Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday August 23, 2021 7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call To Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2020 and the agenda was posted on the Caln Township Website and Lobby on Wednesday August 18, 2021. Copies of the Agenda were made available to the public.
Minutes of the July 26, 2021 Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mrs. Bernard, to adopt the July 26, 2021 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the board that Equix Integrity, Inc. finished up their contract and submitted the attached payment request #1 in the amount of $145,345.09. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to authorize Equix Integrity, Inc. 1st payment request for contract # CAL-01-20 in the amount of $145,345.09, and recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill also informed the Board that Gilmore is currently working on assembling the bid for the Phase 4 Caln Interceptor Repairs Contract with an anticipated bid opening mid-November, 2021.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich Inc. CAL-02-14-2 and MGK Industries, Inc. CAL-02-14-1A are working on their punch list items and there was no pay requests for the month of July.
Mr. Gill updated the Board on the North Caln Road Area Sewer Modification CAL-01-21. Mr. Gill stated that Fidelity finished up all the pipework on June 18th and completed the finish paving restoration work on North Caln Road on August 11, 2021 and the permanent flow meter was installed by our metering company on August 4, 2021. Mr. Gill stated that with the addition of the new flow meter we are now able to get flow data from the western part of the system during rain events to help with our I&I Program.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report and a 52 week average chart. Mr. Chambers updated the Board on DARA.
Fernmoor Homes at Downingtown Phase 2 and Phase 5 (Dwell)
Mr. Gill informed the board that Fernmoor Homes requested an extension of the delivery of the Performance Bond executed by the Surety and Surety’s form Power of Attorney as required at last month’s motions for the Phase 2 and Phase 5 On Site Arbor Hills Sewer Improvements until the September 27, 2021 board meeting. Mr. Gill also stated that if the board has no objection of an extension until the CTMA’s September 27, 2021 meeting a motion will be needed to grant the extension. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize an extension for the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 2 and Phase 5 On Site Arbor Hills Sewer Improvements in the form as presented at the July meeting, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board on September 27, 2021 the following: (1) Performance Bond executed by the Surety, (2) Surety’s form Power of Attorney. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of July 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mrs. Bernard made a motion, seconded by Mr. Mullin to accept the July financials, as submitted. Vote passed 4.0.
Mr. Gill presented to the Board the CTMA 2022 proposed operating, capital and Act57 budget. Mr. Gill informed the board that there is a proposed flat rate increase of $18 per year for residential and commercial for 2022. Mr. Gill also stated that the Act 57 will carry a shortfall of $250,000 per year for years 2022-2024 and the capital fund is budgeted to cover the shortage. Mr. Gill stated this could be reduced if we receive more tapping fees than projected. After discussion, the Board agreed to table it until the September 27, 2021 meeting.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of June.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Mullin to adjourn the August 23, 2021 meeting at 8:10pm. Vote passed 4.0.
Respectfully Submitted
Scot Gill,
Director of Wastewater
253 Municipal Drive
Thorndale, PA 19372
Monday August 23, 2021 7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call To Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2020 and the agenda was posted on the Caln Township Website and Lobby on Wednesday August 18, 2021. Copies of the Agenda were made available to the public.
Minutes of the July 26, 2021 Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mrs. Bernard, to adopt the July 26, 2021 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the board that Equix Integrity, Inc. finished up their contract and submitted the attached payment request #1 in the amount of $145,345.09. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to authorize Equix Integrity, Inc. 1st payment request for contract # CAL-01-20 in the amount of $145,345.09, and recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill also informed the Board that Gilmore is currently working on assembling the bid for the Phase 4 Caln Interceptor Repairs Contract with an anticipated bid opening mid-November, 2021.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich Inc. CAL-02-14-2 and MGK Industries, Inc. CAL-02-14-1A are working on their punch list items and there was no pay requests for the month of July.
Mr. Gill updated the Board on the North Caln Road Area Sewer Modification CAL-01-21. Mr. Gill stated that Fidelity finished up all the pipework on June 18th and completed the finish paving restoration work on North Caln Road on August 11, 2021 and the permanent flow meter was installed by our metering company on August 4, 2021. Mr. Gill stated that with the addition of the new flow meter we are now able to get flow data from the western part of the system during rain events to help with our I&I Program.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report and a 52 week average chart. Mr. Chambers updated the Board on DARA.
Fernmoor Homes at Downingtown Phase 2 and Phase 5 (Dwell)
Mr. Gill informed the board that Fernmoor Homes requested an extension of the delivery of the Performance Bond executed by the Surety and Surety’s form Power of Attorney as required at last month’s motions for the Phase 2 and Phase 5 On Site Arbor Hills Sewer Improvements until the September 27, 2021 board meeting. Mr. Gill also stated that if the board has no objection of an extension until the CTMA’s September 27, 2021 meeting a motion will be needed to grant the extension. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize an extension for the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 2 and Phase 5 On Site Arbor Hills Sewer Improvements in the form as presented at the July meeting, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board on September 27, 2021 the following: (1) Performance Bond executed by the Surety, (2) Surety’s form Power of Attorney. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of July 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mrs. Bernard made a motion, seconded by Mr. Mullin to accept the July financials, as submitted. Vote passed 4.0.
Mr. Gill presented to the Board the CTMA 2022 proposed operating, capital and Act57 budget. Mr. Gill informed the board that there is a proposed flat rate increase of $18 per year for residential and commercial for 2022. Mr. Gill also stated that the Act 57 will carry a shortfall of $250,000 per year for years 2022-2024 and the capital fund is budgeted to cover the shortage. Mr. Gill stated this could be reduced if we receive more tapping fees than projected. After discussion, the Board agreed to table it until the September 27, 2021 meeting.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of June.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Mullin to adjourn the August 23, 2021 meeting at 8:10pm. Vote passed 4.0.
Respectfully Submitted
Scot Gill,
Director of Wastewater
| august_23_2021_ctma_minutes.pdf |
