Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday January 27, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on January 20, 2023. Copies of the Agenda were made available to the public.
Board Re-Organization
Mr. Mullin made a motion, seconded by Mr. Schew, to keep the officers the same for 2023. The vote passed 5.0. Mr. Chambers read the officers as follows, Mr. Chambers-Chairperson, Mr. Mullin-Vice-Chairperson, Mr. Schew-Treasurer, Mrs. Bernard- Secretary and Mr. DiSario- Assistant Secretary/Treasurer.
Minutes of the December 19, 2022. Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the December 2022 minutes, as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Municipal Drive Force Main Update
Mr. Gill discusses with the Board the email he sent out January 3, 2023 regarding the issue on Force Main in the area of 2220 Miller Avenue and stated that this location is immediately adjacent to the force main for the Municipal Drive Pump Station. Mr. Gill stated that staff immediately shut down the Municipal Drive Pump Station, shut the isolation valve near North Caln Road and went back to the site of the overflow. Mr. Gill stated that the adjacent gravity sewer manhole in the road was opened and the wastewater on the ground was diverted into the manhole and immediately contacted Fidelity Contracting to make the necessary repairs. Mr. Gill stated the repair was made by Fidelity Contracting on January 4, 2023, by cutting the bend fitting on the force main and replaced with brand new fitting, pipe segments and couplings along with the final restoration. Mr. Gill informed the Board that Gilmore is currently investigating the cause of the failure of a pipe joint gasket at the bend fitting on the Force Main.
Dogwood/Scott Drive Project Update
Mr. Gill informed the Board, that as discussed at the last month’s meeting, Mr. Pompo finalized the letter and mailed the letter to resident on January 20, 2023.
Mr. Gill informed the Board that the department received a voicemail message from 1322 Blackhorse Hill Road requesting that her trash and sewer bill be put on hold until she can reoccupy her home after the fire that caused the home to be condemned until the home is repaired and can be reoccupied. Mr. Gill informed the board that this home is currently not connected and is being billed for sewer service. After discussion, Mr. Schew made a motion, seconded by Mr. Bernard, to authorize staff to notify the finance office to temporarily stop billing for sewer effective the March 1st bill until the property can be occupied. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report. Mr. Gill also presented to the Board the response letter from Chester County Health Department to the Township Act 537 Plan Update. Mr. Chambers informed the Board that Downingtown Borough and West Whiteland Township are looking to get their Act 537 Plan done around summer 2023 and the East Caln is looking to get their Act 537 Plan done around fall of 2023. Mr. Chambers informed the Board that Dara received the $1.5 million in FEMA reimbursement for the plant improvements from the flooding.
I/I Reduction Program
Mr. Gill informed the Board that Gilmore issued a notice to award to Standard Pipe Services, LLC on January 3, 2023, for the Phase 5 Caln Interceptor Repairs Project that will involve the cleaning, Televising, and grouting for approximately 3,300 linear feet of 24’ diameter gravity sewer, the bid will also include and Add-Alternate option for testing/grouting of about 1,500 LF of 8” sanitary sewer lines.
Thorndale Real Estate (Chipotle/Starbucks)
Mr. Gill presented to the Board the Chipotle and Starbucks Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement in the form as presented. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of December 2022 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the December financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of December.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Mr. Gill updated the Board regarding the Reed Street Project and stated that the township set up a meeting which is schedule in late February to meet with the residents about the project and the easements needed for the Stormwater and Sanitary Sewer extension.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mrs. Bernard, to adjourn the January 23, 2023, meeting at 8:25pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday January 27, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on January 20, 2023. Copies of the Agenda were made available to the public.
Board Re-Organization
Mr. Mullin made a motion, seconded by Mr. Schew, to keep the officers the same for 2023. The vote passed 5.0. Mr. Chambers read the officers as follows, Mr. Chambers-Chairperson, Mr. Mullin-Vice-Chairperson, Mr. Schew-Treasurer, Mrs. Bernard- Secretary and Mr. DiSario- Assistant Secretary/Treasurer.
Minutes of the December 19, 2022. Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the December 2022 minutes, as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Municipal Drive Force Main Update
Mr. Gill discusses with the Board the email he sent out January 3, 2023 regarding the issue on Force Main in the area of 2220 Miller Avenue and stated that this location is immediately adjacent to the force main for the Municipal Drive Pump Station. Mr. Gill stated that staff immediately shut down the Municipal Drive Pump Station, shut the isolation valve near North Caln Road and went back to the site of the overflow. Mr. Gill stated that the adjacent gravity sewer manhole in the road was opened and the wastewater on the ground was diverted into the manhole and immediately contacted Fidelity Contracting to make the necessary repairs. Mr. Gill stated the repair was made by Fidelity Contracting on January 4, 2023, by cutting the bend fitting on the force main and replaced with brand new fitting, pipe segments and couplings along with the final restoration. Mr. Gill informed the Board that Gilmore is currently investigating the cause of the failure of a pipe joint gasket at the bend fitting on the Force Main.
Dogwood/Scott Drive Project Update
Mr. Gill informed the Board, that as discussed at the last month’s meeting, Mr. Pompo finalized the letter and mailed the letter to resident on January 20, 2023.
Mr. Gill informed the Board that the department received a voicemail message from 1322 Blackhorse Hill Road requesting that her trash and sewer bill be put on hold until she can reoccupy her home after the fire that caused the home to be condemned until the home is repaired and can be reoccupied. Mr. Gill informed the board that this home is currently not connected and is being billed for sewer service. After discussion, Mr. Schew made a motion, seconded by Mr. Bernard, to authorize staff to notify the finance office to temporarily stop billing for sewer effective the March 1st bill until the property can be occupied. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart and Dara weekly flow report. Mr. Gill also presented to the Board the response letter from Chester County Health Department to the Township Act 537 Plan Update. Mr. Chambers informed the Board that Downingtown Borough and West Whiteland Township are looking to get their Act 537 Plan done around summer 2023 and the East Caln is looking to get their Act 537 Plan done around fall of 2023. Mr. Chambers informed the Board that Dara received the $1.5 million in FEMA reimbursement for the plant improvements from the flooding.
I/I Reduction Program
Mr. Gill informed the Board that Gilmore issued a notice to award to Standard Pipe Services, LLC on January 3, 2023, for the Phase 5 Caln Interceptor Repairs Project that will involve the cleaning, Televising, and grouting for approximately 3,300 linear feet of 24’ diameter gravity sewer, the bid will also include and Add-Alternate option for testing/grouting of about 1,500 LF of 8” sanitary sewer lines.
Thorndale Real Estate (Chipotle/Starbucks)
Mr. Gill presented to the Board the Chipotle and Starbucks Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement in the form as presented. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of December 2022 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to accept the December financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of December.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Mr. Gill updated the Board regarding the Reed Street Project and stated that the township set up a meeting which is schedule in late February to meet with the residents about the project and the easements needed for the Stormwater and Sanitary Sewer extension.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mrs. Bernard, to adjourn the January 23, 2023, meeting at 8:25pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 01.23.2023_ctma_minutes.pdf |
