Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday February 28, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on February 25, 2022. Copies of the Agenda were made available to the public.
Minutes of the January 24, 2022 Meeting
Mr. Mullin called for additions or corrections to the January minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the January 24, 2022 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Mullin called for public comments. There were none.
Dogwood/Scott Drive Connection Update
Mr. Gill presented to the Board the memo from Mr. Pompo that updated status of the letters that were mailed on February 1, 2022 to the resident who failed to connect to public sewer. Mr. Gill stated that one resident reached out to him to update him on the status of the connection.
2021 Chapter 94 Report
Mr. Gill presented and reviewed the 2021 Chapter 94 Annual Sewage Report which is the yearend report for the sewer system. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew to approve Staff to forward the final documents to DARA and PAWC. Vote passed 4.0.
I/I Reduction Program
Mr. Gill presented to the Board the Caln Interceptor Phase 4 Pre-Construction Conference Meeting Minutes and the notice to proceed issued by Gilmore. Mr. Gill stated that preconstruction meeting was held February 17, 2022 for the Phase 4 Caln Interceptor Repairs Project and notice to proceed was issued February 18, 2022.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity and a 52 week average chart. Mr. Gill also informed the Board that DARA is still temporarily not issuing weekly flow reports due to so many meters down in other municipalities due to Ida.
JLLAR LLC. Chester County Sports Arena Project
Mr. Gill presented to the Board the Chester County Sports Arena Financial Security Agreement and Letter of Credit for the On-Site Sewer Improvements along with all the supporting Documents for JLLAR LLC. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the Financial Security Agreement and Performance Bond of the On-Site JLLAR LLC. Sewer Improvements in the form as presented. Vote passed 4.0
Mr. Gill presented to the Board the Chester County Sports Arena Resolution 2022-2-CTMA accepting certain Sanitary Sewer Easement associated with the project. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to adopt the Resolution 2022-2-CTMA accepting certain associated Sanitary Sewer Easement associated with the Parcel #39-5-9, 39-5-9.1 & 39-5-10.3 and authorize the Vice Chairperson to sign the enclosed Sanitary Sewer Easement Documents in the form presented. Vote passed 4.0.
5013 Horseshoe Pike Sewer Extension
Mr. Gill presented to the Board the 5013 Horseshoe Pike Cash Escrow Agreement. After discussion Mrs. Bernard made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the enclosed Cash Escrow Agreement in the form as presented. Vote passed 4.0.
Mr. Gill presented to the Board the 5013 Horseshoe Pike Operation and Maintenance Agreement for Duplex Grinder Pump Systems. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the enclosed Operation and Maintenance Agreement for Duplex Grinder Pump System in the form as presented. Vote passed 4.0.
Mr. Gill presented to the Board the 5013 Horseshoe Pike Resolution 2022-3-CTMA accepting certain Sanitary Sewer Easements associated with the project. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to adopt the Resolution 2022-3-CTMA accepting certain associated Sanitary Sewer Easements associated with the Parcel #39-2-31 and to authorize the Vice Chairperson to sign the enclosed Sanitary Sewer Easements Documents in the form as presented. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of January, 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to accept the December financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of January.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mr. DiSario to adjourn the February 28, 2022 meeting at 8:00pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday February 28, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on February 25, 2022. Copies of the Agenda were made available to the public.
Minutes of the January 24, 2022 Meeting
Mr. Mullin called for additions or corrections to the January minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the January 24, 2022 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Mullin called for public comments. There were none.
Dogwood/Scott Drive Connection Update
Mr. Gill presented to the Board the memo from Mr. Pompo that updated status of the letters that were mailed on February 1, 2022 to the resident who failed to connect to public sewer. Mr. Gill stated that one resident reached out to him to update him on the status of the connection.
2021 Chapter 94 Report
Mr. Gill presented and reviewed the 2021 Chapter 94 Annual Sewage Report which is the yearend report for the sewer system. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew to approve Staff to forward the final documents to DARA and PAWC. Vote passed 4.0.
I/I Reduction Program
Mr. Gill presented to the Board the Caln Interceptor Phase 4 Pre-Construction Conference Meeting Minutes and the notice to proceed issued by Gilmore. Mr. Gill stated that preconstruction meeting was held February 17, 2022 for the Phase 4 Caln Interceptor Repairs Project and notice to proceed was issued February 18, 2022.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity and a 52 week average chart. Mr. Gill also informed the Board that DARA is still temporarily not issuing weekly flow reports due to so many meters down in other municipalities due to Ida.
JLLAR LLC. Chester County Sports Arena Project
Mr. Gill presented to the Board the Chester County Sports Arena Financial Security Agreement and Letter of Credit for the On-Site Sewer Improvements along with all the supporting Documents for JLLAR LLC. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the Financial Security Agreement and Performance Bond of the On-Site JLLAR LLC. Sewer Improvements in the form as presented. Vote passed 4.0
Mr. Gill presented to the Board the Chester County Sports Arena Resolution 2022-2-CTMA accepting certain Sanitary Sewer Easement associated with the project. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to adopt the Resolution 2022-2-CTMA accepting certain associated Sanitary Sewer Easement associated with the Parcel #39-5-9, 39-5-9.1 & 39-5-10.3 and authorize the Vice Chairperson to sign the enclosed Sanitary Sewer Easement Documents in the form presented. Vote passed 4.0.
5013 Horseshoe Pike Sewer Extension
Mr. Gill presented to the Board the 5013 Horseshoe Pike Cash Escrow Agreement. After discussion Mrs. Bernard made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the enclosed Cash Escrow Agreement in the form as presented. Vote passed 4.0.
Mr. Gill presented to the Board the 5013 Horseshoe Pike Operation and Maintenance Agreement for Duplex Grinder Pump Systems. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the enclosed Operation and Maintenance Agreement for Duplex Grinder Pump System in the form as presented. Vote passed 4.0.
Mr. Gill presented to the Board the 5013 Horseshoe Pike Resolution 2022-3-CTMA accepting certain Sanitary Sewer Easements associated with the project. After discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard to adopt the Resolution 2022-3-CTMA accepting certain associated Sanitary Sewer Easements associated with the Parcel #39-2-31 and to authorize the Vice Chairperson to sign the enclosed Sanitary Sewer Easements Documents in the form as presented. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of January, 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to accept the December financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of January.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mr. DiSario to adjourn the February 28, 2022 meeting at 8:00pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| february_28_2022_ctma_minutes.pdf |
