouse noted that the Township does not promise reimbursement of these projects from FEMA.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Inc., in the amount of $196,850.00 for the North Barley Sheaf Culvert Reconstruction Project from bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Services Inc. In the Amount of $239,800.00 for the Barley Sheaf Swale Reconstruction Project from Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the Barley Sheaf Swale Reconstruction Project to MOR Construction Services Inc., in the amount of $239,800.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Services Inc., in the amount of $239,800.00 for the Barley Sheaf Swale
Reconstruction Project from bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to KBC Construction Inc. In the Amount of $193,332.00 for the North Bailey Road Drainage Improvements Project for Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmidt offered the lowest responsible bidder for the North Bailey Road Drainage Improvements Project to KBC Construction Inc., in the amount of $193,332.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to KBC Construction Inc., in the amount of $193,332.00 for the North Bailey Road Drainage Improvements Project for bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Services Inc. for the South Lloyd Avenue Streambank Stabilization Project, in the Amount of $239,110.00 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the South Lloyd Avenue Streambank Stabilization Project to MOR Construction Services, in the amount of
$239,110.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Services Inc., for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $239,110.00. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request for Consideration of Payment Application #2 for Brightfields in the Amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project – For Board consideration, Mr. Schmit offered payment application #2 for Brightfields in the amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project.
Commissioner Mullin called for Board and public comments.
Commissioner Young asked if the house on the property has been demolished yet. Mr. Stackhouse noted that Brightfields did a fantastic job in demolishing the house. Mr. Stackhouse also noted that it has been graded, matted, and seeded.
Commissioner Mullin entertained a motion to authorize payment application #2 for Brightfields, in the amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Vote passed 5-0.
Request for Consideration of Payment Application #1 for John A. Di Rocco, G.C. Inc., in the Amount of $134,448.35 for the Caln Park West Bioswale Project – For Board consideration, Mr. Schmit offered payment application #1 for John A. Di Rocco, G.C. in the amount of $134,448.35. Mr. Schmit noted that the project has been completed.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve payment application #1 for John A. DiRocco, G.C. Inc., in the amount of $134,448.35 for the Caln Park West Bioswale Project. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
Vote passed 5-0.
Commissioner Mullin called for any Board and public questions for Mr. Schmidt on any of the projects.
Commissioner Young asked Mr. Schmit when the bids will be made for the Municipal Bridge. Mr. Schmit replied that they are waiting for contact from the bridge designer who is designing the span for the Municipal Bridge. Once that is received, it will be put into the overall plans and then put out to bid in a couple weeks.
Township Manager – Ms. Denne
2023 Budget Schedule Meeting – For Board consideration, Ms. Denne noted that the official 2023 budget presentation will be held on November 30, 2022 after the 6:00 PM Conditional Use Hearing, and the 2023 official budget adoption will be held on December 22, 2022, if the Board so chooses. Ms. Denne also noted that these dates meet the statutory 20 days advertisement for the budget to sit for public review.
Ms. Denne noted that she has not received an update on the LED lights for Lincoln Highway yet. There may be a possible supply chain issue. Ms. Denne also noted that Resolution 2022-33 can continue to be tabled since there is no update.
Proposed Zoning Ordinance Update Meeting – N/A
Ordinances and Resolutions for Consideration
Request to Consider Resolution 2022-33 Authorizing the Township President and Secretary to Sign All Documents Necessary to Complete a Contract for Installation Services with Armour and Sons Electric, Inc. for LED Services in Collaboration with the Delaware Valley Regional Planning Commission LED Light Upgrade Program (Tabled 09/29/2022) – Ms. Denne previously noted that this will continue to be tabled because there has not been an update on the lights.
Minutes to Approve
Request to Consider Approval of Minutes of Board of Commissioners Meeting of October 13, 2022 – Commissioner Mullin called for Board comments.
Commissioner Mullin asked about the part where Commissioner Young notes that the Township will receive $1 million dollars from the MiPlace Development. Commissioner Young noted that a portion of that money was received. Commissioner Mullin noted that he did not want it to seem like the Township received the whole $1 million dollars.
Commissioner Mullin entertained a motion to approve the October 13, 2022 Board of Commissioners minutes. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
Vote passed 5-0.
Acknowledgement of Minutes
Acknowledgement of Receipt of the Planning Commission Meeting Minutes from September 20, 2022 – Commissioner Mullin called for Board comments.
Commissioner Evans noted that he was in attendance of the meeting as the Township Planning Commission Alternate Liaison, and he would like his name added to the attendees as such. Mr. Stackhouse took note of Commissioner Evans’ request.
Commissioner Mullin entertained a motion acknowledging the Board receipt of the September 20, 2022 Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Finance Department – Lisa Swan
Financial Report – Ms. Swan noted that revenues are close to 100% collected, the total revenue for the General Fund is approximately 94% collected, and expenses are 75% collected.
Phase 1 of the payroll transfer has been completed. Ms. Swan thanked the finance department for all their work, and she thanked Jennifer Schwed for the long hours she put in for this project.
Motion to Approve General Checks 49046 to 49127 and Manual Check 283 – Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if the golf course is $75,000.00 in the black. Ms. Swan replied that the
$75,000.00 is the anticipated end of the year amount. Commissioner Young replied that it is in the black $43,103.00 as of October 24, 2022, and revenue versus expenses is $218,866.00 over expenses for the year, so far.
Commissioner Mullin entertained a motion to approve checks 49046 to 49127 and manual check 283. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department's September 2022 report, which was previously provided to the Board.
Chief Elias noted another Safe2Say Something “Safe2Say” message for an active shooter at the (CASH). This makes the fifteenth Safe2Say call. All were unfounded. Chief Elias also noted that the police department charged a 17-year-old CASH student with one of the Safe2Say threat calls.
Chief Elias noted that they are planning a meeting with all the agencies involved and the State Attorney’s office to try and triage the problem. Chief Elias also noted that they are also trying to make a difference through police/student mentoring sessions.
Chief Elias noted that the school district is reimbursing the police department for their overtime to have the police presence at the school.
Commissioner Young noted the incident at the school stadium and commented on what the students are missing out on by these unfounded threats.
Chief Elias noted that there are currently multiple investigations, which should result in more charges brought.
Commissioner Mullin called for Board and resident comments
Commissioner Kennedy noted that there was a Law Enforcement Appreciation Day breakfast on October 16, 2022 at the Hutchinson Memorial UAME church to honor and celebrate the great work of first responders, police officers, and others do in the community.
Licia Carini of 103 Ayerwood Drive asked the Chief if there is a national trend regarding school threats. Chief Elias replied that the FBI is involved, and the Newton Square office reached out to his department the day the building was evacuated when they had the fight in the school stadium. Chief Elias also noted that all the Safe2Say messages received are going to the FBI Behavioral
Analysis Unit to see if that will help in identifying the people making the threats. There are other schools also receiving threats.
Fire Department Chief Taylor – Chief Taylor noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Chief Taylor noted that the fire department is dealing with tragic motor vehicles accidents, and thanked his crew for all their hard work and time.
Chief Taylor noted that on October 12, 2022 they held a successful Fire Prevention open house, he also noted that they applied for and received a $500.00 grant from Pennsylvania American Water, which they used to purchase new equipment.
Commissioner Mullin asked Chief Taylor if there is a certain area or reason for all the accidents that are happening. Chief Taylor replied that it is normal this time of year because of the deer and slick roads from leaves in the roadway.
Director of Building & Life Safety and Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Mr. Stackhouse noted that Mi Place apartment plans are in review, they received a new plan for Rock Raymond Road for Ducklings Early Center that will be a conditional use and then land development, the pump house electrical was damaged in the Ida storm and insurance approved electrical work, which has been completed as well as some repairs that provided electric to the golf course, and East Fisherville Road Bridge has a few punch list items to do and then it is complete.
Mr. Stackhouse also noted that the Public Works Department is working on replacing a set of pipes that are collapsing a driveway in the Downing Ridge Development, Bailey Greens Development on North Barley Sheaf Road inlet and part of a pipe that collapsed, and 50 James Buchanan. Both driveways have drainage areas that are the Township’s responsibility. Commissioner Young asked if a lot of water comes from Amtrak. Mr. Stackhouse replied that the water comes from the hill above and through Amtrak’s pipes underneath PennDOT’s road and the Township cleans it.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Rounds 2022 2021
September 2,769 2,597
Revenue 2022 2021 Average Percentage
September $ 94,873 $ 85,129 $ 70,228 +11%
YTD $764,799 $719,382 $571,638 +6%
Expenses 2022
YTD $584,393
Capital Purchases – For Board consideration, Mr. Ward requested the purchase of a LASTEC WZ600 Zero Turn Rotary Mower in the amount of $56,810.00, and a John Deere 2400 Precision Cut Triplex Mower in the amount of $53,892.89 totaling $110,702.00. Mr. Ward noted that these are for a lease to buy at $3,300.00 per month for twelve months. The delivery of both pieces of equipment is approximately twelve to eighteen months.
Mr. Ward noted that he will have to spend more money on their current Lastex mower to make sure that it is reliable for next year.
Commissioner Mullin called for Board or public comments. There were none.
Thomas Walker of 12 Fox Avenue asked about the mower warranties. Mr. Ward noted that they normally come with a one-year warranty. Mr. Ward also noted that he fixes mostly everything on site and if he can’t then he will send it out for repair. Commissioner Young asked if the warranty is in the maintenance program. Mr. Ward replied that it is not.
Commissioner Mullin entertained a motion to approve the purchase of a LASTEC WZ600 Zero Turn Rotary Mower in the amount of $56,810.00, and a John Deere 2400 Precision Cut Triplex Mower in the amount of $53,892.89 totaling $110,702.89. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Additional Business
Acceptance of Resignation from Officer Sandeep Klair, Effective October 19, 2022 – Ms. Denne offered the resignation of Officer Sandeep Klair from the Caln Township Police Department, effective October 19, 2022.
Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to accept the resignation from Officer Sandeep from the Caln Township Police Department, effective October 19, 2022. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 5-0.
Discussion about Certified Local Government-Historic Preservation – Commissioner Evans would like to table discussion to the November 17, 2022 meeting.
Public Comments
Thomas Walker of 12 Fox Avenue asked Mr. Stackhouse if the owner of the Grocery Outlet store is responsible for the creek behind their business. Mr. Stackhouse replied that the owner is
responsible for everything around the creek. Mr. Walker noted that there is a lot of trash in the creek. Mr. Stackhouse noted that the owner has a violation and has until the second week of November to clean it up, and if they do not then they will start receiving citations. Mr. Stackhouse also noted that the Township is working on all the Township drainage areas so they can deal with it in a systematic manner.
Mr. Walker commented on the school threat issues.
Adjournment
Commissioner Mullin entertained a motion to adjourn the October 27, 2022 Board of Commissioners meeting at 9:05 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Respectfully submitted,
Denise Miller,
Assist. Township Secretary
October 27, 2022
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:38 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Ray Stackhouse-Director of Public Works and Building and Life Safety, Chris Ward-Ingleside Golf Manager, Chief Elias-Police Chief, and Patrick Taylor-Thorndale Volunteer Fire Department.
Professionals Present: Kristin Camp Township Solicitor, Karl Schmit and Casey LaLonde representing ARRO, Chris Jensen representing T&M Associates, and Joseph Lubitsky Director of Human Services of the Intermediate Unit.
Special Guest: N/A
The Board of Commissioners October 27, 2022 agenda was posted on the Township website, and at the Township building, on October 26, 2022. Agendas were made available for the public at the meeting.
The 2022 Township Board of Commissioners meetings were published in the Daily Local News, on December 28, 2021.
Commissioner Evans Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground,” a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln Township (Caln), and we strive to be sure our decisions address the needs of all. We are all in this together.
Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard,” at the top of the meeting. All other matters will be recognized during “Public Comment,” at the end of the meeting.
THANKSGIVING HOMECOMING TO SPACKMAN FARM: The Historical Commission and Parks and Recreation are planning a preview event to celebrate the new barn roof and driveway at historic Spackman Farm, and to create awareness of what still needs to be done. The event is on Saturday November 19, 2022 at 3:30 PM. There will be speakers and refreshments. It is open to the public; however, please RSVP to [email protected] so we can make sure that there is enough chairs and refreshments.
THESE TROUBLING TIMES: 10 days ago, the Caln Township Police Department and Chester County Prosecutor’s office announced the arrest of a suspect for the terroristic threats made against Coatesville Area Senior High School (CASH). The suspect was charged with multiple felonies, and I for one was able to breathe again. But sadly, that was not the end of it. The unseen mental trauma suffered by our children who are trapped by threats of violence is creating a cycle of fear that will lead to more outrageous behavior. They deserve better than this. As do their parents, our teachers, administrators, police department and first responders. Our kids learn from our behaviors. The adults in the room need to stop behaving like adolescents and stop feeding the incubator of hate. Let’s be kind to each other. Let’s start being positive powers of example for our kids. Let’s give peace and love a chance, while our children still have a chance.
CALN TOWNSHIP IS “OPEN FOR BUSINESS”: Nothing is ever perfect, but It’s our township, our community, our home. We can all be a part of the solution by eagerly spreading the good news about where we live. #lookoutforcaln
Citizens to be Heard
Commissioner Mullin called for Citizens to be heard. There were none.
Township Solicitor – Ms. Camp
Ms. Camp noted that there was a Conditional Use Hearing scheduled for tonight for All-Fill for the property located at 4060 Edges Mill Road and owned by 4102 Associates. Ms. Camp also noted that the Hearing was opened and continued until November 17, 2022 at 6:00 PM.
Ms. Camp noted that there is a Conditional Use Application for a day care located at 100 Rock Raymond Road. The hearing will be held on November 30, 2022 at 6:00 PM. Ms. Camp also noted that she asked the Applicant for an extension of time and their response was “no”.
Request for Consideration of Motion for Final Land Development approval for the Chester County Intermediate Unit Toddler Center – For Board consideration, Ms. Camp offered a motion for final/preliminary land development approval for a proposed toddler center at 1515 and 1525 East Lincoln Highway. The motion is based on the compliance of review letters from ARRO Engineering October 10, 2022, Traffic Engineer Pennoni October 21, 2022, and Municipal Authority Sewer
Engineer Gilmore September 26, 2022.
Ms. Camp noted that the Chester County School Authority is the owner of a 17.848 acre parcel of property located on the south side of Pennsylvania Avenue identified as Chester County tax parcel #39-3-139.2A and the Coatesville Area School District is the owner of a 119.204 acre tract of property located to the north of parcel 39-3-139.2-E, which is identified as Chester County tax parcel #39-3-139.2A. The Chester County Intermediate Unit, with authorization from the two property owners, seeks to subdivide the two parcels and add .09741 acres from parcel 39-3-139.2 into parcel 39-3-.2.A.
Ms. Camp noted that the site of the development will be on the Applicant’s campus located at 1525 East Lincoln Highway on the east side of Veteran’s Road. The proposed use will provide education and complete family support, parent education for high school age parents, development delay and
mental health assessment referrals, early childhood education, and preschool educational programs to at-risk families. Ms. Camp also noted that Mr. Stackhouse has confirmed that the proposed use of the new building is part of the educational use that is currently on the property. Access to the new building is proposed via one existing driveway from Veterans Drive and one new driveway further north along Veterans Drive. The property is in the I-Industrial District.
Ms. Camp reviewed the requested waivers. Ms. Camp noted that the Township Engineers have no objection to those waivers.
Ms. Camp noted that Chris Jensen representing T&M Associates is in attendance via Zoom to answer questions.
Commissioner Tindaro noted that she checked with other people who have done this type of work and she has concern as to why 15 inches for minimum height slope at .5% was accepted instead of staying with the 18-inch pipe that was graded for 1%. With that you get 40% more flow. Commissioner Tindaro asked what the motivation for this is. Mr. Jensen replied that the area that they are disturbing is less than 1-acre and that the full amount of the 100-year storm can be conveyed through that pipe and a minimum size of 18” would be overkill for the size of the property.
Commissioner Tindaro asked if the 18” pipe would fit in the area. Mr. Jensen replied that it probably would. He also replied that this was discussed with ARRO, and they support the waiver because the pipe will be maintained and will convey the 100-year storm.
Commissioner Tindaro noted that Caln has already gone through the 100-year and 1,000-year storms. Commissioner Tindaro asked if builders are considering climate change when building. Mr. Jensen replied that when the project is done, the amount of impervious material on the site will be less than what is out there when you include the extra acreage that the Intermediate Unit is purchasing from the School District. Mr. Jensen also replied that they are meeting all the ordinance requirements including installing this pipe to accommodate all the storms flow and they are reducing impervious; therefore, there will not be any stormwater issues. Ms. Camp replied that on page two of Mr. Leamans letter it indicates “The Applicant is requesting a waiver from this section to allow for a minimum pipe diameter of 15 inches and a minimum pipe slope of 1.5%. ARRO has no objection to this waiver as the calculations demonstrates that the proposed 15 inch pipes can safely convey the 100 year storm”.
Commissioner Mullin asked Mr. Jenson if the proposed rain garden will be located 15 feet from the property line versus 50 feet, because of the lot size? Mr. Jensen replied that it is because of the lot size and the development area.
Commissioner Mullin called for further Board comments. There were none. Commissioner Mullin called for public comments.
.
Thomas Walker of 12 Fox Avenue asked if this would affect the residents on Johnson Avenue adjacent to where you’re building. Mr. Jensen replied that they are proposing a structure similar in size to a residential structure. The porous paver units are like grass, which allow rainwater to go through them. There is a small stormwater basin and if there are any sink hole formations they would be in that, and it would not migrate outside the boundaries. Mr. Walker noted that the site is surrounded by three bodies of water. Mr. Jenson noted that one of the out-flow pipes in the design takes the stormwater from the site.
Commissioner Mullin asked the size of the mobile home on the property. Mr. Jensen replied that the mobile home is approximately 200 square feet, and the new building is 3,300 square feet.
Commissioner Mullin asked if there is currently stormwater management on the property. Mr. Jensen replied that there is not currently any stormwater management on the property.
Commissioner Kennedy asked how close the new building will be to Dawkins Park and will there be natural or cosmetic barriers separating the facility from the park. Mr. Jensen replied that this facility will be on a piece of land adjacent to Dawkins Park, and in between the building and the park there will be a proposed playground for early education use. Mr. Jenson also replied that there will be landscaping proposed along the property line, and a couple of new trees near the entrance of Veterans Drive. Commissioner Kennedy asked if the kids from Brandywine Homes will have access to their park. Mr. Jensen replied that there would be a fence to keep the children from running off the property but not to secure the playground.
Mr. Lubitsky noted that the only fencing to be installed will be closer to the building around the playground adjacent to the building. There will also be landscaping on the piece of property adjacent to the basketball courts in Dawkins Park.
Commissioner Evans wants to make sure that the Township is on track to pay for all the projects. Ms. Denne replied that that they are. Ms. Denne also replied that the North Barley Sheaf Swale Project budget estimate was $140,124.00 and the bid received is for $196,850.00, the Barley Sheaf Swale Project budget estimate was $245,381.00 and the bid received is for $239,800.00,
Commissioner Young asked Ms. Denne about the numbers on her spread sheet. Ms. Denne replied that there is a discrepancy on the spread sheet that she will correct and redistribute to the Board.
Ms. Denne noted that the North Bailey Road Drainage Improvements Project budget estimate was
$175,731.00 and the bid received is for $193,332.00, and the South Lloyd Streambank Stabilization Project budget estimate was for $225,000.00 and the bid received is for $239,110.00.
Ms. Denne noted that there is enough money for these projects. Ms. Denne also noted that there were huge savings on the East Fisherville Road Bank Project.
Ms. Denne noted that there will not be a tax increase this year, and the Township will be able to meet their obligation between the bond and the fund balance to keep everything moving.
Commissioner Mullin entertained a motion to approve a Motion for the Preliminary/Final Land Development for the Chester County Intermediate Unit Toddler Center based on the motion distributed by Ms. Camp on October 24, 2022. Moved by Commissioner Young and seconded by Commissioner Evans.
Vote passed 4-1.
Ms. Denne noted that she will send out a “doodle poll” to the Board to schedule a meeting to continue status on the Zoning Ordinance.
Township Engineer
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Inc. In the Amount of $196,850.00 for the North Barley Sheaf Culvert Reconstruction Project from Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the North Barley Sheaf Culvert Reconstruction Project to MOR Construction Inc., in the amount of $196,850.00.
Commissioner Mullin called for Board and public comments.
Tony DiSario of 251 Loomis Avenue asked if the Township received grants for the North Barley Sheaf Culvert Reconstruction Project, Barley Sheaf Swale Reconstruction Project, North Bailey Road Drainage Improvements Project, or the South Lloyd Avenue Streambank Stabilization Project. Ms. Denne replied that grants were not received for any of these projects; however, they all will be submitted to FEMA for reimbursement. Mr. Stackhouse noted that the Township does not promise reimbursement of these projects from FEMA.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Inc., in the amount of $196,850.00 for the North Barley Sheaf Culvert Reconstruction Project from bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Services Inc. In the Amount of $239,800.00 for the Barley Sheaf Swale Reconstruction Project from Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the Barley Sheaf Swale Reconstruction Project to MOR Construction Services Inc., in the amount of $239,800.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Services Inc., in the amount of $239,800.00 for the Barley Sheaf Swale
Reconstruction Project from bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to KBC Construction Inc. In the Amount of $193,332.00 for the North Bailey Road Drainage Improvements Project for Bids Opened on October 24, 2022 – For Board consideration, Mr. Schmidt offered the lowest responsible bidder for the North Bailey Road Drainage Improvements Project to KBC Construction Inc., in the amount of $193,332.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to KBC Construction Inc., in the amount of $193,332.00 for the North Bailey Road Drainage Improvements Project for bids opened on October 24, 2022. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bid to MOR Construction Services Inc. for the South Lloyd Avenue Streambank Stabilization Project, in the Amount of $239,110.00 – For Board consideration, Mr. Schmit offered the lowest responsible bidder for the South Lloyd Avenue Streambank Stabilization Project to MOR Construction Services, in the amount of
$239,110.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bid to MOR Construction Services Inc., for the South Lloyd Avenue Streambank Stabilization Project, in the amount of $239,110.00. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Request for Consideration of Payment Application #2 for Brightfields in the Amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project – For Board consideration, Mr. Schmit offered payment application #2 for Brightfields in the amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project.
Commissioner Mullin called for Board and public comments.
Commissioner Young asked if the house on the property has been demolished yet. Mr. Stackhouse noted that Brightfields did a fantastic job in demolishing the house. Mr. Stackhouse also noted that it has been graded, matted, and seeded.
Commissioner Mullin entertained a motion to authorize payment application #2 for Brightfields, in the amount of $45,251.04 for the 258 Horseshoe Drive Demolition Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
Vote passed 5-0.
Request for Consideration of Payment Application #1 for John A. Di Rocco, G.C. Inc., in the Amount of $134,448.35 for the Caln Park West Bioswale Project – For Board consideration, Mr. Schmit offered payment application #1 for John A. Di Rocco, G.C. in the amount of $134,448.35. Mr. Schmit noted that the project has been completed.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve payment application #1 for John A. DiRocco, G.C. Inc., in the amount of $134,448.35 for the Caln Park West Bioswale Project. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
Vote passed 5-0.
Commissioner Mullin called for any Board and public questions for Mr. Schmidt on any of the projects.
Commissioner Young asked Mr. Schmit when the bids will be made for the Municipal Bridge. Mr. Schmit replied that they are waiting for contact from the bridge designer who is designing the span for the Municipal Bridge. Once that is received, it will be put into the overall plans and then put out to bid in a couple weeks.
Township Manager – Ms. Denne
2023 Budget Schedule Meeting – For Board consideration, Ms. Denne noted that the official 2023 budget presentation will be held on November 30, 2022 after the 6:00 PM Conditional Use Hearing, and the 2023 official budget adoption will be held on December 22, 2022, if the Board so chooses. Ms. Denne also noted that these dates meet the statutory 20 days advertisement for the budget to sit for public review.
Ms. Denne noted that she has not received an update on the LED lights for Lincoln Highway yet. There may be a possible supply chain issue. Ms. Denne also noted that Resolution 2022-33 can continue to be tabled since there is no update.
Proposed Zoning Ordinance Update Meeting – N/A
Ordinances and Resolutions for Consideration
Request to Consider Resolution 2022-33 Authorizing the Township President and Secretary to Sign All Documents Necessary to Complete a Contract for Installation Services with Armour and Sons Electric, Inc. for LED Services in Collaboration with the Delaware Valley Regional Planning Commission LED Light Upgrade Program (Tabled 09/29/2022) – Ms. Denne previously noted that this will continue to be tabled because there has not been an update on the lights.
Minutes to Approve
Request to Consider Approval of Minutes of Board of Commissioners Meeting of October 13, 2022 – Commissioner Mullin called for Board comments.
Commissioner Mullin asked about the part where Commissioner Young notes that the Township will receive $1 million dollars from the MiPlace Development. Commissioner Young noted that a portion of that money was received. Commissioner Mullin noted that he did not want it to seem like the Township received the whole $1 million dollars.
Commissioner Mullin entertained a motion to approve the October 13, 2022 Board of Commissioners minutes. Moved by Commissioner Kennedy and seconded by Commissioner Evans.
Vote passed 5-0.
Acknowledgement of Minutes
Acknowledgement of Receipt of the Planning Commission Meeting Minutes from September 20, 2022 – Commissioner Mullin called for Board comments.
Commissioner Evans noted that he was in attendance of the meeting as the Township Planning Commission Alternate Liaison, and he would like his name added to the attendees as such. Mr. Stackhouse took note of Commissioner Evans’ request.
Commissioner Mullin entertained a motion acknowledging the Board receipt of the September 20, 2022 Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
Vote passed 5-0.
Finance Department – Lisa Swan
Financial Report – Ms. Swan noted that revenues are close to 100% collected, the total revenue for the General Fund is approximately 94% collected, and expenses are 75% collected.
Phase 1 of the payroll transfer has been completed. Ms. Swan thanked the finance department for all their work, and she thanked Jennifer Schwed for the long hours she put in for this project.
Motion to Approve General Checks 49046 to 49127 and Manual Check 283 – Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if the golf course is $75,000.00 in the black. Ms. Swan replied that the
$75,000.00 is the anticipated end of the year amount. Commissioner Young replied that it is in the black $43,103.00 as of October 24, 2022, and revenue versus expenses is $218,866.00 over expenses for the year, so far.
Commissioner Mullin entertained a motion to approve checks 49046 to 49127 and manual check 283. Moved by Commissioner Young and seconded by Commissioner Kennedy.
Vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department's September 2022 report, which was previously provided to the Board.
Chief Elias noted another Safe2Say Something “Safe2Say” message for an active shooter at the (CASH). This makes the fifteenth Safe2Say call. All were unfounded. Chief Elias also noted that the police department charged a 17-year-old CASH student with one of the Safe2Say threat calls.
Chief Elias noted that they are planning a meeting with all the agencies involved and the State Attorney’s office to try and triage the problem. Chief Elias also noted that they are also trying to make a difference through police/student mentoring sessions.
Chief Elias noted that the school district is reimbursing the police department for their overtime to have the police presence at the school.
Commissioner Young noted the incident at the school stadium and commented on what the students are missing out on by these unfounded threats.
Chief Elias noted that there are currently multiple investigations, which should result in more charges brought.
Commissioner Mullin called for Board and resident comments
Commissioner Kennedy noted that there was a Law Enforcement Appreciation Day breakfast on October 16, 2022 at the Hutchinson Memorial UAME church to honor and celebrate the great work of first responders, police officers, and others do in the community.
Licia Carini of 103 Ayerwood Drive asked the Chief if there is a national trend regarding school threats. Chief Elias replied that the FBI is involved, and the Newton Square office reached out to his department the day the building was evacuated when they had the fight in the school stadium. Chief Elias also noted that all the Safe2Say messages received are going to the FBI Behavioral
Analysis Unit to see if that will help in identifying the people making the threats. There are other schools also receiving threats.
Fire Department Chief Taylor – Chief Taylor noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Chief Taylor noted that the fire department is dealing with tragic motor vehicles accidents, and thanked his crew for all their hard work and time.
Chief Taylor noted that on October 12, 2022 they held a successful Fire Prevention open house, he also noted that they applied for and received a $500.00 grant from Pennsylvania American Water, which they used to purchase new equipment.
Commissioner Mullin asked Chief Taylor if there is a certain area or reason for all the accidents that are happening. Chief Taylor replied that it is normal this time of year because of the deer and slick roads from leaves in the roadway.
Director of Building & Life Safety and Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Mr. Stackhouse noted that Mi Place apartment plans are in review, they received a new plan for Rock Raymond Road for Ducklings Early Center that will be a conditional use and then land development, the pump house electrical was damaged in the Ida storm and insurance approved electrical work, which has been completed as well as some repairs that provided electric to the golf course, and East Fisherville Road Bridge has a few punch list items to do and then it is complete.
Mr. Stackhouse also noted that the Public Works Department is working on replacing a set of pipes that are collapsing a driveway in the Downing Ridge Development, Bailey Greens Development on North Barley Sheaf Road inlet and part of a pipe that collapsed, and 50 James Buchanan. Both driveways have drainage areas that are the Township’s responsibility. Commissioner Young asked if a lot of water comes from Amtrak. Mr. Stackhouse replied that the water comes from the hill above and through Amtrak’s pipes underneath PennDOT’s road and the Township cleans it.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his department’s September 2022 report, which was previously provided to the Board.
Rounds 2022 2021
September 2,769 2,597
Revenue 2022 2021 Average Percentage
September $ 94,873 $ 85,129 $ 70,228 +11%
YTD $764,799 $719,382 $571,638 +6%
Expenses 2022
YTD $584,393
Capital Purchases – For Board consideration, Mr. Ward requested the purchase of a LASTEC WZ600 Zero Turn Rotary Mower in the amount of $56,810.00, and a John Deere 2400 Precision Cut Triplex Mower in the amount of $53,892.89 totaling $110,702.00. Mr. Ward noted that these are for a lease to buy at $3,300.00 per month for twelve months. The delivery of both pieces of equipment is approximately twelve to eighteen months.
Mr. Ward noted that he will have to spend more money on their current Lastex mower to make sure that it is reliable for next year.
Commissioner Mullin called for Board or public comments. There were none.
Thomas Walker of 12 Fox Avenue asked about the mower warranties. Mr. Ward noted that they normally come with a one-year warranty. Mr. Ward also noted that he fixes mostly everything on site and if he can’t then he will send it out for repair. Commissioner Young asked if the warranty is in the maintenance program. Mr. Ward replied that it is not.
Commissioner Mullin entertained a motion to approve the purchase of a LASTEC WZ600 Zero Turn Rotary Mower in the amount of $56,810.00, and a John Deere 2400 Precision Cut Triplex Mower in the amount of $53,892.89 totaling $110,702.89. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro.
Vote passed 5-0.
Additional Business
Acceptance of Resignation from Officer Sandeep Klair, Effective October 19, 2022 – Ms. Denne offered the resignation of Officer Sandeep Klair from the Caln Township Police Department, effective October 19, 2022.
Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to accept the resignation from Officer Sandeep from the Caln Township Police Department, effective October 19, 2022. Moved by Commissioner Young and seconded by Commissioner Tindaro.
Vote passed 5-0.
Discussion about Certified Local Government-Historic Preservation – Commissioner Evans would like to table discussion to the November 17, 2022 meeting.
Public Comments
Thomas Walker of 12 Fox Avenue asked Mr. Stackhouse if the owner of the Grocery Outlet store is responsible for the creek behind their business. Mr. Stackhouse replied that the owner is
responsible for everything around the creek. Mr. Walker noted that there is a lot of trash in the creek. Mr. Stackhouse noted that the owner has a violation and has until the second week of November to clean it up, and if they do not then they will start receiving citations. Mr. Stackhouse also noted that the Township is working on all the Township drainage areas so they can deal with it in a systematic manner.
Mr. Walker commented on the school threat issues.
Adjournment
Commissioner Mullin entertained a motion to adjourn the October 27, 2022 Board of Commissioners meeting at 9:05 PM. Moved by Commissioner Evans and seconded by Commissioner Young.
Vote passed 5-0.
Respectfully submitted,
Denise Miller,
Assist. Township Secretary
| commissioners_minutes_10.27.2022.pdf |
