Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday April 26, 2021
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the March 22, 2021 Meeting
Mr. Chambers called for additions or corrections to the March minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. Disario, to adopt the March 22, 2021 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the Board that a notice to proceed was issued on March 5, 2021 for the 2021 Phase 3 Caln Interceptor Repairs Project and the Contractor is currently working on submitting the material submittals for the project.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich and MGK Industries, Inc. are still working on their punch list items and there was no pay requests issued for the month of April.
Mr. Bickhart informed the Board that Gilmore received the waiver of liens and maintenance bond from Garden Spot Electric which were reviewed by the solicitor and were found to be acceptable. Mr. Bickhart also informed the Board that Garden Spot Electric initial contract was $447.000 after adjusting for change orders the credits for generator size reduction and unused portions of the stated allowance the final contract value was $419,323.02 the contract came in under budget by $ 27,676.98 or about 6.2%.
Mr. Gill presented to the Board the 8th/final payment request from Garden Spot Electric Contract # CAL-02-14-1B. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release Garden Spot Electric 8th/Final payment request for Contract # CAL-02-14-1B in the amount of $ 44,473.02 contingent that all work is completed to the satisfaction of the Authority engineer. Vote passed 5.0.
Mr. Gill informed the Board that the North Caln Road Area Sewer Modifications Contract CAL-01-21 bid opening was on April 6, 2021 for the installation of approximately 113 linear feet of 15” diameter gravity sanitary sewer, new concrete manholes, manhole modifications, and abandonment of existing sewer pipes at the site along N. Caln Road in Caln Township. The apparent lowest bidder was Fidelity Contracting, LLC. In the amount of $ 129.400. Mr. Gill presented the Board the Gilmore Award Recommendation Letter for Fidelity Contacting, LLC. Along with the Bid Tabulation. After discussion, Mr. Disario made a motion, seconded Mr. Schew to award the North Caln Road Area Sewer Modifications Contact # CAL-01-21 to Fidelity Contracting, LLC. in the amount of $129,400 and authorize the CTMA Chairman to sign all required contract documents contingent upon review and acceptance of the appropriate insurance and legal review of the bid required documents that are required to be submitted by the contractor. Vote passed 5.0
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report and a 52 week average chart. Mr. Gill also presented to the Board a proposal from Gilmore in the amount of $14,915 to complete the Act 537 update for the possible expansion of the DARA Plant as discussed last month meeting. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize Gilmore $14, 915 as a not to exceed amount for the update of the Townships current Act 537 Plan to Current data on the potential for additional wastewater treatment capacity at the DARA Plant. Vote passed 5.0.
Arbor Hills Project (Dwell)
Mr. Gill presented to the Board the Arbor Hills Assignment and Assumption Agreement assigning all the rights and obligations of the Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement and the Caln Township Municipal Authority PennDot Highway Occupancy permit Sewer Improvement Agreement from Arbor Hill Associates to Fernmoor Homes Downingtown LLC. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to authorize the Chairman to sign the Assignment and Assumption Agreement in the form as presented. Vote passed 5.0.
Villages of Hillview Update
Mr. Gill presented to the Board the Villages of Hillview Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities. Mr. Gill informed the board that there are several manhole runs of gravity sewer and force main that will still need to be completed prior to the temporary facilities become operational. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities in the form as presented contingent that the developer finished installing and testing the gravity sewer from MHS7 to MHS14, and force main from the cleanout structure to a point adjacent to MH14 to the satisfaction of the Authority Engineer and receipt of the required escrow check. Vote passed 5.0.
Caln Plaza Dunkin Donut
Mr. Gill presented to the Board the Sewer Capacity Reallocation, Extension and Maintenance Agreement and the PennDot Highway Occupancy Permit Sewer Improvement Agreement. Mr. Gill informed the Board that there are currently 4 residential apartments (4 EDU’s) and 3 EDUs for the former carwash for a total of 7 EDUs currently being billed. The project proposes to merge the existing carwash and apartment parcel into the existing Caln Plaza Shopping Center and demolish the 4 unit multi family dwelling and remnants of an old carwash on the property. The purpose of the agreement is to preserve, once the required PADEP planning is complete or a PADEP exemption request is granted, and the Land Development Plans are Finally approved, 4 EDU”S of the Existing Capacity for the Development and Reallocating one (1) EDU of the Existing Capacity to 1859 Lincoln Highway (Shirts and More retail spaces). The remaining 2 EDU’s will be reserved by the property owner for future use and be billed at a commercial flat rate. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement and the PennDot Highway Occupancy Permit Sewer Improvement Agreement in the form as presented. Vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of March 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mr. Disario to accept the March financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mrs. Bernard to adjourn the April 26, 2021 meeting at 8:20pm. Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday April 26, 2021
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the March 22, 2021 Meeting
Mr. Chambers called for additions or corrections to the March minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. Disario, to adopt the March 22, 2021 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the Board that a notice to proceed was issued on March 5, 2021 for the 2021 Phase 3 Caln Interceptor Repairs Project and the Contractor is currently working on submitting the material submittals for the project.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich and MGK Industries, Inc. are still working on their punch list items and there was no pay requests issued for the month of April.
Mr. Bickhart informed the Board that Gilmore received the waiver of liens and maintenance bond from Garden Spot Electric which were reviewed by the solicitor and were found to be acceptable. Mr. Bickhart also informed the Board that Garden Spot Electric initial contract was $447.000 after adjusting for change orders the credits for generator size reduction and unused portions of the stated allowance the final contract value was $419,323.02 the contract came in under budget by $ 27,676.98 or about 6.2%.
Mr. Gill presented to the Board the 8th/final payment request from Garden Spot Electric Contract # CAL-02-14-1B. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release Garden Spot Electric 8th/Final payment request for Contract # CAL-02-14-1B in the amount of $ 44,473.02 contingent that all work is completed to the satisfaction of the Authority engineer. Vote passed 5.0.
Mr. Gill informed the Board that the North Caln Road Area Sewer Modifications Contract CAL-01-21 bid opening was on April 6, 2021 for the installation of approximately 113 linear feet of 15” diameter gravity sanitary sewer, new concrete manholes, manhole modifications, and abandonment of existing sewer pipes at the site along N. Caln Road in Caln Township. The apparent lowest bidder was Fidelity Contracting, LLC. In the amount of $ 129.400. Mr. Gill presented the Board the Gilmore Award Recommendation Letter for Fidelity Contacting, LLC. Along with the Bid Tabulation. After discussion, Mr. Disario made a motion, seconded Mr. Schew to award the North Caln Road Area Sewer Modifications Contact # CAL-01-21 to Fidelity Contracting, LLC. in the amount of $129,400 and authorize the CTMA Chairman to sign all required contract documents contingent upon review and acceptance of the appropriate insurance and legal review of the bid required documents that are required to be submitted by the contractor. Vote passed 5.0
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report and a 52 week average chart. Mr. Gill also presented to the Board a proposal from Gilmore in the amount of $14,915 to complete the Act 537 update for the possible expansion of the DARA Plant as discussed last month meeting. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize Gilmore $14, 915 as a not to exceed amount for the update of the Townships current Act 537 Plan to Current data on the potential for additional wastewater treatment capacity at the DARA Plant. Vote passed 5.0.
Arbor Hills Project (Dwell)
Mr. Gill presented to the Board the Arbor Hills Assignment and Assumption Agreement assigning all the rights and obligations of the Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement and the Caln Township Municipal Authority PennDot Highway Occupancy permit Sewer Improvement Agreement from Arbor Hill Associates to Fernmoor Homes Downingtown LLC. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to authorize the Chairman to sign the Assignment and Assumption Agreement in the form as presented. Vote passed 5.0.
Villages of Hillview Update
Mr. Gill presented to the Board the Villages of Hillview Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities. Mr. Gill informed the board that there are several manhole runs of gravity sewer and force main that will still need to be completed prior to the temporary facilities become operational. After discussion, Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities in the form as presented contingent that the developer finished installing and testing the gravity sewer from MHS7 to MHS14, and force main from the cleanout structure to a point adjacent to MH14 to the satisfaction of the Authority Engineer and receipt of the required escrow check. Vote passed 5.0.
Caln Plaza Dunkin Donut
Mr. Gill presented to the Board the Sewer Capacity Reallocation, Extension and Maintenance Agreement and the PennDot Highway Occupancy Permit Sewer Improvement Agreement. Mr. Gill informed the Board that there are currently 4 residential apartments (4 EDU’s) and 3 EDUs for the former carwash for a total of 7 EDUs currently being billed. The project proposes to merge the existing carwash and apartment parcel into the existing Caln Plaza Shopping Center and demolish the 4 unit multi family dwelling and remnants of an old carwash on the property. The purpose of the agreement is to preserve, once the required PADEP planning is complete or a PADEP exemption request is granted, and the Land Development Plans are Finally approved, 4 EDU”S of the Existing Capacity for the Development and Reallocating one (1) EDU of the Existing Capacity to 1859 Lincoln Highway (Shirts and More retail spaces). The remaining 2 EDU’s will be reserved by the property owner for future use and be billed at a commercial flat rate. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement and the PennDot Highway Occupancy Permit Sewer Improvement Agreement in the form as presented. Vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of March 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mr. Disario to accept the March financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mrs. Bernard to adjourn the April 26, 2021 meeting at 8:20pm. Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| april_26_2021_ctma_minutes.pdf |
