Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday September 28, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the August 24, 2020 Meeting
Mr. Chambers called for additions or corrections to the August minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Schew, to adopt the August 24, 2020 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Arbor Hills (Dwell) Project Update
Mr. Gill presented the Board the Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new capacity reservation policy for the Arbor Hills (Dwell) project which consists of 402 EDU’s. After discussion Mr. Disario made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement in the form as presented. Vote passed 5.0.
Villages of Hillview Update
Mr. Gill presented the Board the Assignment and Assumption Agreement and the Performance Bond. After discussion Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the Assignment and Assumption Agreement contingent upon the department will receive the Original Power of Attorney Documents. Vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and presented to the Board the Bid Advertisement, Cost Estimate and Tentative schedule for the Phase 3 Interceptor Repairs Contract # CAL-01-20. Mr. Gill informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail for approximately 5,200 linear feet 18’ diameter gravity sewer and approximately 2,483 feet of 21’ diameter gravity as shown on the map, Mr. Gill added the bid will also include an Add-Alternate option for testing/grouting of about 1,473 LF of 8’ sanitary sewer lines. Mr. Gill informed the board that based on estimates of the amount of infiltration that will be sealed off is approx.. 60,000 GPD on the interceptor and approx... An additional 15,000 GPD as part of the Add-Alternate. After discussion Mr. Disario made a motion, seconded by Mrs. Bernard to authorize Gilmore to go out to bid for the Phase 3 Caln Interceptor Repairs Contract # CAL-01-20 with an anticipated bid opening November 11, 2020. Vote passed 5.0.
2020-2029 PennDot Master Casting Agreement
Mr. Gill presented the Board the 2020-2029 PennDot Master Casting Agreement and Resolution. After discussion Mr. Schew made a motion, seconded by Mr. Disario to approve Resolution 2020-3-CTMA allowing Caln Township Municipal Authority to enter into Master Casting Agreement. Vote passed 5.0.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and working on their punch list items. There is no payment request from Anrich Inc. for the month of September.
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented to the Board the 9th payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 9th payment request for Contract# CAL-02-14-1A in the amount of $ 14,107.50 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Mr. Gill presented to the Board Change Order #5 from MGK Industries, Inc. for Contract # CAL-02-14-1A for the planting of twenty-two (22) street trees along the north side of G.O Carlson Blvd. between Municipal Drive and N. Bailey Road to replace the 22 willow trees that were removed by the Municipal Drive Pump Station and Force Main project. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to approve Change Order #5 for Contract # CAL-02-14-1A for the tree planting which will include eleven 1.5’ caliper (11) red maples and eleven (11) black gums with an 18-month tree replacement guarantee. Vote passed 5.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board the 6th payment request from Garden Spot Electric Contract# CAL-02-14-1B. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 6th payment request for Contract# CAL-02-14-1B in the amount of $58,410.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and most recent email correspondence related the plant expansion. Mr. Chambers updated the Board on the Dara meeting that was held on September 15, 2020.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of August 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Schew made a motion, seconded by Mr. Disario to accept the August financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill presented the Board with one penalty waiver processed for the month of August.
2021 Budget Proposal
Mr. Gill presented to the Board the CTMA 2021 proposed operating, capital and Act57 budget. After discussion, Mrs. Bernard made a motion, seconded by Mr. Disario to approve and authorize staff to forward the 2021 CTMA Budget Proposal for the Sewer Operating Fund, Act57 Fund and Capital Fund in the form as was presented to the Board of Commissioners. Vote passed 5.0.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Schew to adjourn the September 28, 2020 meeting at 8:45pm. Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday September 28, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the August 24, 2020 Meeting
Mr. Chambers called for additions or corrections to the August minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Schew, to adopt the August 24, 2020 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Arbor Hills (Dwell) Project Update
Mr. Gill presented the Board the Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new capacity reservation policy for the Arbor Hills (Dwell) project which consists of 402 EDU’s. After discussion Mr. Disario made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the enclosed Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement in the form as presented. Vote passed 5.0.
Villages of Hillview Update
Mr. Gill presented the Board the Assignment and Assumption Agreement and the Performance Bond. After discussion Mr. Mullin made a motion, seconded by Mrs. Bernard to authorize the Chairperson to sign the Assignment and Assumption Agreement contingent upon the department will receive the Original Power of Attorney Documents. Vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and presented to the Board the Bid Advertisement, Cost Estimate and Tentative schedule for the Phase 3 Interceptor Repairs Contract # CAL-01-20. Mr. Gill informed the Board that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail for approximately 5,200 linear feet 18’ diameter gravity sewer and approximately 2,483 feet of 21’ diameter gravity as shown on the map, Mr. Gill added the bid will also include an Add-Alternate option for testing/grouting of about 1,473 LF of 8’ sanitary sewer lines. Mr. Gill informed the board that based on estimates of the amount of infiltration that will be sealed off is approx.. 60,000 GPD on the interceptor and approx... An additional 15,000 GPD as part of the Add-Alternate. After discussion Mr. Disario made a motion, seconded by Mrs. Bernard to authorize Gilmore to go out to bid for the Phase 3 Caln Interceptor Repairs Contract # CAL-01-20 with an anticipated bid opening November 11, 2020. Vote passed 5.0.
2020-2029 PennDot Master Casting Agreement
Mr. Gill presented the Board the 2020-2029 PennDot Master Casting Agreement and Resolution. After discussion Mr. Schew made a motion, seconded by Mr. Disario to approve Resolution 2020-3-CTMA allowing Caln Township Municipal Authority to enter into Master Casting Agreement. Vote passed 5.0.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and working on their punch list items. There is no payment request from Anrich Inc. for the month of September.
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented to the Board the 9th payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 9th payment request for Contract# CAL-02-14-1A in the amount of $ 14,107.50 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Mr. Gill presented to the Board Change Order #5 from MGK Industries, Inc. for Contract # CAL-02-14-1A for the planting of twenty-two (22) street trees along the north side of G.O Carlson Blvd. between Municipal Drive and N. Bailey Road to replace the 22 willow trees that were removed by the Municipal Drive Pump Station and Force Main project. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to approve Change Order #5 for Contract # CAL-02-14-1A for the tree planting which will include eleven 1.5’ caliper (11) red maples and eleven (11) black gums with an 18-month tree replacement guarantee. Vote passed 5.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board the 6th payment request from Garden Spot Electric Contract# CAL-02-14-1B. After discussion, Mr. Mullin made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 6th payment request for Contract# CAL-02-14-1B in the amount of $58,410.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and most recent email correspondence related the plant expansion. Mr. Chambers updated the Board on the Dara meeting that was held on September 15, 2020.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of August 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Schew made a motion, seconded by Mr. Disario to accept the August financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill presented the Board with one penalty waiver processed for the month of August.
2021 Budget Proposal
Mr. Gill presented to the Board the CTMA 2021 proposed operating, capital and Act57 budget. After discussion, Mrs. Bernard made a motion, seconded by Mr. Disario to approve and authorize staff to forward the 2021 CTMA Budget Proposal for the Sewer Operating Fund, Act57 Fund and Capital Fund in the form as was presented to the Board of Commissioners. Vote passed 5.0.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Schew to adjourn the September 28, 2020 meeting at 8:45pm. Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| september_28_2020_ctma_minutes.pdf |
