Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 24, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Absent)
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on June 21, 2024. Copies of the Agenda were made available to the public.
Minutes of the May 20, 2024, Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. DiSario, to adopt the May 2024 minutes, as presented. The vote passed 4 to 1 with Ms. Bernard abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
2023 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2023 Audit. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the 2023 Audit as presented. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that Mr. Mays did a population study and based on the study the flows will exceed 90% of its capacity sometimes near 2030 and based on the numbers in the study the plant may exceed 90% of the capacity which will require a mandatory expansion of the plant.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 3rd.
Mr. Gill presented to the Board the 2025 Grouting Project Preliminary Cost Estimate and the Map. The sewer repair project will involve testing of all pipe joints and grouting of joints that fail the test for approximately 4, 100 linear feet of 8” diameter gravity sewer. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to authorize Gilmore a not to exceed amount of $10,000 to assemble the bid pack, post bid with an anticipated bid opening of November 2024 and project administration for the 2025 Grouting Project.
Caln Meetinghouse/Granger Lane Project
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road was completed on April 25, 2024. Mr. Gill stated that Gilmore is currently working on the design and once completed a preliminary cost estimate will be established.
Kia Auto Leasing Project
Mr. Gill presented to the Board the Kia Auto Leasing Project Sewer Capacity Reallocation and Maintenance Agreement. Mr. Gill stated that currently the CTMA has 1 EDU allocated to this parcel and the property owner would like to purchase 1 additional commercial EDUs for the proposed construction of the 4,500 square foot automobile leasing facility located at tax parcel No. 39-4-94.1. After discussion Mr. Schew made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement in the form as presented. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May,2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to accept the May financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there is 1 penalty waiver request in the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. DiSario, to adjourn the June 24, 2024, meeting at 8:01 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday June 24, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Absent)
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on June 21, 2024. Copies of the Agenda were made available to the public.
Minutes of the May 20, 2024, Meeting
Mr. Chambers called for additions or corrections to the May minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Mr. DiSario, to adopt the May 2024 minutes, as presented. The vote passed 4 to 1 with Ms. Bernard abstaining.
Public Comment
Mr. Chambers called for public comments. There were none.
2023 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2023 Audit. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the 2023 Audit as presented. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers informed the Board that Mr. Mays did a population study and based on the study the flows will exceed 90% of its capacity sometimes near 2030 and based on the numbers in the study the plant may exceed 90% of the capacity which will require a mandatory expansion of the plant.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 4 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that there is no change this month because the contractor is waiting for dry conditions so they can do the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 3rd.
Mr. Gill presented to the Board the 2025 Grouting Project Preliminary Cost Estimate and the Map. The sewer repair project will involve testing of all pipe joints and grouting of joints that fail the test for approximately 4, 100 linear feet of 8” diameter gravity sewer. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to authorize Gilmore a not to exceed amount of $10,000 to assemble the bid pack, post bid with an anticipated bid opening of November 2024 and project administration for the 2025 Grouting Project.
Caln Meetinghouse/Granger Lane Project
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road was completed on April 25, 2024. Mr. Gill stated that Gilmore is currently working on the design and once completed a preliminary cost estimate will be established.
Kia Auto Leasing Project
Mr. Gill presented to the Board the Kia Auto Leasing Project Sewer Capacity Reallocation and Maintenance Agreement. Mr. Gill stated that currently the CTMA has 1 EDU allocated to this parcel and the property owner would like to purchase 1 additional commercial EDUs for the proposed construction of the 4,500 square foot automobile leasing facility located at tax parcel No. 39-4-94.1. After discussion Mr. Schew made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement in the form as presented. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of May,2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to accept the May financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there is 1 penalty waiver request in the month of May.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Mr. DiSario, to adjourn the June 24, 2024, meeting at 8:01 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| june_242024_ctma_minutes.pdf |
