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Historical Commission Minutes July 17, 2023

8/21/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.
  1. Paul Stephens – Chair
  2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  3. Mark Evans – Secretary
  4. Donna DiPrinzio - Treasurer
  5. Cathy Callahan
  6. Tom Parr
  7. Jamie Evans
  8. Leah Jennings
  9. Lorraine Tindaro
Historical Commission Member Attendees: 9 = Quorum
Historical Commission Members Absent (2):
  1. Patty DeFroscia – Excused
  2. Lisa Shields – Excused
Historical Commission Guests (2):
  • Helen Eckel
  • Sam Weiner
Approval of 6/14/23 Minutes
Secretary Evans apologized for not completing the minutes in time but will get them out along with the minutes from the July meeting.
OLD BUSINESS:
  1. MEMBERSHIP
    1. Nothing to report. Active membership stands at 11.
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark said we’d cover this under TTVW
    2. MARKETING AND SOCIAL MEDIA
      1. Lorraine T said she was working to get coverage of the Schoolhouse wedding article. She was reminded that we agreed nothing would go out until after the TTVW to ensure it gets covered.
    3. HISTORICAL PRESERVATION
      1. On hold until after TTVW
    4. CALN AT RISK
      1. Tom Parr reported the corn was growing at Lloyd Farm
  3. EDGES’ MILL HISTORIC DISTRICT UPDATE
    1. Cathy C reported that she emailed Elizabeth R on 6/20, has not heard back. She did have a conversation with Karen M at a fundraiser who hinted that the nomination for her house would go through.
    2. Mark reported that work on the PA Share district application was on hold until after TTVW
  4. SCHOOLHOUSE TOURS
    1. We had a good turnout for the July tour. Dawn and Lisa will be handling August.
  5. OCHS LIASON REPORT
    1. Deferred to after TTVW
  6. FINANCE UPDATE
    1. Donna D reported that after the Porta Potty rental for TTVW ($190.00) and the purchase of the lavaliere microphones & waistband amplifiers ($251.96) we had $329.60 remaining in our budget for the year. There were 2 charges from the November SD Farm event (totaling $153.44) that had been reconciled to our 2023 budget. Mark said he thought they should have been against the 2022 allocation since they were both on a township card and we had no control over the allocation, so there’s a possibility we can recover those funds if needed for the remainder of 2023.
  7. 2023 TTVW
    1. All systems go!
    2. Check-n with County scheduled for 7/18, full cast rehearsal on 7/18, costumes to be picked up in Reading 7/19. 
    3. Reviewed volunteer spreadsheet for coverage of all locations and tables.
    4. 2 golf carts will be hidden inside lower barn south, next to cow sled and chicken coup. Ambulance to be located behind barn on north side, out of sight. There will be 2 tour escorts per tour group.
    5. The steering committee and full membership further reviewed all details including further house and barn preparations, day-of event timing, etc.
    6. Dawn suggested we request that the township consider paying for the Porta Potty out of the general fund.
Chair Stephens asked for a motion request that the township consider paying for the Porta Potty out of the general fund.
Moved by ME
Second by DD
Vote called by Chair Stephens
Motion passed unanimously.
 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
Chair Stephens announced that due to his impending move to Virginia, it was time to relinquish his role as chair of the historical commission, and that he had provided his letter of resignation to Secretary Evans. He thanked all for their support during his tenure and said how proud he was of all that we had accomplished together. He would like to stay on as a member of the commission as long as he is a resident of Caln.
Vice-Chair Coughlan then asked for a motion to accept Mr. Stephens resignation as chair.
Moved by Tom P
Second by Lorraine T
Vote called by Vice-Chair Coughlan
Motion passed unanimously.
Mr. Stephens turned the gavel over to Vice-Chair Coughlan, who respectfully declined the role of chair due to her responsibilities as President of OCHS and opened the floor to nominations for a new chairperson. She then nominated Mark Evans for the role of chairperson.
Second by Tom P
Vote called by Vice-Chair Coughlan
Mark Evans unanimously elected new chair for remainder of term.
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Dawn C
Second by Donna D
Vote called by Chair Evans
Motion passed unanimously.
Meeting was adjourned at 8:30 PM
​
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Historical Commission Minutes June 14, 2023

8/21/2023

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OPENING:
The meeting was called to order by Vice-Chair Coughlan at 7:15 PM, technical difficulties accessing zoom caused the delay.  Secretary Evans announced that the meetings would no longer be recorded, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.
  1. Paul Stephens – Chair (joined after roll call)
  2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  3. Mark Evans – Secretary
  4. Donna DiPrinzio - Treasurer
  5. Patty DeFroscia
  6. Tom Parr
  7. Lisa Shields
  8. Jamie Evans
  9. Leah Jennings
Historical Commission Member Attendees: 8 = Quorum (7 in-person, 1 remote)
Historical Commission Members Absent (3):
  1. Cathy Callahan – Excused
  2. Lorraine Tindaro – NS 
Historical Commission Guests (1):
  • Chris Parr
Approval of 5/17/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 5/17/23 meeting. Hearing none she asked for a motion to approve the minutes of theMay 17th meeting.
Moved by Tom P
Second by Patty D
Vote called by Vice-Chair Coughlan
Motion passed 9-0
OLD BUSINESS:
  1. MEMBERSHIP
    1. Nothing to report. Active membership stands at 11.
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark said he’d cover this under TTVW
    2. MARKETING AND SOCIAL MEDIA
      1. No report
    3. HISTORICAL PRESERVATION
      1. Mark said he is still working on Hx Resource list but has been slowed by TTVW preparations. It’s about to become time sensitive again as the BOC is restarting Zoning meetings.
    4. CALN AT RISK
  3. EDGES’ MILL HISTORIC DISTRICT UPDATE
    1. No report
  4. SCHOOLHOUSE TOURS
    1. Tom P reported there were 7 guests, including 3 teachers who were fascinated.
  5. OCHS LIASON REPORT
    1. Dawn C shared that the OCHS was excited to be a part of the TTVW and she was accumulating a list of volunteers. So far there has been an interest in being tour guides and working the OCHS and Refreshment tables.
    2. The Annual OCHS picnic and meeting will be held at the home of Patty DeFroscia on Sunday July 23rd at 4pm. All members are welcome, please sign up and consider bringing a course for the meal.
  6. FINANCE UPDATE
    1. Donna D reported that we continue to have a balance of $771.56 remaining from our $1200.00 annual budget with expenses expected for the TTVW.
  7. 2023 TTVW AND STEERING COMMITTEE REPORT
    1. STEERING COMMITTEE REPORT
      1. The Steering Committee met at the farm Saturday June 3rd to get a look inside all of the buildings and to begin the cleanup process. We came away with a priority list.
      2. Friday June 9th, Tom, Chris, and Mark spent some hours working inside the farmhouse.
        1. Great progress was made in the Kitchen and Living Room by removing decades of dirt, soot, and dust. 
        2. Brought down a couple of artifacts from upstairs to use as props: the 1942 mantle clock (which Tom has now cleaned up), and a turn of the century ceiling light fixture with glass globes (which Tom also cleaned up)
      3. Tuesday June 13th, Tom, Chris, Mark, and Jamie worked
        1. Cleared out 1st floor office of contents.
        2. Cleared out LR closet.
        3. Scraped peeling paint and plaster from ceilings and walls.
        4. Hung 2 antique ceiling light fixtures where the melted ceiling fans were in the Dining area and Office.
        5. Painted the wood covering broken windows black and hung exiting valences above.
        6. Dusted and waxed banister and stair rails in LR
        7. Dusted and waxed Mantle in LR
        8. Cleaned interior windows.
        9. Joe Shanley from the County PC came out and shot drone footage of the tour route.
      4. Next workday is scheduled for this Friday the 16th at 10am
        1. Farmhouse plan is to wet mop stairs and first floor, wax all stairs LR and partial stairs off Penrose Porch
        2. Upper Barn plan is to sweep and wet mop floor.
      5. Mark shared an updated TTVW PPT that included up-to-date “after” images 
    2. TRANSPORTATION UPDATE
      1. At their May 25th meeting, the BOC, township manager and Ingleside manager agreed to lend us 6 gold carts to provide accessibility for some of our tour guests. Tom P added we would need 5-6 volunteers to drive them.
      2. Anonymous donors contributed $2100 to rent an air-conditioned Replica Historic Trolley to ferry guests down the hill and back.
    3. PUBLIC WORKS UPDATE
      1. Repaired the rain gutter on the front of the house.
      2. Built the bridge needed to close the gap so tour guests can walk up to the door of the smokehouse/schoolhouse.
      3. Cleared away more overgrowth and killed weeds and poison ivy around the house.
      4. Cleared out the upper barn leaving a fresh pallet for us to play with.
    4. DISCUSSION
      1. In Keeping up with the theme of Time Machine, they discussed using each room on the first floor of the house for a different time period. Using museum stanchions, 5 visitors at a time can be allowed shallow access to enter the Living Room, the Dining Area, and the Penrose Porch? Living Room: Colonial to 1850’s, Dining Area: View of Colonial kitchen and 1930’s and 1950’s Kitchen ware and dining area? Penrose Porch: 1930’s and 1940’s - colonial ceiling close up, using mirrors, visitors will be able to “see” inside the 1930’s office.
      2. Robust list of props to be provided by OCHS and HX Com members: dress Forms, kitchen tools, farming tools, etc.
    5. SCRIPT, CASTING, LOGISTICS, VOLUNTEERS
      1. Lisa Shields reported she had a rough draft of Thomas Spackman’s script and read it to the group who were blown away.
      2. Mark reported there will be 6 speaking roles, only 1 of which was cast. There will also be 3 non-speaking roles, and multiple non-featured background cast of all ages and time periods, sprinkled around farm.
      3. Paul S led a thorough and spirited discussion revolving around the economics of the farm family during each period portrayed. That early-mid 19th century growth of railroads and better transportation led to more prosperity, and the civil war created a boon time for farms that could produce goods for the war effort. He discussed what crops were probably grown, what was produced for market and what was for self-consumption. Same with the livestock. They were also producing leather and due to the sawmill suggests they were also providing wood. Paul stated that Spackman-Davis Farm with its barn, smokehouse, springhouse, and farmhouse is a fairly complete example – basically what was needed for a working farm.   
 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
There was no new business.
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Mark E
Second by Donna D
Vote called by Chair Stephens
Motion passed 9-0
Meeting was adjourned at 8:45 PM
​
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Historical Commission Minutes May 17, 2023

8/21/2023

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OPENING:
The meeting was called to order by Vice-Chair Coughlan at 7:15 PM, technical difficulties accessing zoom caused the delay.  Secretary Evans announced that the meetings would no longer be recorded, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.
  1. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  2. Mark Evans – Secretary
  3. Donna DiPrinzio - Treasurer
  4. Patty DeFrocia
  5. Tom Parr
  6. Lorraine Tindaro
  7. Lisa Shields
Historical Commission Member Attendees: 7 = Quorum (7 in-person, 0 remote)
Historical Commission Members Absent (4):
  1. Paul Stephens – Excused
  2. Cathy Callahan – Excused
  3. Jamie Evans – Excused
  4. Leah Jennings – Excused
Historical Commission Guests (2):
  • Nat Belluso (Zoom)
  • Mike Bedrick
Approval of 4/19/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 4/19/23 meeting. Hearing none she asked for a motion to approve the minutes of the April 19th meeting.
Moved by Tom P
Second by Patty D
Vote called by Vice-Chair Coughlan
Motion passed 7-0
OLD BUSINESS:
  1. MEMBERSHIP
    1. Nothing to report. Active membership stands at 11.
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark had no update on possible repairs to house roof and porch, but said he’d included our concerns in his 5/11 Hx Com update to the BOC.
      2. Patty D reported that the rain gutter on the farmhouse still has not been repaired and has been hanging loose for over a month. Mark shared that he’d also mentioned this concern in his 5/11 BOC update and afterward received an email from Mr. Stackhouse that the township was renting a lift on 5/15 to make the repair. Tom P will follow up.
    2. MARKETING AND SOCIAL MEDIA
      1. Lorraine reported she had sent the transcribed LaRusa/Real schoolhouse wedding interview to the Hx Com members and also shared it and accompanying photos with Abbey for the Caln Newsletter. Dawn said she’d like to see the images first, and it was realized not all Hx Com members had received the draft article. Lorraine said she’d resend, and Dawn requested that Abbey be asked to hold off on publishing until after we’d all reviewed it.
      2. Mark suggested that with the TTVW is only 60 days away, it might be best to hold off publishing the Schoolhouse Wedding article until the TTVW is behind us – we don’t want to have competing press releases for such an important event. Lorraine agreed, it would make for a great fall article.
    3. HISTORICAL PRESERVATION
      1. Mark E said changes to HPO are complete, still working on Hx Resource list. Changes are based on guidelines to meet CLG eligibility as shared by Jim Buczala of CCHPN and Megan McNish of the SHPO.
    4. CALN AT RISK
      1. Tom Parr reported that the farmer has been at Lloyd Farm on a couple of occasions in the last couple of weeks. Doesn’t appear to have planted anything yet, but corn doesn’t need to be in the ground before the end of May, so there’s still’’ time. He’s had trouble reconnecting with Peggy Chillan at Copeland Run School re visiting Mary Louise Lloyd’s house, but will try again. There have been rumors that the Farm is up for sale.
      2. Nat Belluso introduced himself as an attorney who used to live here and has a strong affinity for Lloyd Far. He’s now in West Chester but would like to help preserve Lloyd Farm any way he can. Mark addressed Mr. Belluso and said unfortunately the farm is privately owned, so neither the township or the historical commission has any power over what the owner or a potential buyer does there as long as it complies with the township zoning ordinance. The Hx Com has been active in trying to save the farm over the years, and that he himself had been a leader of the SLF movement before becoming a Twp Commissioner. The best the Hx Com cn hope for is a buyer who believes in historic preservation, and a seat at the table when the township is discussing any potential development of the farm. He added that both he and Tom heard many rumors about a pending sale while working at Lloyd Park Riparian Buffer Tree Maintenance Day. Rumor is that a major health care facility was interested in buying the farm. He added that a hospital wouldn’t fit there, but something the size of the medical offices at Penn Medicine Valley Forge or Mainline Health Concordville would not only fit but take up less than 1/3 of the land. Since the owner/developer’s original plan called for using the entire farm in order to make a profit, and any health care facility that might come in wouldn’t need to exploit everything to realize a strong ROI, they would be more likely to save the house and ruins and provide many amenities to satisfy the local residents. Tom P added it would be a win/win if that is what happens.       
      3. Vice-Chair Coughlan asked if there was anything new on the Buchanan House. Mark said not that he knew of.
  3. EDGES’ MILL HISTORIC DISTRICT UPDATE
  1. No report.
  2. Mark reported no progress made in PAShare, he’s been too occupied with TTVW.
  1. SCHOOLHOUSE TOURS
    1. Dawn said she’d spoken with Cathy who reported that 5/7 was a great first tour of the year with a nice group of visitors. The children loved Santa’s Workshop. Donna shared her experience as a “trainee” that day, it was her first time in the schoolhouse and learned a lot. Tom and Chris Parr are hosting the June tour, Donna D has July 2nd and will be accompanied by Mark and Licia, Lisa Shields is scheduled for August 6th and Mark said he may be able to help that day as well. 
    2. Tom P has the key for those tour guides who need one.
    3. Tom reported on lighting the schoolhouse. Chief Elias suggested installing hard wired puck lights on the outside above each window. Abbey S is getting a quote for the puck lights. He added that Paul Mullen had wanted the house better lit, and Abbey is having an electrician look at the flood light outside the back of the house that is not working. 
  2. OCHS LIASON REPORT
    1. Dawn reported that the May 6th OCHS Flea Market was their best ever and thanked the Hx Com members who helped out. She said they sold their first Spackman-Davis Farm print and had some wonderful items. The high-quality items that did not sell that day will be available for purchase at the Downingtown Vintage Flea Market.
  3. FINANCE UPDATE
    1. Donna reported that there have been no new expenditures and that our available budget funds remain at $925.
    2. Our 2023 CCHPN membership has been comped by CCHPN as a gesture for failing to meet the deadline to publish our should Fall Ledger ad. Dawn C asked that we thank Jim B at the CCHPN BOD dinner.
    3. Donna noted that Dawn had suggested we consider funding the purchase of a historically accurate 26-Star Flag for the Schoolhouse. Patty D said the Pimms were Quakers, and since were pacificists they didn’t typically have American flags on their property. Mark E asked this be tables until we find out more about Quakers use of American flags.
    4. Donna also noted Dawn had suggested we look into having Mr. Pimm’s schoolhouse portrait repaired. Mark noted that until we know what the cost of the TTVW will be, we should hold off. Dawn thought it would be a good idea to have the portraits appraised – a no cost option to better our understanding of their value and whether or not the one needs to be repaired. All agreed.
Vice-Chair Coughlan asked for a motion to approve temporarily removing the Pimm portraits from the schoolhouse to be appraised.
Moved by Mark E
Second by Patty D
Vote called by Vice-Chair Coughlan
Motion passed 7-0
  1. ANNUAL REPORT FOR BOC
    1. Mark reported Paul Mullin commented on the 2022 annual report at the 4/27 BOC Meeting. He was impressed with the report and what we’ve been able to accomplish. Inquired what PAShare was and what we use it for and asked for clarification on some terminology. Finance Director Lisa Swan said she’d like to read it and asked for a copy. Mark sent one to her electronically.
  2. 2023 TTVW STEERING COMMITTEE REPORT
    1. Mark reported the Steering Committee met on Sunday April 30th and Sunday May 7th, and they’ve been having a ball! He wanted to give updates on some of what they’ve been working on and share a presentation with the full group. He asked that everyone jot down questions as we go and wait until after the presentation to ask them as many of those questions may be answered along the way.
  • The TTVW is tentatively called “Time Machine” and will literally be a trip through time at the farm. Guests will park on the hill across from the farm, register, and enjoy period-correct refreshments both before and after the tour. They’ll be ferried back and forth from hill to farm by an air-conditioned Replica Historic Trolley.
  • Once guests arrive at the farm they travel from point to point by foot or by golf cart (as needed). At each stop they’ll meet an actor portraying a specific character, not just someone reading from a tour script. We’ll have semi-pro actors to fill any roles not filled by Hx Com members. Guests will enter the barn, look in open doors on the house, see inside the schoolhouse-smokehouse, the springhouse, the root cellar and the stable. When they depart from the parking lot they’ll do a drive-by of Edges Mill District and end up at Beaver Creek Tavern. Here’s a presentation we put together. There will be “background” characters along the way. Farm animals including horses, a steer, chickens, and we’re working on sheep.
    1. Mark then shared a Storyboard Powerpoint presentation. After which he added the following updates: 
  • Donna secured the limited liability insurance certificate from the township, and it's been sent on to CCPC.
  • Dawn spoke with Stuart at Beaver Creek Tavern and they're very excited to be the final stop on the tour. We can set up stationary exhibits and have a couple of reenactors inside and outside the tavern.
  • Dawn spoke with Cathy who has graciously offered to let us use her beautiful large bell. We just need to take it down and out it back up when we’re finished with it.
  • Mark picked up our brochures from the county last week and they look great! He forgot to bring the box with him, but Tom and Patty had brochures to show everyone.
  • Mark reported that we received a quote of $2100 from the trolley company, which is way more than our annual budget. We have a couple of individuals who have offered to donate the funds needed to OCHS earmarked for the trolley rental. Dawn added that the last time there was a trolley rental that the grant was applied for by the township and earmarked for OCHS.
  • CCPC Planner Joe Shanley has offered to take drone footage of the tour routes that would be used to promote the tours on CCPC’s social media channels. Dawn asked if that was only for us or for all tour sites. Mark said it was for all. We’ll need to get permission from the township.
  • We’ll present our plan to the BOC meeting at their 5/25 BOC meeting. This is where we’ll seek assistance on matters of hill access, traffic control, and use of golf carts. Mark and Dawn asked that all Hx Com members prioritize being at the BOC meeting in person that night. Lisa said she’d be in Seattle but will try to attend by zoom.
  • Mark and Lisa will be getting down to writing the actual character scripts soon.​‌
  • Licia's and Donna’s costumes have arrived, and they look great! Patty added that she’d also purchased a new costume.
  • Tom reported he’d been in touch with Len at Taylor Music and John Hayes at Rentex regarding renting lavaliers with waistband amplifiers. Mark clarified the difference between a lavalier and the headset mics being supplied by the CCPC. Between our rentals and what will be provided we’ll have enough. All agreed that the tour group guides need not be amplified.
  • Patty and Dawn will work on flowers for the porch and at key locations around the house.
  • Patty reported that the farmer has been planting, fingers crossed that it’s corn!
  • Lisa said she has the first aide kit we’ll need for the day and gave it to Tom to hold onto (Chris Parr will be onsite RN for the event).
A lengthy Q and A discussion and idea sharing followed:
Q: How to handle questions asked by tourists? We need to keep things moving and don’t want to break the 4th wall between the actor and the audience any more than necessary. We have to keep each tour to only 30-minutes.
A: Mark suggested that at registration, visitors are encouraged to not interact with the actors, and hold all questions for after they’ve returned from the farm to the hill. Patty suggested each group be assigned a guide to keep things moving along. Mark said that the script will call for people to leave one area for the next, but that extra nudge would be great. Tom suggested that the tour time clock starts when the visitors arrive at the Bank Barn.
Q: Concerned about livestock – how do we keep the guests safe? How is livestock transported to us? How do we keep the livestock safe? Where will they be located?
A: Guests will be forbidden from getting near the livestock, and unassuming typical farm-like chicken wire barriers will be out in place.
George at Jefferis Family Farm offered to provide chickens which will be kept in vintage coops we found inside the barn. The chicken coops will be used in the barn, and along the meadow where the windmill used to stand.
His brother Dan (who actually worked the farm when the Zinn’s were caring for it) will bring 2 horses – one to be tied up in the paddock below the barn, the other to be tied up at the stable near the schoolhouse - there’s plenty of hay already at each location to keep them busy and happy.
The idea of having the steers offered by George Jefferis was nixed as they can get a bit nasty.
Lisa S said she might have a connection for a cow and/or a calf and will look into it right away. The cow/calf could be at one of 3 locations – in the barn or in the meadow.
Donna said she’s been in discussions with Audrey at 4H for sheep but they haven’t been able to guarantee anything. Donna is friends with the owner of Foreg Hill Farms and will contact her for sheep. The sheep will be kept on ropes in the meadow with a spinning wheel nearby for ambience. Patty added that she knows someone at 4H she’ll also nudge.
 
Q: Parking: What is the condition of the roadway leading up the hill and how do we organize parking situation?
A: Mark said Jeff had put together a draft parking diagram. Mark said the diagram was great, only that it needed to be edited with the parking area and registration area are swapped out. Tom said he and Jeff had checked out the area and there was more than enough room for 300+ cars up there, and a registration and refreshment table and for the Trolley to park. Our personal cars can be used to establish parking lanes and cones be added for definition.
The dirt/gravel road is a little bumpy, but no more than should be expected. There is a large dip at the entrance curb to the driveway that needs to be filled with some gravel.
We’ll have tents to cover the registration and refreshment tables as the sun will be low in the sky and directly on them at that time of day.
Mark suggested we have a generator up there to power a large fan or two. He will circulate the draft parking plan for all to see.
 
Q: What doors will be open? What will visitors see? What props do we need?
A: The lower barn door will be open with a view of the paddock. The upper barn north door will be open, and visitors will be allowed inside. There will be a demarcation line for how far inside they can go. Tom noted there were some tools in there, some saws – we’ll need to double check.
The house will have 2 doors open – the west entrance to the living room and the east kitchen door. No one will be allowed inside. We’ll need to clean up some, and more some things around so visitors don’t see the computer printer and where the floor has buckled. Dawn said she has a friend who can lend us mannequins for inside the doors, worst case we use cardboard cutouts. Props for the kitchen include an antique flour sifter, iron, lemon squeezer, cherry pitter, bean pot, and mixing bowls. For the living room there’s a firewood rack and other items. Most tours have empty houses, the more we can fill and decorate, the better.
The root cellar, schoolhouse, stable, and springhouse doors will all be open. No one will be permitted inside. Patty and Dawn said OCHS has a school desk, a chalkboard easel, and bell for inside the schoolhouse – perhaps the desk can stay there after the tour is over. There are also a basket of eggs, a metal milk jug, and a butter churn is easy to replicate for outside the springhouse. Leah may have a spinning wheel.
Tom said we’ll need a generator near the springhouse building to power lights inside the schoolhouse and springhouse.
The Front southern porch will be barricaded off, but the 1940’s glider will be painted by Tom P and placed between the 2 doors.
 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
  1. It was suggested that we choose a day when all members of the steering committee can do a walkthrough of the farm. We compared our schedules and decided on Saturday June 3rd, time TBD. We’ll need keys unless Abbey is willing to spend part of her Saturday walking us around. We would prefer not to ask her for more than she’s already doing, we don’t want to overburden anyone. We’ll schedule steering committee meeting after the 5/25 presentation to the BOC.
 
  1. Vice-Chair Coughlan reported that Mark E had suggested we reschedule our June and July meetings due to conflicts, and that she and Chair Stephens agreed with the changes:
    1. Mark shared that our June meeting regularly scheduled for the 21st would be the same night of the CCHPN Annual Volunteer Awards Dinner, and since we’ve been nominated for the Municipality Award, it would be great if we could all be at the dinner. Tom P asked if we knew anything about non-members being allowed to attend. Mark said he’d ask on Friday at the CCHPN BOD meeting.  
Vice-Chair Coughlan asked for a motion to reschedule our June meeting to Wednesday June 14th.
Moved by Tom P
Second by Mark E
Vote called by Vice-Chair Coughlan
Motion passed 7-0
  1. Mark shared that our July meeting, regularly scheduled for the 19th would be the night before our TTVW
Vice-Chair Coughlan asked for a motion to reschedule our July meeting to Wednesday July 12th.
Moved by Tom P
Second by Donna D
Vote called by Vice-Chair Coughlan
Motion passed 7-0
  1. Dawn C if we could invite Abbey Swan as our guest for the CCHPN Annual Volunteer Awards Dinner, and purchase her ticket? Mark thought that was a great idea and added that we should also allow her to invite a guest. He shared that the CCHPN has been slow to get info out on the dinner but that the last he heard they were discussing a ticket price of $20-$25 each.
Vice-Chair Coughlan asked for a motion to invite Abbey Swan +1 to be our guests at the June 21st CCHPN CCHPN Annual Volunteer Awards Dinner.
Moved by Tom P
Second by Donna D
Vote called by Vice-Chair Coughlan
Motion passed 7-0
 
ADJOURNMENT
Vice-Chair Coughlan asked for a motion to adjourn.
Moved by Mark E
Second by Donna D
Vote called by Vice-Chair Coughlan
Motion passed 7-0
Meeting was adjourned at 9:02 PM
​
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Historical Commission Meeting Minutes - April 19, 2023

5/18/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:09 PM. Secretary Evans announced that the meeting was not being recorded due to technical issues, followed by the Pledge of Allegiance.
Secretary Mark Evans continued with Member Roll Call and introduction of guests.
  1. Paul Stephens – Chair
  2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  3. Mark Evans – Secretary
  4. Donna DiPrinzio - Treasurer
  5. Cathy Callahan
  6. Patty DeFrocia
  7. Tom Parr
  8. Jamie Evans
  9. Lorraine Tindaro
  10. Lisa Shields
Historical Commission Member Attendees: 10 = Quorum (9 in-person, 1 remote)
Historical Commission Members Absent (1):
  1. Leah Jennings – Excused
Historical Commission Guests (4):
  • Rachel Wick
  • Paul Mullin (Zoom)
  • Mike Bedrick
Approval of 3/15/23 Minutes
Chair Stephens asked if there were any comments or questions regarding the minutes of our 3/15/23 meeting. Hearing none he asked for a motion to approve the minutes of the March 15th meeting.
Moved by Tom Parr
Second by Dawn Coughlan
Vote called by Chair Stephens
Motion passed 10-0
 
OLD BUSINESS:
  1. MEMBERSHIP
    1. Mark E. had nothing to report. Active membership stands at 11.
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark had no update on possible repairs to house roof and porch.
      2. Dawn C reported that the rain gutter on the farmhouse was damaged during a recent storm and has been hanging loose for weeks. Paul S said he would reach out to Ray Stackhouse to ask for it to be repaired. Mark E added that we’ve been lucky with no vandalism since last summer, but something like that hanging off the house send the message that no one is taking care of or checking up on the house. The sooner it’s fixed, the safer the farm will be.
    2. MARKETING AND SOCIAL MEDIA
      1. Mark reported that at the CCHPN luncheon Laura D encouraged all townships hosting Town Walks to get the news out via press releases, social media headlines, etc.
      2. Lorraine reported she had conducted an interview with Elaine LaRusa and Vincent Real and played a voice simulated recording. She’ll type it into word for the commission to review/edit.
    3. HISTORICAL PRESERVATION
      1. Mark E shared an ordinance update: Based on Jim Buczala’s comments about CLG eligibility, Mark has been making changes to both the HPO and the Hx Resource list. He also had a brief conversation with Megan McNish at the CCHPN Luncheon, followed by a zoom session on 4/4 to be sure we’re moving in the right direction. Paul S clarified that if we adopt our own criteria, similar to the National Register criteria, we’re not reliant on the secondary source such as the NR. Mark hopes to have a rough draft of the changes ready for our May meeting.
    4. CALN AT RISK
      1. Tom Parr reported that PERK tests have been performed at Lloyd Farm. The farmer has been over there killing weeds, but it doesn’t appear there is any agricultural use going on this year after all. He also said he’s about to follow up with Peggy Chillan at Copeland Run School re visiting Mary Louise Lloyd’s house. As the school year will be over soon, she should have more availability.  
      2. Chair Stephens reported that there is a prospective buyer for Buchanan House who met with him, Vice Chair Coughlan, and Secretary Evans 4/14 at the Caln Meetinghouse. The prospective buyer shared his ideas for the property, which seemed to fit our goals that it be preserved and adaptively reused. Wants to open his real estate office on the property. Also said he’s interested in finding a lessee to run the restaurant part of the building. Overall, a positive and good meeting. There could be zoning issues with the township that are not our purview.
  3. EDGES’ MILL HISTORIC DISTRICT UPDATE
  1. Cathy C reported that she has been to the Chester County History Center researching the EM Corner House. Is surprised how little there is on it, but excited and will be going back again soon so we’ll have all we need to get the DOE submitted through PAShare.
  2. Mark reported Donna D typed up Cathy’s document, but that he has not had time to dig into it.
  1. SCHOOLHOUSE TOURS
    1. Tours about to start. Need a coordinator for tour guide schedule. Dawn offered to take that on. Said we need June, July August. Cathy and Leah have May, Tom and Chris took June 4th, Donna took July, Lisa took August. She added that the schoolhouse tours are part of our mission. With many new members, Dawn suggested they attend a tour for training to get a feel for it, the script is in the desk drawer.
    2. Tom P will make copies of the key, we’ve had problems with making sure the guides can open the door. Paul S suggested we start a list for keeping track of who has keys and when they’re returned.
    3. Tom reported that he’d done research on alarming the schoolhouse (after the historic painting was stolen from FedEx Exton). He sent his recommendations and details to Chief Elias.  
    4. Lighting the schoolhouse came up. Tom P said he would meet with Abbey at the schoolhouse to investigate why it’s not lit at night. Paul M said he thought it was always lit at night, but something must be wrong now. Dawn C said the batteries in the windows candles need replacing. Patty said there is a light above the door that seems to not be working. There was discussion of solar spotlights being placed around the building. Paul M thought it would be nice to have it light all the way around. 
  2. OCHS LIASON REPORT
    1. Dawn reported that Saturday May 6th is the OCHS Flea Market and had posters we can share. Looking for more vendors.
    2. Mark asked about new membership rates for 2023. Dawn said $15 individual/$25 family. Added that membership funds are coming in slowly this year.
  3. FINANCE UPDATE
    1. Donna clarified our process for using budget funds – no more reimbursements. All expenditures must be approved by BOC, and invoices sent to Finance Dept.
    2. She added that our CCHPN membership should be coming up soon.
  4. ANNUAL REPORT FOR BOC
    1. Mark reported the annual report was sent to the BOC. So far none of the BOC members have acknowledged receipt or offered comments or questions.
    2. He added that he sent a copy of the Finance Section to the Finance Dept. so Lisa Swan is aware of how we’ve been using our budget.
  5. 2023 WALKING TOUR
    1. Mark said dropped the ball on getting a date for our “Spackman Day of Service”. Need to coordinate with Ray Stackhouse. Hoping to get it done within the next week.
    2. We received a packet with requirements and guides. Perhaps we can divide and conquer on these?
      1. First deadline is May 15th to provide liability insurance certificate of a minimum of $1mm for the day. If the township won’t cover the cost, perhaps we use part of our budget funds to carry the insurance. Donna offered to handle the insurance research. Paul M said we should send the insurance expenditure request to the BOC ASAP to be on the agenda for the next week’s meeting. We need BOC approval for all our expenditures.
Chair Stephens asked for a motion to approve use of funds for Liability Insurance and ask BOC for permission.
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 10-0
 
  1. Whatever we can do to ease the burden on Public Works Dept. by doing ground maintenance ourselves. Paul S asked for confirmation that Twp will provide topsoil, Mark will send out a doodle poll to membership to determine possible days. We don’t all have to be out there at once, can do small groups.
  2. Dawn shared that OCHS has a number of volunteers already signed up to help out at the event. Paul S suggested we send out a sign-up sheet for individual roles. Dawn asked if we should discuss division of responsibilities tonight? Do we have a publicity plan? Abbey will design our brochure, and we don’t want to ask more of her. Paul S asked about parking. Mark E suggested offsite ideas. 
  3. Chair Stephens suggested we form a TTVH Steering Committee to meet independently to make decision quickly and report back to the full Commission. Tom P said we need a script writer. Mark and Lisa volunteered. Tom is thinking outside the box for parking. Paul S asked we schedule a meeting date for 1st steering committee meeting now. Donna suggested the weekend of the 30th, we agreed on Sunday. Mark offered his house to meet. We will stay under a quorum.
  4. Tom will send an email to Ray S to schedule a walkthrough. Paul S said we’ll have a better idea of what logistics allow after the walkthrough.
NEW BUSINESS:
Paul S asked if we want to approve an expenditure of our funds to cover alarming and lighting for the schoolhouse. Mark thought both might be covered by the township. Paul S tabled that discussion. Paul asked if Tom could reach out to the chief to regarding the alarm system.
ADDITIONAL BUSINESS:
  1. Chair Stephens announced that he is in the process of moving to a farm in Virginia, and May or June will be his last official meeting before he has to step down as chair, and once he moves, he will legally need to resign from the Hx Com. Mark said Paul is irreplaceable.
  2. AMERICA 250
    1. Mark reported that American 250 was a big topic at CCHPN luncheon.
      1. “Continue the Journey toward a more perfect union”.
        1. 250 approach different from 1976 track. “Who, What, How”? “Inclusivity, Diversity, Participation”. The American Experience through different eyes. Our eclectic, shared experience. “What happened? Who have we become? Where have we not used the spirit of democracy effectively?” Where does history connect to today? From Native Americans to Penn’s values to agriculture, transportation, mills, taverns. “What were these people thinking about that made us different form the rest of the world?”
      2. Mark will send his notes around to all, once the walking tour out of the way.
  3. Donna added that she’ll be getting more details on our invoicing process. 
  4. Paul Mullin thanked Paul S for all that he has done. He shared that it’s been a pleasure to know him and wished him all the best. He noted that we’re a great group, and all so involved. That he appreciates us and so does the BOC.
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Lisa S
Second by Mark E
Vote called by Chair Stephens
Motion passed 9-0
Meeting was adjourned at 8:35 PM
​
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Historical Commission Meeting Minutes - March 15, 2023

4/20/2023

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OPENING:
The meeting was called to order by Vice-Chair Coughlan at 7:10 PM. Secretary Evans announced that the meeting was not being recorded due to technical issues, followed by the Pledge of Allegiance.
Secretary Mark Evans continued with Member Roll Call and introduction of guests.
  1. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  2. Mark Evans – Secretary
  3. Donna DiPrinzio - Treasurer
  4. Cathy Callahan
  5. Patty DeFrocia
  6. Tom Parr
  7. Jamie Evans
  8. Lorraine Tindaro
  9. Lisa Shields
Historical Commission Member Attendees: (9 = Quorum)
Historical Commission Members Absent (2):
  1. Paul Stephens – Excused
  2. Leah Jennings – Excused
Historical Commission Guests (4):
  • Chris Parr
  • Paul Mullin (Zoom)
  • Jim Buczala
  • Mike Bedrick
Approval of 1/18/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 1/18/23 meeting. Hearing none she asked for a motion to approve the minutes of the January 18th meeting.
Moved by Donna D
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0
 
Approval of 2/15/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 2/15/23 meeting. Hearing none she asked for a motion to approve the minutes of the February 15th meeting.
Moved by Patty DeFrocia
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0
 
GUEST PROGRAM: Jim Buczala – Vice Chair East Brandywine Hx Com/VP CCHPN
Mr. Buczala spoke to us about challenges and successes in East Brandywine. They have a 7-member Hx Com. He talked about their efforts to preserve Bondsville Mill and to establish Bondsville Mill Park, and how their learnings could be applied to Spackman-Davis Farm. “It’s not just about preserving the past, but applying it to the future”. Emphasized the importance of having a grant writer. There are DCNR grants, PECO grants for park development, Apple grants. They received over $500K from state and county grants for the park. Most county grants are 10% match first round, 0% for 2nd round. It took years and is still in process. Suggested a DOE for SD Farm would help us get grants. We discussed potential issues that could arise doing a public/private long-term lease for SD Farm improvements. County does not like you to make $ off of an investment. Breaking even is one thing, making income is another. Plus, township ownership makes all construction more expensive. Perhaps start our own 501C-3 and work outside of the township. Need a lot of attention, like they have now at BM. Newsletters, news articles, a weekly email. On the cusp of developing a real FR program. Currently there is a township foundation that receives donations earmarked for the park. We discussed our pending HPO – and the CLG process. We need to remove all mention of classifications from our HPO or we would NOT meet the CLG guidelines.  Touched on the coming America 250 celebration.
OLD BUSINESS:
  1. MEMBERSHIP
    1. Mark E. shared that Jamie Evans and Lisa Shields were both appointed to the Hx Com at the 2/23/23 BOC meeting, and to make sure to take the time to get to know them. Active membership is now 11.
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark E reported no update on possible repairs to house roof and porch/ Walking Tour on agenda for discussion.
    2. MARKETING AND SOCIAL MEDIA
      1. Lorraine reported she would be meeting with Elaine LaRoche in the following week for an interview and to get photos of her wedding album.
      2. Mark reported that the CCHPN Ledger with our article had been published. He said that puts a period on our 2022 marketing efforts.
    3. HISTORICAL PRESERVATION
      1. Nothing new to report.
    4. LLOYD FARM
      1. Tom Parr said farmer was out planting, and that’s a good sign. He took video of it.
      2. It was suggested that the Lloyd Farm sub-com be renamed “Caln at Risk” to include and focus on all our at-risk resources such as Lloyd, the schoolhouse, etc.
Moved by Donna D
Second by Mark E
Vote called by Vice-Chair Coughlan
Motion passed 9-0
  1. EDGES’ MILL HISTORIC DISTRICT UPDATE
  1. Mark reported he shared the 2022 Micki McAllister documents with all. They need to be tweaked for DOE. Micki had posed several questions that still need to be answered and he needs help getting those answers.
  2. Mark shared that he has started a DOE application for the milling district in PAShare and has the addresses, main photos, and map completed, and showed slides of the additional things we’re going to need. Cathy said she had a detailed history of her house that Micki McAllister had prepared, and then provided it for us to use as a model for the other resources in the district. Donna D offered to type it into word.
  1. OCHS LIASON REPORT
    1. Excited about their March 22nd Thorndale Coal Warf Program at the Firehouse. Coal Warf was a huge part of Caln History and no longer exists.
    2. OCHS meeting and clean up are 3/22 at Meetinghouse after program.
    3. New marker is up on 340 – thank you Patty!
    4. New member – Paul Mullin and family.
    5. Praised Paul Stephens for his program in February – unfortunately it was Super Bowl Sunday. Hope he’ll do it again.
    6. Dawn reported that Saturday May 6th is the OCHS Flea Market.
    7. OCHS is supporting the Hx Com, thrilled about Spackman Walking Tour.
  2. FINANCE UPDATE
    1. Donna reported that our license for PAShare license was renewed 3/7/23 for $275, leaving a balance of $925.
  3. ANNUAL REPORT FOR BOC
    1. Mark reported the annual report was sent to membership for review on 3/9, asked for comments or corrections, then proposed a motion that Chair Stephens send it to the BOC ASAP.
Moved by Patty D
Second by Lorraine T
Vote called by Vice-Chair Coughlan
Motion passed 9-0
 
  1. 2023 WALKING TOUR
    1. Mark said dropped the ball on getting a date for our “Spackman Day of Service”. Hoping to get it done next week.
    2. Will send out a doodle poll to membership to determine possible days. We don’t all have to be out there at once, can do small groups.
    3. It will be fun. We’ll knock the socks off the county. Confirmed tour is 5-7pm, not 7-9pm.
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
  1. Tom P reported on “Engage by Cell” service for self-guided tours. $2-3K/year. Keep in mind for down the road.
ADJOURNMENT
Vice-Chair Coughlan asked for a motion to adjourn.
Moved by Mark E
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0
Meeting was adjourned at 8:50 PM
​
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Historical Commission Meeting Minutes - February 15, 2023

3/16/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:10 PM. Secretary Evans announced that the meeting was not being recorded due to technical issues, followed by the Pledge of Allegiance.
Acting Secretary Donna DiPrinzio continued with Member Roll Call and introduction of guests.
  1. Paul Stephens – Chair
  2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
  3. Mark Evans – Secretary
  4. Donna DiPrinzio - Treasurer
  5. Cathy Callahan
  6. Patty DeFroscia
  7. Tom Parr
  8. Leah Jennings
  9.  Lorraine Tindaro
Historical Commission Members Absent (0):
Historical Commission Member Attendees: (8 in person, 1 remote = Quorum)
Historical Commission Guests (4):
  • Jamie Evans
  • Chris Parr
  • Lisa Shields
  • Mike Bedrick
Approval of 1/18/23 Minutes
Chair Stephens asked if there were any comments or questions regarding the minutes of our 1/18/23 meeting. Mark reported that he had sent them to the Chair and Vice Chair for review and failed to send them to the rest of the members. Donna DiPrinzio suggested we table approval of the 1/18/23 Minutes until our next meeting so that everyone has a chance to review them.
 
OLD BUSINESS:
  1. MEMBERSHIP
    1. Donna D reported that both Jamie Evans and Lisa Shields have been interviewed by the BOC and will be on the agenda for appointment at the next BOC meeting. Last week’s meeting was replaced with a Zoning Workshop or Mr. Evans could have been appointed then. Ms. Shields interviewed for both Hx Com and Parks & Rec and will choose between the two.  
  2. PRESENTATION: PAShare – Paul and Mark
    1. Understanding PAShare website & functionality
    2. Technical issues prevented a full demonstration of the tools.    
  3. 2023 PRIORITIES – Mark
    1. Mark shared a PPT of draft priorities for 2023. Paul suggested we workshop to scope out priorities to add to this list
      1. Chair Stephens stated our #1 long-term priority is seeing that Caln becomes a Certified Local Government, being a CLG will improve our reputation and opportunities for grants. Mark agreed and added that since the HPO must first be in place, we should do our research to be sure we’re ready to guide the township through the CLG process once we have the zoning approved. 
      2. Use PAShare to submit Edges Mill for National registry – need to get McAllister documents confirmed & formatted
      3. Start gearing up for Town Tour.
        1. Focus most of our energies in Q-1, 2, and 3 toward the Spackman-Davis Historic Walk
      4. Strengthen our relationships with Township administrators
      5. Attend Planning Commission and BOC meetings as often as possible
      6. New sub com to focus on each endangered resource
        1. Buchanan House, Lloyd Farm, etc.
        2. How do we preserve what we don’t own?
          1. Mark shared that he had read about a couple of Real Estate firms that specialize in Historic properties and suggested the HX Preservation sub-com research, list, and make contact with firms that may have interest in our endangered resources such as Buchanan House.
            1. Cathy C mentioned Jim Wagner and his son Jim Jr. are great real estate people for historic buildings
        3. Caln Elementary at Risk
          1. Need to look at it before it is officially on the list to be closed. We have time, but this is a treasure and needs to be addressed
      7. Lincoln Hwy – Deep dive of Hx Resources that could benefit from Adaptive reuse using LERTA
      8. Preservation Ordinance is pretty much done, awaiting full rezoning to be completed
      9. Continue to get our name and efforts out in the public eye
      10. Mike B suggested we try building our relationships with other township’s Hx Coms. Mark E replied that with our emergence as a more active player locally and with CCHPN, plus our growing positive relationship within the county PCHC, it is possible that we will be able to work together with our neighbors, but to keep in mind all of our resources are extremely limited, and each Hx Com has intensive projects prioritized. Mark shared that he’d just had lunch with Jim Buczala from East Brandywine (Brandywine Mill Park), and that after the S-D Farm event E Brandywine Trails had shared interest in working with Caln to connect the Mill Park with GO Carlson through Spackman. He added that Jim B would be joining us at our March meeting to discuss their efforts.  
 
  1. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. No update on possible repairs to house roof and porch
      2. Walking Tour on the agenda for discussion
    2. MARKETING AND SOCIAL MEDIA
      1. Lorraine reported she made contact with Elaine LaRoche about obtaining images of her wedding ceremony at the Old Schoolhouse and will be meeting with her soon
      2. Mark suggested we get a press release out for Walking Tour. Chair Stephens recommended we wait until the CCPC & CCHPN make their announcements. All agreed.
      3. Mark will be attending the Municipal Historic Preservation Leadership Luncheon March 18th and will have a chance to briefly address the group and deliver an update
    3. HISTORICAL PRESERVATION
      1. Tom Parr reported that he had been in contact with the administration at Copeland Run School about photographing the exterior of the Mary Louise Lloyd House and they are working on a date. The principle was also looking into any artifacts they may have in their possession and could share with us.
    4. LLOYD FARM
      1. Tom P is waiting for images of Mary Louise Lloyd House and possible info from Copeland Run School before presenting the house to the Hx Com for a vote to add to our resource list based on architectural merit.
  2. EDGES’ MILL HISTORIC DISTRICT UPDATE – Cathy Callahan
    1. Cathy C reported that she continues to stir the pot regarding the Edges Mill District application for the National Register. Chair Stephens felt that we should prioritize getting the application uploaded to PAShare to expedite the process. Mark shared that we have the images and histories provided by Micki McAllister and our next step should be for the Hx Com to review and approve the documents.
  3. OCHS LIASON REPORT – Dawn Coughlan
    1. Dawn was remote and due to technical issues on our end had to drop off before she was able to present her report. February will be included in her March update.
  4. FINANCE UPDATE – Donna DiPrinzio
    1. New Treasurer Donna DiPrinzio reported that it’s a new year and we have a fresh budget to work with. For 2023 we received the same amount as 2022, $1200.
    2. Our license for PAShare is set to expire 2/16/23 and will be renewed as soon as possible.
    3. We can discuss potential new expenditures under new business.
    4. Patty D has still not been reimbursed for buying the outdoor gas heaters that were given to the Township after the Spackman-Davis Farm event 11/12/22. Mark E will try to get that done ASAP
  5. ANNUAL REPORT FOR BOC
    1. Mark E shared a rough draft and said he would have a final DRAFT version ready in advance of our March meeting.
           
NEW BUSINESS:
  1. 2023 WALKING TOUR
    1. Paul S thought a “Spring Day of Service is a good idea, but that we may need more than one day”. He suggested we get some people to go out to Spackman to make a list of what needs to be done for our tour to be both safe and accessible. By advance scouting we’ll have a better idea of how much work has to be done and how much time will be needed.
      1. Red flag holes that need to be filled in
    2. We need to look at the other buildings, but he doesn’t think they’re special. We should be careful that none of our visitors go beyond them.
    3. Paul added that our subcommittees will need to workshop through priorities and develop a timeline
    4. Mark reported that Dawn told him OCHS was all-in on the tour. It was also suggested that we try to involve Parks and Rec for their event expertise.
    5. We need dirt to fill the holes, will this come out of our budget or the township budget? Mark thought the township would provide it since the township owns Spackman. Patty D shared that if not, she could us a good price on it.
    6. Paul S thought it would be great if the township could announce the walk in the Newsletter 
    7. Donna D suggested we consider having sheep and other animals at the farm for the event to add to the realism of what life was like there in the 19th century. She thought 4 H Club could be a good resource, and we could also explore other options. Mark E said that was part of his vision as well – to have a cow, a horse, sheep/goats, maybe even chickens for the evening. He thinks the Jefferis brothers may be able to provide a cow (they worked on the farm as youngsters), and he also has an idea for where to get the horse. He is also hopeful we can find a way to close a portion of the road but it’s PennDOT and would be difficult.
    8. Tom Parr suggested we keep CLG on our radar even though we can’t do anything until we have our HPO approved. Paul agreed and said we would be able to take full advantage of funding available such as being 1st in line for Keystone Grants.
ADDITIONAL BUSINESS:
  1. Historic Tree registry and Arbor Day event
    1. Donna shared that our elder-most trees are of great cultural and historic value and it’s important to maintain and preserve them, as they also tell the story of our township history.
      1. Donna suggested a subgroup to locate and document our eldest trees.
        1. There was a good discussion of where some of our most important elder trees are
        2. Mark added that some of our elder trees have limited lifespans, such as the trees lining the entrance road to Spackman-Davis Farm. He said Abbey had said that some will need to be replaced in the not-too-distant future
        3. Tom Parr mentioned Lloyd Farm is home to what is said to be the oldest Japanese Maple in the state
    2. Donna continued “how can we proactively plan for a rich investment of more trees in our township?” She cited the Havertown Shade Tree Commission 2022 Tree Giveaway as an example of options
      1. It was noted that Abbey has led tree planting initiatives in the recent past and we should talk to her about expanding those efforts with our help
    3. Arbor Day is Friday, April 28, 2023- can we plan an event to bring awareness?
      1. It was noted that Parks & Rec already host an annual Arbor Day event, but that we could offer to help them and perhaps add a Historic Trees tour for 2024.
      2. Mark E suggested we do all we can to assist Parks & Rec as their membership is currently low and they’ve been very generous with helping us.
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 8-0
Meeting was adjourned at 8:20 PM
​
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Historical Commission Meeting Minutes - January 18, 2023

3/16/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM. Secretary Evans announced that the meeting was being recorded, followed by the Pledge of Allegiance.
Secretary Evans continued with Member Roll Call and introduction of guests.
  1. Paul Stephens – Chair
  2. Lorraine Tindaro – Vice Chair
  3. Dawn Coughlan – Liaison to OCHS
  4. Cathy Callahan
  5. Mark Evans – Secretary
  6. Patty DeFroscia
  7. Tom Parr
  8. Donna DiPrinzio
Historical Commission Members Absent (1):
  • Leah Jennings – Excused
Historical Commission Member Attendees: (6 in person, 2 remote = Quorum)
Historical Commission Guests (2):
  • Jamie Evans
  • Mike Bedrick
REORGANIZATION
Chair Stephens announced it was time for our annual reorganization, and asked for nominations for Chair
Mark E nominated Paul S.
Hearing no other nominations Chair Stephens called the vote.
Paul Stephens unanimously re-elected Chair.
 
Chair Stephens asked for nominations for Vice-Chair
Cathy C nominated Lorraine T. / Mark E nominated Dawn C.
Hearing no other nominations Chair Stephens called the vote.
Dawn Coughlan elected Vice-Chair 6-2.
 
Chair Stephens asked for nominations for Secretary
Lorraine T nominated Mark E.
Hearing no more nominations Chair Stephens called the vote.
Mark E unanimously re-elected Secretary
 
Chair Stephens asked for nominations for OCHS liaison
Tom P nominated Dawn C.
Hearing no other nominations Chair Stephens called the vote.
Dawn Coughlan unanimously re-elected OCHS liaison.
 
Chair Stephens asked for a motion to create an official position of Treasurer to keep track of our budget/expenditures and issue status reports 
Moved by Mark E
Second by Cathy C
Vote called by Chair Stephens
Motion passed 8-0
 
Chair Stephens asked for nominations for Treasurer
Mark E nominated Donna DiPrinzio
Hearing no other nominations Chair Stephens called the vote.
Donna DiPrinzio unanimously elected Treasurer
 
2023 SUB-COMMITTEE ASSIGNMENTS
Chair Stephens called for volunteers for each Sub-Committee
SPACKMAN FARM
Dawn C., Mark E., Paul S.
MARKETING AND SOCIAL MEDIA
Lorraine T., Mark E.
HISTORIC PRESERVATION
Cathy C., Leah J., Mark E., Patty D., Tom, P., Jamie E.
LLOYD FARM
Tom P., Mark E., Donna D., Jamie E.
 
Chair Stephens noted that all are welcome to participate with each sub-committee
Approval of 12/21/22 Minutes
Chair Stephens asked if there were any comments or questions regarding the minutes of our 12/21/22 meeting. Hearing none, he asked for a motion to approve the 12/21/22 Minutes
Moved by Patty D
Second by Tom P
Vote called by Chair Stephens
Motion passed 8-0
 
OLD BUSINESS:
  1. MEMBERSHIP
    1. Mark E reported there are still have 2 prospective new members waiting to be interviewed, he hoped they would be on the agenda for the 1/26/23 BOC meeting.  He introduced guest Jamie Evans as one the prospective members and pointed out that Janie was also at the 11/19/22 Spackman-Davis Farm event.
    2. Chair Stephens confirmed that we grew our membership to 9 in 2022 and asked what our maximum is. Tom Parr confirmed it was 15
  2. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark E reported that at their 1/12/23 meeting the BOC gave their blessings for us to apply for the 2023 Walking Tours, the application and initial program plan were submitted on 1/13/23, and this could all be discussed further under new business
    2. MARKETING AND SOCIAL MEDIA
      1. Lorraine said she was still trying to get in touch with Elaine LaRoche for images of her wedding at the Schoolhouse
      2. Mark reported that the CCHPN Ledger has still not gone to press.
    3. HISTORICAL PRESERVATION
      1. Paul S noted that the ordinance and resources were pretty much in order. Mark E confirmed and said that the overall zoning project was given a 6-month extension to get it right, and that our ordinance would be a part of the zoning
      2. Mark added that the Mary Louise Lloyd House (now Copeland Run School) is a beautiful example of mid-century modern architecture and should be considered for inclusion on our list of resources. Paul S asked if we could get a photograph or 2 of the structure’s exterior and have Lloyd Farm SubCom bring it forward for a vote at next meeting to add based on architectural merit. Patty mentioned Parkside as Post WWII era homes that could be included, Paul added King’s Hwy has good WWII resources. If we see something that might qualify, make a note and we’ll research. Don’t need to add anything to our list right now. Tom Parr suggested another ride-around. Paul S mentioned mid-century modern home on Edge’s Mill. Tom Parr asked when HPO would be done. Mark said it’s done but waiting for full zoning to be complete.   
    4. LLOYD FARM
      1. Tom P reported that he’s been keeping an eye on the house and asked if there had been movement by the owner to make repairs. Mark E confirmed that Zoning Officer Ray Stackhouse had taken care of contacting the owner, who sent images of the house now closed up 
  3. EDGES’ MILL HISTORIC DISTRICT UPDATE
    1. Cathy C reported that she had received an email from Elizabeth Rarleigh and April Franz at the state who said they’d hired a new associate to help expedite the Edges Mill District application for the National Register. She’ll keep stirring the pot.
  4. OCHS LIASON REPORT
    1. Dawn reported Holiday Program was wonderful and they are looking forward to getting Paul S program scheduled for him to talk about his experience in the Park Service. Annual Membership fees are now due for 2023.
  5. FINANCE UPDATE
    1. Mark reported that it’s a new year and we have a fresh budget to work with. For 2023 we received the same amount as 2022, $1200. He will hand over responsibilities to new Treasurer Donna DiPrinzio and bring her up to speed, and that we can discuss potential 2023 expenditures under new business. Mark E thought we did a great job managing our budget. Confirmed that Patty D has not been reimbursed for buying the outdoor gas heaters
  6. ANNUAL REPORT FOR BOC
    1. Mark E apologized for not having a draft ready. Paul suggested we postpone until the February Meeting
           
NEW BUSINESS:
  1. 2023 WALKING TOUR
    1. Paul reported that if we’re selected, we’ll need a work date out there to make it safe, “Spring Day of Service”.
    2. Mark said he was fleshing out some crazy/not so crazy ideas – we can start the tour at Spackman and continue through Edge’s Mill, ending at Beaver Creek Tavern. Maybe Tom Parr can figure out a way to have histories in an app at each other location.
  2. 2023 BUDGET
    1. Paul confirmed we will keep PAShare as part of our new budget, and that we should make a more concerted effort to use it. Mark and Paul will meet to tour the site and better understand how we can use it to upload our resources, archaeological sites, etc. And that Edges Mill National register nomination could be directly entered into the system by us.
    2. Mark clarified that we have only one seat and that the sign in is Keystone and only a couple people should not have those credentials. The Township should be given access. Paul said we should do a walkthrough for all at our next meeting.   
    3. Paul suggested we renew memberships in all organizations we joined in 2022, and look into member’s rate for the annual meeting of Preservation PA.
Chair Stephens asked for a blanket motion to renew all of our 2022 memberships – PAShare, CCHPN, Preservation PA
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 8-0
  1. Tom Parr suggested we keep CLG on our radar even though we can’t do anything until we have our HPO approved. Paul agreed and said we would be able to take full advantage of funding available such as being 1st in line for Keystone Grants.
  1. 2022 RECAP AND 2023 PRIORITIES
    1. Paul stated most of us had lived through what we did in 2022, but we should take a look for the benefit of our new members.
    2. Mark listed HPO, resources list, resource tour, expanded membership, CCHPN dinner was a highlight, it was our coming out party. We got 2 articles published – The Patch, Vista, rebuilt relationship with CCHPN with cross-membership, pulled off Spackman Farm event in short time, and our successful interaction with Fabrications was a great example of what we can do. Paul S added that the township newsletters Abbey did were great, we should continue with ongoing initiatives - we have great people and can keep our plate overflowing. Safe to say we were responsible for the township refocusing on Spackman Farm. He added it’s also appropriate that we look at where we came up short like the demolition of the house on the Golf Course. We’ll focus on 2023 priorities at the next meeting.  
ADDITIONAL BUSINESS:
  1. CONDITIONS AT BUCHANAN HOUSE
    1. It was reported that were 2-large dumpsters at the site. Mark said he thought we should have been notified when the owner applied for a dumpster permit, and that goes for all our Hx resources
    2. Tom P said he say on FB that the owner had posted he had big announcement coming re Buchanan House. Paul S said it was important to keep this on our radar so we can achieve our preservation goals. 
    3. Cathy said there’s some nice mantels, Mark added the stained-glass transoms. Patty reported the large box-like devices from the back of the building have been removed. HVAC, jumbo fans and the like had been associated with the Crypto business. Patty added that years back the Hx Com had been given permission to salvage articles of significance that could reused, down to doorknobs. They were then given to OCHS to sell. Paul S mentioned that with the revived relationship with OCHS will make that possible in the future.
    4. Mark said he’d forgotten that one of his missions was to make as many contacts as we could I the Hx world, get our name out there and bring interest to our efforts, which he believed we were able to do with Spackman event, and to use that leverage in instances like this with Buchanan - we need all the help we can get. Cathy asked why it wasn’t on the National Register, Paul said there were issues with the integrity due to changes to the interior.      
 
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Donna D
Second by Mark E
Vote called by Chair Stephens
Motion passed 8-0
Meeting was adjourned at 8:19 PM
​
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Historical Commission Meeting Minutes - December 21, 2022

2/23/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM. Secretary Evans announced that the meeting was being recorded, followed by the Pledge of Allegiance.
Secretary Evans continued with Member Roll Call and introduction of guests.
  • Paul Stephens – Chair
  • Lorraine Tindaro – Vice Chair
  • Mark Evans – Secretary
  • Patty DeFroscia
  • Leah Jennings
  • Tom Parr
  • Cathy Callahan
  • Dawn Coughlan – Liaison to OCHS
Historical Commission Members Absent (1):
  • Donna DiPrinzio – Excused
Historical Commission Member Attendees: (8 remote = Quorum)
Historical Commission Guests (3):
  • Cheryl Spaulding
  • Paul Mullin
  • Mike Bedrick
 
Chair Stephens asked if there were any comments or questions regarding the minutes. Cathy Callahan asked for clarification on where the note about “classifications not being considered important anymore” came from. Mark E replied that it came from HPO guidance received from Megan McNish at SHPO. Tom Parr concurred. Hearing no other questions or comments, Chair Stephens asked for a motion to approve 10/19/22 Minutes, the 11/2/22 Special Meeting Minutes, and the 11/16/22 Minutes
Moved by Mark E
Second by Tom P
Vote called by Chair Stephens
Motion passed 6-0
Note: Dawn C and Lorraine T arrived after this vote, so 6 was unanimous
 
OLD BUSINESS:
  1. MEMBERSHIP
    1. Mark E reported that there are still 2 new prospective members waiting to be interviewed. he assumed that with budget, CU hearings, and end of year, the interviews will be held early 2023. Tom Parr noted they are Lisa Shields and James Evans.
 
  1. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark E reported that the event on 11/19 was a success and drew approximately 40 people even in frigid cold temperatures. 6 people submitted suggestion forms for the future. The top suggestions were:
        1. Walking/Hiking/Bike Trails
        2. Wedding Venue/B&B/Amphitheater
        3. Picnic Areas
        4. Passive Farm Park (last farm in the township)
        5. Historic Reenactments
        6. Tenant Farming
        7. Christmas Events
        8. Native Gardens
        9. Office Space
      2. Mark noted that one of the commenters was Leslie Herr from the East Brandywine Trails Committee who said they would like to work together on having Spackman Farm bridge the trail gap Bondsville Mill Park and GO Carlson.
      3. There were only 2 negative comments: one comment that it is Spackman-Davis Farm, not Davis-Spackman Farm, and one comment that there was poor planning for handicap/limited mobility parking/walking. Paul S said often the negative comments are the most beneficial. There are some new codes for trails and parks. Generated interest in community, and we need to keep it up.
 
  1. MARKETING AND SOCIAL MEDIA
    1. Lorraine T said there was nothing to report, still unable to get in touch with the woman who was married at the Schoolhouse for photos
    2. Mark E reported that the CCHPN Ledger has still not gone to press.
      1. Dawn C noted that she had a quick exchange with Jim Buczala who said he was able to remove the date from our ad and modified. Also want to be sure it is consistently identified as “Spackman-Davis”.
  2. HISTORICAL PRESERVATION
    1. Mark E reported the Sub Com met on 11/23. He, Dawn C, and Patty D reviewed the inventory for accuracy. Some changes were made. Will repost on Dropbox folder in new year
  3. LLOYD FARM
    1. Tom P reported that he had seen some recent disturbing images of the Lloyd House on social media. That Mark E had contacted Ray Stackhouse about the current situation, and he was going to reach out to the owner about getting it closed. It is private property and while the images were helpful, they were inappropriate.
      1. Cheryl S asked that we focus on one image that appeared to show a gas can in the open doorway. Mark shared his screen to show each of the images, it was agreed that it was. Not a gas can. Tom said he just hoped Ray could get it fixed. Paul S said it appeared one of the windows on the first floor appeared to have been raised, and that in his experience vandals don’t tend to open windows, they just bust them out. Squatters are the most likely answer. Cheryl S seemed convinced it was a gas can. Mark reiterated that focusing on getting our Historical Preservation Ordinance passed would make this demolition by neglect. He added that the concerned residents need to start a grassroots effort, form a 501-C3 “Friends of Lloyd Farm” and the ball is in their court. Paul S confirmed that the Historical Preservation Ordinance was the key. Mark said that as he often comments “what’s been done is in the past, and all we need to work on what can be done now”.    
  1. EDGES’ MILL HISTORIC DISTRICT UPDATE
    1. Cathy reported that April Franz’s Oct. 31st email said she would forward Cathy’s email to Elizabeth Rarleigh and stated “we are short-staffed but hoping to add staff to keep the Edges Milling District application moving. Mark said he thought we’ve now spent enough time waiting for them to take action, and we should pick up the ball in 2023 and get everything submitted through PAShare so we’ll be in control of the situation.
    2. Patty D added that the Buchanan House is for sale and there’s a sign up.
  2. OCHS LIASON REPORT
    1. Dawn said the Newsletter is ready to go out but was delayed by holidays. Dawn said it’s been a whirlwind of a year, but a great year. They’ve regrouped, reorganized, moved forward with their major fundraiser in the spring, the November dinner with Bruce Mowbray as speaker, and wonderful candlelight holiday event.
    2. Paul S added that Dawn asked him to put together a talk for the OCHS covering his experiences working with NPS and he may bring in some earlier history of himself. “Preserving the Past for the Future”: how the park service goes about trying to preserve buildings and resources under its control for the long haul as they look at things in perpetuity. It will be Sunday 2/12/23 at 2pm. Dawn said these talks were held twice a year before COVID at the Township Building but are asking to do it at the Meetinghouse.
    3. Mark noted that under Dawn’s leadership we’ve been able to reconnect with the OCHS, and it’s been wonderful working together.
    4. Tom Parr stated that he has a vintage handmade Christmas toy he’d like to donate to OCHS.
 
  1. FINANCE UPDATE
Mark reported that the Hx Com entered November with a balance of $341.63. After allocation of $190.76 for the portable outdoor heat towers, there was a remaining balance of $150.87. The township picked up the cost of the donuts, cider, and water, Mark donated the propane for the heaters, Ed Artz provided the PA, so the $200 allocated on 10/19 for the event were returned to the budget, leaving a final balance of $350.87. Those funds will be returned to the township’s General Fund. He thought we’d done a good job with our money this year and in 2023 will probably re-up PAShare and other memberships.
Dawn added that we should keep a track of donated goods such as Ed Artz providing professional sound. Should we offer him some form of compensation. Mark said he believed Ed would not accept money, but maybe a letter of thanks would be a good idea. Dawn said letters of thanks to all involved – speakers, Rep. Williams, Abbey Swan, P&R Com, Township, Ed, etc. Mark will write the letters; Paul S will sign them.
 
2022 CTHC EXPENDITURES
 

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

19-Oct
10/19 EVENT ALLOCATION
-$200.00
$364.41

19-Oct
FRAMED PRINT FOR M GRIFFITH
-$22.78
$341.63

17-Nov
OUTDOOR PORTABLE HEATERS
-$190.76
$150.87

1-Dec
REVERSE OF EVENT ALLOCATION
$200.00
$350.87

           
NEW BUSINESS:
  1. ANNUAL REPORT FOR BOC
    1. Paul S said he assumed it was a recap of our year and asked if it was a formal presentation to the BOC, or just a written report. Mark said he wasn’t sure, just a requirement he found under Chapter 19. He shared a document he had started working on and asked for input from Members. Tom P suggested we note “we’re trying to have a bigger voice in the Twp, trying to get to the forefront, work with our neighboring township Historical Commissions, open up our township, break out forgotten ideas like Spackman-Davis, new ideas – that kind of energy that’s been infused back into our Commission. “This rock is rolling”. Mark said, “trying to capture the enthusiasm that “here we all were, 3 days before Christmas, still working hard and enjoying each other’s company”. LT added the Spackman-Davis event should be included. Paul S said recap entire year – grown our membership, established sub-coms to keep moving in many directions, were proactive, gone out in ways we can better the community”. Mark said he’ll be including his quarterly reviews. Paul S said the minutes tell it all, asked where they go? Mark said they’re kept in an online archive
@calntownship.org. He’ll try to have a report ready for next meeting. Tom asked if there’s a deadline, Mark wasn’t sure. Cathy C added Jim Spaulding used to do a year-end report. Paul S said it’s good for us to do this, it raises our profile. Tom said it might be something to post on the website to show everyone what we’re trying to accomplish. Dawn concurred; it could be linked through the website under Historical Com.
ADDITIONAL BUSINESS:
Paul S asked if there was any additional business.
  1. Mark mentioned the email Paul and Mark received from Laura DiMateo 12/15 at Chesco.org on 2023 Walking Tours. He read the email to the group, and emphasized the theme was “agricultural history of Chester County”. He added the deadline was 1/13/23, before our next meeting, and suggested he work with Paul S to make a proposal. Patty D said we had done it twice in the past – Carver Court and a walking tour of Caln. Paul S said Spackman-Davis would be the most appropriate site, and asked what we can do for a tour, staffing, signage to interpret the site - we have some problems with safety issues and will require more than just us. We need to talk to the township and get their buy-in. Patty wasn’t sure we could be ready for it, Mark suggested we could possibly be ready by late summer. Paul said we can’t get into the house, and there are security issues. Tom brought up gopher holes, etc. Paul said there’s 2–3-foot hole/gap outside of the smokehouse door. Mark felt that this year’s theme being “Agricultural Heritage” is what drives him to want to apply, that the history of Spackman-Davis is the history of Chester County Agriculture. He referenced all that we were able to accomplish with very limited amount of time and that he believed we could come up with a way to make it safe for a short tour of the grounds. Paul S thought the Smokehouse, Springhouse, Barn could be made safe enough so that people could look inside; there are very few smokehouses that are intact like that one. Mark said at that time of year there will be corn, and that visual alone will make the house look better. Paul S said you can rope off an area inside the barn to bring people in for a look. Paul M was asked if he had thoughts about it. He thought if we could get partially inside the barn, it would be a beautiful view – you get a real feel of what the barn is about. The property itself, the corn, and just getting inside the barn should blow everybody away. Paul S thought with a couple of days in the spring out there with a shovel and dirt, we could certainly improve the condition and make it safe.
Dawn asked if August 10th was the only August date, and what the other dates are. Mark said it’s every Thursday starting June 8th. She said she’d love to do it, and would love to ask OCHS to be involved, they could provide displays, artifacts, etc. We’ll need manpower for tour guides, scripting, and stops.
Mark E said he’d bring it up at the next BOC meeting under additional business and ask that it be on the agenda for discussion at the 1/12/23 BOC meeting. If approved, we’ll move forward.
Mark proposed a motion that pending BOC approval, based on the discussion we’ve just had, Paul S and Mark E prepare the application to submit by 1/13/23, establish what improvements must be done during Q-1, and keep open the window that we can pull out for safety concerns if needed.
Moved by Mark E
Second by Tom P
Vote called by Chair Stephens
Motion passed 8-0
 
  1. Mark sang Holly Jolly Christmas, thanked all for making 2022 such a great year.
ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 8-0
Meeting was adjourned at 8:23 PM
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Historical Commission Meeting Minutes November 16, 2022

12/22/2022

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OPENING:
The meeting was called to order by Vice Chair Tindaro at 7:04 PM, followed by the Pledge of Allegiance. Secretary Evans announced that the meeting was being recorded.
Secretary Evans continued with Member Roll Call and introduction of guests.
  • Lorraine Tindaro – Vice Chair
  • Mark Evans – Secretary
  • Dawn Coughlan
  • Patty DeFroscia
  • Donna DiPrinzio
  • Tom Parr (Remote)
Historical Commission Members Absent (3):
  • Paul Stephens – Excused
  • Leah Jennings – Excused
  • Cathy Callahan – Excused
Historical Commission Member Attendees: (5 live, 1 remote – 5 = Quorum)
Historical Commission Guests (2):
  • Mike Bedrick
  • Jane Kennedy
 
Secretary Evans asked for a motion to table approval of 10/19/22 Minutes and the 11/2/22 Special Meeting Minutes to the 12/21/22 meeting
Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 
 
OLD BUSINESS:
  1. MEMBERSHIP
    1. Mark E reported that there are 2 new prospective members waiting to be scheduled for interviews. Lisa Shields and James Evans (no relation).
 
  1. SUB-COMMITTEE REPORTS
    1. SPACKMAN FARM
      1. Mark E requested we waive the agenda to discuss Spackman Farm after the Finance Update
Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 
  1. MARKETING AND SOCIAL MEDIA
    1. Mark E requested we waive the agenda to cover this as part of the Finance Update
 
Moved by Lorraine T
Second by Tom Parr
Vote called by Mark E
Motion passed 6-0
 
  1. HISTORICAL PRESERVATION
    1. Mark E reported that the Zoning Update is lagging, but the preservation ordinance will be incorporated in the Zoning once they get to the finish line
    2. Mark E reported that the Preservation Sub-Com would meet on Wednesday 11/23 to cross check the resources and images for accuracy
    3. Mark added that due to the limited BOC meetings left in 2022, we should wait to kick off 2023 with a “Certified Local Government” push headed by Tom Parr
 
  1. LLOYD FARM
    1. Tom Parr reported that the crops had been harvested, the field had been cleared and many deer can be seen on the land. He added that there was no other activity at the farm and that “no news is good news”.
  1. ALL-FILL UPDATE
    1. Mark E reported that the All Fill Conditional Use Hearing would be the following night 11/17 at 6pm prior to the BOC meeting
 
  1. EDGES’ MILL HISTORIC DISTRICT UPDATE
    1. No Sub-Com members present to report
 
  1. OCHS LIASON REPORT
    1. Dawn C reported that the annual OCHS Candlelight event at the meeting house would be Tuesday December 6th at 6pm.
  2. FINANCE UPDATE
    1. Mark E reported that at our October meeting we had approved expenditure of an additional $100 if needed for our ad in the fall issue of the CCHPN Ledger. As the originally requested ¼ page ad was available, there was no need to up our allocation to $200, and the additional funds were unallocated. The Ad was accepted and paid for, but as of 11/16 the Fall Issue has not been published. The ad was to advertise the Nov 19th Spackman event.  He suggested we ask that we get a free ad in the Spring issue as compensation. Dawn C suggested that the ad would not be free because we already paid for one that was not published in a timely manner. Mark E noted that even if the Fall issue is late, it still gets our name out there. Dawn suggested that we pull the ad. Patty D added that might not be possible if the issue is already at the printer. Dawn said we should find out print status, and if not yet at print, ask Abbey to edit the ad. All agreed. 
    2. Mark reported we allocated up to $200 for Spackman Farm event costs. To date we’ve spent $79.50 on refreshments, with $120.50 remaining to be used as necessary for rentals, food and beverage, etc.
He then requested approval for the expenditure of $22.78 ($21.49 + $1.29 tax) in order to present a framed print of Spackman Farm to Marianne Griffith on 11/19,  
 
 
2022 CTHC EXPENDITURES
 
 

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

19-Oct
10/19 EVENT ALLOCATION
-$200.00
$364.41

19-Oct
FRAMED PRINT FOR M GRIFFITH
-$22.78
$341.63

 
 
  1. SPACKMAN FARM PREVIEW EVENT
    1. REVIEW OF TIMELINE
      1. There was discussion of the proposed timeline. We worked through when each team needed to arrive pre-event. We confirmed our speakers. We agreed all guests would be kept on the paved areas to minimize accidents, and that no one would be allowed on the grass areas east of the house, only on the designated presentation area to the south. We reviewed the RSVPs which were 28 to date, including volunteers we were anticipating 40+. Tom Parr asked about press coverage. Mark listed the news outlets he had reached out to but had heard nothing back.
    2. EVENT TEAMS
      1. We reviewed who was working on each team. Dawn offered to ask Abbey if Helen and Sam of P&R could stay by the house to answer questions and direct folks away from restricted areas. Tom and Jeff will run the parking. We discussed the importance of keeping the luminaries on in the presentation area to be sure there’s enough light for the PA breakdown. Dawn asked where the spotlights would be to ensure enough light. Discussed the possibility of having a car running to keep Ms. Griffiths warm is needed.     
    3. PROPANE HEATER DISUCSSION
      1. Mark stated concern about the potential for extremely cold weather on 11/19 and suggested ways to provide warmth. We discussed the options of renting portable outdoor heaters. Tom Parr checked with Sun Belt rentals. Mark E tried Taylor rental, but they found the cost prohibitive. Patty D noted that Lowe’s had them on sale for $100/each and suggested that she could cover the cost and be reimbursed later. The $200 to purchase 2 would be less than the cost to rent 1. We agreed that the safety and warmth of our guests was of paramount important. Mark suggested that we vote to allocate the remainder of budget to the event as needed, and that a portion of that be used to purchase the heaters, which could then be used by the township for other outdoor cold weather events.
Secretary Evans asked for a motion to allocate the remainder of our 2022 budget to the event, as needed, and that approximately $200 of the remaining $341.63 be used to purchase 2 outdoor heaters
Moved by Dawn C
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 
  1. LIGHT TOWER
    1. Jane Kennedy reported that the Fire Company has a light tower they could potentially provide that could be useful and offered to reach out to them. It was agreed this was a great idea, especially since it would be dark as people were leaving and there’s no lights up there.
 
NEW BUSINESS:
There was no new business
ADDITIONAL BUSINESS:
There was no additional business
 
 
ADJOURNMENT
ADJOURNMENT
Moved by Lorraine T
Second by Tom P
Vote called by Lorraine T
Motion passed 6-0
 
Meeting was adjourned at 8:23 PM
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Historical Commission Meeting Minutes November 2, 2022

12/22/2022

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OPENING:
The meeting was called to order by Chair Stephens at 7:08 PM, followed by the Pledge of Allegiance.
Secretary Evans continued with Member Roll Call and introduction of guests.
  • Paul Stephens – Chair
  • Lorraine Tindaro – Vice Chair
  • Mark Evans – Secretary
  • Dawn Coughlan
  • Cathy Callahan
  • Patti DeFroscia
  • Tom Parr
  • Leah Jennings
Historical Commission Members Absent (1):
  • Donna DiPrinzio - Excused
Historical Commission Member Attendees: (8 – Quorum)
Historical Commission Guests (2):
  • Abbey Swan
  • Mike Bedrick
NEW BUSINESS:
  1. SPACKMAN FARM PREVIEW EVENT
The purpose of this special meeting was to lay out a prospective plan for our 11/19 Spackman Farm event, confirm program, timing, speakers, refreshments, volunteers, etc.
Paul S called the event the kickoff of “What do we want to do here?”
The group decided on dedicated groups for each part of the process – parking, decorating, etc. Abbey S said the township generators could be used, and that it and tables, trash cans, etc. could be dropped in advance of the event by public works. Patty D offered to do floral arrangements. Mark said he had some comfy folding chairs. Refreshments were decided to be donuts, hot cider, and water. Mark said he’d take care of ordering donuts once we had a semi-complete RSVP list. It was decided that Paul M, President of the BOC would be asked to make the opening remarks. Tom P offered to build a suggestion box and create road signs for parking.
It was a very productive meeting and the group felt we were in good shape for the event. 
ADJOURNMENT
Moved by Mark E
Second by Lorraine T
Vote called by Paul S
Motion passed 8-0
 
Meeting was adjourned at 8:15 PM
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