Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 26, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on June 23, 2023. Copies of the Agenda were made available to the public.
Minutes of the May 22, 2023 Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the May 2023 minutes, as presented. The vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
2022 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2022 Audit. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew, to accept the 2022 Audit as presented. The vote passed 4.0.
Municipal Drive Force Main Update
Mr. Gill informed the Board that Anrich completed all the repairs and then began testing the forcemain. Mr. Bickhart stated that forcemain passed testing and final paving restoration will be completed later this summer.
Fernmoor Homes Area Sewer Project
Mr. Gill informed the Board that Fernmoor Homes final leg of the sewer extension along 322 began on June 20,2023 with full road closure, Mr. Gill stated that contractor is making really good progress.
Duckling Early Learning Center Project.
Mr. Gill presented to the Board the Ducklings Early Learning Center Sewer Construction Financial Security Agreement. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew, to authorize the Chairperson to sign the enclosed Financial Security Agreement in the form as presented. The vote passed 4.0.
Mr. Gill presented to the Board the Ducklings Early Learning Center the Assignment of Easement Agreement. Mr. Gill informed the Board that the Assignment of Easement Agreement will be granting non-exclusive rights, title and interest in the Variable width Access and Utility Easement on Parcel 2 (Royal Farm) to the Authority. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Assignment of Easement Agreement in the form as presented and authorizes the release by the CTMA Solicitor which is contingent upon to the review and approval of CTMA Engineer of the enclosed Exhibit B Plan showing the Easement Area and Exhibit C describing the Metes and Bounds of the Easement Area. The vote passed 4.0.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the 2 properties that need to still be connected to the public sewer. Mr. Gill informed the Board that since we received no response from one of the remaining property owners and the Chester County Sheriff made 3 attempts to serve the complaint and all attempts were unsuccessful, Mr. Pompo stated that his office will reinstate the complaint and attempt service one last time, Mr. Gill added that if service is unsuccessful, they will file a Motion for Special Service.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and Mr. Pompo Memorandum. Mr. Gill informed the Board that a meeting was held on June 9, 2023, with the municipal Managers to discuss the design concept for the upgrades and expansion of the DARA plant. The managers generally agreed that the proposed capital improvements were necessary, and DARA should begin looking into financing options and grant opportunities for the projects. Mr. Gill added that the Managers also agreed they would have their Act 537 Plan Updates completed and submitted to DARA by the end of August 2023 so that the total capacity needs of each municipality could be determined. At the request of the Board at last month’s meeting Mr. Gill circulated to the Board the Memorandum from Mr. Pompo which addresses issues raised to date regarding the DARA Intermunicipal Agreement dated December 17, 1985 as amended, the Severn Trent Ground Lease dated December 15, 1985, and the Severn Trent Service Agreement dated December 15, 1985, and other issues in connection with the planning, financing and implementation of the next expansion and upgrade of the Downingtown Regional Water Pollution Control Center.
I/I Reduction Program
Mr. Gill informed the Board that there are no changes this month to the Phase 5 Caln Interceptor Repairs Project. The contractor is waiting for dry conditions so they can proceed in the wet areas.
Mr. Gill presented to the Board the Preliminary Cost Estimate and Tentative schedule for the 2024 Grouting Project. Mr. Bickhart informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4, 250 linear feet of 8’ diameter gravity sewer. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize Gilmore not to exceed amount of $10,000 to assemble the bid pack, post for bid with an anticipated bid opening of November 2023 and project administration for the 2024 Grouting Project # CAL-01-23. The vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to accept the May financials, as submitted. The vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, seconded by Mr. Schew, to adjourn the June 26,
2023, meeting at 8:10pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday June 26, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on June 23, 2023. Copies of the Agenda were made available to the public.
Minutes of the May 22, 2023 Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the May 2023 minutes, as presented. The vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
2022 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2022 Audit. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew, to accept the 2022 Audit as presented. The vote passed 4.0.
Municipal Drive Force Main Update
Mr. Gill informed the Board that Anrich completed all the repairs and then began testing the forcemain. Mr. Bickhart stated that forcemain passed testing and final paving restoration will be completed later this summer.
Fernmoor Homes Area Sewer Project
Mr. Gill informed the Board that Fernmoor Homes final leg of the sewer extension along 322 began on June 20,2023 with full road closure, Mr. Gill stated that contractor is making really good progress.
Duckling Early Learning Center Project.
Mr. Gill presented to the Board the Ducklings Early Learning Center Sewer Construction Financial Security Agreement. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew, to authorize the Chairperson to sign the enclosed Financial Security Agreement in the form as presented. The vote passed 4.0.
Mr. Gill presented to the Board the Ducklings Early Learning Center the Assignment of Easement Agreement. Mr. Gill informed the Board that the Assignment of Easement Agreement will be granting non-exclusive rights, title and interest in the Variable width Access and Utility Easement on Parcel 2 (Royal Farm) to the Authority. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Assignment of Easement Agreement in the form as presented and authorizes the release by the CTMA Solicitor which is contingent upon to the review and approval of CTMA Engineer of the enclosed Exhibit B Plan showing the Easement Area and Exhibit C describing the Metes and Bounds of the Easement Area. The vote passed 4.0.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the 2 properties that need to still be connected to the public sewer. Mr. Gill informed the Board that since we received no response from one of the remaining property owners and the Chester County Sheriff made 3 attempts to serve the complaint and all attempts were unsuccessful, Mr. Pompo stated that his office will reinstate the complaint and attempt service one last time, Mr. Gill added that if service is unsuccessful, they will file a Motion for Special Service.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and Mr. Pompo Memorandum. Mr. Gill informed the Board that a meeting was held on June 9, 2023, with the municipal Managers to discuss the design concept for the upgrades and expansion of the DARA plant. The managers generally agreed that the proposed capital improvements were necessary, and DARA should begin looking into financing options and grant opportunities for the projects. Mr. Gill added that the Managers also agreed they would have their Act 537 Plan Updates completed and submitted to DARA by the end of August 2023 so that the total capacity needs of each municipality could be determined. At the request of the Board at last month’s meeting Mr. Gill circulated to the Board the Memorandum from Mr. Pompo which addresses issues raised to date regarding the DARA Intermunicipal Agreement dated December 17, 1985 as amended, the Severn Trent Ground Lease dated December 15, 1985, and the Severn Trent Service Agreement dated December 15, 1985, and other issues in connection with the planning, financing and implementation of the next expansion and upgrade of the Downingtown Regional Water Pollution Control Center.
I/I Reduction Program
Mr. Gill informed the Board that there are no changes this month to the Phase 5 Caln Interceptor Repairs Project. The contractor is waiting for dry conditions so they can proceed in the wet areas.
Mr. Gill presented to the Board the Preliminary Cost Estimate and Tentative schedule for the 2024 Grouting Project. Mr. Bickhart informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4, 250 linear feet of 8’ diameter gravity sewer. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize Gilmore not to exceed amount of $10,000 to assemble the bid pack, post for bid with an anticipated bid opening of November 2023 and project administration for the 2024 Grouting Project # CAL-01-23. The vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to accept the May financials, as submitted. The vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, seconded by Mr. Schew, to adjourn the June 26,
2023, meeting at 8:10pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 6.26.2023_ctma_minutes.pdf |
