Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday May 20, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on May 17, 2024. Copies of the Agenda were made available to the public.
Minutes of the April 22, 2024, Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt the April 2024 minutes, as presented. The vote passed 3 to 1 with Mr. Mullin abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that he asked the staff to give an update to Mr. Mays on Caln Township Municipal Authority I&I reductions efforts over the last several years and the programs and projects that the CTMA has implemented to help reduce excessive I&I from entering the system.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 3rd. Mr. Gill added that Gilmore is currently working on a proposal for the 2025 Grouting project.
Caln Meetinghouse/Granger Lane Project
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road was completed on April 25, 2024.
Kia Auto Leasing Project
Mr. Gill presented to the Board the Kia Auto Leasing Project Sanitary Sewer Easement Agreement. Mr. Gill stated that the project is proposing to construct a 4,500 square foot automobile leasing facility with associated parking. The project is also proposing to connect to an existing privately owned 8” sewer main located on their property which also serves several other properties. Mr. Gill added that from the experience with PADEP in the past, they have stated that if the system serves multiple parcels, it will need to become a community owned system. Once all the necessary repairs are made by Kia Project the system will eventually be offered for dedication to the Authority. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Chairperson to sign the Sanitary Sewer Easement Agreement associated with the parcel #39-4-94.1 in the form as presented. The vote passed 4.0.
3815 Hazelwood Avenue
Mr. Gill presented to the Board an Encroachment Agreement for 3815 Hazelwood Avenue. Mr. Gill stated that the property owner is planning on installing a post and rail fence around their backyard and requested to allow their existing 9’x13’ shed to remain in its current form in the easement. Mr. Gill informed the Board that to be able to proceed with their permit for the fence, the property owner is required to get the Authority’s approval to encroach into the Sanitary Sewer Easement. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the Encroachment Agreement for 3815 Hazelwood Avenue in the form as submitted. The vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the April financials, as submitted. The vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there are 2 penalty waiver requests in the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. Mullin, to adjourn the May 20,2024, meeting at 7.50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday May 20, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on May 17, 2024. Copies of the Agenda were made available to the public.
Minutes of the April 22, 2024, Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt the April 2024 minutes, as presented. The vote passed 3 to 1 with Mr. Mullin abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that he asked the staff to give an update to Mr. Mays on Caln Township Municipal Authority I&I reductions efforts over the last several years and the programs and projects that the CTMA has implemented to help reduce excessive I&I from entering the system.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 3rd. Mr. Gill added that Gilmore is currently working on a proposal for the 2025 Grouting project.
Caln Meetinghouse/Granger Lane Project
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road was completed on April 25, 2024.
Kia Auto Leasing Project
Mr. Gill presented to the Board the Kia Auto Leasing Project Sanitary Sewer Easement Agreement. Mr. Gill stated that the project is proposing to construct a 4,500 square foot automobile leasing facility with associated parking. The project is also proposing to connect to an existing privately owned 8” sewer main located on their property which also serves several other properties. Mr. Gill added that from the experience with PADEP in the past, they have stated that if the system serves multiple parcels, it will need to become a community owned system. Once all the necessary repairs are made by Kia Project the system will eventually be offered for dedication to the Authority. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Chairperson to sign the Sanitary Sewer Easement Agreement associated with the parcel #39-4-94.1 in the form as presented. The vote passed 4.0.
3815 Hazelwood Avenue
Mr. Gill presented to the Board an Encroachment Agreement for 3815 Hazelwood Avenue. Mr. Gill stated that the property owner is planning on installing a post and rail fence around their backyard and requested to allow their existing 9’x13’ shed to remain in its current form in the easement. Mr. Gill informed the Board that to be able to proceed with their permit for the fence, the property owner is required to get the Authority’s approval to encroach into the Sanitary Sewer Easement. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the Encroachment Agreement for 3815 Hazelwood Avenue in the form as submitted. The vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the April financials, as submitted. The vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there are 2 penalty waiver requests in the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. Mullin, to adjourn the May 20,2024, meeting at 7.50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| may_20_2024_ctma_minutes.pdf |
