Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday November 26, 2018
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson (Absent)
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary (Absent)
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the October 22, 2018 Meeting
Mr. Chambers called for additions or corrections to the October minutes. There were none. After discussion, Mr. Contento motioned, seconded by Mr. Disario, to adopt the October 22, 2018 minutes, as presented. Vote passed 3-0 with 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
DARA Over Capacity Discussion
Mr. Gill updated the board on the DARA response letter and informed the board that is was sent to DARA in early November. Mr Gill also informed the board that he didn’t receive any response on the short term capacity leasing option from another DARA member, which was requested as part of the response letter. Mr Gill informed the board that the response from DARA that was received, was that DARA voted to restrict the executive director at DARA to only approve up to 5 EDU’s at a time from Caln and anything thing above 5 EDU’s will be only granted at the DARA Boards discretion, until Caln’s 52 week average falls below their allocated capacity. A discussion was then held talking about different options pertaining to costs associated with the construction of the new Municipal Drive Pump Station, PAWC additional treatment costs, I&I program and the status of the projects that currently have capacity allocated and the projects that are currently working their way through the process. After discussion the board request Mr Dingman to draft a memo about tonight’s discussion, which he can present at the next CTMA meeting.
Dogwood/Scott Drive Project Update
Mr. Gill informed the board that to date we received payment for 38 Full Tapping Fees (31 Connected and 7 Still need connected) and 2 five year extensions granted (Special Part Tapping Fee Paid). Mr. Gill presented signed copies of the Grinder Pump Operation and Maintenance Agreement for the properties that will need signed by the Chairman. Mr. Disario made a motion seconded by Mrs. Bernard to authorize the Chairman to sign the Operation and Maintenance Agreement for Grinder Pump System for 1320 Blackhorse Hill Road. Vote passed 4-0.
Megargee Heights Area
Mr Gill informed the board that the department has received 2 phones calls from residents in this area stating that their current on-lot system needs replaced. The residents were inquiring whether public sewer is being proposed in this area. Mr Gill went over the description of the project area from the Townships Act 537 Plan and handed out an Aerial map of the area that needs to be served in the future which also includes a rough cost for Phase 1. Mr Gill informed the board that without a grant it would cost each resident to be served roughly $27,929 each. Mr Gill stated that staff recommends that due to the high cost per house, that we keep this area as a possibility for a future grant.
2019 Consultant Fee Schedule
Mr. Gill presented the 2019 rates for Gilmore & Associates Inc. which Gilmore proposes no increase for 2019 in their fee schedule. After discussion the board informed Mr Gill to include these rates in the resolution which will be presented at the December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Mr. Gill presented the 2019 rates for Lamb McErlane PC, which reflects no increase from their 2018 fee schedule. After discussion the board informed Mr Gill to include these rates in the resolution which will be presented at the December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Mr. Gill presented the 2019 Engineer Fee Schedule for Hydraterra Professionals, LLC. There has been a slight increase for each professional service compared to their 2018 billable rate. After discussion the board informed Mr Gill to include Hydraterra Professions rates in the motion which will be presented to the board at their December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Reappointment Recommendation for Mr Mullin
Mr Gill informed the board that Mr Mullin’s term will expire on December 31, 2018 and he also confirmed with Mr Mullin that he would like to remain on the Authority Board for a new 5 year term which will be from 2019-2023. The Board agreed to authorize staff to forward a recommendation memo to the Board of Commissioners for their consideration to reappoint Paul Mullin to the Authority Board for a new 5 year term.
2019 Suggested Meeting Dates
Mr Gill presented a list of the proposed tentative 2019 Municipal Authority meeting dates. After board discussion the board agreed by consensus the 2019 Municipal Authority meeting dates as presented and authorized Mr Gill to forward to the Township Secretary for advertising.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of October 2018. After discussion Mr. Contento made a motion and seconded by Mr. Disario to approve the October 2018 financials, as submitted. Vote passed 4-0.
Mr. Gill reviewed and discussed the current delinquency report for the month of October, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
Directors Report
Mr. Gill discussed his October, 2018 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Contento made a motion, and seconded by Mrs. Bernard to adjourn the November, 2018 meeting at 8:44 pm. Vote passed 4-0.
Respectfully Submitted,
Scott Gill,
Wastewater Director
253 Municipal Drive
Thorndale, PA 19372
Monday November 26, 2018
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson (Absent)
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary (Absent)
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the October 22, 2018 Meeting
Mr. Chambers called for additions or corrections to the October minutes. There were none. After discussion, Mr. Contento motioned, seconded by Mr. Disario, to adopt the October 22, 2018 minutes, as presented. Vote passed 3-0 with 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
DARA Over Capacity Discussion
Mr. Gill updated the board on the DARA response letter and informed the board that is was sent to DARA in early November. Mr Gill also informed the board that he didn’t receive any response on the short term capacity leasing option from another DARA member, which was requested as part of the response letter. Mr Gill informed the board that the response from DARA that was received, was that DARA voted to restrict the executive director at DARA to only approve up to 5 EDU’s at a time from Caln and anything thing above 5 EDU’s will be only granted at the DARA Boards discretion, until Caln’s 52 week average falls below their allocated capacity. A discussion was then held talking about different options pertaining to costs associated with the construction of the new Municipal Drive Pump Station, PAWC additional treatment costs, I&I program and the status of the projects that currently have capacity allocated and the projects that are currently working their way through the process. After discussion the board request Mr Dingman to draft a memo about tonight’s discussion, which he can present at the next CTMA meeting.
Dogwood/Scott Drive Project Update
Mr. Gill informed the board that to date we received payment for 38 Full Tapping Fees (31 Connected and 7 Still need connected) and 2 five year extensions granted (Special Part Tapping Fee Paid). Mr. Gill presented signed copies of the Grinder Pump Operation and Maintenance Agreement for the properties that will need signed by the Chairman. Mr. Disario made a motion seconded by Mrs. Bernard to authorize the Chairman to sign the Operation and Maintenance Agreement for Grinder Pump System for 1320 Blackhorse Hill Road. Vote passed 4-0.
Megargee Heights Area
Mr Gill informed the board that the department has received 2 phones calls from residents in this area stating that their current on-lot system needs replaced. The residents were inquiring whether public sewer is being proposed in this area. Mr Gill went over the description of the project area from the Townships Act 537 Plan and handed out an Aerial map of the area that needs to be served in the future which also includes a rough cost for Phase 1. Mr Gill informed the board that without a grant it would cost each resident to be served roughly $27,929 each. Mr Gill stated that staff recommends that due to the high cost per house, that we keep this area as a possibility for a future grant.
2019 Consultant Fee Schedule
Mr. Gill presented the 2019 rates for Gilmore & Associates Inc. which Gilmore proposes no increase for 2019 in their fee schedule. After discussion the board informed Mr Gill to include these rates in the resolution which will be presented at the December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Mr. Gill presented the 2019 rates for Lamb McErlane PC, which reflects no increase from their 2018 fee schedule. After discussion the board informed Mr Gill to include these rates in the resolution which will be presented at the December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Mr. Gill presented the 2019 Engineer Fee Schedule for Hydraterra Professionals, LLC. There has been a slight increase for each professional service compared to their 2018 billable rate. After discussion the board informed Mr Gill to include Hydraterra Professions rates in the motion which will be presented to the board at their December 17, 2018 meeting, adopting the 2019 fees for the professional consultants who are retained by the Authority.
Reappointment Recommendation for Mr Mullin
Mr Gill informed the board that Mr Mullin’s term will expire on December 31, 2018 and he also confirmed with Mr Mullin that he would like to remain on the Authority Board for a new 5 year term which will be from 2019-2023. The Board agreed to authorize staff to forward a recommendation memo to the Board of Commissioners for their consideration to reappoint Paul Mullin to the Authority Board for a new 5 year term.
2019 Suggested Meeting Dates
Mr Gill presented a list of the proposed tentative 2019 Municipal Authority meeting dates. After board discussion the board agreed by consensus the 2019 Municipal Authority meeting dates as presented and authorized Mr Gill to forward to the Township Secretary for advertising.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of October 2018. After discussion Mr. Contento made a motion and seconded by Mr. Disario to approve the October 2018 financials, as submitted. Vote passed 4-0.
Mr. Gill reviewed and discussed the current delinquency report for the month of October, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
Directors Report
Mr. Gill discussed his October, 2018 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Contento made a motion, and seconded by Mrs. Bernard to adjourn the November, 2018 meeting at 8:44 pm. Vote passed 4-0.
Respectfully Submitted,
Scott Gill,
Wastewater Director
