CALN TOWNSHIP PLANNING COMMISSION MEETING
March 15, 2016
The Planning Commission held their regular meeting on Tuesday, March 15, 2016 in the Caln Township Municipal Building. The meeting was called to order at 7:00 P.M. by Chairperson Dave Lamb.
Roll Call – In attendance for the Planning Commission were Dave Lamb, Eugene Spratt, Jim Benko, Jill Hammond, Ken Simon and John Robinson, Jr., Ex-Officio Member.
Also in attendance was Jeffrey W. McClintock, PE, CFM, Township Engineer and Cheryl A. Lafferty, Planning Commission Secretary.
Others in attendance were Commissioners’ Jennifer Breton, John Contento and Joshua Young and residents Lorraine Tindaro, Noel Bernard and Marc Fox, along with Mark Gallant and Sean O’Neill of the Chester County Planning Commission.
Approval of Minutes – Mr. Lamb entertained a motion to approve the minutes of the February 16, 2016 Planning Commission meeting. The motion was moved by Mr. Spratt and seconded by Mr. Benko. Poll: all ayes. Motion passed.
Communications – Correspondence received were Chester County Planning Commission’s Services and Projects, Chester County Planning Commission’s Guide and Delaware Valley Regional Planning Commission’s Safe, Clean and Green publication.
Public Comment – There were no public comments.
Dwell at Caln PRD 2011 – No one in attendance. The extension agreement is valid until May 31, 2016.
Bondsville Road Apartments LD 2013 – No one in attendance. The extension agreement is valid until May 31, 2016.
Benne Norton Avenue LD 2013 – No one in attendance. The extension agreement as set by the Board of Commissioners is valid until March 31, 2016.
As a matter of procedure, Mr. Lamb entertained a motion to recommend denial of the Benne Norton Avenue LD 2013 project, unless an extension is granted by the Board of Commissioners.
The motion was so moved by Mrs. Hammond and seconded by Mr. Benko. Poll: all ayes
The motion passed.
Royal Farms LD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
1-3 Fox Avenue SD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
Hills at Thorndale Woods Final LD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
3521 Lincoln Highway Rudy LD 2015 – No one in attendance. The extension agreement is valid until April 14, 2016.
As a matter of procedure, Mr. Lamb entertained a motion to recommend denial of the 3521 Lincoln Highway Rudy LD 2015 plan, unless an extension of time is granted by the applicant prior to the current deadline of April 14, 2016.
The motion was so moved by Mrs. Hammond and seconded by Mr. Simon. Poll: all ayes
The motion passed.
Adopt a Highway – Adopt a Highway cleanup will be held on Saturday, April 23, 2016 commencing at 8:00 A.M. in conjunction with Caln Pride Day. Bag totals and locations are to be reported to our office.
Floodplain Ordinance – Per Mr. McClintock, FEMA is in the process of revising all floodplain mapping for Chester County. The Township is currently processing the model Floodplain Ordinance with the County, Anticipate a Letter of Final Determination in the fall from FEMA referencing a date for implementation, with FEMA’s effective date for the map change anticipated to be in early 2017.
Discussions will occur with the Planning Commission and Board of Commissioner’s regarding regulations. The Ordinance will require a permit for Floodplain Management, which the Township does not currently have and will also require a Floodplain Administrator. The Township must adopt the Ordinance prior to FEMA’s effective date for the map change; otherwise, we will not be in good standing with the National Flood Insurance Program.
Comp Plan Update – Discussion of the Comp Plan Update was held. A brief update of the last meeting was provided. A copy of the Comp Plan Update Session minutes are attached.
Old Business – None.
New Business – Reminder, a Joint Meeting with various Boards will be held on Thursday, March 17, 2016 at 7:30 P.M. in the Meeting Room. Kristin S. Camp, Solicitor will be conducting the Land Development over view training process.
Adjournment – With no further business, Mr. Lamb entertained a motion to adjourn the meeting. The motion was so moved. The meeting adjourned at 7:15 P.M.
To the best of my knowledge, this summarizes the minutes of the March 15, 2016 Planning Commission meeting.
Respectfully submitted,
Cheryl A. Lafferty
Planning Secretary
2015 Comp Plan Update
Session 10 Minutes
March 15, 2016
The Comp Plan Committee held their tenth session on Tuesday, March 15, 2016 in the Caln Township Municipal Building, immediately following the monthly Planning Commission meeting.
In attendance for the Planning Commission were Dave Lamb, Eugene Spratt, Jim Benko, Jill Hammond, Ken Simon and John Robinson, Jr. Ex-Officio Member.
Also in attendance was Jeffrey W. McClintock, PE, CFM, Township Engineer and Cheryl A. Lafferty, Planning Commission Secretary.
Other committee members in attendance were Commissioners’ Jennifer Breton and John Contento and residents Lorraine Tindaro, Noel Bernard and Marc Fox. Also in attendance were Commissioner’s Joshua Young and George Chambers along with Mark Gallant and Sean O’Neill of the Chester County Planning Commission (CCPC).
Discussion occurred, with some of the items to note:
With no further discussion, the Committee was asked to review the Draft submitted and compare to the current Comprehensive Plan previously provided within their binders. Review and compare Goals and Objectives, make notes and changes as homework for the next session.
Mr. McClintock was asked to contact URDC and discuss the situation, and request a new Planner be assigned to work with the Township in completing a quality product in updating our Comprehensive Plan. Contact will be made by weeks end, and a deadline given to URDC. Chester County Planning Commission was asked to “table” review of the Draft until a decision has been made pertaining to URDC.
The session ended at 8:40 P.M.
Respectfully submitted,
Cheryl A. Lafferty
Planning Secretary
March 15, 2016
The Planning Commission held their regular meeting on Tuesday, March 15, 2016 in the Caln Township Municipal Building. The meeting was called to order at 7:00 P.M. by Chairperson Dave Lamb.
Roll Call – In attendance for the Planning Commission were Dave Lamb, Eugene Spratt, Jim Benko, Jill Hammond, Ken Simon and John Robinson, Jr., Ex-Officio Member.
Also in attendance was Jeffrey W. McClintock, PE, CFM, Township Engineer and Cheryl A. Lafferty, Planning Commission Secretary.
Others in attendance were Commissioners’ Jennifer Breton, John Contento and Joshua Young and residents Lorraine Tindaro, Noel Bernard and Marc Fox, along with Mark Gallant and Sean O’Neill of the Chester County Planning Commission.
Approval of Minutes – Mr. Lamb entertained a motion to approve the minutes of the February 16, 2016 Planning Commission meeting. The motion was moved by Mr. Spratt and seconded by Mr. Benko. Poll: all ayes. Motion passed.
Communications – Correspondence received were Chester County Planning Commission’s Services and Projects, Chester County Planning Commission’s Guide and Delaware Valley Regional Planning Commission’s Safe, Clean and Green publication.
Public Comment – There were no public comments.
Dwell at Caln PRD 2011 – No one in attendance. The extension agreement is valid until May 31, 2016.
Bondsville Road Apartments LD 2013 – No one in attendance. The extension agreement is valid until May 31, 2016.
Benne Norton Avenue LD 2013 – No one in attendance. The extension agreement as set by the Board of Commissioners is valid until March 31, 2016.
As a matter of procedure, Mr. Lamb entertained a motion to recommend denial of the Benne Norton Avenue LD 2013 project, unless an extension is granted by the Board of Commissioners.
The motion was so moved by Mrs. Hammond and seconded by Mr. Benko. Poll: all ayes
The motion passed.
Royal Farms LD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
1-3 Fox Avenue SD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
Hills at Thorndale Woods Final LD 2015 – No one in attendance. The extension agreement is valid until May 31, 2016.
3521 Lincoln Highway Rudy LD 2015 – No one in attendance. The extension agreement is valid until April 14, 2016.
As a matter of procedure, Mr. Lamb entertained a motion to recommend denial of the 3521 Lincoln Highway Rudy LD 2015 plan, unless an extension of time is granted by the applicant prior to the current deadline of April 14, 2016.
The motion was so moved by Mrs. Hammond and seconded by Mr. Simon. Poll: all ayes
The motion passed.
Adopt a Highway – Adopt a Highway cleanup will be held on Saturday, April 23, 2016 commencing at 8:00 A.M. in conjunction with Caln Pride Day. Bag totals and locations are to be reported to our office.
Floodplain Ordinance – Per Mr. McClintock, FEMA is in the process of revising all floodplain mapping for Chester County. The Township is currently processing the model Floodplain Ordinance with the County, Anticipate a Letter of Final Determination in the fall from FEMA referencing a date for implementation, with FEMA’s effective date for the map change anticipated to be in early 2017.
Discussions will occur with the Planning Commission and Board of Commissioner’s regarding regulations. The Ordinance will require a permit for Floodplain Management, which the Township does not currently have and will also require a Floodplain Administrator. The Township must adopt the Ordinance prior to FEMA’s effective date for the map change; otherwise, we will not be in good standing with the National Flood Insurance Program.
Comp Plan Update – Discussion of the Comp Plan Update was held. A brief update of the last meeting was provided. A copy of the Comp Plan Update Session minutes are attached.
Old Business – None.
New Business – Reminder, a Joint Meeting with various Boards will be held on Thursday, March 17, 2016 at 7:30 P.M. in the Meeting Room. Kristin S. Camp, Solicitor will be conducting the Land Development over view training process.
Adjournment – With no further business, Mr. Lamb entertained a motion to adjourn the meeting. The motion was so moved. The meeting adjourned at 7:15 P.M.
To the best of my knowledge, this summarizes the minutes of the March 15, 2016 Planning Commission meeting.
Respectfully submitted,
Cheryl A. Lafferty
Planning Secretary
2015 Comp Plan Update
Session 10 Minutes
March 15, 2016
The Comp Plan Committee held their tenth session on Tuesday, March 15, 2016 in the Caln Township Municipal Building, immediately following the monthly Planning Commission meeting.
In attendance for the Planning Commission were Dave Lamb, Eugene Spratt, Jim Benko, Jill Hammond, Ken Simon and John Robinson, Jr. Ex-Officio Member.
Also in attendance was Jeffrey W. McClintock, PE, CFM, Township Engineer and Cheryl A. Lafferty, Planning Commission Secretary.
Other committee members in attendance were Commissioners’ Jennifer Breton and John Contento and residents Lorraine Tindaro, Noel Bernard and Marc Fox. Also in attendance were Commissioner’s Joshua Young and George Chambers along with Mark Gallant and Sean O’Neill of the Chester County Planning Commission (CCPC).
Discussion occurred, with some of the items to note:
- Purpose of this evening’s session was to discuss information submitted to date, including the March 1, 2016 memo from URDC and the Draft Caln Township Comprehensive Plan Update distributed this evening;
- Determine if any positive progress has been achieved, and decide how the Township should proceed in obtaining an updated Comprehensive Plan to address our concerns and vision for the future;
- URDC’s contract for the updated/completed Comprehensive Plan is $50,000;
- It appears a lot of URDC’s own thoughts and summations were incorporated into the Draft;
- Being a Draft it’s not a finished product, is it something we can work on and build upon;
- Per Commissioner Young, Draft appears to include a lot of data and demographics, does not appear to be a road map/vision for planning our future;
- Goals listed in the Draft appear to be very generic, most of which weren’t discussed;
- Mrs. Hammond and Mr. Benko worked on the previous Comprehensive Plan and noted Goals were very detailed, and that Goals lead the plan to be able to establish Strategies/Guidelines;
- The County was asked for their thoughts:
- The County’s goal is to obtain a quality product, as is the Township’s;
- The County indicated that in times past, consultants have been changed on comp plan projects;
- At a quick glance, it appears materials are missing from the Draft. A major portion of which is the Fair Share Analysis;
- The County will help with the review of the Draft i.e. what’s included, what’s missing. Review will be done per MPC and cover Scope of Work and good planning methods;
- Township needs to give clear directive to URDC as to what’s expected and needed;
- To this point, materials have been submitted in numerous pieces and not pulled together. The Draft now has content/something to look at, reference and comment on;
- Township has to decide what direction is envisioned for the future;
- If the Planner within the same company was replaced, it shouldn’t stall the process greatly;
- Mr. Gallant noted Chester County Planning Commission would need to approve the individual URDC may propose to assign, as a list of qualifications needs to be met within the contract agreement;
- If the Township should decide to change consultants, the County would need to amend the Grant and all parties would need to sign off. Anticipated lag time would be approximately 3 – 4 months for a change over.
- Further comments from the Committee members were:
- Presentation has been very disjointed/unorganized, confusing, going in circles and frustrating;
- Not focused;
- A Project Manager should be self-sufficient, be able to manage, understand and produce. Committee shouldn’t have to micro-manage;
- Consensus was current Planner doesn’t understand us or our needs, nor does the Committee believe he’s capable of changing his ideas to reflect our needs;
- Materials should be provided giving adequate time for review of sections at a time, discussion should occur, homework given then provide feedback with comments being incorporated;
- Goals set the tone/what do we want to accomplish. Goals from the prior Comprehensive Plan should be reviewed and incorporated accordingly;
- The Committee shouldn’t have to work with the County to pull the update together, that’s what the consultant is being paid to do;
- It was noted for the record, West Chester had similar issues with URDC, the Project Manager and quality of the unfinished product submitted, therefore the relationship was discontinued;
- Three options were presented and voted upon (a) Continue with URDC requesting a new Planner (b) Change to a new consultant (c) Continue with URDC and current Planner. Majority vote was (a) Continue with URDC with a new Planner being assigned;
- With four Commissioners being in attendance, all were in agreement with continuing with URDC with a new Planner being assigned;
- If URDC is unwilling to assign a new Planner, consensus was to discuss with the Board of Commissioners and hire a new consultant;
- If URDC is released, only pay for what has been produced.
With no further discussion, the Committee was asked to review the Draft submitted and compare to the current Comprehensive Plan previously provided within their binders. Review and compare Goals and Objectives, make notes and changes as homework for the next session.
Mr. McClintock was asked to contact URDC and discuss the situation, and request a new Planner be assigned to work with the Township in completing a quality product in updating our Comprehensive Plan. Contact will be made by weeks end, and a deadline given to URDC. Chester County Planning Commission was asked to “table” review of the Draft until a decision has been made pertaining to URDC.
The session ended at 8:40 P.M.
Respectfully submitted,
Cheryl A. Lafferty
Planning Secretary
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