Meeting Agenda for Caln Township Board of Commissioners
February 23, 2023
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:50 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Ray Stackhouse-Director Codes & Public Works, Scot Gill-Director Municipal Authority, Patrick Taylor-Fire Chief, Chris Ward-Ingleside Golf Course Manager.
Professionals Present: Kristin Camp Township Solicitor, Karl Schmit representing ARRO,
Special Guest: Chief Steward, Minquas Fire Company
The Board of Commissioners February 23, 2023 agenda was posted on the Township website, and at the Township building, on February 22, 2023. agendas were made available for the public at the meeting.
The 2023 Township Board of Commissioners meetings were published in the Daily Local News, on December 27, 2022.
Commissioner Evans’ Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground”, a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln, and we strive to be sure our decisions address the needs of all. We’re all in this together. Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment” at the end of the meeting.
Chief Elias gave a statement on behalf of his police department regarding the February 22, 2023 incident.
At approximately 2:00 AM, a career criminal wanted for parole violations, operating a stolen vehicle and attempting to allude police, used that vehicle as a weapon in an attempt to kill one of their officers by ramming the officer’s vehicle head-on at a high rate of speed knocking the police vehicle backwards over 40 yards and into a home. The Officer had just exited the vehicle and came within inches of being run over. The suspect then told the Officers that he was going to shoot and kill them and when he motioned to do so, he placed the Officers in a life or death situation and an Officer fired their duty weapon striking the suspect. The suspect fell to the ground and quickly stood back up and threatened to shoot the Officers as he walked towards the stolen vehicle to retrieve his firearm. In a split second the officers, who lives were on the line, quickly reassessed the threat and deescalated down the use of force from using deadly force and applying non-lethal force. The suspect was tased to subdue him and take him into custody. The suspect was arrested and arraigned without bail while being held at the Chester County Prison.
For their departments policy they will conduct an internal review, and in accordance with department policy, both officers have been placed on paid administrative leave pending the results of the District Attorney’s review, and their police departments review.
Two years ago, Act 59 became a law in Pennsylvania and it addresses post traumatic stress disorder experience by police officers. Their department is working with the local fraternal of police lodge to assure that the Officers receive the support they need through the “My Brother’s Keeper” program. These types of critical instances that happened yesterday not only affect the Officers who were directly involved, they have an emotional impact on all members of the department. There is also an
employee assistance program through the township, and the county has a critical incident stress management program, which will be available to all department members. All the programs mentioned are confidential.
Chief Elias noted that after several years of not having their “Night Out” due to the pandemic, they will have one on August 1, 2023.
Citizens to be Heard
Chrissy Smaltz of 2538 Dupont Street noted that she is forming a “Lions Club” in the surrounding Municipalities. Ms. Smaltz noted that they are interested in any projects they can be involved with in the Township. Commissioner Mullin and Ms. Denne asked Ms. Smaltz to provide her information to [email protected].
Township Solicitor – Ms. Camp
Request for Consideration for Approval of Traffic Signal Agreements for Lomax Carpet and Tile – Ms. Camp noted that as part of the approval for the redevelopment located at 3205 Lincoln Highway, they have to change the signal timing traffic signal on Lincoln Highway and North Bailey Road. PennDOT has various forms to be submitted to modify traffic signals.
For Board consideration, Ms. Camp offered a resolution to designate the Township Manager to sign future paperwork with PennDOT related to traffic signals, to authorize the signature on the traffic signal maintenance agreement, and to authorize the application for modification for the traffic signal for the Kmart Redevelopment.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if the application is correct. Ms. Camp replied that she spoke with Traffic Planning and Design (TPD), who represents the Applicant, and he noted that this signal is part of a system loop, so they are identifying all the signals within that system loop. Ms. Camp also replied that she and Mr. Stackhouse spoke with the Township Traffic Engineer, Mike Snyder from Pennoni and he agreed with TPD.
Commissioner Mullin entertained a motion to adopt Resolution 2023-09 to designate the Township Manager to sign future paperwork with PennDOT related to traffic signals, to authorize the signature on the traffic signal maintenance agreement, and to authorize the application for modification for the traffic signal for the Kmart Redevelopment. Moved by Commissioner Young and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration to Review and Advertise an Ordinance for Chapter 85 of the Caln Code Titled “Fire Protection Equipment” to Rename the Chapter “Fire Protection and Life Safety Equipment”, and to Update the Standards – Ms. Camp noted that Mr. Stackhouse presented her with a modification to Chapter 85. She also noted that there are different national standards that have changed. Lifesaving equipment such as exit signage, emergency lighting and the type of equipment that they inspect. Mr. Stackhouse noted that they hired part-time fire inspectors and realized that the ordinance wording is out of date and does not clearly identify everything that they
are inspecting. Mr. Stackhouse also noted that most of the changes come from commercial properties asking for clarification.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Mr. Stackhouse if the current ordinance from 1974. Mr. Stackhouse replied that it is.
Commissioner Mullin entertained a motion to advertise an ordinance for Chapter 85 Titled “Fire Protection Equipment” and renaming it “Fire Protection and Life Safety Equipment” and updating the standards. Moved by Commissioner Young and seconded by Commissioner Tindaro.
The vote passed 5-0.
Township Engineer
Request for Consideration of Payment Application #1 to BrightFields, Inc., in the Amount of
$1,555.20 for the Golf Course Pump House Demolition Project – For Board consideration, Mr. Schmit offered payment application #1 to BrightFields, Inc. in the amount of $1,555.20 for the Golf Course Pump House Demolition.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this project was completed yet. Mr. Schmit replied that the project has been completed. This authorization represents 3% of the project with the total project cost of
$57,600.00.
Commissioner Mullin entertained a motion to approve payment application #1 to BrightFields, Inc., in the amount of $1,555.20 for the Golf Course Pump House Demolition Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration of Payment Application #1 to MOR Construction Services Inc., in the Amount of $4,815.00 for the North Barley Sheaf Culvert Project – For Board consideration, Mr. Schmit offered payment application #1 to MOR Construction Services Inc. in the amount of
$4,815.00 for the North Barley Sheaf Culvert Project. Mr. Schmit noted that this payment application represents 2% of the full project.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Mr. Schmit for the project status. Mr. Schmit replied that they are currently clearing and grubbing.
Commissioner Evans asked Mr. Schmit if the project is on budget. Mr. Schmit replied that there are no indications otherwise.
Commissioner Mullin entertained a motion to approve payment application #1 to MOR Construction Services Inc., in the amount of $4,815.00 for the North Barley Sheaf Culvert Project. Moved by Commissioner Tindaro and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration of Payment Application #1 to MOR Construction Services Inc. In the Amount of $10,260.00 for the Barley Sheaf Swale Project – For Board consideration, Mr. Schmit offered payment application #1 to MOR Construction Services Inc., in the amount of $10,260.00 for the Barley Sheaf Swale Project.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve payment application #1 to MOR Construction Services Inc., in the amount of $10,260.00 for the Barley Sheaf Swale Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bidder AK Petersheim Builders in the Amount of $38,840.00, for the Public Works Garage Roof Replacement – For Board consideration, Mr. Schmit offered AK Petersheim Builders for the Public Works Garage Roof Replacement, in the amount of $38,840.00 and a contingency line item of $5,000.00 in case of unforeseen areas of repair. Mr. Schmit noted that bids were received from $38,840.00 to $165,000.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bidder of AK Petersheim Builders, in the amount of $38,840.00 for the Public Works Garage Roof Replacement Project. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration to Approve PSA 0223-PT01 to Provide Consulting Engineering Services to Caln Township Covering all Tasks Necessary to Provide Sufficient Information to Properly Develop the Full Roadways Improvement Project Scope, Commence Bidding and Conduct Effective Project Management, Construction Services, and Project Closeout for the 2023 Road Program – For Board consideration, Mr. Schmit offered PSA 0223-PT01 in the amount of $26,934.00 for the 2023 Road Program Project to provide sufficient information to properly develop the full roadways improvement project scope, commence bidding and conduct effective project management construction services, and project closeout.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked for the list of street names. Mr. Stackhouse replied that they started with a tentative list of streets of Oak Street from Coatesville City boundary to 17th Avenue, 15th Avenue
from East Harmony Street to Oak Street, 16th Avenue from Olive Street to Oak Street, and 17th Avenue from Olive Street to Oak Street. Mr. Stackhouse noted that they focused on the areas off Reed Street. All of these streets are on the list, which was developed by Cedarville Engineering when they were evaluated 10 to 1, and these roads were never addressed and were in an area of 6 to 8.
Commissioner Mullin entertained a motion to approve PSA 0223-PT01 to provide Consulting engineering services to Caln Township covering all tasks necessary to provide sufficient information to properly develop the full roadways improvement project scope, commence bidding and conduct effective project management, construction services, and project closeout for the 2023 Road Program, in the amount of $26,934.00. Moved by Commissioner Tindaro and seconded by Commissioner Young.
The vote passed 5-0.
Commissioner Evans asked for the status of the Municipal Bridge. Mr. Schmit replied that the agreement with the contractor is July 16, 2023. Ms. Denne, Mr. Stackhouse, and ARRO met with PECO, and the tentative information provided by PECO matches the contractor fabrication of the bridge. Mr. Schmit also replied that the Moore Road Bridge demolition was finalized this week.
Township Manager – Ms. Denne
Ms. Denne noted that there have been two meetings regarding the Reed Street area regarding the need for easements for resurfacing the road and installing stormwater and sanitary stormwater, which will be done jointly with the Municipal Authority. The planning of this project started before COVID and was delayed. Once the easements are received, the project will go out to bid. Ms. Denne also noted that there is one problematic property that the Township will probably have to go after condemnation for. The Township received $1.2 million in state funding to complete this project.
Ordinances and Resolutions for Consideration
Request for Consideration to Adopt Resolution 2023-04 Appointing the Caln Township’s 2023 Required Tax Collection Committee Delegates – Commissioner Mullin called for Board and public comments.
A resident asked what the committee is for. Commissioner Young noted that this is for earned income tax, and the state law is that the county collects this and every one that participates has delegates that they need to appoint.
Commissioner Mullin entertained a motion to adopt Resolution 2023-04 appointing the Caln Township’s 2023 required tax collection committee delegates. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-05 Establishing the Fire Police Officers for Thorndale Volunteer Fire Company for the Year of 2023 – Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Chief Taylor if all thirty-seven members on the list are active. Chief Taylor replied that they keep all the members on the list so they are all active, so he has multiple members for different events.
Commissioner Mullin entertained a motion to adopt Resolution 2023-05 establishing the Fire Police Officers for Thorndale Volunteer Fire Company for the Year of 2023. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-06 Recognizing April 2023 as Pennsylvania Safe Digging Month – Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this resolution will be posted. Ms. Denne replied that this is sent to municipalities so it can be brought in front of a meeting for awareness.
A resident asked if this will go in the Township newsletter. Ms. Denne noted that it can be put in the newsletter. Commissioner Tindaro noted that there is information on this on the desk in the front lobby. Commissioner Evans noted that he will put this information on his Facebook page.
Commissioner Mullin entertained a motion to adopt Resolution 2023-06 recognizing April 2023 as Pennsylvania Safe Digging Month. Moved by Commissioner Tindaro and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-07 Adopting the 2023 Schedule of Fees for the Township’s Professional Consultants Which May Be Recovered from Applicants for Land Development and Subdivisions Pursuant to Section 137-13 of the Caln Township Subdivision and Land Development Ordinance of 1978, as Amended – Commissioner Mullin called for Board and public comments.
Ms. Denne asked to have this resolution tabled so she can have time to review the fees. Commissioner Mullin tabled this resolution until Ms. Denne has time to review the fee schedules.
Request for Consideration to Adopt Resolution 2023-08 Adopting the Disposition of Administrative Records as Set Forth in the Municipal Records Manual – Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if all the documents on the resolution are in the DocStar system. Ms. Miller replied that they are.
Commissioner Mullin read the documents listed on the resolution.
Commissioner Mullin entertained a motion to adopt Resolution 2023-08 adopting the disposition of administrative records as set forth in the Municipal Records Manual. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-09 to Authorize and Direct the Township Manager to Submit the Attached Traffic Signal Maintenance Agreement, to Submit Future Modifications to the Attached Traffic Signal Maintenance Agreement, and to Submit Future Applications for Traffic Signal Approval Either in Writing or Via Electronic Signature, to the Department of Transportation and to Sign this Agreement on Behalf of Caln Township – Resolution 2023-09 was approved to be considered under the Lomax Carpet and Tile traffic signal agreements.
Finance Department
Financial Report – Ms. Swan noted that they are working on audits and closing out 2022.
Commissioner Mullin called for Board comments or questions. There were none.
Motion to Approve the Accounts Payable Bill List for Checks 49578 to 49717 and Manual Checks 286 and 287 – Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to approve the accounts payable bill list for checks 49578 to 49717 and manual checks 286 and 287. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Minutes to Approve/Acknowledge
Request to Consider the Approval of the Board of Commissioners January 26, 2023 Meeting Minutes – Commissioner Mullin called for Board comments.
Commission Tindaro noted a typographical error on page 120 of the minutes.
Commissioner Mullin entertained a motion to approve the Board of Commissioners January 26, 2023 meeting minutes with the correction noted. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s January 2023 report, which has been previously provided to the Board.
Chief Elias noted that they met in an executive session prior to tonight’s meeting to discuss vacancies.
Commissioner Mullin noted that the Civil Service Commission met in a public meeting on February 16, 2023 to certify police applicants on the current eligibility list for hiring consideration and to certify results of the police departments promotional exams, for the ranks of Corporal and Sergeant.
Request for Consideration to Approve to Hire a Police Applicant Certified by the Civil Service Commission to Fill an Existing Vacancy – Commissioner Mullin entertained a motion to approve a conditional hiring offer for Maclain Brostrom. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
This vote passed 5-0.
Request for Consideration to Approve a Cadet Sponsorship Agreement for that Applicant – Commissioner Mullin entertained a motion for the cadet sponsorship agreement for Maclain Brostrom to attend Municipal Police Academy training, as stated in the past, upon successful completion of the training and passing the state certification exam, he will be appointed as a police officer. The Township will be reimbursed 100% of the tuition cost and 45% of the cadet salary while attending training. Moved by Commissioner Evans and seconded by Commissioner Young.
This vote passed 5-0.
Request for Consideration to Approve Police Promotional Exam Results for the Rank of Corporal and Sergeant – Commissioner Mullin entertained a motion to approve the results of the promotional exam for the ranks of Corporal and Sergeant. Moved by Commissioner Young and seconded by Commissioner Kennedy
The vote passed 5-0.
Request for Consideration to Approve to Promote a Promotional Candidate to the Rank of Corporal to Fill an Existing Vacancy – Commissioner Mullin entertained a motion to approve a motion of Officer Jonathan Regan to the rank of Corporal to fill an existing vacancy. Moved by Commissioner Kennedy and second by Commissioner Evans.
The vote passed 5-0.
Fire Department Chief Taylor – Chief Taylor noted a few highlights from his department’s January 2023 Director report, which was previously provided to the Board.
Chief Taylor noted that two of the members received their National Credited Certification for advanced firefighting. Chief Taylor also noted that they received delivery of their new Chevy Silverado.
Director of Building & Life Safety/Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s January 2023 Director report, which was previously provided to the Board.
Mr. Stackhouse noted that they mailed out 131 notices for outstanding annual rentals. This notice is a reminder for some who may have forgotten to send it in.
Mr. Stackhouse noted that the former veterinary hospital on Horseshoe Pike will become an optometrist office.
Mr. Stackhouse noted that it has been many years since their emergency operations plan has been updated. Prior to COVID-19, there were a few volunteers that went through a certification program at the county. They were going out to the Township’s high hazard facilities and asking for their contact information. Mr. Stackhouse also noted that he updated the plan with that information. He will have an updated resolution for the Board shortly.
Mr. Stackhouse noted that by the time the projects are completed, the Township should know how much money they will receive from FEMA,
Mr. Stackhouse noted that the public works department is working on replacing faded street signage.
Commissioner Mullin asked Mr. Stackhouse if the snow emergency signs have been removed from Park Drive. Mr. Stackhouse replied that they have been removed.
Mr. Stackhouse asked the Board if Chief Steward from Minquas could give their monthly report. Mr. Steward noted a basic overview of statics with regard to Caln Township.
Commissioner Mullin asked Chief Steward if he expects any issues on the east side regarding membership. Chief Steward replied that they will honor the memberships for Washington Hose Fire Company.
Car Wash Amendment – Commissioner Mullin asked Mr. Stackhouse about the car wash amendment. Mr. Stackhouse noted that this went in front of the Township Planning Commission and they gave a favorable recommendation, which will be reflected in their minutes. Commissioner Evans noted that this is an amendment to the drive-through. Mr. Stackhouse noted that it is also defining a car wash because it was never defined.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his departments January 2023 Director report, which was previously provided to the Board.
Mr. Ward noted that yesterday they went live with their new POS system.
Mr. Ward noted that he gave two weeks’ notice to the Township, and this will be his last Board meeting. He thanked the Board and everyone that he has worked with throughout his time employed.
The Board of Commissioners thanked Mr. Ward for his years of service and dedication to the Township and the golf course.
Commissioner Tindaro noted that the next golf course meeting will be held February 27, 2023 at 5:00 PM at the golf course.
Commissioner Mullin called for Board and public comments.
Cheryl Spaulding of 406 Lloyd Avenue thanked Mr. Stackhouse and everyone who worked on the sewer project on Stonebridge and Lloyd Avenue.
Additional Business
Request for Consideration to Appoint Lisa Shields to the Parks and Recreation Board for the Remaining Term of 2023-2027 – Commissioner Mullin called for Board and public comments.
Commissioner Evans noted that Ms. Shields has been attending the Historical Commission meetings and asked Ms. Shields if she would like to join the Historical Commission versus the Parks and Recreation Board. Ms. Shields noted that she would like to join the Historical Commission, at this time.
Commissioner Mullin entertained a motion to appoint Lisa Shields to the Historical Commission for a 2023-2027 term. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Appoint James Evans to the Historical Commission for a Term from 2023 to 2027 – Commissioner Mullin called for Board and public comments.
Commissioner Evans noted that Mr. James Evans has been interviewed, however; he had a prior commitment tonight so he could not attend tonight’s meeting.
Commissioner Evans entertained a motion to appoint James Evans to the Historical Commission for a term from 2023-2027. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Public Comments
Tom Parr of 582 Lloyd Avenue asked why the pump house is not considered in Caln Township since they are doing work on the other side of the Bridge. Mr. Stackhouse replied that Mr. Gill could answer this question. Commissioner Evans noted that they will have to investigate this because the county considers it Caln Township.
Additional Business
Commissioner Evans asked Mr. Stackhouse what the Township is doing south of Lloyd Avenue. Mr. Stackhouse replied that they are finishing the sewer project.
Adjournment – Commissioner Mullin entertained a motion to adjourn the February 23, 2023 Board of Commissioners meeting at 9:15 PM. Moved by Commissioner Young and seconded by Commissioner Evans.
The vote passed 5-0.
Respectfully Submitted,
Denise Miller
Assist. Township Secretary
February 23, 2023
7:30 PM
Hybrid Meeting
Call to Order: Commissioner Mullin called the Board of Commissioners meeting to order at 7:50 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Board Members Present: Paul Mullin-President, Jane Kennedy-Vice President, Joshua Young- Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Kristen Denne-Township Manager/Secretary, Denise Miller-Assistant Township Secretary, Lisa Swan-Township Treasurer, Ray Stackhouse-Director Codes & Public Works, Scot Gill-Director Municipal Authority, Patrick Taylor-Fire Chief, Chris Ward-Ingleside Golf Course Manager.
Professionals Present: Kristin Camp Township Solicitor, Karl Schmit representing ARRO,
Special Guest: Chief Steward, Minquas Fire Company
The Board of Commissioners February 23, 2023 agenda was posted on the Township website, and at the Township building, on February 22, 2023. agendas were made available for the public at the meeting.
The 2023 Township Board of Commissioners meetings were published in the Daily Local News, on December 27, 2022.
Commissioner Evans’ Township Update
Welcome everyone, thank you for joining us. Our meetings are “Neutral Ground”, a place to hear and be heard. The Board of Commissioners (BOC) are here to represent everyone in Caln, and we strive to be sure our decisions address the needs of all. We’re all in this together. Just a reminder, only questions or statements regarding an agenda item will be entertained under “Citizens to be Heard” at the top of the meeting. All other matters will be recognized during “Public Comment” at the end of the meeting.
- We’ve been talking a lot about Emergency Services recently, and the huge gap created when Tower Health closed Brandywine Hospital, and Medic 93 was relocated too far to matter. The impact of those losses has rocked our already financially challenged local EMS providers. Well, State Senator Caroline Comitta recently announced $400,000.00 in state funding is being allocated to eight ambulance and EMS providers most affected by Tower’s exit to help bridge the gap; each will receive $50,000.00. Among those eight recipients are Minquas and Washington Hose. It’s only a small drop in a deep pool, but the potential ripple effect of this much-needed cash infusion cannot be overstated. Thank you, Senator Comitta!
- FUNDING OUR SCHOOLS: As the Stones would say “don’t you know our school tax going up, up, up, up, up!” And they do, almost every year. Facts are facts, and the school tax portion of our taxes inflict the most pain on Caln Township (Caln) residents. This week’s court decision that ruled PA’s State Education Funding System is unconstitutional should be the start of a new era. It took nine years for this case to be ruled on, and of course there will be appeals, but eventually a new framework will be built, one that will be fair, equitable, and beneficial to our Coatesville Area Schools. I’m humbled that this Board had the courage to sign on in support of the litigants, and that our local State Officials – Katie Muth, Danielle Friel Otten, and Dan Williams never gave up the fight.
- The Chesco Planning Commission and the Chester County Historical Preservation Network awarded Caln and Spackman-Davis Farm as host for one of its exclusive Town Tours this summer. This should go a long way toward moving forward to Caln’s goal of establishing Caln as a great place for historical tourism. We’re on for Thursday July 20, 2023 – more to come.
- Spread kindness everyone. Grudges and resentments are not worth our time. Compassion, Empathy, Peace, and Love – these are the greatest gifts any of us can give or receive.
- THESE TROUBLING TIMES: Well, we’re back in the news again, in ways none of us wanted. I’ll let the Chief fill you in.
Chief Elias gave a statement on behalf of his police department regarding the February 22, 2023 incident.
At approximately 2:00 AM, a career criminal wanted for parole violations, operating a stolen vehicle and attempting to allude police, used that vehicle as a weapon in an attempt to kill one of their officers by ramming the officer’s vehicle head-on at a high rate of speed knocking the police vehicle backwards over 40 yards and into a home. The Officer had just exited the vehicle and came within inches of being run over. The suspect then told the Officers that he was going to shoot and kill them and when he motioned to do so, he placed the Officers in a life or death situation and an Officer fired their duty weapon striking the suspect. The suspect fell to the ground and quickly stood back up and threatened to shoot the Officers as he walked towards the stolen vehicle to retrieve his firearm. In a split second the officers, who lives were on the line, quickly reassessed the threat and deescalated down the use of force from using deadly force and applying non-lethal force. The suspect was tased to subdue him and take him into custody. The suspect was arrested and arraigned without bail while being held at the Chester County Prison.
For their departments policy they will conduct an internal review, and in accordance with department policy, both officers have been placed on paid administrative leave pending the results of the District Attorney’s review, and their police departments review.
Two years ago, Act 59 became a law in Pennsylvania and it addresses post traumatic stress disorder experience by police officers. Their department is working with the local fraternal of police lodge to assure that the Officers receive the support they need through the “My Brother’s Keeper” program. These types of critical instances that happened yesterday not only affect the Officers who were directly involved, they have an emotional impact on all members of the department. There is also an
employee assistance program through the township, and the county has a critical incident stress management program, which will be available to all department members. All the programs mentioned are confidential.
Chief Elias noted that after several years of not having their “Night Out” due to the pandemic, they will have one on August 1, 2023.
Citizens to be Heard
Chrissy Smaltz of 2538 Dupont Street noted that she is forming a “Lions Club” in the surrounding Municipalities. Ms. Smaltz noted that they are interested in any projects they can be involved with in the Township. Commissioner Mullin and Ms. Denne asked Ms. Smaltz to provide her information to [email protected].
Township Solicitor – Ms. Camp
Request for Consideration for Approval of Traffic Signal Agreements for Lomax Carpet and Tile – Ms. Camp noted that as part of the approval for the redevelopment located at 3205 Lincoln Highway, they have to change the signal timing traffic signal on Lincoln Highway and North Bailey Road. PennDOT has various forms to be submitted to modify traffic signals.
For Board consideration, Ms. Camp offered a resolution to designate the Township Manager to sign future paperwork with PennDOT related to traffic signals, to authorize the signature on the traffic signal maintenance agreement, and to authorize the application for modification for the traffic signal for the Kmart Redevelopment.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if the application is correct. Ms. Camp replied that she spoke with Traffic Planning and Design (TPD), who represents the Applicant, and he noted that this signal is part of a system loop, so they are identifying all the signals within that system loop. Ms. Camp also replied that she and Mr. Stackhouse spoke with the Township Traffic Engineer, Mike Snyder from Pennoni and he agreed with TPD.
Commissioner Mullin entertained a motion to adopt Resolution 2023-09 to designate the Township Manager to sign future paperwork with PennDOT related to traffic signals, to authorize the signature on the traffic signal maintenance agreement, and to authorize the application for modification for the traffic signal for the Kmart Redevelopment. Moved by Commissioner Young and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration to Review and Advertise an Ordinance for Chapter 85 of the Caln Code Titled “Fire Protection Equipment” to Rename the Chapter “Fire Protection and Life Safety Equipment”, and to Update the Standards – Ms. Camp noted that Mr. Stackhouse presented her with a modification to Chapter 85. She also noted that there are different national standards that have changed. Lifesaving equipment such as exit signage, emergency lighting and the type of equipment that they inspect. Mr. Stackhouse noted that they hired part-time fire inspectors and realized that the ordinance wording is out of date and does not clearly identify everything that they
are inspecting. Mr. Stackhouse also noted that most of the changes come from commercial properties asking for clarification.
Commissioner Mullin called for Board and public comment.
Commissioner Mullin asked Mr. Stackhouse if the current ordinance from 1974. Mr. Stackhouse replied that it is.
Commissioner Mullin entertained a motion to advertise an ordinance for Chapter 85 Titled “Fire Protection Equipment” and renaming it “Fire Protection and Life Safety Equipment” and updating the standards. Moved by Commissioner Young and seconded by Commissioner Tindaro.
The vote passed 5-0.
Township Engineer
Request for Consideration of Payment Application #1 to BrightFields, Inc., in the Amount of
$1,555.20 for the Golf Course Pump House Demolition Project – For Board consideration, Mr. Schmit offered payment application #1 to BrightFields, Inc. in the amount of $1,555.20 for the Golf Course Pump House Demolition.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this project was completed yet. Mr. Schmit replied that the project has been completed. This authorization represents 3% of the project with the total project cost of
$57,600.00.
Commissioner Mullin entertained a motion to approve payment application #1 to BrightFields, Inc., in the amount of $1,555.20 for the Golf Course Pump House Demolition Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration of Payment Application #1 to MOR Construction Services Inc., in the Amount of $4,815.00 for the North Barley Sheaf Culvert Project – For Board consideration, Mr. Schmit offered payment application #1 to MOR Construction Services Inc. in the amount of
$4,815.00 for the North Barley Sheaf Culvert Project. Mr. Schmit noted that this payment application represents 2% of the full project.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Mr. Schmit for the project status. Mr. Schmit replied that they are currently clearing and grubbing.
Commissioner Evans asked Mr. Schmit if the project is on budget. Mr. Schmit replied that there are no indications otherwise.
Commissioner Mullin entertained a motion to approve payment application #1 to MOR Construction Services Inc., in the amount of $4,815.00 for the North Barley Sheaf Culvert Project. Moved by Commissioner Tindaro and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration of Payment Application #1 to MOR Construction Services Inc. In the Amount of $10,260.00 for the Barley Sheaf Swale Project – For Board consideration, Mr. Schmit offered payment application #1 to MOR Construction Services Inc., in the amount of $10,260.00 for the Barley Sheaf Swale Project.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to approve payment application #1 to MOR Construction Services Inc., in the amount of $10,260.00 for the Barley Sheaf Swale Project. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Request for Consideration to Award the Lowest Responsible Bidder AK Petersheim Builders in the Amount of $38,840.00, for the Public Works Garage Roof Replacement – For Board consideration, Mr. Schmit offered AK Petersheim Builders for the Public Works Garage Roof Replacement, in the amount of $38,840.00 and a contingency line item of $5,000.00 in case of unforeseen areas of repair. Mr. Schmit noted that bids were received from $38,840.00 to $165,000.00.
Commissioner Mullin called for Board and public comments. There were none.
Commissioner Mullin entertained a motion to award the lowest responsible bidder of AK Petersheim Builders, in the amount of $38,840.00 for the Public Works Garage Roof Replacement Project. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration to Approve PSA 0223-PT01 to Provide Consulting Engineering Services to Caln Township Covering all Tasks Necessary to Provide Sufficient Information to Properly Develop the Full Roadways Improvement Project Scope, Commence Bidding and Conduct Effective Project Management, Construction Services, and Project Closeout for the 2023 Road Program – For Board consideration, Mr. Schmit offered PSA 0223-PT01 in the amount of $26,934.00 for the 2023 Road Program Project to provide sufficient information to properly develop the full roadways improvement project scope, commence bidding and conduct effective project management construction services, and project closeout.
Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked for the list of street names. Mr. Stackhouse replied that they started with a tentative list of streets of Oak Street from Coatesville City boundary to 17th Avenue, 15th Avenue
from East Harmony Street to Oak Street, 16th Avenue from Olive Street to Oak Street, and 17th Avenue from Olive Street to Oak Street. Mr. Stackhouse noted that they focused on the areas off Reed Street. All of these streets are on the list, which was developed by Cedarville Engineering when they were evaluated 10 to 1, and these roads were never addressed and were in an area of 6 to 8.
Commissioner Mullin entertained a motion to approve PSA 0223-PT01 to provide Consulting engineering services to Caln Township covering all tasks necessary to provide sufficient information to properly develop the full roadways improvement project scope, commence bidding and conduct effective project management, construction services, and project closeout for the 2023 Road Program, in the amount of $26,934.00. Moved by Commissioner Tindaro and seconded by Commissioner Young.
The vote passed 5-0.
Commissioner Evans asked for the status of the Municipal Bridge. Mr. Schmit replied that the agreement with the contractor is July 16, 2023. Ms. Denne, Mr. Stackhouse, and ARRO met with PECO, and the tentative information provided by PECO matches the contractor fabrication of the bridge. Mr. Schmit also replied that the Moore Road Bridge demolition was finalized this week.
Township Manager – Ms. Denne
Ms. Denne noted that there have been two meetings regarding the Reed Street area regarding the need for easements for resurfacing the road and installing stormwater and sanitary stormwater, which will be done jointly with the Municipal Authority. The planning of this project started before COVID and was delayed. Once the easements are received, the project will go out to bid. Ms. Denne also noted that there is one problematic property that the Township will probably have to go after condemnation for. The Township received $1.2 million in state funding to complete this project.
Ordinances and Resolutions for Consideration
Request for Consideration to Adopt Resolution 2023-04 Appointing the Caln Township’s 2023 Required Tax Collection Committee Delegates – Commissioner Mullin called for Board and public comments.
A resident asked what the committee is for. Commissioner Young noted that this is for earned income tax, and the state law is that the county collects this and every one that participates has delegates that they need to appoint.
Commissioner Mullin entertained a motion to adopt Resolution 2023-04 appointing the Caln Township’s 2023 required tax collection committee delegates. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-05 Establishing the Fire Police Officers for Thorndale Volunteer Fire Company for the Year of 2023 – Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked Chief Taylor if all thirty-seven members on the list are active. Chief Taylor replied that they keep all the members on the list so they are all active, so he has multiple members for different events.
Commissioner Mullin entertained a motion to adopt Resolution 2023-05 establishing the Fire Police Officers for Thorndale Volunteer Fire Company for the Year of 2023. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-06 Recognizing April 2023 as Pennsylvania Safe Digging Month – Commissioner Mullin called for Board and public comments.
Commissioner Mullin asked if this resolution will be posted. Ms. Denne replied that this is sent to municipalities so it can be brought in front of a meeting for awareness.
A resident asked if this will go in the Township newsletter. Ms. Denne noted that it can be put in the newsletter. Commissioner Tindaro noted that there is information on this on the desk in the front lobby. Commissioner Evans noted that he will put this information on his Facebook page.
Commissioner Mullin entertained a motion to adopt Resolution 2023-06 recognizing April 2023 as Pennsylvania Safe Digging Month. Moved by Commissioner Tindaro and seconded by Commissioner Evans.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-07 Adopting the 2023 Schedule of Fees for the Township’s Professional Consultants Which May Be Recovered from Applicants for Land Development and Subdivisions Pursuant to Section 137-13 of the Caln Township Subdivision and Land Development Ordinance of 1978, as Amended – Commissioner Mullin called for Board and public comments.
Ms. Denne asked to have this resolution tabled so she can have time to review the fees. Commissioner Mullin tabled this resolution until Ms. Denne has time to review the fee schedules.
Request for Consideration to Adopt Resolution 2023-08 Adopting the Disposition of Administrative Records as Set Forth in the Municipal Records Manual – Commissioner Mullin called for Board and public comments.
Commissioner Evans asked if all the documents on the resolution are in the DocStar system. Ms. Miller replied that they are.
Commissioner Mullin read the documents listed on the resolution.
Commissioner Mullin entertained a motion to adopt Resolution 2023-08 adopting the disposition of administrative records as set forth in the Municipal Records Manual. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Adopt Resolution 2023-09 to Authorize and Direct the Township Manager to Submit the Attached Traffic Signal Maintenance Agreement, to Submit Future Modifications to the Attached Traffic Signal Maintenance Agreement, and to Submit Future Applications for Traffic Signal Approval Either in Writing or Via Electronic Signature, to the Department of Transportation and to Sign this Agreement on Behalf of Caln Township – Resolution 2023-09 was approved to be considered under the Lomax Carpet and Tile traffic signal agreements.
Finance Department
Financial Report – Ms. Swan noted that they are working on audits and closing out 2022.
Commissioner Mullin called for Board comments or questions. There were none.
Motion to Approve the Accounts Payable Bill List for Checks 49578 to 49717 and Manual Checks 286 and 287 – Commissioner Mullin called for Board comments. There were none.
Commissioner Mullin entertained a motion to approve the accounts payable bill list for checks 49578 to 49717 and manual checks 286 and 287. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy.
The vote passed 5-0.
Minutes to Approve/Acknowledge
Request to Consider the Approval of the Board of Commissioners January 26, 2023 Meeting Minutes – Commissioner Mullin called for Board comments.
Commission Tindaro noted a typographical error on page 120 of the minutes.
Commissioner Mullin entertained a motion to approve the Board of Commissioners January 26, 2023 meeting minutes with the correction noted. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Directors Reports
Police Chief Elias – Chief Elias noted a few highlights from his department’s January 2023 report, which has been previously provided to the Board.
Chief Elias noted that they met in an executive session prior to tonight’s meeting to discuss vacancies.
Commissioner Mullin noted that the Civil Service Commission met in a public meeting on February 16, 2023 to certify police applicants on the current eligibility list for hiring consideration and to certify results of the police departments promotional exams, for the ranks of Corporal and Sergeant.
Request for Consideration to Approve to Hire a Police Applicant Certified by the Civil Service Commission to Fill an Existing Vacancy – Commissioner Mullin entertained a motion to approve a conditional hiring offer for Maclain Brostrom. Moved by Commissioner Evans and seconded by Commissioner Kennedy.
This vote passed 5-0.
Request for Consideration to Approve a Cadet Sponsorship Agreement for that Applicant – Commissioner Mullin entertained a motion for the cadet sponsorship agreement for Maclain Brostrom to attend Municipal Police Academy training, as stated in the past, upon successful completion of the training and passing the state certification exam, he will be appointed as a police officer. The Township will be reimbursed 100% of the tuition cost and 45% of the cadet salary while attending training. Moved by Commissioner Evans and seconded by Commissioner Young.
This vote passed 5-0.
Request for Consideration to Approve Police Promotional Exam Results for the Rank of Corporal and Sergeant – Commissioner Mullin entertained a motion to approve the results of the promotional exam for the ranks of Corporal and Sergeant. Moved by Commissioner Young and seconded by Commissioner Kennedy
The vote passed 5-0.
Request for Consideration to Approve to Promote a Promotional Candidate to the Rank of Corporal to Fill an Existing Vacancy – Commissioner Mullin entertained a motion to approve a motion of Officer Jonathan Regan to the rank of Corporal to fill an existing vacancy. Moved by Commissioner Kennedy and second by Commissioner Evans.
The vote passed 5-0.
Fire Department Chief Taylor – Chief Taylor noted a few highlights from his department’s January 2023 Director report, which was previously provided to the Board.
Chief Taylor noted that two of the members received their National Credited Certification for advanced firefighting. Chief Taylor also noted that they received delivery of their new Chevy Silverado.
Director of Building & Life Safety/Public Works Mr. Stackhouse – Mr. Stackhouse noted a few highlights from his department’s January 2023 Director report, which was previously provided to the Board.
Mr. Stackhouse noted that they mailed out 131 notices for outstanding annual rentals. This notice is a reminder for some who may have forgotten to send it in.
Mr. Stackhouse noted that the former veterinary hospital on Horseshoe Pike will become an optometrist office.
Mr. Stackhouse noted that it has been many years since their emergency operations plan has been updated. Prior to COVID-19, there were a few volunteers that went through a certification program at the county. They were going out to the Township’s high hazard facilities and asking for their contact information. Mr. Stackhouse also noted that he updated the plan with that information. He will have an updated resolution for the Board shortly.
Mr. Stackhouse noted that by the time the projects are completed, the Township should know how much money they will receive from FEMA,
Mr. Stackhouse noted that the public works department is working on replacing faded street signage.
Commissioner Mullin asked Mr. Stackhouse if the snow emergency signs have been removed from Park Drive. Mr. Stackhouse replied that they have been removed.
Mr. Stackhouse asked the Board if Chief Steward from Minquas could give their monthly report. Mr. Steward noted a basic overview of statics with regard to Caln Township.
Commissioner Mullin asked Chief Steward if he expects any issues on the east side regarding membership. Chief Steward replied that they will honor the memberships for Washington Hose Fire Company.
Car Wash Amendment – Commissioner Mullin asked Mr. Stackhouse about the car wash amendment. Mr. Stackhouse noted that this went in front of the Township Planning Commission and they gave a favorable recommendation, which will be reflected in their minutes. Commissioner Evans noted that this is an amendment to the drive-through. Mr. Stackhouse noted that it is also defining a car wash because it was never defined.
Ingleside Golf Manager Mr. Ward – Mr. Ward noted a few highlights from his departments January 2023 Director report, which was previously provided to the Board.
Mr. Ward noted that yesterday they went live with their new POS system.
Mr. Ward noted that he gave two weeks’ notice to the Township, and this will be his last Board meeting. He thanked the Board and everyone that he has worked with throughout his time employed.
The Board of Commissioners thanked Mr. Ward for his years of service and dedication to the Township and the golf course.
Commissioner Tindaro noted that the next golf course meeting will be held February 27, 2023 at 5:00 PM at the golf course.
Commissioner Mullin called for Board and public comments.
Cheryl Spaulding of 406 Lloyd Avenue thanked Mr. Stackhouse and everyone who worked on the sewer project on Stonebridge and Lloyd Avenue.
Additional Business
Request for Consideration to Appoint Lisa Shields to the Parks and Recreation Board for the Remaining Term of 2023-2027 – Commissioner Mullin called for Board and public comments.
Commissioner Evans noted that Ms. Shields has been attending the Historical Commission meetings and asked Ms. Shields if she would like to join the Historical Commission versus the Parks and Recreation Board. Ms. Shields noted that she would like to join the Historical Commission, at this time.
Commissioner Mullin entertained a motion to appoint Lisa Shields to the Historical Commission for a 2023-2027 term. Moved by Commissioner Evans and seconded by Commissioner Young.
The vote passed 5-0.
Request for Consideration to Appoint James Evans to the Historical Commission for a Term from 2023 to 2027 – Commissioner Mullin called for Board and public comments.
Commissioner Evans noted that Mr. James Evans has been interviewed, however; he had a prior commitment tonight so he could not attend tonight’s meeting.
Commissioner Evans entertained a motion to appoint James Evans to the Historical Commission for a term from 2023-2027. Moved by Commissioner Evans and seconded by Commissioner Tindaro.
The vote passed 5-0.
Public Comments
Tom Parr of 582 Lloyd Avenue asked why the pump house is not considered in Caln Township since they are doing work on the other side of the Bridge. Mr. Stackhouse replied that Mr. Gill could answer this question. Commissioner Evans noted that they will have to investigate this because the county considers it Caln Township.
Additional Business
Commissioner Evans asked Mr. Stackhouse what the Township is doing south of Lloyd Avenue. Mr. Stackhouse replied that they are finishing the sewer project.
Adjournment – Commissioner Mullin entertained a motion to adjourn the February 23, 2023 Board of Commissioners meeting at 9:15 PM. Moved by Commissioner Young and seconded by Commissioner Evans.
The vote passed 5-0.
Respectfully Submitted,
Denise Miller
Assist. Township Secretary
