Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday October 25, 2021
7:20 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:20 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2020 and the agenda was posted on the Caln Township Website and Lobby on October 22, 2021. Copies of the Agenda were made available to the public.
Minutes of the September 27, 2021 Meeting
Mr. Mullin called to table the approval of the September Minutes until the November meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
I/I Reduction Program
Mr. Gill updated the Board on the Caln Interceptor Repairs Project Phase 4. Mr. Gill stated that the contract went live on Pennbid October 15th with an anticipated bid opening mid-November 2021.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich Inc. CAL-02-14-2 is working on their punch list items and Gilmore is currently working with Anrich on their final pay request. There was no pay requests for the month of October.
Mr. Gill presented to the Board Change Order #6 from MGK Industries, Inc. for Contract # CAL-02-14-1A to allow the final adjustment of Quantities for Contract Closeout. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to approve Change Order #6 for Contract #CAL-02-14-1A to allow the final adjustment of Quantities for Contract Closeout. Vote passed 3.0.
Mr. Gill presented to the Board the 13th / Final payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 13th / Final payment request for Contract# CAL-02-14-1A in the amount of $27,056.96 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 3.0.
Fernmoor Homes at Downingtown Update
Mr. Gill updated the Board on the Fernmoor Homes at Downingtown project. Mr. Gill stated that the developer requested that staff present to the Board at their July 26th meeting a signed Financial Security Agreement and Performance Bond for the Phase 2 On-Site Arbor Hills Sewer Improvements and at the July meeting the Board motioned to authorize the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 2 On-Site Arbor Hills Sewer Improvements in the form as presented, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board August 23, 2021 the following: (1) Performance Bond executed by the Surety (2) Surety’s form Power of Attorney. Since the July meeting the Board has granted several extensions at their monthly meeting to the developers for the delivery of the (1) Performance Bonds executed by the Surety, (2) Surety’s Form Power of Attorney. Mr. Gill informed the Board that on October 18th Fernmoor Homes informed Mr. Pompo that they are now planning on doing a tri party agreement which consists of establishing a restricted cash escrow account or a restricted loan reserve account with a Bank for the Phase 2 portion of the project, instead of a bond. Since the Board motioned to authorize the Chairperson to sign the agreement in the form as was presented with contingency a motion is now needed to withdraw the prior authorization. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to withdraw the prior authorization for the Chairperson to sign the Phase 2 Financial Security Agreement and Performance Bond in the form as presented at the July 26, 2021 meeting. Vote passed 3.0.
Mr. Gill informed the Board that Fernmoor Homes also requested an extension of the delivery of the Performance Bond executed by the Surety and Surety’s form Power of Attorney as required at the last month’s motion for the Phase 5 On-Site Arbor Hills Sewer Improvements until the November 22, 2021 meeting. Mr. Gill also stated that if the Board has no objection of an extension until the CTMA’s November 22, 2021 meeting a motion will be needed to grant the extension. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to grant an extension to authorize the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 5 On Site Arbor Hill Sewer Improvements in the form as presented at the July meeting, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board on November 22, 2021 the following: (1) Performance Bond executed by the Surety, (2) Surety’s form Power of Attorney. Vote passed 3.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity and a 52 week average chart. As requested at the September meeting, Mr. Gill presented to the Board a Memorandum of Understanding between Caln Township Municipal Authority and Downingtown Area Regional Authority. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Vice Chairperson to sign the Memorandum of Understanding as presented and recommend to the Board of Commissioners to authorize release of payment from the CTMA operating fund for the Special Billing to DARA in the amount of $360,914 to cover a portion of the damage cause by storm IDA with anticipation that a portion if not all will be credited back to the CTMA once DARA is reimbursed from any funds received by flood insurance and/or state/federal recovery aid. Vote passed 3.0.
Villages at Hillview Project
Mr. Gill updated the Board on the Villages at Hillview project. Mr. Gill stated that the developer requested for the April meeting that the staff present the Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities. Mr. Gill informed the Board that on October 13, 2021 a successful startup was completed for the new pump station, so the project is no longer in need of the agreement to be signed by the Chairman but since the Board motioned to authorize the Chairperson to sign the agreement in the form as was presented with contingency a motion is now needed to withdraw the prior authorization. After discussion Mr. Schew made a motion, seconded by Mr. DiSario to withdraw the prior authorization for the Chairperson to sign the Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities in the form as presented at the April 26, 2021 meeting. Vote passed 3.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of September 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to accept the September financials, as submitted. Vote passed 3.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of September.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mr. DiSario to adjourn the October 25, 2021 meeting at 8:20pm. Vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday October 25, 2021
7:20 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:20 p.m. The meeting was held at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 28, 2020 and the agenda was posted on the Caln Township Website and Lobby on October 22, 2021. Copies of the Agenda were made available to the public.
Minutes of the September 27, 2021 Meeting
Mr. Mullin called to table the approval of the September Minutes until the November meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
I/I Reduction Program
Mr. Gill updated the Board on the Caln Interceptor Repairs Project Phase 4. Mr. Gill stated that the contract went live on Pennbid October 15th with an anticipated bid opening mid-November 2021.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich Inc. CAL-02-14-2 is working on their punch list items and Gilmore is currently working with Anrich on their final pay request. There was no pay requests for the month of October.
Mr. Gill presented to the Board Change Order #6 from MGK Industries, Inc. for Contract # CAL-02-14-1A to allow the final adjustment of Quantities for Contract Closeout. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to approve Change Order #6 for Contract #CAL-02-14-1A to allow the final adjustment of Quantities for Contract Closeout. Vote passed 3.0.
Mr. Gill presented to the Board the 13th / Final payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 13th / Final payment request for Contract# CAL-02-14-1A in the amount of $27,056.96 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 3.0.
Fernmoor Homes at Downingtown Update
Mr. Gill updated the Board on the Fernmoor Homes at Downingtown project. Mr. Gill stated that the developer requested that staff present to the Board at their July 26th meeting a signed Financial Security Agreement and Performance Bond for the Phase 2 On-Site Arbor Hills Sewer Improvements and at the July meeting the Board motioned to authorize the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 2 On-Site Arbor Hills Sewer Improvements in the form as presented, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board August 23, 2021 the following: (1) Performance Bond executed by the Surety (2) Surety’s form Power of Attorney. Since the July meeting the Board has granted several extensions at their monthly meeting to the developers for the delivery of the (1) Performance Bonds executed by the Surety, (2) Surety’s Form Power of Attorney. Mr. Gill informed the Board that on October 18th Fernmoor Homes informed Mr. Pompo that they are now planning on doing a tri party agreement which consists of establishing a restricted cash escrow account or a restricted loan reserve account with a Bank for the Phase 2 portion of the project, instead of a bond. Since the Board motioned to authorize the Chairperson to sign the agreement in the form as was presented with contingency a motion is now needed to withdraw the prior authorization. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to withdraw the prior authorization for the Chairperson to sign the Phase 2 Financial Security Agreement and Performance Bond in the form as presented at the July 26, 2021 meeting. Vote passed 3.0.
Mr. Gill informed the Board that Fernmoor Homes also requested an extension of the delivery of the Performance Bond executed by the Surety and Surety’s form Power of Attorney as required at the last month’s motion for the Phase 5 On-Site Arbor Hills Sewer Improvements until the November 22, 2021 meeting. Mr. Gill also stated that if the Board has no objection of an extension until the CTMA’s November 22, 2021 meeting a motion will be needed to grant the extension. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to grant an extension to authorize the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 5 On Site Arbor Hill Sewer Improvements in the form as presented at the July meeting, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board on November 22, 2021 the following: (1) Performance Bond executed by the Surety, (2) Surety’s form Power of Attorney. Vote passed 3.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity and a 52 week average chart. As requested at the September meeting, Mr. Gill presented to the Board a Memorandum of Understanding between Caln Township Municipal Authority and Downingtown Area Regional Authority. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to authorize the Vice Chairperson to sign the Memorandum of Understanding as presented and recommend to the Board of Commissioners to authorize release of payment from the CTMA operating fund for the Special Billing to DARA in the amount of $360,914 to cover a portion of the damage cause by storm IDA with anticipation that a portion if not all will be credited back to the CTMA once DARA is reimbursed from any funds received by flood insurance and/or state/federal recovery aid. Vote passed 3.0.
Villages at Hillview Project
Mr. Gill updated the Board on the Villages at Hillview project. Mr. Gill stated that the developer requested for the April meeting that the staff present the Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities. Mr. Gill informed the Board that on October 13, 2021 a successful startup was completed for the new pump station, so the project is no longer in need of the agreement to be signed by the Chairman but since the Board motioned to authorize the Chairperson to sign the agreement in the form as was presented with contingency a motion is now needed to withdraw the prior authorization. After discussion Mr. Schew made a motion, seconded by Mr. DiSario to withdraw the prior authorization for the Chairperson to sign the Installation and Maintenance Agreement for Temporary Pumping Operation for PADEP Permitted Sewage Facilities in the form as presented at the April 26, 2021 meeting. Vote passed 3.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of September 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. DiSario made a motion, seconded by Mr. Schew to accept the September financials, as submitted. Vote passed 3.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of September.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, and seconded by Mr. DiSario to adjourn the October 25, 2021 meeting at 8:20pm. Vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| october_25_2021_ctma_minutes.pdf |
