Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday August 28, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Arrived at 7:15pm)
Scot Gill – Wastewater Department Director
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on August 25, 2023. Copies of the Agenda were made available to the public.
Minutes of the July 24, 2023 Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Mulin motioned, seconded by Mr. DiSario, to adopt the July 2023 minutes, as presented. The vote passed 3.and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Gill informed the Board that Gilmore submitted to DARA the most up-to-date Draft of the Caln Township Act 537 Plan Update for review and comment by DARA on August 14, 2023. Mr. Gill presented to the Board the DARA response email stating the Plan is consistent with the previous discussions.
I/I Reduction Program
Mr. Gill informed the Board that Gilmore issued a notice of intent to award to Standard Pipe Services, LLC. on January 3, 2023, for the Phase 5 Caln Interceptor Repairs Project. Mr. Gill informed the Board that the department was made aware that Standard Pipe Services, LLC. was acquired by Insituform Technologies, LLC along with all their contracts. Mr. Gill presented to the Board the Assignment of Consent letter from Standard Pipe Services, LLC. transferring all Standard Pipe Services, LLC. responsibilities and Ownership of the executed contracts to Insituform Technologies, LLC. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to authorize the Chairperson to sign the attached consent to the assignment of Contract # CAL-01-22 from Standard Pipe Services, LLC. to Insituform Technologies, LLC. subject to the following conditions (1) A writing signed by an authorized representative of Insituform Technologies, LLC. agreeing to assume all the terms and conditions of Contract CAL-01-22, without exception; (2) Submittal of Performance and Payment Bonds in the name of Insituform Technologies in the form and amounts set forth in the contract documents. (3) Submittal of the Certificate(s) of Insurance in the name of Insituform Technologies, LLC. satisfying the insurance requirements set forth in the contract documents. The vote passed 5.0.
Mr. Gill also informed the Board that Gilmore is currently working on assembling the bid package for the 2024 Grouting Project #CAL-01-23. The sewer project will involve the testing of all pipes joints and grouting of joints that fail the test approximately 4,250 linear feet of 8” diameter gravity sewer.
Reed Street Area Sewer Project Updated
Mr. Gill updated the Board on the Reed Street Project. A coordination and preconstruction meeting were held on July 19th, the contractor for the Reed Street Storm/Sanitary Sewer Project began work on July 20th , the Sewer portion consists of 406” of new 8” gravity sewer main that will run from Oak Street to the South side of Reed Street of 14th Avenue (paper street), The Sanitary sewer portion also includes reconnecting 3 existing laterals to the new main and the installation of an additional 3 new capped laterals stubs from the new main to the R.O.W Line for the future connection of 3 properties that will have access to the new extension. Mr. Gill added that Gilmore was awarded the construction administration for the entire project by the Township.
2024 Budget Presentation
Mr. Gill presented to the Board the CTMA 2024 proposed Operating, Capital and Act57 budget. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the staff to forward the 2024 proposed CTMA budget to the Board of Commissioners. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of July 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to accept the July financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of July.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mrs. Bernard, to adjourn the August 28,2023, meeting at 8.30pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday August 28, 2023
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Arrived at 7:15pm)
Scot Gill – Wastewater Department Director
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on August 25, 2023. Copies of the Agenda were made available to the public.
Minutes of the July 24, 2023 Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Mulin motioned, seconded by Mr. DiSario, to adopt the July 2023 minutes, as presented. The vote passed 3.and 1 Abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Gill informed the Board that Gilmore submitted to DARA the most up-to-date Draft of the Caln Township Act 537 Plan Update for review and comment by DARA on August 14, 2023. Mr. Gill presented to the Board the DARA response email stating the Plan is consistent with the previous discussions.
I/I Reduction Program
Mr. Gill informed the Board that Gilmore issued a notice of intent to award to Standard Pipe Services, LLC. on January 3, 2023, for the Phase 5 Caln Interceptor Repairs Project. Mr. Gill informed the Board that the department was made aware that Standard Pipe Services, LLC. was acquired by Insituform Technologies, LLC along with all their contracts. Mr. Gill presented to the Board the Assignment of Consent letter from Standard Pipe Services, LLC. transferring all Standard Pipe Services, LLC. responsibilities and Ownership of the executed contracts to Insituform Technologies, LLC. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to authorize the Chairperson to sign the attached consent to the assignment of Contract # CAL-01-22 from Standard Pipe Services, LLC. to Insituform Technologies, LLC. subject to the following conditions (1) A writing signed by an authorized representative of Insituform Technologies, LLC. agreeing to assume all the terms and conditions of Contract CAL-01-22, without exception; (2) Submittal of Performance and Payment Bonds in the name of Insituform Technologies in the form and amounts set forth in the contract documents. (3) Submittal of the Certificate(s) of Insurance in the name of Insituform Technologies, LLC. satisfying the insurance requirements set forth in the contract documents. The vote passed 5.0.
Mr. Gill also informed the Board that Gilmore is currently working on assembling the bid package for the 2024 Grouting Project #CAL-01-23. The sewer project will involve the testing of all pipes joints and grouting of joints that fail the test approximately 4,250 linear feet of 8” diameter gravity sewer.
Reed Street Area Sewer Project Updated
Mr. Gill updated the Board on the Reed Street Project. A coordination and preconstruction meeting were held on July 19th, the contractor for the Reed Street Storm/Sanitary Sewer Project began work on July 20th , the Sewer portion consists of 406” of new 8” gravity sewer main that will run from Oak Street to the South side of Reed Street of 14th Avenue (paper street), The Sanitary sewer portion also includes reconnecting 3 existing laterals to the new main and the installation of an additional 3 new capped laterals stubs from the new main to the R.O.W Line for the future connection of 3 properties that will have access to the new extension. Mr. Gill added that Gilmore was awarded the construction administration for the entire project by the Township.
2024 Budget Presentation
Mr. Gill presented to the Board the CTMA 2024 proposed Operating, Capital and Act57 budget. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the staff to forward the 2024 proposed CTMA budget to the Board of Commissioners. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of July 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard, to accept the July financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of July.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mrs. Bernard, to adjourn the August 28,2023, meeting at 8.30pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 8.28.2023_ctma_minutes.pdf |
