Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday November 21, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on November 18, 2022. Copies of the Agenda were made available to the public.
Minutes of the October 24, 2022. Meeting
Mr. Mullin called for additions or corrections to the October minutes. There were none. After discussion, Mrs. Bernard motioned, seconded by Mr. DiSario, to adopt the October 24, 2022 minutes, as presented. Vote passed 3.0.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity finished the work on October 11th and Gilmore is currently working on their payment request and project closeout.
Mr. Gill presented to the Board the Unofficial Bid Tab for Contract CAL-01-22 for the Phase 5 Grouting Contract. Mr. Bickhart stated that the lowest bidder was Standard Pipe Services, LLC. and working on checking the references and looking forward to making a recommendation for the award at the December meeting.
PA Small Water and Sewer Program Granger Lane/Caln Meeting House Road
Mr. Gill informed the Board that the Department of Community and Economic Development is accepting applications for the Pa Small Water and Sewer small project to Improve Public Water Supply and Sanitary Sewer system that are due by December 21st 2022. Mr. Bickhart presented to the Board the Grant Application package for the Granger Lane/Caln Meetinghouse Road Sewer Extension through the Pa Small Water and Sewer Program. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to approve the Resolution 2022-5-CTMA for the Granger Lane/Caln Meeting House Road Sewer Extension Projects, and authorize the Vice-Chairman to sign the required documents. Vote passed 3.0.
Reed Street Area Sewer Extension Project
Mr. Gill informed the Board that Gilmore is currently working with ARRO on the sewer portion of the Reed Street Drainage and Sewer Project that the Township received a grant for. The design being prepared by ARRO and Gilmore is providing review and markup of the plans so that the design conforms with CTMA standards. The sanitary sewer portion of the projects consists of 406” of 8” gravity sewer main that will run from Oak Street to the south side of Reed Street. Mr. Gill informed the Board that all lots in the area are comprised of less than one acre, with many of them being approximately 1/3 acre, the current and future project consists of approximately 26 parcels. The project is in the southwestern portion of the Township and immediately adjacent to the City of Coatesville and East Fallowfield Township. Mr. Gill also added that the surrounding areas are all provided with public sewerage, but this area along Reed Street does not have public sewers.
Dogwood/Scott Drive Project Update
Mr. Gill presented to the Board several options to address the remaining connections that staff has been working on with Mr. Pompo and Mr. Gill stated that further discussion can be held at the December meeting.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of October 2022 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mrs. Bernard made a motion, seconded by Mr. DiSario, to accept the October financials, as submitted. Vote passed 3.0.
2023 Draft Rate Resolution
Mr. Gill presented a 2023 Draft Rate Resolution establishing the sewer rates effective January 1, 2023 along with the 2023 Operating and Capital budgets. Mr. Gill informed the Board that the Draft Resolution also proposes to sunset the privilege citizen rate by reducing the discounted percentage to a 5% discount in 2023, then in 2024 the discounted percentage will be reduced to 2.5%.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of October.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, and seconded by Mrs. Bernard, to adjourn the November 21, 2022 meeting at 8:00pm. Vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday November 21, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on November 18, 2022. Copies of the Agenda were made available to the public.
Minutes of the October 24, 2022. Meeting
Mr. Mullin called for additions or corrections to the October minutes. There were none. After discussion, Mrs. Bernard motioned, seconded by Mr. DiSario, to adopt the October 24, 2022 minutes, as presented. Vote passed 3.0.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity finished the work on October 11th and Gilmore is currently working on their payment request and project closeout.
Mr. Gill presented to the Board the Unofficial Bid Tab for Contract CAL-01-22 for the Phase 5 Grouting Contract. Mr. Bickhart stated that the lowest bidder was Standard Pipe Services, LLC. and working on checking the references and looking forward to making a recommendation for the award at the December meeting.
PA Small Water and Sewer Program Granger Lane/Caln Meeting House Road
Mr. Gill informed the Board that the Department of Community and Economic Development is accepting applications for the Pa Small Water and Sewer small project to Improve Public Water Supply and Sanitary Sewer system that are due by December 21st 2022. Mr. Bickhart presented to the Board the Grant Application package for the Granger Lane/Caln Meetinghouse Road Sewer Extension through the Pa Small Water and Sewer Program. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to approve the Resolution 2022-5-CTMA for the Granger Lane/Caln Meeting House Road Sewer Extension Projects, and authorize the Vice-Chairman to sign the required documents. Vote passed 3.0.
Reed Street Area Sewer Extension Project
Mr. Gill informed the Board that Gilmore is currently working with ARRO on the sewer portion of the Reed Street Drainage and Sewer Project that the Township received a grant for. The design being prepared by ARRO and Gilmore is providing review and markup of the plans so that the design conforms with CTMA standards. The sanitary sewer portion of the projects consists of 406” of 8” gravity sewer main that will run from Oak Street to the south side of Reed Street. Mr. Gill informed the Board that all lots in the area are comprised of less than one acre, with many of them being approximately 1/3 acre, the current and future project consists of approximately 26 parcels. The project is in the southwestern portion of the Township and immediately adjacent to the City of Coatesville and East Fallowfield Township. Mr. Gill also added that the surrounding areas are all provided with public sewerage, but this area along Reed Street does not have public sewers.
Dogwood/Scott Drive Project Update
Mr. Gill presented to the Board several options to address the remaining connections that staff has been working on with Mr. Pompo and Mr. Gill stated that further discussion can be held at the December meeting.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of October 2022 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mrs. Bernard made a motion, seconded by Mr. DiSario, to accept the October financials, as submitted. Vote passed 3.0.
2023 Draft Rate Resolution
Mr. Gill presented a 2023 Draft Rate Resolution establishing the sewer rates effective January 1, 2023 along with the 2023 Operating and Capital budgets. Mr. Gill informed the Board that the Draft Resolution also proposes to sunset the privilege citizen rate by reducing the discounted percentage to a 5% discount in 2023, then in 2024 the discounted percentage will be reduced to 2.5%.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of October.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, and seconded by Mrs. Bernard, to adjourn the November 21, 2022 meeting at 8:00pm. Vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| november_21_2022_ctma_minutes.pdf |
