Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday April 22, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on April 19, 2024. Copies of the Agenda were made available to the public.
Minutes of the March 25, 2024, Meeting
Mr. Chambers called for additions or corrections to the March minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt the March 2024 minutes, as presented. The vote passed 3.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that DARA received East Caln Act 537 Plan leaving only the Borough and Uwchlan Township as outstanding. Mr. Chambers added that DARA would also be pursuing a BRIC grant for the protection efforts of the project and DARA would also be submitting a letter of intent to the EPA for grant under their WIFIA program.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 12.
Caln Meetinghouse/Granger Lane Project
Mr. Gil informed the Board that the project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road is scheduled for April 25, 2024.
DARA Amended Local Limits Resolution
Mr. Gill presented to the Board Resolution 2024-3-CTMA which adopts the Downingtown Area Regional Authorities recently amended local limits, which are numerical discharge standards for the industrial/commercial users of the sewer system. Mr. Gill stated that in accordance with the EPA Pretreatment Regulations each of the contributing municipalities must adopt these limits as well. Mr. Gill also stated that once the CTMA adopts the amended local limits the department will then send everything to the BOC for consideration to adopt by Ordinance. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to adopt the Resolutions 2024-3-CTMA amending Resolution 2005-1-CTMA as amended by Resolutions 2007-2-CTMA and Resolutions 2008-7-CTMA pertaining to promulgation of rules by the Authority.
Disposal of Authority Property
Mr. Gill presented to the Board Resolution 2024-2-CTMA which authorizes disposal of authority property. Mr. Gill informed the Board that the department received the new vehicles that replaced the 2012 Ford F350 Super Duty 1 Ton Pick-Up (S1A) and the 2006 Ford F250 Super Duty ¾ Ton Pick-up (S3). Mr. Gill added that the department is requesting approval to place these 2 trucks that were replaced for sale on Municibid online auction marketplace for government agencies. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to adopt the Resolution-2024-2-CTMA in the form as presented authorizing staff to proceed with the sale of the 2012 Ford F350 Super Duty 1 Ton Pick up (old S1A) and the 2006 Ford F250 Super Duty ¾ Ton Pick up (old S3). The vote passed 3.0.
Brian Hoskins Ford
Mr. Gill presented to the Board the Brian Hoskins Ford Sanitary Sewer Easement Agreement. Mr. Gill informed the Board that the project is proposing to construct a 1,935-square-foot addition to an existing building. During the review process, the plan was showing an existing 30’ wide sanitary sewer easement across the property for the authority’s interceptor. After reviewing the County’s electronic system, the department and engineers couldn’t find any electronic copy of the recorded easement, which most likely means that it was recorded prior to the present system. Mr. Gill presented to the Board a sanitary sewer easement agreement signed by the property owner which will ratify and affirm the terms of the existing 30’ easement. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Chairperson to sign the Sanitary Sewer Easement Agreement associated with Parcel #39-4-55.2 in the form as presented. The vote passed 3.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of March 2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the March financials, as submitted. The vote passed 3.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there is one penalty waiver request in the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Schew, to adjourn the April 22,2024, meeting at 7.45 pm. The vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday April 22, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on April 19, 2024. Copies of the Agenda were made available to the public.
Minutes of the March 25, 2024, Meeting
Mr. Chambers called for additions or corrections to the March minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt the March 2024 minutes, as presented. The vote passed 3.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that DARA received East Caln Act 537 Plan leaving only the Borough and Uwchlan Township as outstanding. Mr. Chambers added that DARA would also be pursuing a BRIC grant for the protection efforts of the project and DARA would also be submitting a letter of intent to the EPA for grant under their WIFIA program.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 12.
Caln Meetinghouse/Granger Lane Project
Mr. Gil informed the Board that the project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road is scheduled for April 25, 2024.
DARA Amended Local Limits Resolution
Mr. Gill presented to the Board Resolution 2024-3-CTMA which adopts the Downingtown Area Regional Authorities recently amended local limits, which are numerical discharge standards for the industrial/commercial users of the sewer system. Mr. Gill stated that in accordance with the EPA Pretreatment Regulations each of the contributing municipalities must adopt these limits as well. Mr. Gill also stated that once the CTMA adopts the amended local limits the department will then send everything to the BOC for consideration to adopt by Ordinance. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to adopt the Resolutions 2024-3-CTMA amending Resolution 2005-1-CTMA as amended by Resolutions 2007-2-CTMA and Resolutions 2008-7-CTMA pertaining to promulgation of rules by the Authority.
Disposal of Authority Property
Mr. Gill presented to the Board Resolution 2024-2-CTMA which authorizes disposal of authority property. Mr. Gill informed the Board that the department received the new vehicles that replaced the 2012 Ford F350 Super Duty 1 Ton Pick-Up (S1A) and the 2006 Ford F250 Super Duty ¾ Ton Pick-up (S3). Mr. Gill added that the department is requesting approval to place these 2 trucks that were replaced for sale on Municibid online auction marketplace for government agencies. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to adopt the Resolution-2024-2-CTMA in the form as presented authorizing staff to proceed with the sale of the 2012 Ford F350 Super Duty 1 Ton Pick up (old S1A) and the 2006 Ford F250 Super Duty ¾ Ton Pick up (old S3). The vote passed 3.0.
Brian Hoskins Ford
Mr. Gill presented to the Board the Brian Hoskins Ford Sanitary Sewer Easement Agreement. Mr. Gill informed the Board that the project is proposing to construct a 1,935-square-foot addition to an existing building. During the review process, the plan was showing an existing 30’ wide sanitary sewer easement across the property for the authority’s interceptor. After reviewing the County’s electronic system, the department and engineers couldn’t find any electronic copy of the recorded easement, which most likely means that it was recorded prior to the present system. Mr. Gill presented to the Board a sanitary sewer easement agreement signed by the property owner which will ratify and affirm the terms of the existing 30’ easement. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Chairperson to sign the Sanitary Sewer Easement Agreement associated with Parcel #39-4-55.2 in the form as presented. The vote passed 3.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of March 2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the March financials, as submitted. The vote passed 3.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there is one penalty waiver request in the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Schew, to adjourn the April 22,2024, meeting at 7.45 pm. The vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| april_22_2024_ctma_minutes.pdf |
