Historical Commission Meeting Minutes November 16, 2022

OPENING:
The meeting was called to order by Vice Chair Tindaro at 7:04 PM, followed by the Pledge of Allegiance. Secretary Evans announced that the meeting was being recorded.
Secretary Evans continued with Member Roll Call and introduction of guests.

• Lorraine Tindaro – Vice Chair
• Mark Evans – Secretary
• Dawn Coughlan

• Patty DeFroscia
• Donna DiPrinzio
• Tom Parr (Remote)

Historical Commission Members Absent (3):

• Paul Stephens – Excused
• Leah Jennings – Excused
• Cathy Callahan – Excused

Historical Commission Member Attendees: (5 live, 1 remote – 5 = Quorum)
Historical Commission Guests (2):

• Mike Bedrick
• Jane Kennedy

 
Secretary Evans asked for a motion to table approval of 10/19/22 Minutes and the 11/2/22 Special Meeting Minutes to the 12/21/22 meeting
Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 
 
OLD BUSINESS:

1. MEMBERSHIP
   1. Mark E reported that there are 2 new prospective members waiting to be scheduled for interviews. Lisa Shields and James Evans (no relation).

 

1. SUB-COMMITTEE REPORTS
   1. SPACKMAN FARM
      1. Mark E requested we waive the agenda to discuss Spackman Farm after the Finance Update

Moved by Tom P
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 

1. MARKETING AND SOCIAL MEDIA
   1. Mark E requested we waive the agenda to cover this as part of the Finance Update

 
Moved by Lorraine T
Second by Tom Parr
Vote called by Mark E
Motion passed 6-0
 

1. HISTORICAL PRESERVATION
   1. Mark E reported that the Zoning Update is lagging, but the preservation ordinance will be incorporated in the Zoning once they get to the finish line
   2. Mark E reported that the Preservation Sub-Com would meet on Wednesday 11/23 to cross check the resources and images for accuracy
   3. Mark added that due to the limited BOC meetings left in 2022, we should wait to kick off 2023 with a “Certified Local Government” push headed by Tom Parr

 

1. LLOYD FARM
   1. Tom Parr reported that the crops had been harvested, the field had been cleared and many deer can be seen on the land. He added that there was no other activity at the farm and that “no news is good news”.

1. ALL-FILL UPDATE
   1. Mark E reported that the All Fill Conditional Use Hearing would be the following night 11/17 at 6pm prior to the BOC meeting

 

1. EDGES’ MILL HISTORIC DISTRICT UPDATE
   1. No Sub-Com members present to report

 

1. OCHS LIASON REPORT
   1. Dawn C reported that the annual OCHS Candlelight event at the meeting house would be Tuesday December 6th at 6pm.
2. FINANCE UPDATE
   1. Mark E reported that at our October meeting we had approved expenditure of an additional $100 if needed for our ad in the fall issue of the CCHPN Ledger. As the originally requested ¼ page ad was available, there was no need to up our allocation to $200, and the additional funds were unallocated. The Ad was accepted and paid for, but as of 11/16 the Fall Issue has not been published. The ad was to advertise the Nov 19th Spackman event.  He suggested we ask that we get a free ad in the Spring issue as compensation. Dawn C suggested that the ad would not be free because we already paid for one that was not published in a timely manner. Mark E noted that even if the Fall issue is late, it still gets our name out there. Dawn suggested that we pull the ad. Patty D added that might not be possible if the issue is already at the printer. Dawn said we should find out print status, and if not yet at print, ask Abbey to edit the ad. All agreed. 
   2. Mark reported we allocated up to $200 for Spackman Farm event costs. To date we’ve spent $79.50 on refreshments, with $120.50 remaining to be used as necessary for rentals, food and beverage, etc.

He then requested approval for the expenditure of $22.78 ($21.49 + $1.29 tax) in order to present a framed print of Spackman Farm to Marianne Griffith on 11/19,  
 
 
2022 CTHC EXPENDITURES
 
 

DATE
FOR
AMOUNT
BALANCE

1-Jan
Annual Budget
$1,200.00
$1,200.00

1-Mar
PAShare Annual License
-$350.00
$850.00

18-May
CCHPN ANNUAL MEMBERSHIP
-$100.00
$750.00

1-May
GUESTBOOK FOR SCHOOLHOUSE
-$10.59
$739.41

1-Jun
ALLOCATED FOR CCHPN AD
-$100.00
$639.41

20-Sep
PRESERVATION PA ANNUAL MEMBERSHIP
-$75.00
$564.41

19-Oct
10/19 EVENT ALLOCATION
-$200.00
$364.41

19-Oct
FRAMED PRINT FOR M GRIFFITH
-$22.78
$341.63

 
 

1. SPACKMAN FARM PREVIEW EVENT
   1. REVIEW OF TIMELINE
      1. There was discussion of the proposed timeline. We worked through when each team needed to arrive pre-event. We confirmed our speakers. We agreed all guests would be kept on the paved areas to minimize accidents, and that no one would be allowed on the grass areas east of the house, only on the designated presentation area to the south. We reviewed the RSVPs which were 28 to date, including volunteers we were anticipating 40+. Tom Parr asked about press coverage. Mark listed the news outlets he had reached out to but had heard nothing back.
   2. EVENT TEAMS
      1. We reviewed who was working on each team. Dawn offered to ask Abbey if Helen and Sam of P&R could stay by the house to answer questions and direct folks away from restricted areas. Tom and Jeff will run the parking. We discussed the importance of keeping the luminaries on in the presentation area to be sure there’s enough light for the PA breakdown. Dawn asked where the spotlights would be to ensure enough light. Discussed the possibility of having a car running to keep Ms. Griffiths warm is needed.     
   3. PROPANE HEATER DISUCSSION
      1. Mark stated concern about the potential for extremely cold weather on 11/19 and suggested ways to provide warmth. We discussed the options of renting portable outdoor heaters. Tom Parr checked with Sun Belt rentals. Mark E tried Taylor rental, but they found the cost prohibitive. Patty D noted that Lowe’s had them on sale for $100/each and suggested that she could cover the cost and be reimbursed later. The $200 to purchase 2 would be less than the cost to rent 1. We agreed that the safety and warmth of our guests was of paramount important. Mark suggested that we vote to allocate the remainder of budget to the event as needed, and that a portion of that be used to purchase the heaters, which could then be used by the township for other outdoor cold weather events.

Secretary Evans asked for a motion to allocate the remainder of our 2022 budget to the event, as needed, and that approximately $200 of the remaining $341.63 be used to purchase 2 outdoor heaters
Moved by Dawn C
Second by Patty D
Vote called by Lorraine T
Motion passed 6-0
 

1. LIGHT TOWER
   1. Jane Kennedy reported that the Fire Company has a light tower they could potentially provide that could be useful and offered to reach out to them. It was agreed this was a great idea, especially since it would be dark as people were leaving and there’s no lights up there.

 
NEW BUSINESS:
There was no new business
ADDITIONAL BUSINESS:
There was no additional business
 
 
ADJOURNMENT
ADJOURNMENT
Moved by Lorraine T
Second by Tom P
Vote called by Lorraine T
Motion passed 6-0
 
Meeting was adjourned at 8:23 PM
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