​Meeting Called to Order at 7:02pm

Pledge of Allegiance
Roll Call of Members: Quorum of 8 present, I absent.
Introduction of Guests (4): Don Vymazal, Chis Parr, Abbey Swan. Michael Bedrick

Approval of 8/21/24 and 10/16/24 Minutes 
Tabled for 12/18/24 meeting

OLD BUSINESS:

1. MEMBERSHIP 
Lisa Shields communicated that she unfortunately needs to step away from HC. Mark noted she brought a lot to the table and will be missed. Now have 9-members.

2. SUB-COMMITTEE REPORTS
   a. EVENTS
      i. Sun 12/8 @ 10am chosen to decorate SD Farm for holidays 
      ii. DD will arrange tree from Jefferis brothers
   b. SPACKMAN FARM 
      i. Farmhouse roof flashing replaced, old roof in process of coming down and replaced with new roof. Porch stabilized.
      ii. Received images from photographers visit 
   c. MARKETING AND SOCIAL MEDIA
      i. Lorraine thanked Tom for his work on the plaque and solar lights at Old Caln Schoolhouse.
   d. HISTORICAL PRESERVATION 
      i. Received photos from Ray of preserved coal wharf resource.
      ii. All-Fill Final review 
Mark asked for a motion to approve All-Fill Final review.
Motion by Tom P
Second by Lorraine T
Vote called by Chair Evans 
Motion passed 8-0 all in favor
      iii. Final Tweaks on HPO
         1. Adding new County Adaptive Reuse language
Mark asked for a motion that pending final review by Megan McNish at SHPO we transmit final HPO to township for consideration at the 12/12 BOC meeting. 
Motion by Tom P
Second by Donna D
Vote called by Chair Evans
(Chair asked LT to confirm YES vote as he couldn’t hear her. LT confirmed YES vote)
Motion passed 8-0 all in favor
   e. CALN AT RISK 
      i. Tom P reported on MLH meeting and Vicker’s House

3. OCHS LIASON REPORT
   a. 3 new markers installed
   b. Photo contest a success. Donna suggested we have a “Historic Recipe Bake-Off”.
   c. OCHS Candlelight X-Mas Tues 12/10 @ 6:30pm
   d. House tours on 12/14
   e. Banquet very successful
      i. Speaker Tom Davidson on “Lincoln Highway Historic Marker Project”
         1. OCHS exploring involvement, asked HC for support. HC will add to 12/18 agenda

4. FINANCE UPDATE
   a. Donna reported MLT invoice had been sent to Finance. Approved expenditures for new plaque and solar light were completed. 

NEW BUSINESS:
1. Review Letter for Endangered Resources 

2. Reappointment of members Dawn Coughlan & Donna DiPrinzio. 

3. Lower total number of membership to 11, 15 is high – 12/18 agenda. 

4. 2025 HC Hybrid Meeting Requirements – 12/18 agenda
​
ADDITIONAL BUSINESS:
ADJOURNMENT
Mark asked for a motion to adjourn.
Motion by Tom P
Second by Jamie E
Vote called by Chair Evans 
Motion passed 8-0 all in favor
Meeting adjourned at 8:10pm

Minutes prepared by Mark Evans, Tom Parr, and Donna DiPrinzio

​Called to Order by Chair Evans at 7:05 PM, followed by the Pledge of Allegiance
The Chair conducted members Roll call and announcement of guests in attendance: 
Commission Member Attendees: 6 (Quorum)
Introduction of Guests (2): Don Vymazal, Abbey Swan, Mike Bedrick

Approval of 8/21/24 Minutes 
Chair Evans asked for a motion to Table minutes approval
Moved by Tom Parr
Second by Donna D
Vote called by Chair Evans
Motion passed 6-0 all in favor

OLD BUSINESS

1. MEMBERSHIP 
No changes, 10 Members, 5 openings

2. SUB-COMMITTEE REPORTS
   a. EVENTS 
Nothing to report
   b. SPACKMAN FARM 
      i. Farmhouse roof replacement should start this week. Contractor knows Paul Stephens, is saving original porch by making repairs and stabilizing
   c. MARKETING & SOCIAL MEDIA 
      i. A photographer with a web presence visited the farm 10/11. Covered interior of every floor and used drone for exterior. Will share images with us for approval before posting. 
   d. HISTORIC PRESERVATION 
      i. Draft HPO shared with Lincoln Hwy Commission
      ii. Will request HPO be passed as stand-alone ordinance. Caln Twp won’t qualify for Certified Local Community without HPO in place.
      iii. Pam and Jenn from SHPO will most likely attend our December meeting
   e. CALN AT RISK 
      i. MLH presented potential plans to PC, do not include disturbance to Lloyd Manor or barn archaeological ruins

3. TOURS  
   a. Tom P did a nice cleanup of flower garden in advance of Final Tours of 2024 Season. Sunday 10/6, despite conflict of Downingtown Fall Fest, we had a nice turnout of HC members at the schoolhouse and 17 visitors at both locations. 

4. OCHS LIASON REPORT 
   a. 2 new markers were approved for The Corner House and The Miller’s House (AKA Bank House)

5. FINANCE REPORT
   a. Donna reviewed draft 2025 budget with the group. 
   b. Donna D asked for a motion to approve submitting 2025 budget request to Twp finance Committee
Moved by Tom Parr
Second by Patty D
Vote called by Chair Evans
Motion passed 6-0 all in favor

NEW BUSINESS
There was none
ADDITIONAL BUSINESS
There was none

ADJOURNMENT
Mark asked for a motion to Adjourn.
Motion by Donna
Second by Cathy
Vote called by Chair Evans
Motion passed 6-0 all in favor
Meeting adjourned at 8:59 PM

Minutes prepared by Mark Evans, Tom Parr, and Donna DiPrinzio

​Called to Order by Chair Evans at 7:04 PM, followed by the Pledge of Allegiance
The Chair conducted members Roll call and announcement of guests in attendance: 
Commission Member Attendees: 9 (Quorum).  
Introduction of Guests (3): Don Vymazal, Abbey Swan, Mike Bedrick

Approval of 7/23/24 Minutes 
Motion by Lorraine T
Second by Tom P
Vote called by Chair Evans
Motion passed 9-0

OLD BUSINESS

1. MEMBERSHIP 
No changes, 10 Members, 5 openings

2. SUB-COMMITTEE REPORTS
   a. EVENTS 
      i. Nothing new to report.
   b. SPACKMAN FARM 
      i. BOC approved expenditure for new Farmhouse Roof 
      ii. Abbey Swan removed last of the Ivy from the farmhouse
   c. MARKETING & SOCIAL MEDIA 
      i. Nothing new to report awards dinner
   d. HISTORICAL PRESERVATION 
      i. Cathy reported Jenn Thornton and Pam Reilly walked around the entire proposed Edge’s Mill Milling District and determined it’s all eligible for the National Register
   e. CALN AT RISK 
      i. No status changes to report

3. TOURS  
   a. 20+ visitors at both locations. Many were new residents. Abbey’s publicity is working.  

4. OCHS LIASON REPORT 
   a. Newsletter is out. Candlelight Program is 12/10/24. 
   b. Helen Eckel has stepped up to help work on Markers
   c. New Joint Project
      i. Dawn C will ask OCHS to fund a glass display case for the township building to house rotating artifacts
   d. OCHS picnic and elections will be 4pm 8/25 at Patty’s.  

5. FINANCE REPORT 
   a. 2025 budget proposal due in October. What items should we include. Picnic, interpretive heritage markers, text-to-cell history tour, HC Branded Tent and Banners? Define projects and anticipated costs for next meeting.
   b. We have enough cash remaining in our budget to fund scanner for township/OCHS photo project
Donna asked for a motion to approve purchase of a scanner if needed.
Moved by Jamie E
Second by Leah J
Vote called by Chair Evans
Motion passed 9-0 all in favor

NEW BUSINESS

ADDITIONAL BUSINESS

1. September 18th Meeting
Mark asked for a motion to cancel September 18th Meeting due to scheduling conflicts
Motion by Tom P
Second by Donna D
Vote called by Chair Evans
Motion passed 9-0 all in favor
​
2. Table at Caln Community Day
Mark asked for a motion to co-host a table with OCHS at Caln Community Day
Motion by Donna D
Second by Jamie E
Vote called by Chair Evans
Motion passed 9-0 all in favor

ADJOURNMENT
Mark asked for a motion to Adjourn.
Motion by Jamie E
Second by Cathy C
Vote called by Chair Evans
Motion passed 9-0 all in favor
Meeting adjourned at 8:27 PM

Minutes prepared by Mark Evans, Tom Parr, and Donna DiPrinzio

​This meeting was rescheduled from July 17 due to a power outage
 
Called to Order by Chair Evans at 7:04 PM, followed by the Pledge of Allegiance
The Chair conducted members Roll call and announcement of guests in attendance:
Commission Member Attendees: 8 (Quorum).  Guests: 2
Introduction of Guests

1. Don Vymazal
2. Mike Bedrick

 
Approval of 5/15/24 Minutes
Motion by Lorraine T
Second by Donna D
Vote called by Chair Evans
Motion passed 7-0 with 1 abstention       
Approval of 6/19/24 Minutes
Motion by Tom P
Second by Patty D
Vote called by Chair Evans
Motion passed 8-0 all in favor    
 
OLD BUSINESS

1. MEMBERSHIP

No changes, 10 Members, 5 openings

1. SUB-COMMITTEE REPORTS
   1. EVENTS reported the June 29th picnic was a huge success with 164 guests checked in. Received lots of positive feedback. Only complaint was there was no wine.
2. SPACKMAN FARM reported was lost a Beech Tree in a recent storm. Looking into saving it or removing it. Also, the farmhouse roof bids came in at a great price - $180K
3. MARKETING & SOCIAL MEDIA reported on the June 26th CCHPN awards dinner
4. HISTORICAL PRESERVATION Cathy read the Designation of Eligibility letter she received for the Mendenhall-Valentine-Edge House. Is in the process of scheduling a site visit and inspection with Pamella and Jennifer from SHPO to determine final status for National Register of Historic Places.
5. CALN AT RISK
   1. Lloyd Farm soy crop is doing good
   2. Buchanan House has reopened as bar with food from Frida’s Mexican restaurant. Chair asked for a motion to remove resource from Endangered List

Motion by Tom P
Second by Lorraine T
Vote called by Chair Evans
Motion passed 8-0 all in favor    

1. Copeland Run Academy closed for summer. Will revisit in the fall
2. D. Vickers House on pause pending status of property
3. Caln Elementary slated to close. Important it be properly repurposed. Chair asked for a motion to add school to Caln at Risk List

Motion by Tom P
Second by Lorraine T
Vote called by Chair Evans
Motion passed 8-0 all in favor    

1. TOURS 

Tabled for August meeting
Motion by Donna D
Second by Tom P
Vote called by Chair Evans
Motion passed 8-0 all in favor
 

1. OCHS LIASON REPORT

2 new markers were approved for The Corner House and The Miller’s House (AKA Bank House). Patty D reported 2nd Chance Flea Market raised $500. Meetinghouse cleaned and more organized, fallen tree has been removed. OCHS picnic and elections will be 4pm 8/25 at Patty’s.  

1. FINANCE REPORT

Donna asked for a motion to approve an expenditure from our budget as follows:

1. $500 Kelly Phillips for June 29th picnic

Moved by Tom Parr
Second by Lorraine T
Vote called by Chair Evans
Motion passed 8-0 all in favor

1. $321.14 Sunbelt Rentals for June 29th picnic

Moved by Tom Parr
Second by Lorraine T
Vote called by Chair Evans
Motion passed 8-0 all in favor    

1. $2277.10 Dixie Picnic for June 29th picnic – Fulsome discussion about whether to pick up this cost. Approved as a one-time deal for a joint event. 

Moved by Tom Parr
Second by Patty D
Vote called by Chair Evans
Motion passed 8-0 all in favor    
 
NEW BUSINESS
 
ADDITIONAL BUSINESS
Tom P reported the flower beds around the Schoolhouse were cleaned up by Abbey and summer helpers from Public Works. They did a great job.
ADJOURNMENT
Mark asked for a motion to Adjourn.
Motion by Tom P
Second by Patty D
Vote called by Chair Evans
Motion passed 8-0 all in favor    
Meeting adjourned at 8:04 PM
 

Caln Historical Commission Meeting Minutes
Hybrid, Wednesday December 20th, 2023
7:00 PM- 9:00PM
The meeting was called to order by Chair Evans at 7:05 PM.
Pledge of Allegiance
Secretary Shields conducted members Roll call and announcement of Guests in attendance.

1. Mark Evans – Chair
2. Dawn Coughlan – Vice Chair
3. Lisa Shields – Secretary
4. Donna DiPrinzio – Treasurer
5. Tom Parr
6. Patty DeFroscia
7. Jamie Evans
8. Leah Jennings
9. Cathy Callahan
10. Lorraine Tindaro

Historical Commission Member Absent (1)

1. Paul Stephens – Excused, he will be present at our January 2024 CHC meeting.

Historical Commission Attendees:              Quorum 10 members present at roll call, (0 remote).
Historical Commission Guests
Introduction of Guests (6):
Josh Young, Township Commissioner, Don Vymazal, Township Manager, Helen Eckel, Sam Weiner, Licia Carini, Chris Parr
Approval of 10/18/23 Minutes
Mark asked if all sub-committee reports from the 10/18 meeting had been submitted to Lisa S. He then asked if there were any additional comments or questions regarding the minutes of our 10/18/23 meeting. Hearing none he asked for a motion to approve.
Moved by Tom Parr
Second by Jamie Evans
Vote called by Chair Evans
Motion passed 10-0 all in favor.
 
OLD BUSINESS

1. MEMBERSHIP

Mark shared that after the New Year we’ll be down to 10 members as Paul Stephens will be leaving us for his Virginia farmstead.
 
2.SUB-COMMITTEE REPORTS

1. SPACKMAN FARM
   1. Mark shared that the electric is on, and the house is decorated for the holidays.
2. MARKETING & SOCIAL MEDIA
   1. Lorraine shared that the Jan. 2024 township newsletter will have a story about the couple who held their wedding at the Hexagon School House in Feb 2002.
   2. Mark noted that so much of what we hope to do in 2024 will be driven by social media and advertising. It would be great if the M&S subcommittee could start brainstorming new/fresh over the holidays.
   3. The group reviewed the CTHC Facebook page.

Mark asked for a motion to approve going live with CTHC Facebook page.
Moved by Patty DeFroscia
Second by Lorraine Tindaro
Vote called by Chair Evans
Motion passed 10-0 all in favor.
 

1. HISTORICAL PRESERVATION
   1. Nothing new to report.

       D.  CALN AT RISK – Tom P

1. Mark presented a draft inquiry letter to send to the BOD of Copeland Run School asking for more info on the Mary Louise Lloyd house, and to ask for access to the Mary Louise Lloyd library so that we can document artifacts.

Mark asked for a motion to approve sending email to the BOD of Copeland Run School.
Moved by Tom Parr
Second by Donna DiPrinzio
Vote Called by Chair Evans
Motion passed 10-0 all in favor.
 
3.EDGES MILL UPDATE

1.   Cathy C. noted good news by the end of January will have information.

4.SCHOOLHOUSE TOURS

1. Patty and Dawn decorated the Schoolhouse with fresh greens and gave tours to visitors during the Caln Tree Lighting Ceremony December 3.
2. Helped Parks and Rec decorate, set luminaria trail. 
3. In January, will circulate a sign up sheet for May through October 2024 First Sunday Open House tour guides.

5.OCH LIASON REPORT – Dawn C.
a.Hosted successful Caln Community Candlelight Christmas Program December 5 highlights included the CASD Meistersingers and the Caln Elementary Chorus.  A local Boy Scout troop lent assistance.
6.FINANCE REPORT –

1. Donna D. budget approved $10,000.

7.ANNUAL REPORT – Mark E

1. Mark hopes to have a draft ready in advance of our January meeting.

NEW BUSINESS
None.
ADDITIONAL BUSINESS
Mark asked for a motion to appoint Paul Stevens Member Emeritus effective January 2024.
Moved by Tom Parr
Second by Donna DiPrinzio
Vote Called by Chair Evans
Motion passed 10-0 all in favor.
 
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Jamie Evans
Second by Donna DiPrinzio
Motion passed 10-0
Meeting was adjourned at 7:37 PM
​

Caln Historical Commission Meeting Minutes
Hybrid, Wednesday October 18th, 2023
7:00 PM- 9:00PM
The meeting was called to order by Chair Evans at 7:02 PM.
Pledge of Allegiance
Secretary Shields conducted members Roll call and announcement of guests in attendance.

1. Mark Evans – Chair
2. Dawn Coughlan – Vice Chair
3. Lisa Shields – Secretary
4. Donna DiPrinzio – Treasurer
5. Paul Stephens
6. Tom Parr
7. Patty DeFroscia
8. Jamie Evans
9. Leah Jennings
10. Cathy Callahan
11. Lorraine Tindaro

Historical Commission Member Attendees: 11 = Quorum (11 – in person, 0 remote)
Historical Commission Guests (0)
Approval of 9/20/23 Minutes
Mark asked if all sub-committee reports from the 9/20 meeting had been submitted to Ms. Sheilds. He then asked if there were any additional comments or questions regarding the minutes of our 9/20/23 meeting. Hearing none he asked for a motion to approve.
Moved by Paul Stephens
Second by Lorraine Tindaro
Vote called by Chair Evans
Motion passed 11-0
 
OLD BUSINESS
1.MEMBERSHIP – Mark E
Mark E, Leah Jennings, and Paul Stephens have terms expiring at the end of 2020. Leah will stay on, Paul is relocating and needs to step down at the end of 2023. Mark will notify the township.
2.SUB-COMMITTEE REPORTS

1. SPACKMAN FARM
   1. Expecting the farmhouse roof engineering report from Gilmore Associates for before our next meeting.
   2. Tom Zartler submitted a proposal of $4K for Phase 1 of electrical work:
      1. Safely restore electric service to the basement, first floor, and add a central outdoor location. Does not include purchase of dehumidifiers.
   3. Dawn and Mark had lunch with Richard Spackman and Marianne Griffiths to discuss S-D Farm and potential park. 501c-3 idea was enthusiastically received.
   4. Reminder, the SD Farm tour will be presented as a Case Study for success at the CCPC/CCHPN Fall Workshop Saturday 11/11. Will see if Twp. will pick up $10/head for CTHC members to attend.
2. MARKETING & SOCIAL MEDIA
   1. Remember, every opportunity to get our recent accomplishments in print is priceless.
   2. Lorraine revisited the schoolhouse wedding article. It is being held until winter to correspond with the wedding’s time of year.
   3. Caln Website Hx Com page has been updated.
3. HISTORICAL PRESERVATION
   1. Waiting for CCPC comments on HPO. Will nudge before Nov. meeting.

     D.  CALN AT RISK – Tom P

• The Lloyd Farmhouse is once again boarded up.
• Corn is high and brown and should be cut down soon.
• Brief discussion of Caln Elementary and CASD plans to close it.

1. EDGES MILL UPDATE – Cathy C
   1. Cathy has heard nothing new. Mark noted she can cc him next time she reaches out to more people, such as Karen Marshall.
2. SCHOOLHOUSE TOURS – Jamie E
   1. Jamie Evans, Dawn C. 7 visitors.
   2. Dawn shared the wonderful surprise left behind by West Chester Friends at the schoolhouse – a medallion/coin celebrating the 1888-1968 Caln Centennial. Paul suggested adding it to the OCHS Museum collection.

Mark asked for a motion to donate the coin to the OCHS Museum.
Moved by Dawn C
Second by Paul S
Vote called by Chair Evans
Motion passed 11-0

1. Request that in 2024, photos be taken at all tours.

3.OCH LIASON REPORT – Dawn C

1. Reminder that the annual dinner is 11/4 @ Thorndale Inn with George March speaking. 12/5 holiday celebration @ Meetinghouse. Patty will be raffling off flowers she is donating to raise funds for OCHS.

1. FINANCE REPORT – Donna D
   1. $225 check was mailed to Genesius Theatre. Leaves a balanced of $4.65.
2. ANNUAL REPORT – Mark E
   1. Request all sub coms submit quarterly reports for Q1-Q3 to Mark, Donna, and Lisa.

NEW BUSINESS
ADDITIONAL BUSINESS

1. HOMETOWN HERITAGE MARKER GRANTS
   1. Dawn noted this program is completely free of charge.
   2. Old Caln Schoolhouse is a great place for the marker, as is Spackman-Davis Farm. PS thought we may have better hard documentation on SD Farm and could fall into a hole researching Schoolhouse.

Mark E asked for a motion to proceed with process to submit SD Farm, while also looking into prospects for Schoolhouse.
Moved by Paul S
Second by Donna D
Vote called by Chair Evans
Motion passed 11-0

1. FORMATION OF EVENTS SUB-COMMITTEE?
   1. Brief chat about needs for future events. Put on hold until 2024 budget request is approved.
2. It was suggested we cancel our November meeting and meet next Dec. 20th.

Mark asked for a motion to approve cancelling November meeting.
Moved by Tom P
Second by Donna D
Vote called by Chair Evans
Motion passed 11-0
 
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Tom Parr
Second by Lorraine Tindaro
Vote called by Chair Evans
Motion passed11-0
Meeting was adjourned at 8:30 PM
​

Caln Historical Commission Meeting Minutes
Hybrid, Wednesday September 20th, 2023
7:00 PM- 9:00PM

The meeting was called to order by Chair Evans at 7:05 PM.
Pledge of Allegiance
Mark shared that Secretary Shields had let him know she wasn’t feeling well and wouldn’t be able to attend. He conducted members Roll call and announcement of guests in attendance.

1. Mark Evans – Chair
2. Donna DiPrinzio – Treasurer
3. Paul Stephens
4. Tom Parr
5. Patty DeFroscia
6. Jamie Evans
7. Lorraine Tindaro

Historical Commission Member Attendees: 7 = Quorum (7 – in person, 0 remote)
Historical Commission Members Absent = 4

1. Cathy Callahan – Excused
2. Lisa Shields – Excused
3. Dawn Coughlan – Excused
4. Leah Jennings – Excused

Historical Commission Guests (2)

• Mary Guiseppi
• Pat Guiseppi

Approval of 8/16/23 Minutes
Mark asked if all sub-committee reports from the 8/16 meeting had been submitted to Ms. Sheilds. He then asked if there were any comments or questions regarding the minutes of our 8/16/23 meeting. Hearing none he asked for a motion to approve.
Moved by Tom Parr
Second by Paul Stephens
Vote called by Chair Evans
Motion passed 7-0
 
OLD BUSINESS
1.MEMBERSHIP
No change. We still have 11 members with room for 4 more.
2.SUB-COMMITTEE REPORTS

1. SPACKMAN FARM
   1. On 8/31 the BOC approved an expenditure not-to-exceed $22,860 to Gilmore Associates for engineering toward replacement of the farmhouse roof. Patty D said she saw them there today.
   2. On 8/28 Tom, Mark & Abbey met with Tom Zartler to discuss electrical work to be completed in small bites. Tom Z to send proposal:
      1. Safely restore electric service to the basement, living room, and to a central outdoor location. Run dehumidifiers.
   3. Mark has been asked to present a Case Study on the success of the SD Farm tour at the CCPC/CCHPN Fall Workshop. 
2. MARKETING & SOCIAL MEDIA
   1. Mark has been asked to write a feature article for the CCHPN Fall Ledger on the S-D Farm tour. “Every opportunity for us to get in print is priceless”.
   2. Lorraine revisited the schoolhouse wedding article. It is being held until winter to correspond with the wedding’s time of year.
   3. Caln Website Hx Com page out of date.

Chair Evans asked for a motion to approve website update and send it to Abbey.
Moved by Paul S
Second by Tom P
Vote called by Chair Evans
Motion passed 7-0

1. HISTORICAL PRESERVATION
   1. Updated HPO draft sent to Mark Gallant at CCPC for review.
   2. Hometown Heritage Marker Grants. No submission deadline, tabled till Oct.
   3. Discussed involvement with new Twining Committee.

     D.  CALN AT RISK

• The Lloyd Farmhouse is once again boarded up.
• Corn is high and brown and should be cut down soon.
• Brief discussion of Caln Elementary and CASD plans to close it.

1. EDGES MILL UPDATE
   1. Mark said Cathy received email from Elizabeth Rarleigh. Has been on site in Pittsburgh, will reaching out soon.
2. SCHOOLHOUSE TOURS
   1. Tom, Chris Parr. 25 visitors. Great day!
   2. Prior to tour, Tom and Patty D did some yardwork to improve appearance.
   3. 2024: weed, prune, etc. before twp mulches.
   4. Requested large Holly Tree behind school be pruned – too high & blocks floodlights.
   5. Discussed adding Spackman Farm Tours for 2024 on only half the tour dates.
   6. Final tour for 2023 is October 1st. Jamie and Donna tour guides.

 
3.OCH LIASON REPORT

1. Patty D: annual dinner 11/11 @ Thorndale Inn with George March speaking. 12/15 holiday celebration @ Meetinghouse

1. FINANCE REPORT
   1. $225 check mailed to Genesius Theatre.
   2. ME will pick-up dry-cleaning tab before returning.
   3. Trolley driver received gratuity check – most appreciative.      
   4. Mark shared a 2024 Spackman-Davis Farm events presentation.
   5. Donna presented 2024 Budget proposal.

Chair Evans asked for a motion to approve a budget request of $10,000 for 2024 to pay for memberships, marketing and advertising, and events, with caveat we offer additional info.
Moved by Paul Stephens
Second by Jamie Evans
Vote called by Chair Evans
Motion passed 7-0
 
NEW BUSINESS
ADDITIONAL BUSINESS

1. FORMATION OF EVENTS SUB-COMMITTEE?
   1. Brief chat about needs for future events.
2. ANNUAL REPORT
   1. Q1-3 ready for November meeting. Q-4 by EOY. Mark will work with Lisa on prose, subcommittee chairs to send committee reports to Mark, Dawn, Lisa, and Donna.

 
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Tom Parr
Second by Donna DiPrinzio
Vote called by Chair Evans
Motion passed 7-0
Meeting was adjourned at 8:20 PM
​

Caln Historical Commission Meeting Minutes
Hybrid, Wednesday August 16th, 2023
7:00 PM- 9:00PM
​

The meeting was called to order by Chair Evans at 7:05 PM.
Pledge of Allegiance
Mark Evans followed the pledge of allegiance with members Roll call and announcement of guests in attendance.

1. Dawn Coughlan – Vice Chair/Liaison to OCHS
2. Donna DiPrinzio – Treasurer
3. Patty DeFroscia
4. Tom Parr
5. Lea Jennings
6. Lisa Shields
7. Jamie Evans (Remote)
8. Lorraine Tindaro
9. Cathy Callahan
10. Mark Evans – Chair

Historical Commission Member Attendees: 10 = Quorum (9 – in person, 1 remote)
Historical Commission Members Absent = 1
Historical Commission Guests (4)

• Abbey Swan
• Chris Parr
• Sam Weiner
• Helen Eckel

Approval of 6/14/23 Minutes
Chair Evans asked if there were any comments or questions regarding the minutes of our 6/14/23 meeting. Hearing none they asked for a motion to approve the minutes of the June 14th meeting.
Moved by Tom P
Second by Dawn C
Vote called by Chair Evans
Motion passed 10-0
 
Approval of 7/12/23 Minutes
Chair Evans asked if there were any comments or questions regarding the minutes of our 7/12/23 meeting. Hearing none they asked for a motion to approve the minutes of the July 12th meeting.
Moved by Tom P
Second by Patty D
Vote called by Chair Evans
Motion passed 10-0
 
OLD Business

1. MEMBERSHIP

Mark Evans announced that he is stepping down as Secretary since he is now Chair and asked for a motion to approve.
Moved by Donna D
Second by Tom P
Vote called by Chair Evans
Motion passed 10-0
Chair Evans asked if there were any members interested in becoming secretary. Hearing none, they opened the floor for nominations, and nominated Lisa Shields as the new secretary. Hearing no other nominations, the floor was closed, and Mark asked for a motion to elect Lisa Shields Secretary.
Moved by Dawn C
Second by Tom P
Vote called by Chair Evans
Motion passed 10-0
 

1. SUB-COMMITTEE REPORTS

Mark requested that all sub committee reports be submitted to the secretary after the meeting.
Moved by Dawn C
Second by Tom P
Vote called by Chair Evans
Motion passed 10-0
 

1. SPACKMAN FARM

• Looking at getting an electric line run under the house so you can have lighting and alarm for the property.
• Abby is working on getting quotes, nothing concrete at this point.
• Mark asked if Abby has any objections to getting a letter to the board so this can be budgeted for 2024?

1. MARKETING & SOCIAL MEDIA
   • Call for additional volunteers to work on upcoming projects Lisa volunteered and Donna also said she could help.
   • Tom noted that he had tried to get TV coverage out for Spackman Farm tour but no response from Fox 29.
   • Donna suggested next year perhaps we could get advertising in Chester County magazine or County Times ad placement.

i. Dawn pointed out that they have strict timelines for ad placement so we would have to get it in early.

• Lorraine would like something in the winter newsletter spotlighting the wedding in the Schoolhouse since that’s around the time they were married.

1. HISTORICAL PRESERVATION
   • Mark Galant reviewing ordinance of what former Township manager sent. Mark asked that they wait until they get a newer version.
2. CALN AT RISK
   • Tom noted corn is high at Lloyd Farm.

1. EDGES MILL UPDATE
   1. Elizabeth R out of office until August 21st but they have not been very receptive believes they are voting in October or November.

 

1. SCHOOLHOUSE TOURS
   1. Dawn and Lisa were both present on 7/6. Dawn walked Lisa through how the tour show flow.
   2. No visitors this Sunday from 1PM-3PM. Both Lisa worked on pulling weeds and tiding up inside of schoolhouse for next month’s tour.
   3. Dawn suggested that it should be built into the tour the responsibility of tiding up the schoolhouse and outside.
   4. Dawn needs volunteers for September and October tour 9/3 or 10/1.

i. Jamie volunteers for 10/1 but we still need someone for 9/3.
ii. Abby noted she is working on Open House sign with VISTA Print graphics.
 

1. OCH LIASON REPORT
   1. Caln Community Day is coming up September 9th Dawn and Patty both need help setting up. Looking for volunteers.

i.Both Tom and Chris said they could help manning a table.
ii.Mark also noted he might be able to help.
iii.Dawn also noted we would be helping with Flea Market on 8/27 a joint venture with Downingtown if anyone had anything they would like to donate.
 

1. FINANCE REPORT
   1. Donna reported on the remaining 2023 budget after Spackman Farm tour.
   2. Referenced 2023 CTCH Expenditures as of 8/8 remaining balance $104.60.
   3. Update on proposed 2024 budget together.

 

1. 2023 TTVW FINAL RECAP             
   1. Mark remarked best we ever had. We saw 307 attendees
   2. 8th all-time best attendance – broke record for attendance since COVID.
   3. Perhaps next year we should have pre-registration for next year’s tour.

NEW BUSINESS

• Abby shared information on Caln Community Day and thought we should have the Schoolhouse open for tours as well.
• Need volunteers for Parks & Recreation as they are going to have an obstacle course and other activities that people can help with on 9/9.
• The Downingtown Rotary would like to be more involved with CHC perhaps hosting smaller events on a quarterly basis.
• Initial discussion of a Holiday event – 2nd week in December at the Spackman Farm.
  • Concern raised by Tom about lighting as this time of year it will likely be dark early.
  • Mark noted we could use generators to help with lighting and heat if needed.
  • We would have 90 days to begin planning but a consensus that they would be doable.

• Abby suggested CHC consider a 501 c3 as this will help with fundraising for Spackman Farm preservation.
  • Would need to have contact with the Board of Commissioners. Mark said he would opt out.
  • Tom, Donna and Sam said they would be interested in serving on with planning commission to qualify as a 501c3.
• We need to grow budget for 2024 perhaps submit as line items like they do for Parks & Recreation.
  • Abby recommended we add line items to Spackman Farm budget proposal.
    • Such as advertising budget, etc.
  • Discussed thank you for tour bus driver at Spackman Farm – if we could send $100.00 from remaining budget to Sean – Leah has his card with address.
  • Motion raised to use remaining funds of $100.00 for appreciation of job done.
  • Mark will follow up with township to see if they can pick up donation for “Line It Up” equine handler at tour with horses perhaps donate a bale of hay.

ADDITIONAL BUSINESS
Dawn needs shift coverage from 2PM -8PM for Caln Community Day.

• Tom and Chris can do the early shift 2-5:30PM
• Cathy will do 2nd shift

ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Tom P
Second by Lisa S
Vote called by Chair Evans
Motion passed 10-0
Meeting was adjourned at 8:40 PM
 

OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.

1. Paul Stephens – Chair
2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
3. Mark Evans – Secretary
4. Donna DiPrinzio - Treasurer
5. Cathy Callahan
6. Tom Parr
7. Jamie Evans
8. Leah Jennings
9. Lorraine Tindaro

Historical Commission Member Attendees: 9 = Quorum
Historical Commission Members Absent (2):

1. Patty DeFroscia – Excused
2. Lisa Shields – Excused

Historical Commission Guests (2):

• Helen Eckel
• Sam Weiner

Approval of 6/14/23 Minutes
Secretary Evans apologized for not completing the minutes in time but will get them out along with the minutes from the July meeting.
OLD BUSINESS:

1. MEMBERSHIP
   1. Nothing to report. Active membership stands at 11.
2. SUB-COMMITTEE REPORTS
   1. SPACKMAN FARM
      1. Mark said we’d cover this under TTVW
   2. MARKETING AND SOCIAL MEDIA
      1. Lorraine T said she was working to get coverage of the Schoolhouse wedding article. She was reminded that we agreed nothing would go out until after the TTVW to ensure it gets covered.
   3. HISTORICAL PRESERVATION
      1. On hold until after TTVW
   4. CALN AT RISK
      1. Tom Parr reported the corn was growing at Lloyd Farm
3. EDGES’ MILL HISTORIC DISTRICT UPDATE
   1. Cathy C reported that she emailed Elizabeth R on 6/20, has not heard back. She did have a conversation with Karen M at a fundraiser who hinted that the nomination for her house would go through.
   2. Mark reported that work on the PA Share district application was on hold until after TTVW
4. SCHOOLHOUSE TOURS
   1. We had a good turnout for the July tour. Dawn and Lisa will be handling August.
5. OCHS LIASON REPORT
   1. Deferred to after TTVW
6. FINANCE UPDATE
   1. Donna D reported that after the Porta Potty rental for TTVW ($190.00) and the purchase of the lavaliere microphones & waistband amplifiers ($251.96) we had $329.60 remaining in our budget for the year. There were 2 charges from the November SD Farm event (totaling $153.44) that had been reconciled to our 2023 budget. Mark said he thought they should have been against the 2022 allocation since they were both on a township card and we had no control over the allocation, so there’s a possibility we can recover those funds if needed for the remainder of 2023.
7. 2023 TTVW
   1. All systems go!
   2. Check-n with County scheduled for 7/18, full cast rehearsal on 7/18, costumes to be picked up in Reading 7/19. 
   3. Reviewed volunteer spreadsheet for coverage of all locations and tables.
   4. 2 golf carts will be hidden inside lower barn south, next to cow sled and chicken coup. Ambulance to be located behind barn on north side, out of sight. There will be 2 tour escorts per tour group.
   5. The steering committee and full membership further reviewed all details including further house and barn preparations, day-of event timing, etc.
   6. Dawn suggested we request that the township consider paying for the Porta Potty out of the general fund.

Chair Stephens asked for a motion request that the township consider paying for the Porta Potty out of the general fund.
Moved by ME
Second by DD
Vote called by Chair Stephens
Motion passed unanimously.
 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
Chair Stephens announced that due to his impending move to Virginia, it was time to relinquish his role as chair of the historical commission, and that he had provided his letter of resignation to Secretary Evans. He thanked all for their support during his tenure and said how proud he was of all that we had accomplished together. He would like to stay on as a member of the commission as long as he is a resident of Caln.
Vice-Chair Coughlan then asked for a motion to accept Mr. Stephens resignation as chair.
Moved by Tom P
Second by Lorraine T
Vote called by Vice-Chair Coughlan
Motion passed unanimously.
Mr. Stephens turned the gavel over to Vice-Chair Coughlan, who respectfully declined the role of chair due to her responsibilities as President of OCHS and opened the floor to nominations for a new chairperson. She then nominated Mark Evans for the role of chairperson.
Second by Tom P
Vote called by Vice-Chair Coughlan
Mark Evans unanimously elected new chair for remainder of term.
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Dawn C
Second by Donna D
Vote called by Chair Evans
Motion passed unanimously.
Meeting was adjourned at 8:30 PM
​

OPENING:
The meeting was called to order by Vice-Chair Coughlan at 7:15 PM, technical difficulties accessing zoom caused the delay.  Secretary Evans announced that the meetings would no longer be recorded, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.

1. Paul Stephens – Chair (joined after roll call)
2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
3. Mark Evans – Secretary
4. Donna DiPrinzio - Treasurer
5. Patty DeFroscia
6. Tom Parr
7. Lisa Shields
8. Jamie Evans
9. Leah Jennings

Historical Commission Member Attendees: 8 = Quorum (7 in-person, 1 remote)
Historical Commission Members Absent (3):

1. Cathy Callahan – Excused
2. Lorraine Tindaro – NS 

Historical Commission Guests (1):

• Chris Parr

Approval of 5/17/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 5/17/23 meeting. Hearing none she asked for a motion to approve the minutes of theMay 17th meeting.
Moved by Tom P
Second by Patty D
Vote called by Vice-Chair Coughlan
Motion passed 9-0
OLD BUSINESS:

1. MEMBERSHIP
   1. Nothing to report. Active membership stands at 11.
2. SUB-COMMITTEE REPORTS
   1. SPACKMAN FARM
      1. Mark said he’d cover this under TTVW
   2. MARKETING AND SOCIAL MEDIA
      1. No report
   3. HISTORICAL PRESERVATION
      1. Mark said he is still working on Hx Resource list but has been slowed by TTVW preparations. It’s about to become time sensitive again as the BOC is restarting Zoning meetings.
   4. CALN AT RISK
3. EDGES’ MILL HISTORIC DISTRICT UPDATE
   1. No report
4. SCHOOLHOUSE TOURS
   1. Tom P reported there were 7 guests, including 3 teachers who were fascinated.
5. OCHS LIASON REPORT
   1. Dawn C shared that the OCHS was excited to be a part of the TTVW and she was accumulating a list of volunteers. So far there has been an interest in being tour guides and working the OCHS and Refreshment tables.
   2. The Annual OCHS picnic and meeting will be held at the home of Patty DeFroscia on Sunday July 23rd at 4pm. All members are welcome, please sign up and consider bringing a course for the meal.
6. FINANCE UPDATE
   1. Donna D reported that we continue to have a balance of $771.56 remaining from our $1200.00 annual budget with expenses expected for the TTVW.
7. 2023 TTVW AND STEERING COMMITTEE REPORT
   1. STEERING COMMITTEE REPORT
      1. The Steering Committee met at the farm Saturday June 3rd to get a look inside all of the buildings and to begin the cleanup process. We came away with a priority list.
      2. Friday June 9th, Tom, Chris, and Mark spent some hours working inside the farmhouse.
         1. Great progress was made in the Kitchen and Living Room by removing decades of dirt, soot, and dust. 
         2. Brought down a couple of artifacts from upstairs to use as props: the 1942 mantle clock (which Tom has now cleaned up), and a turn of the century ceiling light fixture with glass globes (which Tom also cleaned up)
      3. Tuesday June 13th, Tom, Chris, Mark, and Jamie worked
         1. Cleared out 1st floor office of contents.
         2. Cleared out LR closet.
         3. Scraped peeling paint and plaster from ceilings and walls.
         4. Hung 2 antique ceiling light fixtures where the melted ceiling fans were in the Dining area and Office.
         5. Painted the wood covering broken windows black and hung exiting valences above.
         6. Dusted and waxed banister and stair rails in LR
         7. Dusted and waxed Mantle in LR
         8. Cleaned interior windows.
         9. Joe Shanley from the County PC came out and shot drone footage of the tour route.
      4. Next workday is scheduled for this Friday the 16th at 10am
         1. Farmhouse plan is to wet mop stairs and first floor, wax all stairs LR and partial stairs off Penrose Porch
         2. Upper Barn plan is to sweep and wet mop floor.
      5. Mark shared an updated TTVW PPT that included up-to-date “after” images 
   2. TRANSPORTATION UPDATE
      1. At their May 25th meeting, the BOC, township manager and Ingleside manager agreed to lend us 6 gold carts to provide accessibility for some of our tour guests. Tom P added we would need 5-6 volunteers to drive them.
      2. Anonymous donors contributed $2100 to rent an air-conditioned Replica Historic Trolley to ferry guests down the hill and back.
   3. PUBLIC WORKS UPDATE
      1. Repaired the rain gutter on the front of the house.
      2. Built the bridge needed to close the gap so tour guests can walk up to the door of the smokehouse/schoolhouse.
      3. Cleared away more overgrowth and killed weeds and poison ivy around the house.
      4. Cleared out the upper barn leaving a fresh pallet for us to play with.
   4. DISCUSSION
      1. In Keeping up with the theme of Time Machine, they discussed using each room on the first floor of the house for a different time period. Using museum stanchions, 5 visitors at a time can be allowed shallow access to enter the Living Room, the Dining Area, and the Penrose Porch? Living Room: Colonial to 1850’s, Dining Area: View of Colonial kitchen and 1930’s and 1950’s Kitchen ware and dining area? Penrose Porch: 1930’s and 1940’s - colonial ceiling close up, using mirrors, visitors will be able to “see” inside the 1930’s office.
      2. Robust list of props to be provided by OCHS and HX Com members: dress Forms, kitchen tools, farming tools, etc.
   5. SCRIPT, CASTING, LOGISTICS, VOLUNTEERS
      1. Lisa Shields reported she had a rough draft of Thomas Spackman’s script and read it to the group who were blown away.
      2. Mark reported there will be 6 speaking roles, only 1 of which was cast. There will also be 3 non-speaking roles, and multiple non-featured background cast of all ages and time periods, sprinkled around farm.
      3. Paul S led a thorough and spirited discussion revolving around the economics of the farm family during each period portrayed. That early-mid 19th century growth of railroads and better transportation led to more prosperity, and the civil war created a boon time for farms that could produce goods for the war effort. He discussed what crops were probably grown, what was produced for market and what was for self-consumption. Same with the livestock. They were also producing leather and due to the sawmill suggests they were also providing wood. Paul stated that Spackman-Davis Farm with its barn, smokehouse, springhouse, and farmhouse is a fairly complete example – basically what was needed for a working farm.   

 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
There was no new business.
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Mark E
Second by Donna D
Vote called by Chair Stephens
Motion passed 9-0
Meeting was adjourned at 8:45 PM
​