Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday May 22, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on May 19, 2023. Copies of the Agenda were made available to the public.
Minutes of the April 24, 2023 Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the April 2023 minutes, as presented. The vote passed 4 and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Municipal Drive Force Main Update
Mr. Gill informed the Board that Anrich begin work on April 18, 2023 and repaired 6-Megalug Fitting along G.O Carlson. Mr. Gill stated that Anrich informed the department that the material delivery dates that they were told have not been met by their vendor and the Stiffeners and Hymax couplings are to arrive sometime the week of May 15th and the crew returned on-site May 17th.
Municipal Bridge Project Update
Mr. Gill informed the Board that the contractor began excavating along the interceptor and installed the sheet pilling/shoring to protect and hold in place the sanitary sewer interceptor during construction of the new bridge. Mr. Gill stated that Gilmore sent an observer to monitor the excavating and installation of the sheet piling.
Fernmoor Homes Area Sewer Project
Mr. Gill informed the Board that a preconstruction meeting was held on May 11, 2023, to discuss the closure of Route 322 so that contractors can finish installing the sewer between Edges Mill Road and the entrance to the development.
Mr. Gill informed the Board that on December 9, 2021, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $220,691.90 representing 110% of the cost of the Phase 5 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the Plan. Mr. Gill presented to the Board the Fernmoor Homes Performance Bond No. 4174274 Certificate of Partial Completion that would need to be signed by the Chairperson. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 5 Performance Bond in the form a presented and authorize the reduction of the Sanitary Sewer Phase 5 Performance Bond no. 4174274 in the amount of $198,622.71. The vote passed 5.0.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the 3 properties that need to still be connected to the public sewer. Mr. Gill informed the Board that the 541 Dogwood connection has been completed. Mr. Gill added that since we received no response from one of the remaining property owners, Mr. Pompo filed the complaint against that property on April 25,2023
.
Reed Street Area Sewer Project
Mr. Gill informed the Board that all the Sewer Easements are in place and the Township went out to bid sometime in early May.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, cost analysis, and budget. At the request of the Board at last month’s meeting Mr. Bickhart circulated to the Board a cost analysis which consisted of 3 scenarios comparing the PAWC treatment costs to the costs associated with the DARA capacity-related upgrades. Mr. Gill added that at the request of Mr. Chambers a snapshot was distributed to the Board of what the budget could potentially look like if the Board proceeded with their portion of the plant expansion along with required Plant upgrades/flood proofing that DARA would be performing. A question was also raised by the Board on what ownership the municipality has in the plant and if there is agreement in place if DARA Plan to Sell. The Board agreed to have staff and Mr. Pompo investigate this and present it to the Board at the June meeting.
I/I Reduction Program
Mr. Gill informed the Board that there are no changes this month to the Phase 5 Caln Interceptor Repairs Project. The contractor is waiting for dry conditions so they can proceed in the wet areas.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to accept the April financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Mullin, to adjourn the May 22,
2023, meeting at 8:15pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday May 22, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on May 19, 2023. Copies of the Agenda were made available to the public.
Minutes of the April 24, 2023 Meeting
Mr. Chambers called for additions or corrections to the April minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the April 2023 minutes, as presented. The vote passed 4 and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Municipal Drive Force Main Update
Mr. Gill informed the Board that Anrich begin work on April 18, 2023 and repaired 6-Megalug Fitting along G.O Carlson. Mr. Gill stated that Anrich informed the department that the material delivery dates that they were told have not been met by their vendor and the Stiffeners and Hymax couplings are to arrive sometime the week of May 15th and the crew returned on-site May 17th.
Municipal Bridge Project Update
Mr. Gill informed the Board that the contractor began excavating along the interceptor and installed the sheet pilling/shoring to protect and hold in place the sanitary sewer interceptor during construction of the new bridge. Mr. Gill stated that Gilmore sent an observer to monitor the excavating and installation of the sheet piling.
Fernmoor Homes Area Sewer Project
Mr. Gill informed the Board that a preconstruction meeting was held on May 11, 2023, to discuss the closure of Route 322 so that contractors can finish installing the sewer between Edges Mill Road and the entrance to the development.
Mr. Gill informed the Board that on December 9, 2021, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $220,691.90 representing 110% of the cost of the Phase 5 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the Plan. Mr. Gill presented to the Board the Fernmoor Homes Performance Bond No. 4174274 Certificate of Partial Completion that would need to be signed by the Chairperson. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 5 Performance Bond in the form a presented and authorize the reduction of the Sanitary Sewer Phase 5 Performance Bond no. 4174274 in the amount of $198,622.71. The vote passed 5.0.
Dogwood/Scott Drive Project Update
Mr. Gill updated the Board on the 3 properties that need to still be connected to the public sewer. Mr. Gill informed the Board that the 541 Dogwood connection has been completed. Mr. Gill added that since we received no response from one of the remaining property owners, Mr. Pompo filed the complaint against that property on April 25,2023
.
Reed Street Area Sewer Project
Mr. Gill informed the Board that all the Sewer Easements are in place and the Township went out to bid sometime in early May.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, cost analysis, and budget. At the request of the Board at last month’s meeting Mr. Bickhart circulated to the Board a cost analysis which consisted of 3 scenarios comparing the PAWC treatment costs to the costs associated with the DARA capacity-related upgrades. Mr. Gill added that at the request of Mr. Chambers a snapshot was distributed to the Board of what the budget could potentially look like if the Board proceeded with their portion of the plant expansion along with required Plant upgrades/flood proofing that DARA would be performing. A question was also raised by the Board on what ownership the municipality has in the plant and if there is agreement in place if DARA Plan to Sell. The Board agreed to have staff and Mr. Pompo investigate this and present it to the Board at the June meeting.
I/I Reduction Program
Mr. Gill informed the Board that there are no changes this month to the Phase 5 Caln Interceptor Repairs Project. The contractor is waiting for dry conditions so they can proceed in the wet areas.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of April 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to accept the April financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of April.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Mullin, to adjourn the May 22,
2023, meeting at 8:15pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 5.22.2023_ctma_minutes.pdf |
