Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday January 27, 2020
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Board Reorganization
Mr. Mullin opened the meeting with the first order of business being the 2020 reorganization of the Board. Mr. Mullin nominated Mr. Chambers to the position of Chairperson, Mr. Disario motioned to nominate Mr. Chambers to assume the position Chairperson, Mr. Schew seconded the motion, with all voting Aye. Mr. Mullin entertained a motion to close the nominations for Chairperson, Mr. Disario motioned to close the nominations for Chairperson, Mrs. Bernard seconded the motion, with all voting Aye.
Mr. Chambers entertained a motion for the position of Vice Chairperson, Mrs. Bernard nominated Mr. Mullin to the position of Vice Chairperson, Mr. Schew motioned to nominate Mr. Mullin to assume the position Vice Chairperson, Mr. Disario seconded the motion with all voting Aye. Mr. Chambers entertained a motion to close the nominations for Vice Chairperson. Mr. Mullin motioned to close the nominations for Vice Chairperson, Mr. Schew seconded a motion with all voting Aye.
Mr. Chambers entertained a motion to retain the remaining current position as follows: Mr. Schew-Treasurer Mrs. Bernard-Secretary and Mr. Disario-Assistant Treasurer/Assistant Secretary. Mr. Mullin motioned to retain the remaining current position, Mr. Schew seconded the motion, with all voting Aye.
Minutes of the December 16, 2019 Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Disario, to adopt the December 16, 2019 minutes, as presented. Vote passed 4.0 and 1 abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
2018 Audit Presentation
Mr. Chris Herr from Maillie LLP presented the Caln Township Municipal Authority 2018 Audit. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to accept the 2018 Audit as presented. Vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the Board that a preconstruction meeting was held with North American Pipeline Services on January 21, 2020. During the meeting a discussion was held about getting approval to grout any additional joints that maybe found to be leaking now which weren’t leaking before, the staff recommended if a new leak is found while televising that the contractor should move forward and seal them off with grout while the contractor is in the line, The approx. cost to seal each additional joint with grout is $415 per joint and staff requested approval for a contingency of up to $8,300 to seal up to 20 additional if needed. After discussion Mr. Mullin made a motion, seconded by Mr. Disario to allow the staff and engineer to authorize a not to exceed amount of $8,300 for the grouting of the additional joints that maybe found leaking that wasn’t part of the initial Caln Interceptor Relining 2019 Project Contracts # CAL-02-19. Vote passed 5.0.
Mr. Gill informed the Board the North American Pipeline Services anticipates on beginning the cleaning and televising of the interceptor on January 27, 2020. Mr. Gill presented the Board with the 1st payment request from North American Pipelines Services. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of North American Pipelines Services 1st payment request for contract # CAL-02-19 in the amount of $44,594.58 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich continues work on the installation of the new forcemain. Mr. Bickhart informed the Board that the forcemain that was installed in the area between G.O Calrson Blvd. and the golf course there were issues with unstable soils which limited the amount of trench that can be opened at any one time. In order to address the unstable condition the contractor was required to remove the unsuitable material with an average depth of 1 foot, for a length of few hundred feet and replace it with more suitable material and C900 Pipe, which allowed for shorter lengths to be installed compared to the specified HDPE. The removal of the unsuitable soil and replacement are an extra cost, so the field inspector from Gilmore is tracking contractor time and material quantities and the C900 pipe will be no extra cost to the authority. Mr. Disario raised a concern with Mr. Bickhart about utilizing the C900 pipe in lieu of the HDPE in this area and Mr. Bickhart informed the Board that due to the unstable conditions the C900 pipe will allow the contractor to install shorter lengths compared to the HDPE and it will be suitable for this application. After discussion Mr. Gill presented the Board with the 4th Payment request from Anrich, Inc. and Mrs. Bernard made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Anrich, Inc. 4th payment request in the amount $130,198.07 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.1.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the Dogwood and Scott Project. As requested from the last month meeting Mr. Pompo sent out the letters to the properties that were approved by the Board.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of December 2019 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mrs. Bernard to approve the December financials, as submitted. Vote passed 5.0.
Director’s Report
Mr. Gill discussed his 2019 Year End Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, and seconded by Mrs. Bernard to adjourn the January 27, 2020 meeting at 8:55 pm. Vote passed 5.0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday January 27, 2020
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Board Reorganization
Mr. Mullin opened the meeting with the first order of business being the 2020 reorganization of the Board. Mr. Mullin nominated Mr. Chambers to the position of Chairperson, Mr. Disario motioned to nominate Mr. Chambers to assume the position Chairperson, Mr. Schew seconded the motion, with all voting Aye. Mr. Mullin entertained a motion to close the nominations for Chairperson, Mr. Disario motioned to close the nominations for Chairperson, Mrs. Bernard seconded the motion, with all voting Aye.
Mr. Chambers entertained a motion for the position of Vice Chairperson, Mrs. Bernard nominated Mr. Mullin to the position of Vice Chairperson, Mr. Schew motioned to nominate Mr. Mullin to assume the position Vice Chairperson, Mr. Disario seconded the motion with all voting Aye. Mr. Chambers entertained a motion to close the nominations for Vice Chairperson. Mr. Mullin motioned to close the nominations for Vice Chairperson, Mr. Schew seconded a motion with all voting Aye.
Mr. Chambers entertained a motion to retain the remaining current position as follows: Mr. Schew-Treasurer Mrs. Bernard-Secretary and Mr. Disario-Assistant Treasurer/Assistant Secretary. Mr. Mullin motioned to retain the remaining current position, Mr. Schew seconded the motion, with all voting Aye.
Minutes of the December 16, 2019 Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Disario, to adopt the December 16, 2019 minutes, as presented. Vote passed 4.0 and 1 abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
2018 Audit Presentation
Mr. Chris Herr from Maillie LLP presented the Caln Township Municipal Authority 2018 Audit. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to accept the 2018 Audit as presented. Vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the Board that a preconstruction meeting was held with North American Pipeline Services on January 21, 2020. During the meeting a discussion was held about getting approval to grout any additional joints that maybe found to be leaking now which weren’t leaking before, the staff recommended if a new leak is found while televising that the contractor should move forward and seal them off with grout while the contractor is in the line, The approx. cost to seal each additional joint with grout is $415 per joint and staff requested approval for a contingency of up to $8,300 to seal up to 20 additional if needed. After discussion Mr. Mullin made a motion, seconded by Mr. Disario to allow the staff and engineer to authorize a not to exceed amount of $8,300 for the grouting of the additional joints that maybe found leaking that wasn’t part of the initial Caln Interceptor Relining 2019 Project Contracts # CAL-02-19. Vote passed 5.0.
Mr. Gill informed the Board the North American Pipeline Services anticipates on beginning the cleaning and televising of the interceptor on January 27, 2020. Mr. Gill presented the Board with the 1st payment request from North American Pipelines Services. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of North American Pipelines Services 1st payment request for contract # CAL-02-19 in the amount of $44,594.58 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich continues work on the installation of the new forcemain. Mr. Bickhart informed the Board that the forcemain that was installed in the area between G.O Calrson Blvd. and the golf course there were issues with unstable soils which limited the amount of trench that can be opened at any one time. In order to address the unstable condition the contractor was required to remove the unsuitable material with an average depth of 1 foot, for a length of few hundred feet and replace it with more suitable material and C900 Pipe, which allowed for shorter lengths to be installed compared to the specified HDPE. The removal of the unsuitable soil and replacement are an extra cost, so the field inspector from Gilmore is tracking contractor time and material quantities and the C900 pipe will be no extra cost to the authority. Mr. Disario raised a concern with Mr. Bickhart about utilizing the C900 pipe in lieu of the HDPE in this area and Mr. Bickhart informed the Board that due to the unstable conditions the C900 pipe will allow the contractor to install shorter lengths compared to the HDPE and it will be suitable for this application. After discussion Mr. Gill presented the Board with the 4th Payment request from Anrich, Inc. and Mrs. Bernard made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Anrich, Inc. 4th payment request in the amount $130,198.07 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.1.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the Dogwood and Scott Project. As requested from the last month meeting Mr. Pompo sent out the letters to the properties that were approved by the Board.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of December 2019 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mrs. Bernard to approve the December financials, as submitted. Vote passed 5.0.
Director’s Report
Mr. Gill discussed his 2019 Year End Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, and seconded by Mrs. Bernard to adjourn the January 27, 2020 meeting at 8:55 pm. Vote passed 5.0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
| january_27_2020_ctma_minutes.pdf |
