Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday December 16, 2019
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the November 25, 2019 Meeting
Mr. Mullin called for additions or corrections to the November minutes. There were none. After discussion, Mr. Chambers motioned, seconded by Mr. Disario, to adopt the November 25, 2019 minutes, as presented. Vote passed 3.0. And 1 abstained.
Public Comment
Mr. Mullin called for public comments. There were none.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the board that the Legal review for CAL-02-19 has been completed and contracts are signed.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the board that Anrich continues work on the installation of the new forcemain. Mr. Gill presented the Board with the 3rd Payment request from Anrich Inc. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Anrich, Inc. 3rd payment request in the amount $433,462.54 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill informed the Board that MGK Industries, completed the clearing of the site and installed erosion control and currently is still working through their submittals process and anticipates on starting to set all the precast structures beginning at the end of December or the 1st week of January. After discussion, Mr. Disario made a motion, seconded by Mr. Chambers to recommend to the Board of Commissioners to authorize release of MGK Industries 2nd payment request in the amount of $666,000.00 contingent all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Caln Meeting House Road Project Grant Application
Mr. Bickhart updated the Board on the grant application for the Granger Lane / Caln Meeting House Sewer Extension project which was submitted to the Commonwealth Financing Authority Programs Division of PA Department of Community & Economic Development on December 12, 2019. Mr. Bickhart informed with the Board that DCED anticipates the first award of grant funds would not occur until May 2020 at the earliest, and could be later depending on the volume of applications received.
Taco Bell Project
Mr. Gill presented Resolution 2019-10-CTMA accepting the Sanitary Sewer Agreement associated with Parcel # 39-2-27 and Resolution 2019-11-CTMA approving the Assignment of Easement Agreement associated with the Parcel # 39-2-27.1 for the installation of the onsite and offsite sewer system that will be utilized by the Taco Bell Project. Mr. Gill also discussed with the Board that the future dedication of the improvements will be presented at a future meeting once completed and found acceptable by the authority’s engineer.
After discussion, Mr. Chambers made a motion, seconded by Mr. Schew for the Adoption of Resolution 2019-10-CTMA accepting the Sanitary Sewer Agreement associated with Parcel # 39-2-27 and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Agreement Documents. Vote passed 4.0.
After discussion, Mr. Schew made a motion, seconded by Mr. Disario for the Adoption of Resolution 2019-11-CTMA approving the Assignment of Easement Agreement associated with the Parcel # 39-2-27.1 and authorizing the Chairman to sign the enclosed Assignment of Easement Agreement Documents. Vote passed 4.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the remaining connection that still need to be made as part of project. Mr. Gill also presented to the Board a draft letter from Mr. Pompo that he would mail to the properties that haven’t paid their tapping fees and a letter that will be mailed to the property that received a passing PSMA certification, but never signed and returned the Deferred Connection Agreement. After discussion the Board agreed to mail the letters to the properties as presented.
2020 Consultant Fee Schedule
Mr. Gill presented to the Board Resolution 2019-9-CTMA, adopting the 2020 schedule of fees for the Authority’s Professional Consultants. After discussion, Mr. Chambers made a motion, seconded by Mr. Disario to adopting Resolution 2019-9-CTMA approving the 2020 schedule of fees for the Authority Professional Consultants. Vote passed 4.0.
Mr. Gill recommended to the board to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2020. After discussion, Mr. Schew made a motion, seconded by Disario to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2020. Vote passed 4.0.
Mr. Gill recommended to the board to retain Hydraterra Professionals, LLC. for special projects at their proposed 2020 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement, with Hydraterra Profesionals, LLC. Until December 31, 2020. After discussion, Mr. Chambers made a motion, seconded by Mr. Schew to retain Hydraterra Professionals, LLC. for special projects at their proposed 2020 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement until December 31, 2020. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of November 2019 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Chambers made a motion, seconded by Mr. Schew to approve the November financials, as submitted. Vote passed 4.0.
2020 Rate Resolution
Mr. Gill presented the Resolution 2019-8-CTMA establishing the sewer rates effective January 1, 2020 and approving the 2020 Operating and Capital Fund budgets. The resolution proposes an increase in sewer rates. Mr. Schew made a motion, seconded by Mr. Chambers adopting Resolution # 2019-8-CTMA effective January 1, 2020. Vote passed 4-0.
William Schew Reappointment
Mr. Gill presented the Board a Memo that will be forwarded to the Board of Commissioners for their consideration to reappoint William Schew to the Authority Board for a 5 years term. (2020-2024). Mr. Schew’s current term will expire on December 31, 2019.
Directors Report
Mr. Gill discussed his November, 2019 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Chambers made a motion, and seconded by Mr. Schew to adjourn the December 16, 2019 meeting at 9:15 pm. Vote passed 4.0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday December 16, 2019
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the November 25, 2019 Meeting
Mr. Mullin called for additions or corrections to the November minutes. There were none. After discussion, Mr. Chambers motioned, seconded by Mr. Disario, to adopt the November 25, 2019 minutes, as presented. Vote passed 3.0. And 1 abstained.
Public Comment
Mr. Mullin called for public comments. There were none.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the board that the Legal review for CAL-02-19 has been completed and contracts are signed.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the board that Anrich continues work on the installation of the new forcemain. Mr. Gill presented the Board with the 3rd Payment request from Anrich Inc. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Anrich, Inc. 3rd payment request in the amount $433,462.54 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill informed the Board that MGK Industries, completed the clearing of the site and installed erosion control and currently is still working through their submittals process and anticipates on starting to set all the precast structures beginning at the end of December or the 1st week of January. After discussion, Mr. Disario made a motion, seconded by Mr. Chambers to recommend to the Board of Commissioners to authorize release of MGK Industries 2nd payment request in the amount of $666,000.00 contingent all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Caln Meeting House Road Project Grant Application
Mr. Bickhart updated the Board on the grant application for the Granger Lane / Caln Meeting House Sewer Extension project which was submitted to the Commonwealth Financing Authority Programs Division of PA Department of Community & Economic Development on December 12, 2019. Mr. Bickhart informed with the Board that DCED anticipates the first award of grant funds would not occur until May 2020 at the earliest, and could be later depending on the volume of applications received.
Taco Bell Project
Mr. Gill presented Resolution 2019-10-CTMA accepting the Sanitary Sewer Agreement associated with Parcel # 39-2-27 and Resolution 2019-11-CTMA approving the Assignment of Easement Agreement associated with the Parcel # 39-2-27.1 for the installation of the onsite and offsite sewer system that will be utilized by the Taco Bell Project. Mr. Gill also discussed with the Board that the future dedication of the improvements will be presented at a future meeting once completed and found acceptable by the authority’s engineer.
After discussion, Mr. Chambers made a motion, seconded by Mr. Schew for the Adoption of Resolution 2019-10-CTMA accepting the Sanitary Sewer Agreement associated with Parcel # 39-2-27 and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Agreement Documents. Vote passed 4.0.
After discussion, Mr. Schew made a motion, seconded by Mr. Disario for the Adoption of Resolution 2019-11-CTMA approving the Assignment of Easement Agreement associated with the Parcel # 39-2-27.1 and authorizing the Chairman to sign the enclosed Assignment of Easement Agreement Documents. Vote passed 4.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the remaining connection that still need to be made as part of project. Mr. Gill also presented to the Board a draft letter from Mr. Pompo that he would mail to the properties that haven’t paid their tapping fees and a letter that will be mailed to the property that received a passing PSMA certification, but never signed and returned the Deferred Connection Agreement. After discussion the Board agreed to mail the letters to the properties as presented.
2020 Consultant Fee Schedule
Mr. Gill presented to the Board Resolution 2019-9-CTMA, adopting the 2020 schedule of fees for the Authority’s Professional Consultants. After discussion, Mr. Chambers made a motion, seconded by Mr. Disario to adopting Resolution 2019-9-CTMA approving the 2020 schedule of fees for the Authority Professional Consultants. Vote passed 4.0.
Mr. Gill recommended to the board to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2020. After discussion, Mr. Schew made a motion, seconded by Disario to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2020. Vote passed 4.0.
Mr. Gill recommended to the board to retain Hydraterra Professionals, LLC. for special projects at their proposed 2020 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement, with Hydraterra Profesionals, LLC. Until December 31, 2020. After discussion, Mr. Chambers made a motion, seconded by Mr. Schew to retain Hydraterra Professionals, LLC. for special projects at their proposed 2020 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement until December 31, 2020. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of November 2019 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Chambers made a motion, seconded by Mr. Schew to approve the November financials, as submitted. Vote passed 4.0.
2020 Rate Resolution
Mr. Gill presented the Resolution 2019-8-CTMA establishing the sewer rates effective January 1, 2020 and approving the 2020 Operating and Capital Fund budgets. The resolution proposes an increase in sewer rates. Mr. Schew made a motion, seconded by Mr. Chambers adopting Resolution # 2019-8-CTMA effective January 1, 2020. Vote passed 4-0.
William Schew Reappointment
Mr. Gill presented the Board a Memo that will be forwarded to the Board of Commissioners for their consideration to reappoint William Schew to the Authority Board for a 5 years term. (2020-2024). Mr. Schew’s current term will expire on December 31, 2019.
Directors Report
Mr. Gill discussed his November, 2019 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Chambers made a motion, and seconded by Mr. Schew to adjourn the December 16, 2019 meeting at 9:15 pm. Vote passed 4.0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
