Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 27, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on June 24, 2022. Copies of the Agenda were made available to the public.
Minutes of the May 23, 2022. Meeting
Mr. Mullin called for additions or corrections to the May minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario to adopt the May 23, 2022 minutes, as presented. Vote passed 3.0 and 1 Abstained.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report. Mr. Bickhart informed the Board that Dara suggested that 2028 would be the appropriate year for the treatment plant upgrade, which is a significantly less aggressive schedule than discussed with Dara over the past year or two. Mr. Bickhart recommend to the Authority it would be advisable for Mr. Chambers to discuss this topic at the next Dara meeting to determine if there is any way to make the schedule more aggressive than 2028.
I/I Reduction Program
Mr. Gill informed the Board the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity is anticipating work begin July 11th.
Mr. Gill presented to the Board the Preliminary Cost Estimate and Tentative schedule for the 2023 Phase 5 Interceptor Repairs Project. Mr. Bickhart informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 3,470 linear feet 24” diameter gravity sewer. The bid will also include an Add-Alternate option for testing/grouting of about 1,500 LF of 8” sanitary Sewer Lines. Mr. Bickhart informed the Board that this project would involve grouting of the interceptor from MH26 which is on the south side of the creek crossing by Wedgewood to MH20 just northeast of VFW and MH13 east of Llyod Avenue to Aston Meter Station. Mr. Bickhart informed the Board that access could be challenging due to swampy ground conditions and heavy vegetation overgrowth, the cost estimate accounts for the need for temporary ground protection mats, the contract times for Phase 5 are intended to be long so that the contractor has the option to attempt to do the work when the ground is either totally frozen or completely dry, this is to encourage lower bidding prices since the contractor could try to find a period of time where access would present the less difficulty. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize Gilmore a not to exceed amount of $8,000.00 to assemble the bid pack and post for bid the Phase 5 Caln Township Interceptor Repairs Contact with an anticipated bid opening November 2022. Vote passed 4.0.
Willows at Valley Run
Mr. Gill presented to the Board the Willows at Valley Run Financial Security Agreement and Performance Bond for Phase 1 On-Site and Off-Site Sewer Improvements. After discussion, Mrs. Bernard made a motion, seconded by Mr. DiSario to authorize the Chairperson or Vice-Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 1 On-Site and Off-Site Willows at Valley Run Sewer Improvements in the form as presented, subject to the delivery by Willows at Valley Run prior to the August regular meeting of the Board on August 22, 2022, the following documents satisfactory to the Authority Solicitor: (1) performance Bond executed by Willows at Valley Run Phase 1, LLC and Western Surety Company; (2) Surety’s executed Power of Attorney; (3) Operation and Maintenance Agreement for Privately Owned Collection System; and (4) All Signed and recordable Easement Documents. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew accept the May financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mrs. Bernard to adjourn the June 27, 2022 meeting at 8:15pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 27, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on June 24, 2022. Copies of the Agenda were made available to the public.
Minutes of the May 23, 2022. Meeting
Mr. Mullin called for additions or corrections to the May minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario to adopt the May 23, 2022 minutes, as presented. Vote passed 3.0 and 1 Abstained.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report. Mr. Bickhart informed the Board that Dara suggested that 2028 would be the appropriate year for the treatment plant upgrade, which is a significantly less aggressive schedule than discussed with Dara over the past year or two. Mr. Bickhart recommend to the Authority it would be advisable for Mr. Chambers to discuss this topic at the next Dara meeting to determine if there is any way to make the schedule more aggressive than 2028.
I/I Reduction Program
Mr. Gill informed the Board the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity is anticipating work begin July 11th.
Mr. Gill presented to the Board the Preliminary Cost Estimate and Tentative schedule for the 2023 Phase 5 Interceptor Repairs Project. Mr. Bickhart informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 3,470 linear feet 24” diameter gravity sewer. The bid will also include an Add-Alternate option for testing/grouting of about 1,500 LF of 8” sanitary Sewer Lines. Mr. Bickhart informed the Board that this project would involve grouting of the interceptor from MH26 which is on the south side of the creek crossing by Wedgewood to MH20 just northeast of VFW and MH13 east of Llyod Avenue to Aston Meter Station. Mr. Bickhart informed the Board that access could be challenging due to swampy ground conditions and heavy vegetation overgrowth, the cost estimate accounts for the need for temporary ground protection mats, the contract times for Phase 5 are intended to be long so that the contractor has the option to attempt to do the work when the ground is either totally frozen or completely dry, this is to encourage lower bidding prices since the contractor could try to find a period of time where access would present the less difficulty. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to authorize Gilmore a not to exceed amount of $8,000.00 to assemble the bid pack and post for bid the Phase 5 Caln Township Interceptor Repairs Contact with an anticipated bid opening November 2022. Vote passed 4.0.
Willows at Valley Run
Mr. Gill presented to the Board the Willows at Valley Run Financial Security Agreement and Performance Bond for Phase 1 On-Site and Off-Site Sewer Improvements. After discussion, Mrs. Bernard made a motion, seconded by Mr. DiSario to authorize the Chairperson or Vice-Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 1 On-Site and Off-Site Willows at Valley Run Sewer Improvements in the form as presented, subject to the delivery by Willows at Valley Run prior to the August regular meeting of the Board on August 22, 2022, the following documents satisfactory to the Authority Solicitor: (1) performance Bond executed by Willows at Valley Run Phase 1, LLC and Western Surety Company; (2) Surety’s executed Power of Attorney; (3) Operation and Maintenance Agreement for Privately Owned Collection System; and (4) All Signed and recordable Easement Documents. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2022 and the balances in the Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew accept the May financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mrs. Bernard to adjourn the June 27, 2022 meeting at 8:15pm. Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| june_272022_ctma_minutes.pdf |
