Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday December 15, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on December 12, 2025. Copies of the Agenda were made available to the public.
Minutes of October 27, 2025, Meeting
Mr. Chambers called for additions or corrections to the October minutes. There were none. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to adopt October 27, 2025, Minutes as presented. The vote passed 3 and 2 with Mr. Mullin and Mr. Chambers abstaining.
Minutes of November 17, 2025, Meeting
Mr. Chambers called for additions or corrections to the November minutes. There were none. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to adopt November 17, 2025, Minutes as presented. The vote passed 4 and 1 with Mr. Schew abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts.
I/I Reduction Program
Mr. Gill presented to the Board the Contractors Service Agreement between CTMA and Sewer Specialty Services Co. Inc signed by Sewer Specialty Services Co. Inc and Gilmore received the required bonds and insurance which have been reviewed for the 2026 Grouting Project. Mr. Gill added that pricing is based on the COSTARS Contract #016-E23-300 pricing which was received from Sewer Specialty Services. Mr. Gill also presented to the Board the signed Notice of Intent to Award Contract letter and the Map showing the project area and spreadsheet showing the estimated quantities and project costs based on the COSTARS pricing submitted by the Sewer Specialty Services. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc in the form as presented for the 2026 Grouting Project Contract #CAL-02-25 in the amount of $322,170.00. The vote passed. 5.0.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC finished installing the full length of the new sewer main, finished installing the last several laterals and finished working on trench pavement restoration. Mr. Gill added that the mill and overlay road restoration was scheduled to be completed during the first week of December, which the current condition didn’t allow.
Mr. Gill presented to the Board the 4th payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $129,704.16. After discussion, Mr. Schew made a motion seconded by Ms. Bernard to recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the Authority engineer and the contractor provides the certified payrolls for the work period associated with the application for payment. The vote passed 5.0.
Mr. Gill presented to the Board Change Order#1 from J. Phillips Excavating & Hauling LLC. Contract # CAL-01-25 requesting an extension of the substantial completion and final completion dates. Based on the date that the Notice to Proceed was issued and the length of the Contract Times, the dates for substantial and final completion fall in a period of cold weather, which is not suitable weather for road paving. Mr. Bickhart added that the required date for Substantial Completion is adjusted to April 1, 2026, and the required date for Final Completion is adjusted to May 1, 2026, which will allow for paving to be completed during suitable weather conditions. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to approve Change Order #1 to Contract CAL-01-25 in the form as presented to allow for the additional time needed to complete the project. The vote passed 5.0.
Mr. Gill presented to the Board the 2nd Payment request form that will be submitted to the Commonwealth Financing Authority for reimbursement through COVID-19 ARPA PA Small Water and Sewer Program Grant. Mr. Gill added the amount requested for reimbursement will be $252,163.99, which is 85% of the $296,663.52 in contractors cost incurred to date. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to authorize the Chairman and Director of Wastewater to sign the Payment Request Form in the form as presented. The vote passed 5.0.
2026 Professional Consultants Rate Schedule
Mr. Gill presented to the Board Resolution 2025-11-CTMA, adopting the 2026 schedule of fees for the Authority’s Professional Consultants. After the discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to adopt Resolution 2025-11-CTMA, adopting the 2026 schedule of fees for the Authority’s Professional Consultants. The vote passed 5.0.
Mr. Gill recommended extending the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2026. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc., until December 31, 2026. The vote passed 5.0.
Mr. Gill recommended retaining Hydraterra Professionals, LLC. for special projects at their proposed 2026 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement with Hydraterra Professionals, LLC. Until December 31, 2026. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to retain Hydraterra Professionals, LLC. For special projects at their proposed 2026 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement until December 31, 2026. The vote passed 5.0.
Mr. Gill recommended extending the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated June 23, 2025, with Keystone Engineering Group, Inc., until December 31, 2026. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated June 23, 2025, with Keystone Engineering, Inc., until December 31, 2026. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of November 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the November financials, as submitted. The vote passed 5.0.
Portnoff Summary of Collections Report
Mr. Gill presented to the Board the Summary of Collections Report submitted by Portnoff showing past due, prior years outstanding balances that were sent to Portnoff Law Association for Collections
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request spreadsheet from the finance department and informed the Board that there is no penalty waiver request for the month of November.
Resolution 2025-12-CTMA 2026 Rate Resolution
Mr. Gill presented Resolution 2025-12-CTMA establishing the sewer rates effective January 1, 2026, and approving the 2026 Operating, Act 57 and Capital Fund budgets. Mr. Schew made a motion, seconded by Ms. Bernard adopting Resolution 2025-12-CTMA effective January 1, 2026. The vote passed 5.0.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. DiSario, to adjourn the December 15, 2025, meeting at 7:50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday December 15, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on December 12, 2025. Copies of the Agenda were made available to the public.
Minutes of October 27, 2025, Meeting
Mr. Chambers called for additions or corrections to the October minutes. There were none. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to adopt October 27, 2025, Minutes as presented. The vote passed 3 and 2 with Mr. Mullin and Mr. Chambers abstaining.
Minutes of November 17, 2025, Meeting
Mr. Chambers called for additions or corrections to the November minutes. There were none. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to adopt November 17, 2025, Minutes as presented. The vote passed 4 and 1 with Mr. Schew abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts.
I/I Reduction Program
Mr. Gill presented to the Board the Contractors Service Agreement between CTMA and Sewer Specialty Services Co. Inc signed by Sewer Specialty Services Co. Inc and Gilmore received the required bonds and insurance which have been reviewed for the 2026 Grouting Project. Mr. Gill added that pricing is based on the COSTARS Contract #016-E23-300 pricing which was received from Sewer Specialty Services. Mr. Gill also presented to the Board the signed Notice of Intent to Award Contract letter and the Map showing the project area and spreadsheet showing the estimated quantities and project costs based on the COSTARS pricing submitted by the Sewer Specialty Services. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc in the form as presented for the 2026 Grouting Project Contract #CAL-02-25 in the amount of $322,170.00. The vote passed. 5.0.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC finished installing the full length of the new sewer main, finished installing the last several laterals and finished working on trench pavement restoration. Mr. Gill added that the mill and overlay road restoration was scheduled to be completed during the first week of December, which the current condition didn’t allow.
Mr. Gill presented to the Board the 4th payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $129,704.16. After discussion, Mr. Schew made a motion seconded by Ms. Bernard to recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the Authority engineer and the contractor provides the certified payrolls for the work period associated with the application for payment. The vote passed 5.0.
Mr. Gill presented to the Board Change Order#1 from J. Phillips Excavating & Hauling LLC. Contract # CAL-01-25 requesting an extension of the substantial completion and final completion dates. Based on the date that the Notice to Proceed was issued and the length of the Contract Times, the dates for substantial and final completion fall in a period of cold weather, which is not suitable weather for road paving. Mr. Bickhart added that the required date for Substantial Completion is adjusted to April 1, 2026, and the required date for Final Completion is adjusted to May 1, 2026, which will allow for paving to be completed during suitable weather conditions. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to approve Change Order #1 to Contract CAL-01-25 in the form as presented to allow for the additional time needed to complete the project. The vote passed 5.0.
Mr. Gill presented to the Board the 2nd Payment request form that will be submitted to the Commonwealth Financing Authority for reimbursement through COVID-19 ARPA PA Small Water and Sewer Program Grant. Mr. Gill added the amount requested for reimbursement will be $252,163.99, which is 85% of the $296,663.52 in contractors cost incurred to date. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to authorize the Chairman and Director of Wastewater to sign the Payment Request Form in the form as presented. The vote passed 5.0.
2026 Professional Consultants Rate Schedule
Mr. Gill presented to the Board Resolution 2025-11-CTMA, adopting the 2026 schedule of fees for the Authority’s Professional Consultants. After the discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to adopt Resolution 2025-11-CTMA, adopting the 2026 schedule of fees for the Authority’s Professional Consultants. The vote passed 5.0.
Mr. Gill recommended extending the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc. until December 31, 2026. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated December 16, 2013, with Gilmore & Associates, Inc., until December 31, 2026. The vote passed 5.0.
Mr. Gill recommended retaining Hydraterra Professionals, LLC. for special projects at their proposed 2026 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement with Hydraterra Professionals, LLC. Until December 31, 2026. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to retain Hydraterra Professionals, LLC. For special projects at their proposed 2026 rate schedule and to extend Caln Township Municipal Authority’s General Engineering Consulting Agreement until December 31, 2026. The vote passed 5.0.
Mr. Gill recommended extending the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated June 23, 2025, with Keystone Engineering Group, Inc., until December 31, 2026. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to extend the Caln Township Municipal Authority’s General Engineering Consulting Agreement, dated June 23, 2025, with Keystone Engineering, Inc., until December 31, 2026. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of November 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the November financials, as submitted. The vote passed 5.0.
Portnoff Summary of Collections Report
Mr. Gill presented to the Board the Summary of Collections Report submitted by Portnoff showing past due, prior years outstanding balances that were sent to Portnoff Law Association for Collections
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request spreadsheet from the finance department and informed the Board that there is no penalty waiver request for the month of November.
Resolution 2025-12-CTMA 2026 Rate Resolution
Mr. Gill presented Resolution 2025-12-CTMA establishing the sewer rates effective January 1, 2026, and approving the 2026 Operating, Act 57 and Capital Fund budgets. Mr. Schew made a motion, seconded by Ms. Bernard adopting Resolution 2025-12-CTMA effective January 1, 2026. The vote passed 5.0.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. DiSario, to adjourn the December 15, 2025, meeting at 7:50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| december_15_2025_ctma_minutes.pdf |
