Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday August 26, 2019
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the July 22, 2019 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the July 22, 2019 minutes, as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Municipal Pump Station Project Update
Mr. Dingman updated the Board on the status of the Municipal Pump Station Project. Mr. Dingman informed the Board the notice to proceed letters were sent out, signed and returned by the contractors. Mr. Gill discussed with the Board that they reached out to the force main contractor for a price to remove the 22 willow trees, plant 22 replacement trees, combination of Red Maples and Black Gums, based on Gilmores recommendation, recommendations of the Penn State Extension and the list of approved street trees from the Township’s Ordinance. Gilmore also requested the contractor to deduct the tree protection fencing and a price reduction due to easier installation conditions.
I/I Reduction Program
Mr. Gill presented a map showing the lines that were televised over the years. Mr. Gill also informed the Board that a follow-up to the July meeting the department continued televising of the 15” and 18” portion of the Interceptor and found and additional of approx.. 300,000 GPD of groundwater leaking into the system. Mr. Gill also presented to the Board the legal opinion on completing the emergency repairs required to reduce the excessive flows at the DARA treatment plant which DARA recognized at their June 17, 2019 meeting that the plant is now very close to its permitted hydraulic rating of 7.5 mgd, and Mr. Mays is concerned that continued flows at that level would likely cause the PADEP to impose restrictions on future connections. Mr. Gill discussed with the Board that the installation of the HDPE and the installation of CIPP from manhole to manhole would be the best method of repair in lieu of point repairs to eliminate the Infiltration from entering the system in these sections and creating a hydraulic load at the plant. Mr. Gill informed the Board that the department is recommending to slip line 3,000’ of the interceptor with HDPE and awarding the work to Propipe for the HDPE portion in the amount of $264,570.30 to perform the Emergency Sanitary Sewer Repairs to the 15” RCP Interceptor from MH #86 to MH 75 with a total footage of 2972.7. Mr. Gill also requested that the Board authorize Gilmore to go out to bid for the CIPP portion of the project which consists of installing CIPP on the remaining portion of the 15” and the portions of the 18” that are leaking excessive amounts of groundwater into the system with a completion date of May, 2020.
After discussion Mr. Chambers made a motion seconded by Mr. Disario to authorize the staff and authority engineer to move forward with the emergency repairs as presented by Propipe in the amount of $264,570.30 and to authorize Gilmore to go out to bid for the CIPP portion of the project. Vote passed 5-0.
Edges Mill Road Offsite Dedication
Mr. Gill presented the Board 3 Resolutions accepting Dedication of the offsite sewer system that will utilized by the Antonini Project. Mr. Gill also presented to the Board a Commercial Property Operation and Maintenance Agreement for Grinder Pump Systems associated with the privately owned pump station located on the property owned by 4102 Associates LLC.
After discussion Mr. Schew made a motion seconded by Mrs. Bernard to adopt the Resolution 2019-4-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by 4102 Associates LLC. And authorizing the Chairman to sign the enclosed Sanitary Sewer Easements Documents. Vote passed 5-0.
After discussion Mr. Chambers made a motion seconded by Mr. Disario to authorize the Chairman to sign the enclosed Commercial Property Operation and Maintenance Agreement for Grinder Pump System associated with the property owned by 4102 Associates, LLC. Vote passed 5-0.
After discussion Mrs. Bernard made a motion seconded by Mr. Schew to adopt the Resolution 2019-5-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by Beaver Run Knoll Homeowners Association and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Documents. Vote passed 5-0.
After discussion Mr. Disario made a motion seconded by Mr. Schew to adopt the Resolution 2019-6-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by Rocco Pirozzi and Anna Marie Pirozzi and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Documents. Vote passed 5-0.
Dwell Update
Mr. Gill presented the letter to the Board that Mr. Pompo sent to the developer’s attorney in regards to the Sanitary Sewer Capacity Reservation Agreement.
Dogwood/Scott Drive Project Update
Mr. Gill presented the Board that to date we received payment for 46 Full Tapping Fees (35 Connected and 6 Still need connected) and 3 five year extensions granted (Special Part Tapping Fee Paid). After discussion, the Board asked Mr. Gill to follow up with the resident that paid tapping fee and still not connected to the system.
Financials; Sewer Operating Fund, Act 57 Fund
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of July 2019. After discussion Mrs. Bernard made a motion and seconded by Mr. Chambers to approve the July financials, as submitted. Vote passed 5-0.
Delinquency Reports
Mr. Gill reviewed and discussed the current delinquency report for the month of July, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
2020 Budget Presentation
Mr. Gill presented and discussed the highlights of 2020 Budget Proposal. After discussion the Board needed more time to review the 2020 Budget Proposal and will discuss it further at the next Board meeting.
Directors Report
Mr. Gill discussed his July, 2019 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Chambers made a motion, and seconded by Mrs. Bernard to adjourn the August 26, 2019 meeting at 9:30 pm. Vote passed 5-0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday August 26, 2019
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager (Absent)
Jennylyn Tanedo – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the July 22, 2019 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mrs. Bernard, to adopt the July 22, 2019 minutes, as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet and discussed the outstanding projects that may need capacity.
Municipal Pump Station Project Update
Mr. Dingman updated the Board on the status of the Municipal Pump Station Project. Mr. Dingman informed the Board the notice to proceed letters were sent out, signed and returned by the contractors. Mr. Gill discussed with the Board that they reached out to the force main contractor for a price to remove the 22 willow trees, plant 22 replacement trees, combination of Red Maples and Black Gums, based on Gilmores recommendation, recommendations of the Penn State Extension and the list of approved street trees from the Township’s Ordinance. Gilmore also requested the contractor to deduct the tree protection fencing and a price reduction due to easier installation conditions.
I/I Reduction Program
Mr. Gill presented a map showing the lines that were televised over the years. Mr. Gill also informed the Board that a follow-up to the July meeting the department continued televising of the 15” and 18” portion of the Interceptor and found and additional of approx.. 300,000 GPD of groundwater leaking into the system. Mr. Gill also presented to the Board the legal opinion on completing the emergency repairs required to reduce the excessive flows at the DARA treatment plant which DARA recognized at their June 17, 2019 meeting that the plant is now very close to its permitted hydraulic rating of 7.5 mgd, and Mr. Mays is concerned that continued flows at that level would likely cause the PADEP to impose restrictions on future connections. Mr. Gill discussed with the Board that the installation of the HDPE and the installation of CIPP from manhole to manhole would be the best method of repair in lieu of point repairs to eliminate the Infiltration from entering the system in these sections and creating a hydraulic load at the plant. Mr. Gill informed the Board that the department is recommending to slip line 3,000’ of the interceptor with HDPE and awarding the work to Propipe for the HDPE portion in the amount of $264,570.30 to perform the Emergency Sanitary Sewer Repairs to the 15” RCP Interceptor from MH #86 to MH 75 with a total footage of 2972.7. Mr. Gill also requested that the Board authorize Gilmore to go out to bid for the CIPP portion of the project which consists of installing CIPP on the remaining portion of the 15” and the portions of the 18” that are leaking excessive amounts of groundwater into the system with a completion date of May, 2020.
After discussion Mr. Chambers made a motion seconded by Mr. Disario to authorize the staff and authority engineer to move forward with the emergency repairs as presented by Propipe in the amount of $264,570.30 and to authorize Gilmore to go out to bid for the CIPP portion of the project. Vote passed 5-0.
Edges Mill Road Offsite Dedication
Mr. Gill presented the Board 3 Resolutions accepting Dedication of the offsite sewer system that will utilized by the Antonini Project. Mr. Gill also presented to the Board a Commercial Property Operation and Maintenance Agreement for Grinder Pump Systems associated with the privately owned pump station located on the property owned by 4102 Associates LLC.
After discussion Mr. Schew made a motion seconded by Mrs. Bernard to adopt the Resolution 2019-4-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by 4102 Associates LLC. And authorizing the Chairman to sign the enclosed Sanitary Sewer Easements Documents. Vote passed 5-0.
After discussion Mr. Chambers made a motion seconded by Mr. Disario to authorize the Chairman to sign the enclosed Commercial Property Operation and Maintenance Agreement for Grinder Pump System associated with the property owned by 4102 Associates, LLC. Vote passed 5-0.
After discussion Mrs. Bernard made a motion seconded by Mr. Schew to adopt the Resolution 2019-5-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by Beaver Run Knoll Homeowners Association and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Documents. Vote passed 5-0.
After discussion Mr. Disario made a motion seconded by Mr. Schew to adopt the Resolution 2019-6-CTMA accepting certain associated sanitary sewer improvements and easements associated with the property owned by Rocco Pirozzi and Anna Marie Pirozzi and authorizing the Chairman to sign the enclosed Sanitary Sewer Easement Documents. Vote passed 5-0.
Dwell Update
Mr. Gill presented the letter to the Board that Mr. Pompo sent to the developer’s attorney in regards to the Sanitary Sewer Capacity Reservation Agreement.
Dogwood/Scott Drive Project Update
Mr. Gill presented the Board that to date we received payment for 46 Full Tapping Fees (35 Connected and 6 Still need connected) and 3 five year extensions granted (Special Part Tapping Fee Paid). After discussion, the Board asked Mr. Gill to follow up with the resident that paid tapping fee and still not connected to the system.
Financials; Sewer Operating Fund, Act 57 Fund
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of July 2019. After discussion Mrs. Bernard made a motion and seconded by Mr. Chambers to approve the July financials, as submitted. Vote passed 5-0.
Delinquency Reports
Mr. Gill reviewed and discussed the current delinquency report for the month of July, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
2020 Budget Presentation
Mr. Gill presented and discussed the highlights of 2020 Budget Proposal. After discussion the Board needed more time to review the 2020 Budget Proposal and will discuss it further at the next Board meeting.
Directors Report
Mr. Gill discussed his July, 2019 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Chambers made a motion, and seconded by Mrs. Bernard to adjourn the August 26, 2019 meeting at 9:30 pm. Vote passed 5-0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
| august_262019_minutes.pdf |
