Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday October 24, 2022
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2021 and the agenda was posted on the Caln Township Website and Lobby on October 21, 2022. Copies of the Agenda were made available to the public.
Minutes of the September 26, 2022. Meeting
Mr. Chambers called for additions or corrections to the September minutes. There were none. After discussion, Mr. DiSario motioned, seconded by Mr. Mullin, to adopt the September 26, 2022 minutes, as presented. The vote passed 4.0 and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that DARA is looking at a possible increase in 2023 to address items related to the flood, projected high cost of Gas and Electric, increases related to construction supplies and the upgrade of the UV treatment system.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-02-21 with Equix Integrity finished the work on October 11th and Gilmore is currently working on their payment request and project closeout.
Mr. Gill informed the Board that Phase 5 Interceptor Repairs Contract #CAL-02-21 went live on Pennbid October 14th with he anticipated bid Opening November 15, 2022.
Dogwood/Scott Drive Project Update
Mr. Gill informed the Board that after several attempts trying to reach out to the 3 properties that were discussed at the September meeting regarding the sewer connections, he has not received any response yet. Mr. Gill informed the Board that Mr. Pompo is in the process of reaching out to the Township Solicitor to coordinate the filling of summary complaints against the 3 properties and continue to do so until the owners make reasonable attempts to connect to the Sewer System including the payment of tapping fees and the hiring of a contractor.
Chester County Sports Arena Extension Request
Mr. Gill informed the Board that Chester County Sports Arena wetland crossings has been completed and the developers is currently working through all the testing procedures and applying the interior manhole coatings prior to making the final connection. Mr. Gill presented to the Board the request from Chester County Sports Arena not to install the 36’ run between manhole 6a and 6 that was designed to cross the utilities. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to approve their request not to install 36’ run from manhole 6A to 6. The vote passed 5.0.
Reappointment Recommendation for George Chambers
Mr. Gill informed the Board that Mr. Chamber’s term will expire on December 31, 2022 and he also confirmed with Mr. Chambers that he would like to remain on the Authority Board for a new 5 year term which will be 2023-2027. After discussion, the Board by consensus recommended forwarding a memo for consideration to the Township Board of Commissioners recommending that Mr. Chambers be reappointed to the Authority Board for a new 5-year term. Passed 4.0.
2023 Suggested Meeting Dates
Mr. Gill presented a list of proposed 2023 Municipal Authority meeting dates. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to approve the 2023 Municipal Authority meeting dates as presented and authorized Mr. Gill to forward to the Township Secretary for advertising. The vote passed 5.0
2023 Professional Consultants Rate Schedule
Mr. Gill presented to the Board the 2023 Gilmore & Associates Fee schedule. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to include these rates in the resolution which will be presented at the December 19, 2022 meeting, adopting the 2023 fees for the professional consultants who are retained by the Authority. The vote passed 5.0.
Mr. Gill presented to the Board the 2023 Lamb McErlane Fee schedule. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to include these rates in the resolution which will be presented at the December 19, 2022 meeting, adopting the 2023 fees for the professional consultants who are retained by the Authority. The vote passed 5.0.
Mr. Gill presented to the Board the 2023 Hydraterra Professionals Fee schedule. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to include these rates in the resolution which will be presented at the December 19, 2022 meeting, adopting the 2023 fees for the professional consultants who are retained by the Authority. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of September 2022 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mr. Mullin, to accept the September financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of September.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress. Mr. Gill informed the Board that the PA Small Water and Sewer Program Grant is open and the department would like to submit the Caln Meetinghouse Granger Lane Sewer Extension Project. Mr. Gill informed the Board that Gilmore will take a look at the projected cost of the project and see if the number is within the allowable project cost of $500.000.00 or less. Mr. Gill than informed the Board that if the project is eligible staff and Gilmore will put something together to be presented at the November meeting. Mr. Gill informed the Board that the grant must be submitted by December 21st.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mr. Mullin to adjourn the October 24, 2022 meeting at 8:05pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| october_24_2022_ctma_minutes.pdf |
