Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 22, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the May 18, 2020 Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Schew, to adopt the May 18, 2020 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill presented the Board the summary from Gilmore of data from the 5 portable meters locations along with a map showing the proposed future locations of the portable meters to start isolating the area where the extra volume of flow is coming from during heavy rain events.
Mr. Gill also presented to the Board the Gilmore finalized bid documents and advertisement for the solicitation of bids for the Phase 3 sewer grouting project that will involve the grouting of approximately 7, 683 linear feet of 18” and 21” diameter gravity sewer along with an alternate to grout an additional 1,473’ of 8” and 10” diameter gravity sewer. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to authorize staff and authority engineer to proceed with going out to bid on the 2020-2021 grouting contract with an anticipated bid opening of October 20, 2020. Gilmores estimated cost is approximately $ 2,500 to bid the project, review/tabulate bids and documents, contract contractor references and get the point of issuing a recommendation to award letter. Vote passed 5.0.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and now finalizing the restoration work. Mr. Gill presented the Board with the 6th payment request from Anrich, Inc. for Contract # CAL-02-14-2. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to Board of Commissioners to authorize release of Anrich, Inc. 6th payment request for Contract # CAL-02-14-2 in the amount of $108,696.62 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented the Board with the 6th payment request from MGK Industries, Inc. for Contract # CAL-02-1A. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 6th payment request for Contract # CAL-02-14-1A in the amount of $ 188,226.65 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Mr. Gill presented to the Board Change Order #3 from MGK Industries, Inc. for Contract # CAL-02-14-1A for the increase of the door height to accommodate the larger height of the generator so that it can be moved in and out of the control building via the doorway. Also per bid specifications the water meter pit was to be supplied by Owner but the contractor had a suitable pit in stock that could be furnished to PAWC, and the installation of a drainage inlet and storm sewer pipe to collect and convey the significant flow of storm water runoff that travels down the roadside swale on the west side of Municipal Drive across the new driveway in a controlled and non-erosive manner to the storm water basin on the south of the pump station site. After discussion, Mrs. Bernard made a motion, seconded by Mr. Mullin to approve Change Order #3 from MGK Industries, Inc. to authorize the engineer a change Contract CAL-02-14-1A in the amount of $12,950.00. Vote passed 5.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board with the 3rd payment request from Garden Spot Electric Contract # CAL-02-14-1B. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 3rd payment request for Contract # CAL-02-14-1B in the amount of $99,000.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and Mr. Chambers email update from the DARA meeting. As requested at last month’s meeting Mr. Bickhart presented and discussed with the Board 3 different loan scenarios relating to a possible treatment plant upgrade at DARA.
Bondsville Road Apartments Update
Mr. Gill presented to the Board the Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new Capacity Reservation Policy for the Bondsville Road Apartments Project. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to authorize the Chairperson to sign the enclosed Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. Vote passed 5.0.
Christian Faith Fellowship Update
Mr. Gill presented to the Board the Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new Capacity Reservation Policy for the Christian Faith Fellowship Project. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to authorize the Chairperson to sign the enclosed Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. Vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mr. Schew to accept the May financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the board that no requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, and seconded by Mrs. Bernard to adjourn the June 22, 2020 meeting at 9:15pm Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday June 22, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the May 18, 2020 Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. Schew, to adopt the May 18, 2020 minutes, as presented. Vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
I/I Reduction Program
Mr. Gill presented the Board the summary from Gilmore of data from the 5 portable meters locations along with a map showing the proposed future locations of the portable meters to start isolating the area where the extra volume of flow is coming from during heavy rain events.
Mr. Gill also presented to the Board the Gilmore finalized bid documents and advertisement for the solicitation of bids for the Phase 3 sewer grouting project that will involve the grouting of approximately 7, 683 linear feet of 18” and 21” diameter gravity sewer along with an alternate to grout an additional 1,473’ of 8” and 10” diameter gravity sewer. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to authorize staff and authority engineer to proceed with going out to bid on the 2020-2021 grouting contract with an anticipated bid opening of October 20, 2020. Gilmores estimated cost is approximately $ 2,500 to bid the project, review/tabulate bids and documents, contract contractor references and get the point of issuing a recommendation to award letter. Vote passed 5.0.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and now finalizing the restoration work. Mr. Gill presented the Board with the 6th payment request from Anrich, Inc. for Contract # CAL-02-14-2. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to Board of Commissioners to authorize release of Anrich, Inc. 6th payment request for Contract # CAL-02-14-2 in the amount of $108,696.62 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented the Board with the 6th payment request from MGK Industries, Inc. for Contract # CAL-02-1A. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 6th payment request for Contract # CAL-02-14-1A in the amount of $ 188,226.65 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Mr. Gill presented to the Board Change Order #3 from MGK Industries, Inc. for Contract # CAL-02-14-1A for the increase of the door height to accommodate the larger height of the generator so that it can be moved in and out of the control building via the doorway. Also per bid specifications the water meter pit was to be supplied by Owner but the contractor had a suitable pit in stock that could be furnished to PAWC, and the installation of a drainage inlet and storm sewer pipe to collect and convey the significant flow of storm water runoff that travels down the roadside swale on the west side of Municipal Drive across the new driveway in a controlled and non-erosive manner to the storm water basin on the south of the pump station site. After discussion, Mrs. Bernard made a motion, seconded by Mr. Mullin to approve Change Order #3 from MGK Industries, Inc. to authorize the engineer a change Contract CAL-02-14-1A in the amount of $12,950.00. Vote passed 5.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board with the 3rd payment request from Garden Spot Electric Contract # CAL-02-14-1B. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 3rd payment request for Contract # CAL-02-14-1B in the amount of $99,000.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 5.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and Mr. Chambers email update from the DARA meeting. As requested at last month’s meeting Mr. Bickhart presented and discussed with the Board 3 different loan scenarios relating to a possible treatment plant upgrade at DARA.
Bondsville Road Apartments Update
Mr. Gill presented to the Board the Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new Capacity Reservation Policy for the Bondsville Road Apartments Project. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to authorize the Chairperson to sign the enclosed Amended and Restated Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. Vote passed 5.0.
Christian Faith Fellowship Update
Mr. Gill presented to the Board the Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement implementing the new Capacity Reservation Policy for the Christian Faith Fellowship Project. After discussion, Mr. Mullin made a motion, seconded by Mr. Disario to authorize the Chairperson to sign the enclosed Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement. Vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Mullin made a motion, seconded by Mr. Schew to accept the May financials, as submitted. Vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the board that no requests were made for the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, and seconded by Mrs. Bernard to adjourn the June 22, 2020 meeting at 9:15pm Vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| june_222020_ctma_minutes.pdf |
