Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday May 23, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on May 20, 2022. Copies of the Agenda were made available to the public.
Minutes of the April 25, 2022. Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario to adopt the April 25, 2022 minutes, as presented. Vote passed 3.0 and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and the Memo from Gilmore to DARA dated May 16, 2022 officially submitting the Act 537 Plan update to DARA for review. Mr. Gill informed to the Board that the department received notification from PAWC of a proposed rate increase. Mr. Bickhart discussed with the Board the impact of the increase if it gets awarded to PAWC by the PUC, The proposed usage charge is $12.53/1,000 gallons, whereas the current usage charge is $9.64/1,000gallons. Mr. Bickhart informed the Board that the evaluation is based on the 5-year average adjusted flows to PAWC which was 181,107 gpd and the proposed increase of $2.89/ 1,000 gal x 365 = $191,041 in additional annual treatment cost. Mr. Bickhart informed the Board that the cost comparison illustrates the importance of additional treatment capacity at the DARA Treatment plant, and continued efforts to eliminate I&I into the system. Mr. Bickhart recommended that the Authority continue to advocate for an aggressive schedule for the currently contemplated DARA treatment plant capacity upgrade.
Granger Lane/Caln Meeting House Road ARPA Grant
Mr. Gill informed the Board that Chester County was awarded approximately $102 million in ARPA funds as part of the American Rescue Plan Act (ARPA) to meet pandemic response needs and rebuild a stronger, more equitable economy as the country recovers. The County is accepting applications for funding requests from municipalities, public authorities, small businesses, and non-profit organizations that are located within or provide substantial service to, Chester County Pennsylvania. Mr. Gill informed the Board that the deadline was May 16th and department submitted for the Caln Meeting House Granger Lane Project on May 10th. Mr. Gill presented the Board the proposed budget for the project and the amount requested was for 85% of the project costs $525.938 grant request with at 15% local match $92,813. Mr. Gill stated that the proposed 8” gravity Sewer Extension project will help provide public sewer to 33 existing homes and once completed the project will provide a reliable new public wastewater collection system for the neighborhood in need of the utility.
Chester County Sports Arena Project
Mr. Gill presented to the Board a Chester County Sports Arena Sanitary Sewer On-Lot Septic Temporary Holding Facility O&M Pumping Agreement. Mr. Gill informed the Board that the project is required to be served by public sanitary sewer service provided by the Authority. In order to connect the property to sewer system, JLLAR LLC (Chester County Sports Arena) has agreed to construct an extension of the public sewer to the point of the proposed connection of a lateral to serve the existing buildings, which will ultimately be offered for dedication to the Authority. Mr. Gill informed the Board that the time when the on-site sewer facilities will be completed and operational to the satisfaction of the Authority as outlined in the Agreement will not be prior to JLLAR LLC need for a Temporary Use and Occupancy permit. Mr. Gill stated that in order to provide wastewater disposal during the interim period between issuance of Temporary Use and Occupancy permit by the Township and completion of the On-Site Sewer Facilities, JLLAR LLC proposes to continue use of the existing on-lot wastewater system. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to authorize the Chairman to sign the enclosed sanitary sewer On-Lot Septic Holding Facility O&M Pumping Agreement in the form as presented. Vote passed 4.0.
I/I Reduction Program
Mr. Gill informed the Board the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity is still anticipated to begin sometime in May.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario accept the April financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, and seconded by Mr. Schew to adjourn the May 23, 2022 meeting at 8:05pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday May 23, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on May 20, 2022. Copies of the Agenda were made available to the public.
Minutes of the April 25, 2022. Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario to adopt the April 25, 2022 minutes, as presented. Vote passed 3.0 and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and the Memo from Gilmore to DARA dated May 16, 2022 officially submitting the Act 537 Plan update to DARA for review. Mr. Gill informed to the Board that the department received notification from PAWC of a proposed rate increase. Mr. Bickhart discussed with the Board the impact of the increase if it gets awarded to PAWC by the PUC, The proposed usage charge is $12.53/1,000 gallons, whereas the current usage charge is $9.64/1,000gallons. Mr. Bickhart informed the Board that the evaluation is based on the 5-year average adjusted flows to PAWC which was 181,107 gpd and the proposed increase of $2.89/ 1,000 gal x 365 = $191,041 in additional annual treatment cost. Mr. Bickhart informed the Board that the cost comparison illustrates the importance of additional treatment capacity at the DARA Treatment plant, and continued efforts to eliminate I&I into the system. Mr. Bickhart recommended that the Authority continue to advocate for an aggressive schedule for the currently contemplated DARA treatment plant capacity upgrade.
Granger Lane/Caln Meeting House Road ARPA Grant
Mr. Gill informed the Board that Chester County was awarded approximately $102 million in ARPA funds as part of the American Rescue Plan Act (ARPA) to meet pandemic response needs and rebuild a stronger, more equitable economy as the country recovers. The County is accepting applications for funding requests from municipalities, public authorities, small businesses, and non-profit organizations that are located within or provide substantial service to, Chester County Pennsylvania. Mr. Gill informed the Board that the deadline was May 16th and department submitted for the Caln Meeting House Granger Lane Project on May 10th. Mr. Gill presented the Board the proposed budget for the project and the amount requested was for 85% of the project costs $525.938 grant request with at 15% local match $92,813. Mr. Gill stated that the proposed 8” gravity Sewer Extension project will help provide public sewer to 33 existing homes and once completed the project will provide a reliable new public wastewater collection system for the neighborhood in need of the utility.
Chester County Sports Arena Project
Mr. Gill presented to the Board a Chester County Sports Arena Sanitary Sewer On-Lot Septic Temporary Holding Facility O&M Pumping Agreement. Mr. Gill informed the Board that the project is required to be served by public sanitary sewer service provided by the Authority. In order to connect the property to sewer system, JLLAR LLC (Chester County Sports Arena) has agreed to construct an extension of the public sewer to the point of the proposed connection of a lateral to serve the existing buildings, which will ultimately be offered for dedication to the Authority. Mr. Gill informed the Board that the time when the on-site sewer facilities will be completed and operational to the satisfaction of the Authority as outlined in the Agreement will not be prior to JLLAR LLC need for a Temporary Use and Occupancy permit. Mr. Gill stated that in order to provide wastewater disposal during the interim period between issuance of Temporary Use and Occupancy permit by the Township and completion of the On-Site Sewer Facilities, JLLAR LLC proposes to continue use of the existing on-lot wastewater system. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to authorize the Chairman to sign the enclosed sanitary sewer On-Lot Septic Holding Facility O&M Pumping Agreement in the form as presented. Vote passed 4.0.
I/I Reduction Program
Mr. Gill informed the Board the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity is still anticipated to begin sometime in May.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario accept the April financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, and seconded by Mr. Schew to adjourn the May 23, 2022 meeting at 8:05pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| may_23_2022_ctma_minutes.pdf |
