253 Municipal Drive
Thorndale, PA 19372
Monday May 24, 2021
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the April 26, 2021 Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mrs. Bernard, to adopt the April 26, 2021 minutes, as presented. Vote passed 5.0.
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill informed the Board that Equix Integrity, Inc. mobilized this past week and began flushing, televising and grouting in the area of Seltzer Avenue. Mr. Gill informed the board that COVID caused an unforeseen delay in finishing up their prior contract, which caused a delay in mobilizing sooner on our project. Mr. Gill presented to the Board Change Order #1 from Equix Integrity, Inc. Contract #CAL-01-20 for a 30 days extension for final completion. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to authorize the engineer a change to Contract CAL-01-20 to allow for the additional time needed to complete the project and authorize the Chairman to sign the enclosed Change Order. Vote passed 5.0.
Mr. Gill informed the Board that when Equix was televising the line on Loomis between Miller and the Bridge, the line was found to have an excessive amount of ground water leaking into the pipe. In order for the contractor to get into the line with their grouting equipment, a small section of bench will need to be removed in the manhole located on Miller Ave and reinstalled once complete. The department found it was beneficial to have it done as part of the stated allowance, since it was an extra.
Mr. Gill informed the Board with the Phase 4 Interceptor Repair Project that is planned to go out to Bid later this year and work to be completed in 2022 consist of access limitations for the contractors and staff along with Gilmore would like to proceed with some preliminary work by walking the area and trying to get a good look at the potential limitations, identifying good access points and putting together a cost estimate. There will be a cost involved by Gilmore, so department is requesting the Board to approve an up to a not to exceed cost of $3,000. After discussion, Mrs. Bernard made a motion, seconded by Mr. Mullin to authorize Gilmore a not to exceed amount of $3,000 for the preliminary work that is needed to accurately put together the Phase 4 Interceptor cost estimate. Vote passed 5.0.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich and MGK Industries, Inc. are still working on their punch list items and there was no pay requests issued for the month of May.
Mr. Gill updated the Board on the North Caln Road Sewer Area Modifications Project Contact CAL-01-21. Mr. Gill informed the board that a pre-construction meeting was held May 19th 2021 with Fidelity and they are planning to mobilize the week of May 24th, 2021.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report and a 52 week average chart. Mr. Gill also presented to the Board the Plan of Study which was forwarded to the DEP on May 20th, 2021 by Gilmore. Mr. Chambers updated the Board on DARA.
Fernmoor Homes at Downingtown Phase 1 (Dwell)
Mr. Gill presented to the Board the Fernmoor Financial Security Agreement and Performance Bond for the Phase 1 on-site Arbor Hills sewer Improvements, the off-site Arbor Hills Sewer Improvements and the PennDot HOP Sewer Improvements. After discussion, Mr. Disario made a motioned, seconded by Mr. Mullin to authorize the Chairperson to sign the Financial Security Agreement and Performance Bond for the Phase 1 On-Site Arbor Hills Sewer Improvements, the Off-Site Arbor Hills Sewer Improvements and the PennDot HOP Sewer Improvements in the form as presented, subject to the delivery by Fernmoor Homes prior to the next regular meeting of the Board on June 28, 2021 the following: (1) Performance Bond Executed by the Surety, (2) Surety’s form Power of Attorney, (3) Signed easement documents with the required exhibits. Vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2021 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mr. Schew to accept the April financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no requests were made for the month of April.
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
There being no further business, Mr. Mullin made a motion, and seconded by Mrs. Bernard to adjourn the May 24, 2021 meeting at 8:30pm. Vote passed 5.0.