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Historical Commission Meeting Minutes - March 15, 2023

4/20/2023

OPENING:
The meeting was called to order by Vice-Chair Coughlan at 7:10 PM. Secretary Evans announced that the meeting was not being recorded due to technical issues, followed by the Pledge of Allegiance.
Secretary Mark Evans continued with Member Roll Call and introduction of guests.

Dawn Coughlan – Vice Chair/ Liaison to OCHS
Mark Evans – Secretary
Donna DiPrinzio - Treasurer
Cathy Callahan
Patty DeFrocia
Tom Parr
Jamie Evans
Lorraine Tindaro
Lisa Shields

Historical Commission Member Attendees: (9 = Quorum)
Historical Commission Members Absent (2):

Paul Stephens – Excused
Leah Jennings – Excused

Historical Commission Guests (4):

Chris Parr
Paul Mullin (Zoom)
Jim Buczala
Mike Bedrick

Approval of 1/18/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 1/18/23 meeting. Hearing none she asked for a motion to approve the minutes of the January 18th meeting.
Moved by Donna D
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0

Approval of 2/15/23 Minutes
Vice-Chair Coughlan asked if there were any comments or questions regarding the minutes of our 2/15/23 meeting. Hearing none she asked for a motion to approve the minutes of the February 15th meeting.
Moved by Patty DeFrocia
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0

GUEST PROGRAM: Jim Buczala – Vice Chair East Brandywine Hx Com/VP CCHPN
Mr. Buczala spoke to us about challenges and successes in East Brandywine. They have a 7-member Hx Com. He talked about their efforts to preserve Bondsville Mill and to establish Bondsville Mill Park, and how their learnings could be applied to Spackman-Davis Farm. “It’s not just about preserving the past, but applying it to the future”. Emphasized the importance of having a grant writer. There are DCNR grants, PECO grants for park development, Apple grants. They received over $500K from state and county grants for the park. Most county grants are 10% match first round, 0% for 2nd round. It took years and is still in process. Suggested a DOE for SD Farm would help us get grants. We discussed potential issues that could arise doing a public/private long-term lease for SD Farm improvements. County does not like you to make $ off of an investment. Breaking even is one thing, making income is another. Plus, township ownership makes all construction more expensive. Perhaps start our own 501C-3 and work outside of the township. Need a lot of attention, like they have now at BM. Newsletters, news articles, a weekly email. On the cusp of developing a real FR program. Currently there is a township foundation that receives donations earmarked for the park. We discussed our pending HPO – and the CLG process. We need to remove all mention of classifications from our HPO or we would NOT meet the CLG guidelines. Touched on the coming America 250 celebration.
OLD BUSINESS:

MEMBERSHIP
1. Mark E. shared that Jamie Evans and Lisa Shields were both appointed to the Hx Com at the 2/23/23 BOC meeting, and to make sure to take the time to get to know them. Active membership is now 11.
SUB-COMMITTEE REPORTS
1. SPACKMAN FARM
  1. Mark E reported no update on possible repairs to house roof and porch/ Walking Tour on agenda for discussion.
2. MARKETING AND SOCIAL MEDIA
  1. Lorraine reported she would be meeting with Elaine LaRoche in the following week for an interview and to get photos of her wedding album.
  2. Mark reported that the CCHPN Ledger with our article had been published. He said that puts a period on our 2022 marketing efforts.
3. HISTORICAL PRESERVATION
  1. Nothing new to report.
4. LLOYD FARM
  1. Tom Parr said farmer was out planting, and that’s a good sign. He took video of it.
  2. It was suggested that the Lloyd Farm sub-com be renamed “Caln at Risk” to include and focus on all our at-risk resources such as Lloyd, the schoolhouse, etc.

Moved by Donna D
Second by Mark E
Vote called by Vice-Chair Coughlan
Motion passed 9-0

EDGES’ MILL HISTORIC DISTRICT UPDATE

Mark reported he shared the 2022 Micki McAllister documents with all. They need to be tweaked for DOE. Micki had posed several questions that still need to be answered and he needs help getting those answers.
Mark shared that he has started a DOE application for the milling district in PAShare and has the addresses, main photos, and map completed, and showed slides of the additional things we’re going to need. Cathy said she had a detailed history of her house that Micki McAllister had prepared, and then provided it for us to use as a model for the other resources in the district. Donna D offered to type it into word.

OCHS LIASON REPORT
1. Excited about their March 22nd Thorndale Coal Warf Program at the Firehouse. Coal Warf was a huge part of Caln History and no longer exists.
2. OCHS meeting and clean up are 3/22 at Meetinghouse after program.
3. New marker is up on 340 – thank you Patty!
4. New member – Paul Mullin and family.
5. Praised Paul Stephens for his program in February – unfortunately it was Super Bowl Sunday. Hope he’ll do it again.
6. Dawn reported that Saturday May 6th is the OCHS Flea Market.
7. OCHS is supporting the Hx Com, thrilled about Spackman Walking Tour.
FINANCE UPDATE
1. Donna reported that our license for PAShare license was renewed 3/7/23 for $275, leaving a balance of $925.
ANNUAL REPORT FOR BOC
1. Mark reported the annual report was sent to membership for review on 3/9, asked for comments or corrections, then proposed a motion that Chair Stephens send it to the BOC ASAP.

Moved by Patty D
Second by Lorraine T
Vote called by Vice-Chair Coughlan
Motion passed 9-0

2023 WALKING TOUR
1. Mark said dropped the ball on getting a date for our “Spackman Day of Service”. Hoping to get it done next week.
2. Will send out a doodle poll to membership to determine possible days. We don’t all have to be out there at once, can do small groups.
3. It will be fun. We’ll knock the socks off the county. Confirmed tour is 5-7pm, not 7-9pm.

NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:

Tom P reported on “Engage by Cell” service for self-guided tours. $2-3K/year. Keep in mind for down the road.

ADJOURNMENT
Vice-Chair Coughlan asked for a motion to adjourn.
Moved by Mark E
Second by Tom Parr
Vote called by Vice-Chair Coughlan
Motion passed 9-0
Meeting was adjourned at 8:50 PM

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Historical Commission Meeting Minutes - April 19, 2023

4/19/2023

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OPENING:
The meeting was called to order by Chair Stephens at 7:09 PM. Secretary Evans announced that the meeting was not being recorded due to technical issues, followed by the Pledge of Allegiance.
Secretary Mark Evans continued with Member Roll Call and introduction of guests.

Paul Stephens – Chair
Dawn Coughlan – Vice Chair/ Liaison to OCHS
Mark Evans – Secretary
Donna DiPrinzio - Treasurer
Cathy Callahan
Patty DeFrocia
Tom Parr
Jamie Evans
Lorraine Tindaro
Lisa Shields

Historical Commission Member Attendees: 10 = Quorum (9 in-person, 1 remote)
Historical Commission Members Absent (1):

Leah Jennings – Excused

Historical Commission Guests (4):

Rachel Wick
Paul Mullin (Zoom)
Mike Bedrick

Approval of 3/15/23 Minutes
Chair Stephens asked if there were any comments or questions regarding the minutes of our 3/15/23 meeting. Hearing none he asked for a motion to approve the minutes of the March 15th meeting.
Moved by Tom Parr
Second by Dawn Coughlan
Vote called by Chair Stephens
Motion passed 10-0

OLD BUSINESS:

MEMBERSHIP
1. Mark E. had nothing to report. Active membership stands at 11.
SUB-COMMITTEE REPORTS
1. SPACKMAN FARM
  1. Mark had no update on possible repairs to house roof and porch.
  2. Dawn C reported that the rain gutter on the farmhouse was damaged during a recent storm and has been hanging loose for weeks. Paul S said he would reach out to Ray Stackhouse to ask for it to be repaired. Mark E added that we’ve been lucky with no vandalism since last summer, but something like that hanging off the house send the message that no one is taking care of or checking up on the house. The sooner it’s fixed, the safer the farm will be.
2. MARKETING AND SOCIAL MEDIA
  1. Mark reported that at the CCHPN luncheon Laura D encouraged all townships hosting Town Walks to get the news out via press releases, social media headlines, etc.
  2. Lorraine reported she had conducted an interview with Elaine LaRusa and Vincent Real and played a voice simulated recording. She’ll type it into word for the commission to review/edit.
3. HISTORICAL PRESERVATION
  1. Mark E shared an ordinance update: Based on Jim Buczala’s comments about CLG eligibility, Mark has been making changes to both the HPO and the Hx Resource list. He also had a brief conversation with Megan McNish at the CCHPN Luncheon, followed by a zoom session on 4/4 to be sure we’re moving in the right direction. Paul S clarified that if we adopt our own criteria, similar to the National Register criteria, we’re not reliant on the secondary source such as the NR. Mark hopes to have a rough draft of the changes ready for our May meeting.
4. CALN AT RISK
  1. Tom Parr reported that PERK tests have been performed at Lloyd Farm. The farmer has been over there killing weeds, but it doesn’t appear there is any agricultural use going on this year after all. He also said he’s about to follow up with Peggy Chillan at Copeland Run School re visiting Mary Louise Lloyd’s house. As the school year will be over soon, she should have more availability.
  2. Chair Stephens reported that there is a prospective buyer for Buchanan House who met with him, Vice Chair Coughlan, and Secretary Evans 4/14 at the Caln Meetinghouse. The prospective buyer shared his ideas for the property, which seemed to fit our goals that it be preserved and adaptively reused. Wants to open his real estate office on the property. Also said he’s interested in finding a lessee to run the restaurant part of the building. Overall, a positive and good meeting. There could be zoning issues with the township that are not our purview.
EDGES’ MILL HISTORIC DISTRICT UPDATE

Cathy C reported that she has been to the Chester County History Center researching the EM Corner House. Is surprised how little there is on it, but excited and will be going back again soon so we’ll have all we need to get the DOE submitted through PAShare.
Mark reported Donna D typed up Cathy’s document, but that he has not had time to dig into it.

SCHOOLHOUSE TOURS
1. Tours about to start. Need a coordinator for tour guide schedule. Dawn offered to take that on. Said we need June, July August. Cathy and Leah have May, Tom and Chris took June 4th, Donna took July, Lisa took August. She added that the schoolhouse tours are part of our mission. With many new members, Dawn suggested they attend a tour for training to get a feel for it, the script is in the desk drawer.
2. Tom P will make copies of the key, we’ve had problems with making sure the guides can open the door. Paul S suggested we start a list for keeping track of who has keys and when they’re returned.
3. Tom reported that he’d done research on alarming the schoolhouse (after the historic painting was stolen from FedEx Exton). He sent his recommendations and details to Chief Elias.
4. Lighting the schoolhouse came up. Tom P said he would meet with Abbey at the schoolhouse to investigate why it’s not lit at night. Paul M said he thought it was always lit at night, but something must be wrong now. Dawn C said the batteries in the windows candles need replacing. Patty said there is a light above the door that seems to not be working. There was discussion of solar spotlights being placed around the building. Paul M thought it would be nice to have it light all the way around.
OCHS LIASON REPORT
1. Dawn reported that Saturday May 6th is the OCHS Flea Market and had posters we can share. Looking for more vendors.
2. Mark asked about new membership rates for 2023. Dawn said $15 individual/$25 family. Added that membership funds are coming in slowly this year.
FINANCE UPDATE
1. Donna clarified our process for using budget funds – no more reimbursements. All expenditures must be approved by BOC, and invoices sent to Finance Dept.
2. She added that our CCHPN membership should be coming up soon.
ANNUAL REPORT FOR BOC
1. Mark reported the annual report was sent to the BOC. So far none of the BOC members have acknowledged receipt or offered comments or questions.
2. He added that he sent a copy of the Finance Section to the Finance Dept. so Lisa Swan is aware of how we’ve been using our budget.
2023 WALKING TOUR
1. Mark said dropped the ball on getting a date for our “Spackman Day of Service”. Need to coordinate with Ray Stackhouse. Hoping to get it done within the next week.
2. We received a packet with requirements and guides. Perhaps we can divide and conquer on these?
  1. First deadline is May 15th to provide liability insurance certificate of a minimum of $1mm for the day. If the township won’t cover the cost, perhaps we use part of our budget funds to carry the insurance. Donna offered to handle the insurance research. Paul M said we should send the insurance expenditure request to the BOC ASAP to be on the agenda for the next week’s meeting. We need BOC approval for all our expenditures.

Chair Stephens asked for a motion to approve use of funds for Liability Insurance and ask BOC for permission.
Moved by Mark E
Second by Tom Parr
Vote called by Chair Stephens
Motion passed 10-0

Whatever we can do to ease the burden on Public Works Dept. by doing ground maintenance ourselves. Paul S asked for confirmation that Twp will provide topsoil, Mark will send out a doodle poll to membership to determine possible days. We don’t all have to be out there at once, can do small groups.
Dawn shared that OCHS has a number of volunteers already signed up to help out at the event. Paul S suggested we send out a sign-up sheet for individual roles. Dawn asked if we should discuss division of responsibilities tonight? Do we have a publicity plan? Abbey will design our brochure, and we don’t want to ask more of her. Paul S asked about parking. Mark E suggested offsite ideas.
Chair Stephens suggested we form a TTVH Steering Committee to meet independently to make decision quickly and report back to the full Commission. Tom P said we need a script writer. Mark and Lisa volunteered. Tom is thinking outside the box for parking. Paul S asked we schedule a meeting date for 1st steering committee meeting now. Donna suggested the weekend of the 30th, we agreed on Sunday. Mark offered his house to meet. We will stay under a quorum.
Tom will send an email to Ray S to schedule a walkthrough. Paul S said we’ll have a better idea of what logistics allow after the walkthrough.

NEW BUSINESS:
Paul S asked if we want to approve an expenditure of our funds to cover alarming and lighting for the schoolhouse. Mark thought both might be covered by the township. Paul S tabled that discussion. Paul asked if Tom could reach out to the chief to regarding the alarm system.
ADDITIONAL BUSINESS:

Chair Stephens announced that he is in the process of moving to a farm in Virginia, and May or June will be his last official meeting before he has to step down as chair, and once he moves, he will legally need to resign from the Hx Com. Mark said Paul is irreplaceable.
AMERICA 250
1. Mark reported that American 250 was a big topic at CCHPN luncheon.
  1. “Continue the Journey toward a more perfect union”.
    1. 250 approach different from 1976 track. “Who, What, How”? “Inclusivity, Diversity, Participation”. The American Experience through different eyes. Our eclectic, shared experience. “What happened? Who have we become? Where have we not used the spirit of democracy effectively?” Where does history connect to today? From Native Americans to Penn’s values to agriculture, transportation, mills, taverns. “What were these people thinking about that made us different form the rest of the world?”
  2. Mark will send his notes around to all, once the walking tour out of the way.
Donna added that she’ll be getting more details on our invoicing process.
Paul Mullin thanked Paul S for all that he has done. He shared that it’s been a pleasure to know him and wished him all the best. He noted that we’re a great group, and all so involved. That he appreciates us and so does the BOC.

ADJOURNMENT
Chair Stephens asked for a motion to adjourn.
Moved by Lisa S
Second by Mark E
Vote called by Chair Stephens
Motion passed 9-0
Meeting was adjourned at 8:35 PM

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Historical Commission Meeting Minutes - March 15, 2023

Historical Commission Meeting Minutes - April 19, 2023

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