253 Municipal Drive
Thorndale, PA 19372
Monday November 23, 2020
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Absent)
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the October 26, 2020 Meeting
Mr. Chambers called for additions or corrections to the October minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the October 26, 2020 minutes, as presented. Vote passed 5.0.
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the Board that the bids were opened on November 11, 2020. Mr. Gill presented the Board unofficial bid tab for Contract CAL-01-20 for the Phase 3 Grouting Contract. Mr. Bickhart informed the Board that Gilmore received 4 bids and currently working on checking the lowest bidder’s reference and paperwork and looking at making a recommendation to award at next month meeting.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and working on their punch list items. There is no payment request from Anrich Inc. for the month of November.
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on completing the site work and working on their punch list items. Mr. Gill presented to the Board the 11th payment request from MGK Industries, Inc. for Contract# CAL-02-1A in the amount of $46,176.75. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 11th payment request for Contract# CAL-02-14-1A in the amount of $ 46,176.75 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Mr. Gill updated the Board that Garden Spot Electric finished up the electrical work and is currently working on the punch lists items. There is no payment request from Garden Spot Electric for the month of November.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and the summary PADEP review notes prepared by Mr. Bickhart. Mr. Gill updated the Board that Mr. Chambers is still in discussion with the DARA Board about the plant expansion and East Caln raised a concern about the expansion since they purchased 50,000 GPD last year which would address their future needs. Mr. Gill informed the Board that one of the options that East Caln put on the table is if DARA Board would consider that East Caln could sell back the 50,000 GPD to DARA which than would be purchased by all the members in a proportion equal share to their current flow allocation at the plant, which Downingtown Borough objected to that proposal as presented. Mr. Gill informed the Board another option on the table is if Caln and any other member municipality buys back the 50,000 GPD that East Caln Purchased at the 22.19 per gallon purchase price.
Dwell PennDot HOP Agreement
Mr. Gill presented to the Board the Dwell at Caln Highway Occupancy Permit Agreement. Mr. Gill informed the Board that PennDot requires that the permits be in the utilities name prior to the department signing off on the permit application. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to Authorize the Chairperson to sign the enclosed Highway Occupancy Permit Agreement. Vote passed 5.0
Moore Road Sewer Extension
Mr. Gill informed the Board that as part of the Hillview project the developer will be installing a new 8’ gravity sewer line along a section of Moore Road along with lateral stubs capped inside the road ROW for the future connection by the homeowner’s. Mr. Gill presented an aerial view of the location showing the 9 properties that will be impacted. Mr. Gill informed the Board that the department is currently working on sending out lateral locate letters to each of the property owners along with a map showing the proposed location of the stub, to assist the property owners with designating the point at which they would want the lateral stub from the new gravity sewer main to enter their property.
43 N. Bailey Road
Mr. Gill informed the Board that Pronto Bistro contacted the department which is being billed a flat rate of 4 units (EDU’s) per month which equal to 1,000 GPD. Mr. Gill Informed the Board that Mr. Ruffini is requesting that we reevaluate their usage since their flow has dropped since they were shut down and now limited to the amount of customers they are allowed to serve during COVID. Mr. Gill presented the Board Pronto Bistro water data for over the last year for comparison and based on his usage the department calculated that he will still need to be billed for 2 units per month. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew to authorize the department to reduce Account #3136-0 billing from 4 units to 2 units per month to March 1, 2021, which at the time the department will reevaluated their usage. Vote passed 5.0.
2021 Suggested Meeting Dates
Mr. Gill presented a list of proposed 2021 Municipal Authority meeting dates. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to approve the 2021 Municipal Authority meeting dates as presented and authorized Mr. Gill to forward to Township Secretary for advertising. Vote passed 5.0
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of October 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mrs. Bernard to accept the October financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of October.
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
There being no further business, Mr. Disario made a motion, and seconded by Mrs. Bernard to adjourn the November 23, 2020 meeting at 9:00pm. Vote passed 5.0.