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Historical Commission Meeting Minutes November 16, 2022

12/22/2022

OPENING:
The meeting was called to order by Vice Chair Tindaro at 7:04 PM, followed by the Pledge of Allegiance. Secretary Evans announced that the meeting was being recorded.
Secretary Evans continued with Member Roll Call and introduction of guests.

Lorraine Tindaro – Vice Chair
Mark Evans – Secretary
Dawn Coughlan

Patty DeFroscia
Donna DiPrinzio
Tom Parr (Remote)

Historical Commission Members Absent (3):

Paul Stephens – Excused
Leah Jennings – Excused
Cathy Callahan – Excused

Historical Commission Member Attendees: (5 live, 1 remote – 5 = Quorum)
Historical Commission Guests (2):

Mike Bedrick
Jane Kennedy

Secretary Evans asked for a motion to table approval of 10/19/22 Minutes and the 11/2/22 Special Meeting Minutes to the 12/21/22 meeting
Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0

OLD BUSINESS:

MEMBERSHIP
1. Mark E reported that there are 2 new prospective members waiting to be scheduled for interviews. Lisa Shields and James Evans (no relation).

SUB-COMMITTEE REPORTS
1. SPACKMAN FARM
  1. Mark E requested we waive the agenda to discuss Spackman Farm after the Finance Update

Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0

MARKETING AND SOCIAL MEDIA
1. Mark E requested we waive the agenda to cover this as part of the Finance Update

Moved by Lorraine T
Second by Tom Parr
Vote called by Mark E
Motion passed 6-0

HISTORICAL PRESERVATION
1. Mark E reported that the Zoning Update is lagging, but the preservation ordinance will be incorporated in the Zoning once they get to the finish line
2. Mark E reported that the Preservation Sub-Com would meet on Wednesday 11/23 to cross check the resources and images for accuracy
3. Mark added that due to the limited BOC meetings left in 2022, we should wait to kick off 2023 with a “Certified Local Government” push headed by Tom Parr

LLOYD FARM
1. Tom Parr reported that the crops had been harvested, the field had been cleared and many deer can be seen on the land. He added that there was no other activity at the farm and that “no news is good news”.

ALL-FILL UPDATE
1. Mark E reported that the All Fill Conditional Use Hearing would be the following night 11/17 at 6pm prior to the BOC meeting

EDGES’ MILL HISTORIC DISTRICT UPDATE
1. No Sub-Com members present to report

OCHS LIASON REPORT
1. Dawn C reported that the annual OCHS Candlelight event at the meeting house would be Tuesday December 6th at 6pm.
FINANCE UPDATE
1. Mark E reported that at our October meeting we had approved expenditure of an additional $100 if needed for our ad in the fall issue of the CCHPN Ledger. As the originally requested ¼ page ad was available, there was no need to up our allocation to $200, and the additional funds were unallocated. The Ad was accepted and paid for, but as of 11/16 the Fall Issue has not been published. The ad was to advertise the Nov 19th Spackman event. He suggested we ask that we get a free ad in the Spring issue as compensation. Dawn C suggested that the ad would not be free because we already paid for one that was not published in a timely manner. Mark E noted that even if the Fall issue is late, it still gets our name out there. Dawn suggested that we pull the ad. Patty D added that might not be possible if the issue is already at the printer. Dawn said we should find out print status, and if not yet at print, ask Abbey to edit the ad. All agreed.
2. Mark reported we allocated up to $200 for Spackman Farm event costs. To date we’ve spent $79.50 on refreshments, with $120.50 remaining to be used as necessary for rentals, food and beverage, etc.

He then requested approval for the expenditure of $22.78 ($21.49 + $1.29 tax) in order to present a framed print of Spackman Farm to Marianne Griffith on 11/19,

2022 CTHC EXPENDITURES

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

19-Oct
10/19 EVENT ALLOCATION
-$200.00
$364.41

19-Oct
FRAMED PRINT FOR M GRIFFITH
-$22.78
$341.63

SPACKMAN FARM PREVIEW EVENT
1. REVIEW OF TIMELINE
  1. There was discussion of the proposed timeline. We worked through when each team needed to arrive pre-event. We confirmed our speakers. We agreed all guests would be kept on the paved areas to minimize accidents, and that no one would be allowed on the grass areas east of the house, only on the designated presentation area to the south. We reviewed the RSVPs which were 28 to date, including volunteers we were anticipating 40+. Tom Parr asked about press coverage. Mark listed the news outlets he had reached out to but had heard nothing back.
2. EVENT TEAMS
  1. We reviewed who was working on each team. Dawn offered to ask Abbey if Helen and Sam of P&R could stay by the house to answer questions and direct folks away from restricted areas. Tom and Jeff will run the parking. We discussed the importance of keeping the luminaries on in the presentation area to be sure there’s enough light for the PA breakdown. Dawn asked where the spotlights would be to ensure enough light. Discussed the possibility of having a car running to keep Ms. Griffiths warm is needed.
3. PROPANE HEATER DISUCSSION
  1. Mark stated concern about the potential for extremely cold weather on 11/19 and suggested ways to provide warmth. We discussed the options of renting portable outdoor heaters. Tom Parr checked with Sun Belt rentals. Mark E tried Taylor rental, but they found the cost prohibitive. Patty D noted that Lowe’s had them on sale for $100/each and suggested that she could cover the cost and be reimbursed later. The $200 to purchase 2 would be less than the cost to rent 1. We agreed that the safety and warmth of our guests was of paramount important. Mark suggested that we vote to allocate the remainder of budget to the event as needed, and that a portion of that be used to purchase the heaters, which could then be used by the township for other outdoor cold weather events.

Secretary Evans asked for a motion to allocate the remainder of our 2022 budget to the event, as needed, and that approximately $200 of the remaining $341.63 be used to purchase 2 outdoor heaters
Moved by Dawn C
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0

LIGHT TOWER
1. Jane Kennedy reported that the Fire Company has a light tower they could potentially provide that could be useful and offered to reach out to them. It was agreed this was a great idea, especially since it would be dark as people were leaving and there’s no lights up there.

NEW BUSINESS:
There was no new business
ADDITIONAL BUSINESS:
There was no additional business

ADJOURNMENT
ADJOURNMENT
Moved by Lorraine T
Second by Tom P
Vote called by Lorraine T
Motion passed 6-0

Meeting was adjourned at 8:23 PM

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Historical Commission Meeting Minutes November 2, 2022

12/22/2022

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OPENING:
The meeting was called to order by Chair Stephens at 7:08 PM, followed by the Pledge of Allegiance.
Secretary Evans continued with Member Roll Call and introduction of guests.

Paul Stephens – Chair
Lorraine Tindaro – Vice Chair
Mark Evans – Secretary
Dawn Coughlan

Cathy Callahan
Patti DeFroscia
Tom Parr
Leah Jennings

Historical Commission Members Absent (1):

Donna DiPrinzio - Excused

Historical Commission Member Attendees: (8 – Quorum)
Historical Commission Guests (2):

Abbey Swan
Mike Bedrick

NEW BUSINESS:

SPACKMAN FARM PREVIEW EVENT

The purpose of this special meeting was to lay out a prospective plan for our 11/19 Spackman Farm event, confirm program, timing, speakers, refreshments, volunteers, etc.
Paul S called the event the kickoff of “What do we want to do here?”
The group decided on dedicated groups for each part of the process – parking, decorating, etc. Abbey S said the township generators could be used, and that it and tables, trash cans, etc. could be dropped in advance of the event by public works. Patty D offered to do floral arrangements. Mark said he had some comfy folding chairs. Refreshments were decided to be donuts, hot cider, and water. Mark said he’d take care of ordering donuts once we had a semi-complete RSVP list. It was decided that Paul M, President of the BOC would be asked to make the opening remarks. Tom P offered to build a suggestion box and create road signs for parking.
It was a very productive meeting and the group felt we were in good shape for the event.
ADJOURNMENT
Moved by Mark E
Second by Lorraine T
Vote called by Paul S
Motion passed 8-0

Meeting was adjourned at 8:15 PM

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Historical Commission Meeting Minutes October 19, 2022

12/22/2022

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OPENING:
The meeting was called to order by Vice Chair Tindaro at 7:07 PM, followed by the Pledge of Allegiance. Secretary Evans announced that the meeting was being recorded.
Secretary Evans continued with Member Roll Call and introduction of guests.

Lorraine Tindaro – Vice Chair
Mark Evans – Secretary
Dawn Coughlan

Cathy Callahan
Patty DeFroscia
Leah Jennings
Tom Parr
Donna DiPrinzio

Historical Commission Members Absent (1):

Paul Stephens - Excused

Historical Commission Member Attendees: (8 – Quorum)
Historical Commission Guests (6):

Mike Bedrick
Chris Daily (DL Howell)
Brian Nagle, Esq. (MacElree Harvey, Ltd)
Ryan Edginton (Owner of All-Fill)
Paul Mullin (Zoom)
Cheryl Spaulding (Zoom)

Vice Chair Tindaro asked if there were any comments/corrections to the minutes of the 7/20/22 meeting.
Hearing none, she called for a motion to approve.
Moved by Mark E
Second by Dawn C
Vote called by Vice Chair Tindaro
Motion passed 8-0

Vice Chair Tindaro asked if there were any comments/corrections to the minutes of the 9/21/22 meeting.
Hearing none, she called for a motion to approve.
Moved by Tom Parr
Second by Dawn C
Vote called by Vice Chair Tindaro
Motion passed 8-0

OLD BUSINESS:

MEMBERSHIP
1. Secretary Evans announced that on Thursday 10/13 the BOC voted to approve Dr. Donna Di Prinzio for a 4-year term as Historical Commissioner

SECRETARY EVANS PROPOSED A MOTION TO WAIVE THE AGENDA FOR ALL-FILL 4060 EMR UPDATE
Moved by Lorraine T
Second by Tom P
Vote called by Vice Chair Tindaro
Motion passed 8-0

Brian Nagle confirmed receipt of the Hx Com 10/2/22 letter. They also met with Planning Com 10/18 and received further input on conditions. Also announced that there had been 2 dates set to meet with neighbors and will schedule at least one more. Dawn C asked what mailing list they had used for the neighbors’ meetings, that apparently it was an old list that included people who no longer live there and missed some of the new residents. Mr. Nagle stated that they had used the 2018 list from the Antonini decision. She requested that the applicant request the updated list from the township and be sure they contact them. Mr. Nagle promised that they would do so ASAP.
Mr. Nagle stated that they were comfortable with and would agree to all of Hx Com requests from the 10/2 letter, except for the request to commit to not using Deep Dynamic Compaction. Chris Daily (engineer) reported that he had reached out to a geo-technical engineer to get their input. Mr. Nagle said they were not looking to use that method but wanted their GTE to confirm that there is another way to prepare the site. They believed that there would be no reason to use that method. Mark E asked that at the CU Hearing they insert language that reserved this section if there has yet to be a determination, that the Hx Com recommendation hinged on no DDC. Mr. Nagle added that they were hoping to have an updated color sketch of the roof but won’t have it until; the CU Hearing – the color will be more muted than on the current sketch. During LD process they will spell out that they are willing to and will integrate evergreens (4ft) into the landscaping. They’ll also add landscaping to better buffer the existing building. Dawn C asked if the landscaping plan would be available to see at the CU hearing. Mr. Nagle shared the “code compliant” landscaping plan and highlighted where they intend to do additional landscaping. “Plans shown are the baseline, applicant intends to include additional greenery and buffering including evergreens”. Mr. Nagle confirmed that they were willing to use lighting that points down and in, and after hours, only security lighting. Mark E shared that once we have all of this incorporated into the conditional use order, that the Historical Commission would probably be able to give them our blessings. Mr. Nagle closed by saying that his client was willing to go above and beyond what the township code calls for.

Mark E asked for a motion that the Historical Commission give their recommendation to approve the Conditional Use subject to the addition of the conditions agreed to this evening
Moved by Lorraine T
Second by Tom P
Vote called by Vice Chair Tindaro
Motion passed 8-0

SECRETARY EVANS PROPOSED A MOTION TO WAIVE THE AGENDA FOR A PRESENTATION AND DISCUSSION: HISTORIAN CATHERINE QUILLMAN
Moved by Tom P
Second by Dawn C
Vote called by Vice Chair Tindaro
Motion passed 8-0

Chester County Historian and Author Catherine Quillman addressed the group and provided her memories of Lloyd Farm going back to her days at the Philadelphia Bulletin. She said she had done research for a PA at Risk grant for the house at one time, discussed the 1982 SHPO eligibility, and said the sale to the archdiocese nullified it. She talked about the Parks being Irish Quakers, the Glen Isle house, the Ship Inn being the first Inn, the addition to Lloyd House. She said the family was featured in “Irish Quakers in Chester County” by Albert Cook Myers in the 1930’s. She said that Lloyd’s original section is older than the Glen Isle house, talked about McIlvaine and his approach to the “country house” and how it’s evident in his addition. She showed an image of what the original house looked like prior to the addition of the portico and dormers. There was a spirited discussion of its probable inclusion of the Underground Railroad, even though there is no formal record of it. She agreed to come back and contribute to the effort to save the farm and manor house.

OLD BUSINESS (cont.):

SUB-COMMITTEE REPORTS

SPACKMAN FARM
1. Mark E reported that Parks and Rec accepted our request to co-host an event at Spackman Farm on Saturday November 19th, and noted that this is up for discussion under New Business
2. Mark E added that he, Tom Parr, Abbey Swan, Chief Elias, and Ray Stackhouse met to inspect conditions on Thursday the 6th. The house needs a new roof, and a new porch, and the barn needs refacing. At the BOC meeting last Thursday, the possibility that some of the Open Space funds from the Mi Place development, previously known as Dwell, could be allocated to address the roof, porch and barn. Tom Parr asked if public works had boarded up the barn. Dawn asked about the drive not being grass pavers. Mark responded that he was told that if the pavers are not maintained they are as good as asphalt, so they went with asphalt.

MARKETING AND SOCIAL MEDIA
1. Loraine said she’s waiting to hear back from the woman who was married in the Schoolhouse, trying to get a photo of the wedding to try to get into a newspaper.
2. Hx Com request to run an ad in the Fall CCHPN Ledger has been approved. Abbey Swan was putting together and ad featuring the Spackman Farm event.

HISTORICAL PRESERVATION
1. The Zoning Update Taskforce has completed its work on a basic framework for the new zoning, but there are still issues being worked through by the BOC. This was anticipated to be on the Planning Commission agenda for their October meeting, but is now expected in November
2. Feedback and suggested edits to the HPO from Meghan McNish at the SHPO were reviewed and those deemed relevant were incorporated into the HPO. The brief histories on all the resources listed in our inventory were supplemented with photos and supporting statements as to why each needs to be protected. All the documents have been sent to our solicitor, Kristin Camp.
3. Mark E shared that he would request “Certified Local Government” be added to the next meeting of the BOC to begin the discussion of benefits provided and the process of getting it started. Tom Parr has done a great job on researching it, the township can only benefit.
LLOYD FARM
1. A Social Media group has claimed the township can spend $1mm from Open Space funds to acquire Lloyd Farm from the developer who owns it. This is not true. Those open space funds are but a fraction of what purchasing Lloyd Farm would cost, and that’s not even taking into consideration the annual price tag for it to be maintained, estimated by Natural Lands to be approximately $1mm/year.
EDGES’ MILL HISTORIC DISTRICT UPDATE
1. Cathy reported that she spoke to Megan McNish at SHPO and they were supposedly going through things and would be finishing the application. Cathy followed up with an email and has not heard back since. There was discussion about people who don’t respond to emails. Mark added that one of the comments he received from SHPO was that classifications don’t matter anymore, even though we want Edge’s Mill on the National Register. Tom added that we need the HPO passed to achieve our goals.

OCTOBER HISTORICAL TOUR REPORT
1. Cathy said it was a beautiful, peaceful, rainy day. No one came until the end when Mr. Vanhorn, 84 years old came at the end of the day. He had just come from the Meetinghouse. Dawn said he’s the newest member of the OCHS and she’s been trying to get him involved. He also donated a pair of spectacles to the OCHS Museum.
2. October was the last tour of the year.

OCHS LIASON REPORT
1. Dawn reported that Mark Evans had joined OCHS, banquet coming up 11/5 at Thorndale Inn. Candlelight Christmas coming up as well. Will be decorating on the 1st. The newsletter has come out.

FINANCE UPDATE

Mark reported that the township has begun the 2023 Budget Process and suggested we request the same annual budget of $1200 for 2023 as we had in 2022.

SECRETARY EVANS PROPOSED A MOTION TO WE REQUEST THE SAME ANNUAL BUDGET OF $1200 FOR 2023 AS WE HAD IN 2022
Moved by Tom P
Second by Dawn C
Vote called by Secretary Evans
Motion passed 8-0

There was an approved expenditure of $100 to run an ad in the fall issue of the CCHPN Ledger. In the chance the only space left is for a ½ page ad at $200, he requested we consider upping our allocation as needed, to a maximum of $200. The ad run will be for the Nov 19th Spackman Farm event. If approved, that would leave the budget with a remaining balance of $464.41

Moved by Dawn C
Second by Tom P
Vote called by Secretary Evans
Motion passed 8-0

He suggested consideration of up to $200 to be appropriated for the 11/19/22 Spackman Farm event, to be used as necessary and only if needed, for rentals, food and beverage, etc. If approved that will leave a remaining balance of $264.41 for the rest of 2022.

Moved by Tom P
Second by Dawn C
Vote called by Secretary Evans
Motion passed 8-0

2022 CTHC EXPENDITURES

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

ORGANIZATIONS TO CONSIDER JOINING
1. At the September meeting the Hx Com voted to consider joining the National Trust. After reviewing membership, it doesn’t seem as though they have any programs or perks that would be beneficial to the Hx Com. Mark suggested we pass on joining them, and table the organization discussion until our November meeting.

NEW BUSINESS:

SPACKMAN FARM THANKSGIVING HOMECOMING
1. Mark shared a short PPT he’d presented to Parks and Rec and raved about their membership. The PPT included Historic Tourism and Kings Hwy Park, and he stressed the importance of getting the word out that we have great historic resources here in Caln. If we get the public interested, they’ll come here and spend their money. He focused on the 11-acres surrounding the house as the place to focus our efforts on to start. He revisited discussions led by Paul Stephens about the opportunities to get investment in the barn and house. Ultimately the land is targeted to be a Park so Parks and Rec are the perfect entity to partner with. This is not an event to “open” Spackman Farm, it’s to bring attention to it and show the possibility for quarterly events at the Farm. The possibility of a walking trail around the farm was discussed. There is no wifi up there so we can’t put up RING cameras. There’s always a concern of vandalism, but there haven’t been any instances since the windows were knocked out last year. Dawn asked if the house is secured, and if we’ll be getting motion cameras in before the event. She was concerned about having a public event without the area being concerned. She asked about the chain being down. Mark said the chain is now back up. Mark said they had worked through all of the topline issues on the site visit. Dawn asked if we’ll have police presence. Mark said 3:30 had been suggested by Abbey so the event will be coming to a close at magic hour when the sun is setting. Patty said she has ribbon we can use. Mark shared an image to highlight where parking would be, where the podium would be, placement of luminaries, etc. so that everyone’s focus is on the house and barn. Mark said we have a lot of things to work through and they’ll need to do it in between meetings to make sure we’re ready. Mark thanked Paul M for joining us again, and for lighting the fire to get this going. Paul said he fell in love with the Kings Hwy Park idea and is really looking forward to the event. Cathy gave a shout out to Leah for leading the charge to bring attention to the need for a new roof on the barn.

ADDITIONAL BUSINESS:

Dawn C asked why there is $1mm from Dwell. Paul M said that it was part of the agreement when it was approved years ago, and that it will come in stages. Mark added that some of funds will be needed for other open space projects. He said once we get our HPO we qualify for CLG, then we qualify for zero match grants, etc., it’s like dominos.
MEMBERSHIP: Mark reported there is notice of one new membership application:
1. Lisa Shields has applied for membership and will be interviewed by the BOC ASAP, hopefully before the end of the year.
Mark asked Donna DiPrinzio to share a little about herself with the group and how she came to the Hx Com. She said she’s very excited to work with this group.

ADJOURNMENT
Moved by Tom P
Second by Donna D
Vote called by Lorraine T
Motion passed 8-0

Meeting was adjourned at 9:04 PM

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Historical Commission Meeting Minutes - December 21, 2022

12/21/2022

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OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM. Secretary Evans announced that the meeting was being recorded, followed by the Pledge of Allegiance.
Secretary Evans continued with Member Roll Call and introduction of guests.

Paul Stephens – Chair
Lorraine Tindaro – Vice Chair
Mark Evans – Secretary

Patty DeFroscia
Leah Jennings
Tom Parr
Cathy Callahan
Dawn Coughlan – Liaison to OCHS

Historical Commission Members Absent (1):

Donna DiPrinzio – Excused

Historical Commission Member Attendees: (8 remote = Quorum)
Historical Commission Guests (3):

Cheryl Spaulding
Paul Mullin
Mike Bedrick

Chair Stephens asked if there were any comments or questions regarding the minutes. Cathy Callahan asked for clarification on where the note about “classifications not being considered important anymore” came from. Mark E replied that it came from HPO guidance received from Megan McNish at SHPO. Tom Parr concurred. Hearing no other questions or comments, Chair Stephens asked for a motion to approve 10/19/22 Minutes, the 11/2/22 Special Meeting Minutes, and the 11/16/22 Minutes
Moved by Mark E
Second by Tom P
Vote called by Chair Stephens
Motion passed 6-0
Note: Dawn C and Lorraine T arrived after this vote, so 6 was unanimous

OLD BUSINESS:

MEMBERSHIP
1. Mark E reported that there are still 2 new prospective members waiting to be interviewed. he assumed that with budget, CU hearings, and end of year, the interviews will be held early 2023. Tom Parr noted they are Lisa Shields and James Evans.

SUB-COMMITTEE REPORTS
1. SPACKMAN FARM
  1. Mark E reported that the event on 11/19 was a success and drew approximately 40 people even in frigid cold temperatures. 6 people submitted suggestion forms for the future. The top suggestions were:
    1. Walking/Hiking/Bike Trails
    2. Wedding Venue/B&B/Amphitheater
    3. Picnic Areas
    4. Passive Farm Park (last farm in the township)
    5. Historic Reenactments
    6. Tenant Farming
    7. Christmas Events
    8. Native Gardens
    9. Office Space
  2. Mark noted that one of the commenters was Leslie Herr from the East Brandywine Trails Committee who said they would like to work together on having Spackman Farm bridge the trail gap Bondsville Mill Park and GO Carlson.
  3. There were only 2 negative comments: one comment that it is Spackman-Davis Farm, not Davis-Spackman Farm, and one comment that there was poor planning for handicap/limited mobility parking/walking. Paul S said often the negative comments are the most beneficial. There are some new codes for trails and parks. Generated interest in community, and we need to keep it up.

MARKETING AND SOCIAL MEDIA
1. Lorraine T said there was nothing to report, still unable to get in touch with the woman who was married at the Schoolhouse for photos
2. Mark E reported that the CCHPN Ledger has still not gone to press.
  1. Dawn C noted that she had a quick exchange with Jim Buczala who said he was able to remove the date from our ad and modified. Also want to be sure it is consistently identified as “Spackman-Davis”.
HISTORICAL PRESERVATION
1. Mark E reported the Sub Com met on 11/23. He, Dawn C, and Patty D reviewed the inventory for accuracy. Some changes were made. Will repost on Dropbox folder in new year
LLOYD FARM
1. Tom P reported that he had seen some recent disturbing images of the Lloyd House on social media. That Mark E had contacted Ray Stackhouse about the current situation, and he was going to reach out to the owner about getting it closed. It is private property and while the images were helpful, they were inappropriate.
  1. Cheryl S asked that we focus on one image that appeared to show a gas can in the open doorway. Mark shared his screen to show each of the images, it was agreed that it was. Not a gas can. Tom said he just hoped Ray could get it fixed. Paul S said it appeared one of the windows on the first floor appeared to have been raised, and that in his experience vandals don’t tend to open windows, they just bust them out. Squatters are the most likely answer. Cheryl S seemed convinced it was a gas can. Mark reiterated that focusing on getting our Historical Preservation Ordinance passed would make this demolition by neglect. He added that the concerned residents need to start a grassroots effort, form a 501-C3 “Friends of Lloyd Farm” and the ball is in their court. Paul S confirmed that the Historical Preservation Ordinance was the key. Mark said that as he often comments “what’s been done is in the past, and all we need to work on what can be done now”.

EDGES’ MILL HISTORIC DISTRICT UPDATE
1. Cathy reported that April Franz’s Oct. 31st email said she would forward Cathy’s email to Elizabeth Rarleigh and stated “we are short-staffed but hoping to add staff to keep the Edges Milling District application moving. Mark said he thought we’ve now spent enough time waiting for them to take action, and we should pick up the ball in 2023 and get everything submitted through PAShare so we’ll be in control of the situation.
2. Patty D added that the Buchanan House is for sale and there’s a sign up.
OCHS LIASON REPORT
1. Dawn said the Newsletter is ready to go out but was delayed by holidays. Dawn said it’s been a whirlwind of a year, but a great year. They’ve regrouped, reorganized, moved forward with their major fundraiser in the spring, the November dinner with Bruce Mowbray as speaker, and wonderful candlelight holiday event.
2. Paul S added that Dawn asked him to put together a talk for the OCHS covering his experiences working with NPS and he may bring in some earlier history of himself. “Preserving the Past for the Future”: how the park service goes about trying to preserve buildings and resources under its control for the long haul as they look at things in perpetuity. It will be Sunday 2/12/23 at 2pm. Dawn said these talks were held twice a year before COVID at the Township Building but are asking to do it at the Meetinghouse.
3. Mark noted that under Dawn’s leadership we’ve been able to reconnect with the OCHS, and it’s been wonderful working together.
4. Tom Parr stated that he has a vintage handmade Christmas toy he’d like to donate to OCHS.

FINANCE UPDATE

Mark reported that the Hx Com entered November with a balance of $341.63. After allocation of $190.76 for the portable outdoor heat towers, there was a remaining balance of $150.87. The township picked up the cost of the donuts, cider, and water, Mark donated the propane for the heaters, Ed Artz provided the PA, so the $200 allocated on 10/19 for the event were returned to the budget, leaving a final balance of $350.87. Those funds will be returned to the township’s General Fund. He thought we’d done a good job with our money this year and in 2023 will probably re-up PAShare and other memberships.
Dawn added that we should keep a track of donated goods such as Ed Artz providing professional sound. Should we offer him some form of compensation. Mark said he believed Ed would not accept money, but maybe a letter of thanks would be a good idea. Dawn said letters of thanks to all involved – speakers, Rep. Williams, Abbey Swan, P&R Com, Township, Ed, etc. Mark will write the letters; Paul S will sign them.

2022 CTHC EXPENDITURES

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

19-Oct
10/19 EVENT ALLOCATION
-$200.00
$364.41

19-Oct
FRAMED PRINT FOR M GRIFFITH
-$22.78
$341.63

17-Nov
OUTDOOR PORTABLE HEATERS
-$190.76
$150.87

1-Dec
REVERSE OF EVENT ALLOCATION
$200.00
$350.87

NEW BUSINESS:

ANNUAL REPORT FOR BOC
1. Paul S said he assumed it was a recap of our year and asked if it was a formal presentation to the BOC, or just a written report. Mark said he wasn’t sure, just a requirement he found under Chapter 19. He shared a document he had started working on and asked for input from Members. Tom P suggested we note “we’re trying to have a bigger voice in the Twp, trying to get to the forefront, work with our neighboring township Historical Commissions, open up our township, break out forgotten ideas like Spackman-Davis, new ideas – that kind of energy that’s been infused back into our Commission. “This rock is rolling”. Mark said, “trying to capture the enthusiasm that “here we all were, 3 days before Christmas, still working hard and enjoying each other’s company”. LT added the Spackman-Davis event should be included. Paul S said recap entire year – grown our membership, established sub-coms to keep moving in many directions, were proactive, gone out in ways we can better the community”. Mark said he’ll be including his quarterly reviews. Paul S said the minutes tell it all, asked where they go? Mark said they’re kept in an online archive

@calntownship.org. He’ll try to have a report ready for next meeting. Tom asked if there’s a deadline, Mark wasn’t sure. Cathy C added Jim Spaulding used to do a year-end report. Paul S said it’s good for us to do this, it raises our profile. Tom said it might be something to post on the website to show everyone what we’re trying to accomplish. Dawn concurred; it could be linked through the website under Historical Com.
ADDITIONAL BUSINESS:
Paul S asked if there was any additional business.

Mark mentioned the email Paul and Mark received from Laura DiMateo 12/15 at Chesco.org on 2023 Walking Tours. He read the email to the group, and emphasized the theme was “agricultural history of Chester County”. He added the deadline was 1/13/23, before our next meeting, and suggested he work with Paul S to make a proposal. Patty D said we had done it twice in the past – Carver Court and a walking tour of Caln. Paul S said Spackman-Davis would be the most appropriate site, and asked what we can do for a tour, staffing, signage to interpret the site - we have some problems with safety issues and will require more than just us. We need to talk to the township and get their buy-in. Patty wasn’t sure we could be ready for it, Mark suggested we could possibly be ready by late summer. Paul said we can’t get into the house, and there are security issues. Tom brought up gopher holes, etc. Paul said there’s 2–3-foot hole/gap outside of the smokehouse door. Mark felt that this year’s theme being “Agricultural Heritage” is what drives him to want to apply, that the history of Spackman-Davis is the history of Chester County Agriculture. He referenced all that we were able to accomplish with very limited amount of time and that he believed we could come up with a way to make it safe for a short tour of the grounds. Paul S thought the Smokehouse, Springhouse, Barn could be made safe enough so that people could look inside; there are very few smokehouses that are intact like that one. Mark said at that time of year there will be corn, and that visual alone will make the house look better. Paul S said you can rope off an area inside the barn to bring people in for a look. Paul M was asked if he had thoughts about it. He thought if we could get partially inside the barn, it would be a beautiful view – you get a real feel of what the barn is about. The property itself, the corn, and just getting inside the barn should blow everybody away. Paul S thought with a couple of days in the spring out there with a shovel and dirt, we could certainly improve the condition and make it safe.

Dawn asked if August 10th was the only August date, and what the other dates are. Mark said it’s every Thursday starting June 8th. She said she’d love to do it, and would love to ask OCHS to be involved, they could provide displays, artifacts, etc. We’ll need manpower for tour guides, scripting, and stops.
Mark E said he’d bring it up at the next BOC meeting under additional business and ask that it be on the agenda for discussion at the 1/12/23 BOC meeting. If approved, we’ll move forward.
Mark proposed a motion that pending BOC approval, based on the discussion we’ve just had, Paul S and Mark E prepare the application to submit by 1/13/23, establish what improvements must be done during Q-1, and keep open the window that we can pull out for safety concerns if needed.
Moved by Mark E
Second by Tom P
Vote called by Chair Stephens
Motion passed 8-0

Mark sang Holly Jolly Christmas, thanked all for making 2022 such a great year.

ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 8-0
Meeting was adjourned at 8:23 PM

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