Caln Township Municipal Authority
253 Municipal Drive Thorndale, PA 19372
Monday September 25, 2017 - 7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director (Absent)
Kristen Denne – Township Manager
Denise Miller – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM.
Minutes of the July 2017 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. Mr. Chambers made a motion, seconded by Mrs. Bernard, to adopt the July 2017 minutes, as presented. Vote passed 4-0. The August minutes were not approved due to lack of a quorum of Board members who were in attendance of the meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
Dogwood/Scott Drive Project Update
Mr. Dingman noted a preconstruction meeting held on September 18, 2017 with himself, Authority Staff, the Contractor, and the County. Mr. Dingman reviewed a project schedule, submitted by the Contractor. Mr. Dingman also noted a request from 1113 Scott Drive requesting to be removed from Phase I of the project and entered into the next Phase II of the project. He also indicated that 1113 Scott Drive’s house is located 168 feet from the proposed public sewer system, and the requirement is 150 feet. Mr. Lapinski and Ms. Moore commented on their progress with the project. Ms. Moore asked it a packet could be mailed out with the specifications and time line of the project. Ms. Denne noted that she will have a meeting with Mr. Gill and Mr. Stackhouse regarding Ms. Moore’s request and the comment regarding having residents do the plumbing work their self. After Board discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to remove 1113 Scott Drive from this phase of the project due to his proximity to the proposed sewer main and will be included in the future Phase II project. Vote passed 4-0.
2017 Slip Lining Project
Mr. Dingman noted a bid opening held on September 19, 2017 with the lowest bidder being TVD Inc. (Propipe), and staff recommended to award the contract to TVD Inc. in the amount of $40,981.00 for the 2017 Relining Project. Mr. Dingman also noted that Mr. Gill is considering adding another 300 feet to the project because the bid was within budget. After Board discussion, Mr. Chambers made a motion, seconded by Mrs. Bernard, to award the 2017 Sanitary Sewer Relining Project to TVD Inc. in the amount of $40,981.00. Vote passed 4-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Mullin reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of August 2017. After Board discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to approve the August 2017 financials, as submitted. Vote passed 4-0.
Mr. Mullin reviewed and discussed the delinquency report reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of in-house commercial collections. After Board discussion, the Board would like to start getting the previous delinquency report format, again.
Directors Report
The Board reviewed and discussed the August 2017 Director’s report.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Chambers, to adjourn the August 2017 meeting at 8:20 PM. Vote passed 4-0.
Respectfully Submitted,
Denise Miller, Recording Secretary
253 Municipal Drive Thorndale, PA 19372
Monday September 25, 2017 - 7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director (Absent)
Kristen Denne – Township Manager
Denise Miller – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM.
Minutes of the July 2017 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. Mr. Chambers made a motion, seconded by Mrs. Bernard, to adopt the July 2017 minutes, as presented. Vote passed 4-0. The August minutes were not approved due to lack of a quorum of Board members who were in attendance of the meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
Dogwood/Scott Drive Project Update
Mr. Dingman noted a preconstruction meeting held on September 18, 2017 with himself, Authority Staff, the Contractor, and the County. Mr. Dingman reviewed a project schedule, submitted by the Contractor. Mr. Dingman also noted a request from 1113 Scott Drive requesting to be removed from Phase I of the project and entered into the next Phase II of the project. He also indicated that 1113 Scott Drive’s house is located 168 feet from the proposed public sewer system, and the requirement is 150 feet. Mr. Lapinski and Ms. Moore commented on their progress with the project. Ms. Moore asked it a packet could be mailed out with the specifications and time line of the project. Ms. Denne noted that she will have a meeting with Mr. Gill and Mr. Stackhouse regarding Ms. Moore’s request and the comment regarding having residents do the plumbing work their self. After Board discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to remove 1113 Scott Drive from this phase of the project due to his proximity to the proposed sewer main and will be included in the future Phase II project. Vote passed 4-0.
2017 Slip Lining Project
Mr. Dingman noted a bid opening held on September 19, 2017 with the lowest bidder being TVD Inc. (Propipe), and staff recommended to award the contract to TVD Inc. in the amount of $40,981.00 for the 2017 Relining Project. Mr. Dingman also noted that Mr. Gill is considering adding another 300 feet to the project because the bid was within budget. After Board discussion, Mr. Chambers made a motion, seconded by Mrs. Bernard, to award the 2017 Sanitary Sewer Relining Project to TVD Inc. in the amount of $40,981.00. Vote passed 4-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Mullin reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of August 2017. After Board discussion, Mr. DiSario made a motion, seconded by Mrs. Bernard, to approve the August 2017 financials, as submitted. Vote passed 4-0.
Mr. Mullin reviewed and discussed the delinquency report reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of in-house commercial collections. After Board discussion, the Board would like to start getting the previous delinquency report format, again.
Directors Report
The Board reviewed and discussed the August 2017 Director’s report.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Chambers, to adjourn the August 2017 meeting at 8:20 PM. Vote passed 4-0.
Respectfully Submitted,
Denise Miller, Recording Secretary
