Parks & Rec Minutes 
May 4, 2026 @ 7pm
Tonight’s meeting will be a hybrid meeting – both via Microsoft Teams and in person at the township building.

1. Call to Order
2. Attendees: Helen Eckel-Wiener, Kathryn Brauchle, Liz Malone, Sam Wiener, Anne Duzan, and Jane Kennedy
3. Staff Present: Jessica Markovich

1. The Parks and Recreation May 4th, 2026, agenda was posted on the Township website and at the township building on May 1st, 2026. Agendas were made available to the public at the meeting. The 2026 Parks and Recreation meeting schedule was published in the Daily Local News on December 18, 2025.
2. Public Comment
3. Minutes approved – April 6th, 2026
   1. A motion was made to approve the April 6th, 2026 minutes. Moved by Katie and seconded by Anne, the motion passed unanimously.
4. Old business
   1. F.I.S.H. Event Collaboration
      1. David Terry from F.I.S.H. (Fathers Involved Shedding Hope, soon to be Families Involved Shedding Hope) presented to the Parks & Recreation Board who F.I.S.H. is, what they do, how they have grown, and how Parks & Recreation can get involved. David Terry explained to the Board that they are open to collaborating with Caln Township Parks & Recreation, as well as various Emergency Services in the township, for an event. F.I.S.H. can be as involved as Caln Township would like them to be – they can host the entire event or just offer support. He gave an example of how he works with Modena Borough for their duck race. A major aspect of the event that F.I.S.H. would seek help from Parks & Recreation would be financial assistance as fundraising for the events can be difficult. Mr. Terry explained different types of events that we could do with them – fishing rodeos, fishing clinics, etc. He also explained what exactly a fishing rodeo is, and how its goal is to create opportunities for kids and their families to bond through fishing (catching a fish is just a plus). They also host events for veterans from the VA Hospital.  Jessica asked what a general range of financial assistance they would be needing, essentially how much it takes to host an event. He said that it would depend on the type of event we would want to host. For example, to just pay for fish to be stocked, it would be around $2,500. Their 3-day fishing rodeo typically costs around $15,000. Helen said that she was thinking we could start with a basic event for first-time fishers. At events, David Terry explained that there are a few things that F.I.S.H. has zero tolerance for at events, such as chumming. He believes that Caln could pull a large crowd. David Terry asked if we allow camping in Lloyd Park, and Jessica answered no. Sam asked what happens when F.I.S.H. were to ask an adult to leave the event for a situation, such as chumming, and they refuse to leave as it is a public area. David answered that they typically do leave, and explained that though it is a public area, since they have the permit for the day to reserve the area they can set their own rules, and if someone were to refuse to leave David would call the police. At the beginning of their events, they go over all the rules, and there are tags with the rules that children have to display that the parents signed that acknowledges they know the rules of the event. He only had to ask one person to leave in 10 years, and they voluntarily left. To go off of Sam’s question, Anne asked if David would recommend that, because it’s a public park, if we should limit stream use during the event for those at the event. David explained that according to PA Fish and Boat Commission Laws, because it is a state stocked stream, someone outside of the event can come in to fish. Having officials there, however, he said helps to mitigate this. He explained that PA Fish and Boat Commission laws take priority over event rules. Sam asked if applying for a permit with the PA Fish and Boat Commission costs anything, and David answered that it does not for children’s fishing rodeo. Anne asked how much room at Lloyd Park around the stream would be needed as she has concern with the dog park. David answered that we could do anything the Parks & Recreation Board would like to do. He explained that the larger the space, the harder the rodeo can be as the fish are spread out. Jessica asked what time of year is best to host a fishing event, and David responded Spring or Fall for water temperature. Jane thanked David for coming in and providing us with this information. The Parks & Recreation Board will discuss what kind of event they are interested in and reach out.  
   2. Summer Series Planning – July 18th and August 15th
      1. Helen made motion to move Summer Series Planning up on the agenda. Moved by Anne and seconded by Katie, the motion passed unanimously.
      2. Cassie, the Marketing Manager at Texas Roadhouse Downingtown, explained some of the offerings that Texas Roadhouse has for community events. She explained that everything they give out is free, and it ranges from lemonades and peanuts (which are kept separate from the other items) to free appetizer and kids meal coupons. Cassie explained that they also bring lawn games, a bubble machine, and their mascot, Andy the Armadillo. She also brings music for dance parties, and string lights for night events. Cassie explained that they are beginning a new fundraising activity, where Texas Roadhouse and the participating organization hosting the event, can agree upon a price to sell peanuts for. Texas Roadhouse would take $35 of the earning, but the organization will keep the rest. Texas Roadhouse will also offer donation buckets for prizes for bingo events, and the option of Texas Roadhouse setting up a table at the event to seek gift cards and the organization will earn 10% of what is made as a donation from Texas Roadhouse. Helen asked if we would have to hire Texas Roadhouse for these services, and Cassie explained that this is free of charge to help Texas Roadhouse be a community partner. Jessica asked if Texas Roadhouse would be interested in being a part of our activities that take place before the movie nights, and Cassie responded absolutely. Jessica also explained to Cassie and the Board that an ice cream truck reached out about participating in Township events, including Summer Series Katie asked if all the activities that they would bring would happen before the movie, and Cassie answered yes and that they will do anything we need them to do and lessen any distraction during the movie. Helen asked if Texas Roadhouse needs anything from Caln Township, and she answered no.
      3. Jessica explained further to the Parks & Recreation Board about the inquiry in taking part in Caln Township events. This ice cream truck, named Alsie’s, just opened. Jessica spoke with their one owner, and the owner explained that they would be happy to come to any events we have and Caln Township would not need to hire them as vendor to come. Jessica asked if the Board would be interested in inviting them to come to Summer Series events. Jessica said that she also mentioned Community Day to them, but told them that an ice cream truck was already signed up to come. The Parks & Recreation Board said yes to moving forward with inviting Alsie’s to our Summer Series movie events.
   3. Caln Elementary Spring Fair Planning Recap
      1. Helen explained that the bubbles were a hit! This is the last spring fair that the Caln Elementary will be hosting. Jessica asked if they knew the new elementary schools will be hosting any similar event, and the Board did not know. Jessica asked if a lot of parents came up to the table, and if they were able to talk to anyone about the open spot on Parks & Recreation. Katie was handing out a lot of our event schedule to parents. Katie asked if Caln Township knew what was going to happen with the elementary school, and Jessica answered that is does not.
   4. Adult Art in the Park Updates
      1. Jessica updated the Board that our instructor, Daniel, is all good to move forward with the new event date of June 6th, as the originally scheduled date of May 16th no longer worked. With the event moving to this day, the event location will be changed to Lloyd Park as the pavilions in Municipal Park are reserved that day. The event will be from 1:00 PM to 3:00 PM and that Daniel will stick around for a bit after the event to as we any questions. Jessica is waiting for some marketing materials from Daniel to post for the event advertisement so they can announce it and have tickets available for purchase. Daniel will be paid an $80 flat fee, but any added payment will be based off ticket sales.
      2. Drew, our previous instructor for our photography class, is available for our portrait photography class, and his rate is the same as last year, which was $375 for two hours.
         1. Helen made a motion to approve the $375 expenditure for payment to our photography instructor for the portrait photography class. Seconded by Anne, the motion passed unanimously.
      3. For portrait sketching, Jessica presented to the Parks & Recreation Board two instructors: the first is one that Jessica has previously shown the Board, and another one named Kerry Dunn. The first instructor does classes in Chester County, but the second instructor teaches in Philadelphia. Jessica believes that Dunn’s classes would be centered more around portrait painting rather than sketching. The Parks & Recreation Board decided to move forward with Dunn. Jessica will reach out to inquire about their interest in coming out to an event and seeing what their rate is.
5. New Business
   1. Fishing Signage in Lloyd Park
      1. A Water Conservation Officer from the Pennsylvania Fish and Boat Commission suggested to the Parks & recreation Board that a kiosk with informational signage be installed in Lloyd Park. Jessica explained that as David had mentioned he saw people camping in Lloyd Park for early fishing, a Water Conservation Officer ran into people who were at Lloyd Park trying to fish before the season began as well. The PA Fish and Boat Commission has given signs to Caln Township to hang up. Helen asked if this sign explained the rules, and Jessica answered that she does not know completely but that believes the are more general signs that say the stream is stocked. The Water Conservation Officer sent Jessica possible plans to create a kiosk, as well as options for purchasing signage. Sam, Helen, and Anne commented on the process of stocking the trout, and how impressed they were. Jessica mentioned what potential information we could have featured, including signage about recycling fishing write and having a tube there for fishing wire collection, as the Board has previously discussed. Anne expressed great interest in having a tube there to collect fishing wire. Helen mentioned how birds and fish have been contracting lead poisoning from certain fishing equipment, so that having something there to collect these items would be good. Anne said that she will bring this up to the EAC. Jessica will look more into kiosks for the Board. Jessica and the Board also discussed the future plans of the Beaver Creek Trail to make sure that if a kiosk and recycling collection tube for fishing is installed, that it would not have to be moved to accommodate the trail.
      2. Jessica also mentioned to the Board that a resident approached Commissioner Thomas to inquire about if the dog park at Lloyd Park is enclosed. The Township Manager went to the park to see if there was signage saying this, and there was not. Jessica added it to the website and mentioned that Caln Township will look to add signage for the park saying this. Jessica and the Board discussed possible fencing around the park, and Anne expressed concern about a potential fishing event taking place in Lloyd Park because of the lack of fencing as dogs tend to roam all around and outside of the park, as well as how she has spoken with visitors of the park who have said they have driven hours just to visit this specific park. She suggested Municipal Park as well, as it could be easier to install fencing for the fish. David Terry did approach Caln Township about it taking place in Municipal Park originally. Anne also expressed concern about the stream banks in Lloyd Park are not entirely accessible.
   2. Accessibility Features in Caln Township Parks
      1. Caln Township has received two emails in the last month about accessibility features for blind visitors in Caln Township parks. Jessica explained that both emails were not from legit email hosts, as we all both emails being sent in the same period about the same thing could signal the emails not being legitimate concerns. The emails did not indicate any malicious attempts in terms of providing malware, as well as they provided no indication that they were trying to sell Caln Township anything. The one email did provide a suggestion for an accessibility feature for blind visitors, something the Department of Conservation and Recreation in Virginia implemented. They are working with a company called RightHear, which is an app that works with you to identify what accessibility needs you have in your parks or buildings, and then will send you Bluetooth beacons that you can place at the most important parts of your park so that someone with low vision or is blind and has the RightHear app can have the app register the Bluetooth item and it will announce it for the user what the location is. Jessica does not know the cost of this service but explained that this could be the most cost-effective option rather than hanging signage with audio installed. She said that we would program what each beacon would say. Jessica played a video from their website to explain their services. Anne expressed if there were any groups that we could reach out to to see if they also received these inquiries. Jessica mentioned that having a tool like this could be beneficial for the future Kings Highway Park, which would be larger than our other parks and have a lot of features. Anne suggested adding specific spots on Google Maps for this to help visitors navigate the park.
   3. Kings Highway Park Update – Grant Application
      1. Jessica updated the Board that an application for the Chester County Municipal Park and Trail Improvement Grant has been submitted for Kings Highway Park. Caln Township received this grant last year for the Beaver Creek Trail. The grant submitted for the Kings Highway Park is specifically for the parking lot that would be near the Old Caln Meetinghouse. Helen explained that the Township is working to develop the park in affordable, “bit-size chunks.,” and that starting with the parking lot helps to make the park more easily accessible for residents, helping to open the property. Jessica showed the most recent plans for Kings Highway Park. Completing the park in phases will help offset costs. Having the parking lot near the Old Caln Meetinghouse will also help make this building more easily accessible. Helen asked if there have been any updates on the status of the grant, and Jessica said no. She explained that she believes there could be changes to the plan as time goes on. Anne also explained that starting with this parking lot could help secure future funding for other parts of the park, as it shows progress being made.
   4. Anne asked if attendees for the Spackman-Davis picnic can bring their own food, and Jessica answered yes.
   5. Jessica told the Board that she and Helen will be attending the Brandywine Greenway luncheon for Greenway partners and will update them on Caln Township’s projects as well as hear their updates.
   6. Jessica announced her resignation as Recording Secretary for the Parks & Recreation Board as she will be leaving her full-time position with Caln Township. She presented her resignation letter to the Board. The Parks & Recreation Board thanked Jessica for the work that she has done for Caln Township.
   7. Jane asked for an update on the Washington D.C. On Your Own Bus Trip. Jessica informed them that the trip has sold out, and that either she or Abbey will be the bus leader on the trip. Attendees will be dropped off at the National Mall and will be picked up as close as to the drop off location as possible. The attendees will also be given a phone number that they can contact that day with any questions or issues.
6. Adjournment

​​Parks & Rec Agenda
April 6, 2026 @ 7pm
 
Tonight’s meeting will be a hybrid meeting – both via Microsoft Teams and in person at the township building.

• Call to Order
• Attendees: Helen Eckel-Wiener, Anne Duzan, Sam Wiener, Katie Brauchle, Liz Malone, and Jane Kennedy.
• Staff Present: Jessica Markovich

• The Parks and Recreation April 6th, 2026, agenda was posted on the Township website and at the township building on April 3rd, 2026. Agendas were made available to the public at the meeting. The 2026 Parks and Recreation meeting schedule was published in the Daily Local News on December 18, 2025.
• Public Comment
• Minutes approved – March 2nd, 2026
• The Parks & Recreation Board voted to move Lloyd Park Renovations by Boy Scouts Proposal to the top of the agenda. The motion passed 5-0.
  • Vighnesh Vijayanathan presented to the Parks & Recreation Board their proposal for renovations in the dog park section of Lloyd Park. Vighnesh would like to revamp the one bench in the park that goes around the tree for his Eagle Scout service project. They presented the issues with the current bench, and what research, specs, and plans that they have developed to create the bench. The construction would take 1-2 weekends to complete, and they will have a perimeter set up around the tree to keep other park visitors safe. Vighnesh also offered to help anywhere else in the park is needed. Sam asked about one of the dog ramps that was featured in Vighnesh’s initial proposal as a potential, and Vighnesh said yes if the Parks & Recreation Board is interested. Anne suggested adding topsoil instead of mulch to the area around the tree to help prevent erosion. Helen asked if there was anything else that was needed on the Township’s end to approve Vighnesh starting this project, and Jessica explained no but told Vighnesh about the Beaver Creek Trail portion that will be going through Lloyd Park which could have an effect on the projects due to its installation. Sam suggested putting up signage on the play structures for the dog, especially the ramp, to deter people from playing on it. Anne suggested that this could be set aside as a dog activity area.
  • Helen entertained a motion to approve Vighnesh moving forward with this project. The motion was moved by Liz and seconded by Anne. The motion passed 6-0.
• Old business
  • Clean Up Weekend Recap
    • Jessica reported that we had around 95 volunteers over the weekend. In total, 153 bags of trash, 13 tires, rain gutters, basketballs, 6 gas cans, and more were collected. She also reported that a pair of dentures were found. This was less trash than last year, but that is a good thing as less was found! The time slots were shorter this year but still covered the same places, so more of those places were able to be discovered to collect trash from. We hope that this bodes well for Caln Clean Up Crew later this year. The first Clean Up Crew event will be in July and will focus on Valley Run.
  • Easter Egg Hunt Recap
    • Kate expressed that it was good to have two people at the Parks & Recreation table to help hand out prizes and give out extra eggs. She and Liz mentioned how people were still entering the hunt from the back of the park. This year, it was largely attributed to the softball and soccer events that were taking place at the field next door. There was a UTV that was running around in the park before the event began, and Anne said it would be good to not have this happen next year. Sam commented on how nice it was that we separated the hunts by time, but that we can shorten the times in between as the hunts seem to have gone by rather quickly and then the other hunts had to wait for almost 10 minutes to go. The time could be cut to 5-6 minutes. Liz mentioned that kids at the event next door were taking candy out of the Easter Eggs and then putting the empty shells back, so that next year we need someone there or at least a barrier to mark it off. We received a Facebook comment about how the candy that was in the eggs for the under 2 egg hunt were not all baby-friendly, so for next year we can get softer candies or crackers and make sure that the eggs are separated by ages.
    • The sensory-friendly hunt went well! We had sent two emails to parents leading up to the hunt to remind them of it, ask for any feedback, and event details, as well as ask that anyone who did not mean to sign up for this one to let us know so we can remove their name from the list as we had received emails previously from parents asking to be removed because they signed up by mistake. After removing names, 55 children were signed up. We did not have all 55 children come, but rather around 25, but this left lots of eggs for the children who signed up. We received positive feedback and thank yous for hosting this event, and one parent provided Jessica with great resources to look into for another sensory-friendly egg hunt or any other sensory-friendly events that Parks & Recreation hosts. The Fire Department’s presence was great as they gave away popular and cool prizes. A police officer was present at the event, and Sam suggested that inviting the PD to have a larger presence at the event could be something fun. To help differentiate the hunts, Anne suggested advertising the sensory-friendly egg hunt separate from the traditional egg hunts.
    • Anne also suggested purchasing a backdrop frame that can be moved into the pavilion so the Easter Bunny can sit under there to remain cool and still have an Easter-themed backdrop/photo area. Anne suggested making one out of PVC pipe. Jane emceed the event, and the Parks & Recreation Board commended her for a job well done!
    • Jessica mentioned that due to the sun, a lot of the candy was melted, so as we only have so much time to put out candy, if we can hold it off until closer to the event starts to help mitigate this issue in the future.
    • Jane discussed how once the egg hunt was over, parents and children started to leave the park so she suggested that having other activities, like coloring sheets, could be beneficial to keep kids entertained. It was wonderful to have all the families out there and together, so Jane suggested adding more for next year to keep kids entertained and busy.
• New Business
  • Lloyd Park Renovations by Boy Scouts Proposal
    • This was moved to the beginning of the meeting.
  • F.I.S.H Event Collaboration
    • The organization Fathers Involved Shedding Hope (F.I.S.H.) hosts a fishing rodeo every year to bring families together and bring children how to fish. They are interested in moving the event or hosting another one in Caln Township and collaborating with Caln Township Parks & Recreation for the event. They are looking for a financial contribution, so this is something that Parks & Rec would need to consider and have added for next year’s budget. Jessica will be reaching out to their founder to see if they can join at next month’s meeting.
      • Helen entertained a motion to table this discussion of the F.I.S.H. event collaboration. Moved by Sam and seconded by Katie, the motion passed 6-0.
  • Caln Elementary Spring Fair Planning
    • This event is from 6:00 PM – 8:00 PM on Friday, April 17th at Caln Elementary. Jessica asked if Helen had heard where Parks & Rec would be located, and Helen said that she has not and will reach out to her contact. Helen stated that last year, Parks & Rec was supposed to be outside but had to move inside due to the rain.  Anne suggested that it would be good to have two set ups to have prepared for if it rains or if they are outside. Helen said last year we had giant lawn games to have inside. For an inside activity, the group decided to have giant Jenga and for the outside activity, they will have their bubble station. Helen said that she would double check to make sure that there were no bubble vendors hired already for the fair Anne suggested maybe having a PVC build station and maybe having this for Community Day. Helen, Anne, Sam, Katie, and Abbey will be in attendance. The plan is for everyone to arrive at 5:30 PM, but Jessica will confirm with Abbey and let them know if they need to be there earlier. They will also have out fliers for their events, and Jessica reminded them that they should promote that they are looking for a new Parks & Rec member.
  • Summer Series Planning – July 18th and August 15th
    • Jessica reported that due to the movie licensing, they had to switch from Night at the Museum to Newsies. National Treasure will play in July, and Newsies in August. Jessica suggested both movies start at 8:30 PM with the themed activities starting at 7:30 PM. The Board agreed to continue to follow this schedule. For themed activities, Jessica proposed creating a treasure hunt for National Treasure, potentially building it off how they have the actual search in National Treasure. The prize could be gold coins. The Board liked this idea. Helen asked what time the Parks & Recreation Board should get there, and Jessica said they should plan for 5:30 PM. For Newsies, Anne suggested creating news articles and having children create their own newspaper layouts, and the articles could be something goofy. Jessica suggested creating templates for kids to follow as well. Helen suggested making a skill game where kids have to toss papers into a mailbox. Anne suggested the idea that maybe local newspapers would be willing to donate any for the event.
    • Jessica discussed with the Board about having Texas Roadhouse at the Summer Series events. Helen asked if they would be coming as a vendor, and Jessica said she didn’t believe so, but that she would like to reach out to them to confirm exactly what they would be doing. Anne suggested maybe finding someone with an ice cream truck to come to the events. Jessica said that she would reach out to Cassy from Texas Roadhouse and report back to the Parks & Rec Board.
  • Adult Art in the Park Updates
    • Jessica had reached out to Daniel Rodríguez and Drew Tolbert (the previous photography instructor for our Adult Art in the Park photography class), and both confirmed! Daniel’s class will be on Saturday, May 16th and Drew’s will be on August 29th.
    • Daniel is very excited about the event and is all good to focus on Valley Run and teach how to work with different materials. Daniel encourages working with natural materials, such as rocks and sticks, as well. The time of the event will likely be either 1:00 PM – 3:00 PM or 1:00 PM – 4:00 PM. Daniel asked that for compensation, he only be paid based on how many tickets were sold, not just a flat fee, as he does not want to be a burden to the township. He did ask to also be paid $80, however, to help cover transportation costs. This event will be focused on sketching Valley Run and working with multiple materials (this can be bring your own and we can provide some). Liz asked if we will be working along the stream or if we will be taking reference photos, and Jessica said that either should be just fine. Helen asked what price we were thinking, and Jessica asked the Board if they wanted to move forward with a $15 ticket again, and the Board said yes.
    • For the portrait photography event, Jessica asked if the Parks & Recreation Board wanted to move forward with Meadow Park. Anne said she liked the idea of Meadow Park, but as well as Lloyd Park. Sam asked what time this event would be, and Jessica answered for 6:00 PM – 8:00 PM for golden hour. Anne suggested for maybe attendees to bring props like old clothing, or blankets and chairs to sit on (as well as to simply just sit on). Anne also suggested making sure to check with Drew to confirm that having props would be alright to have.
      • Helen made a motion to move forward with a payment for Daniel Rodgriuez of a minimum of $80 for a car rental payment for the May 16th event. Moved by Anne and seconded by Sam, the motion passed 6-0.
    • Jane also suggested that with the purchase of the historic house on North Bailey Road, Parks & Recreation can use this space potentially to host classes and other events.
    • Jessica is still looking for a portraiture sketch instructor for a class in November.
  • Park Updates
    • Jessica reported that Abbey is purchasing new playground borders to help keep the mulch in, and that a new swing set has been installed in Lloyd Park. The bathrooms in Lloyd Park are currently closed. Helen asked if we would be putting in port-a-johns in the meantime, and Jessica responded she does not believe so.
  • Anne reported to the Board that the Environmental Advisory Council is hosting an Invasive Species Removal event at the Spackman-Davis Farm on Saturday, April 18th, and that they and anyone else is invited to attend. They will begin cleaning up at 1:00 PM.
  • Jessica reminded the Board that the Riparian Buffer Tree Maintenance event has been cancelled as we now have someone on staff who will help dedicate time to taking care of these trees.
• Resident Tom Parr asked who is in charge of taking care of the book boxes in Lloyd Park. Jessica answered that the Township is responsible for taking care of them and making sure that there are books in there, but that the president of OCHS has been a great help with this effort and has been restocking the libraries. Tom reported that the book box in Lloyd was currently empty. Tom built all the book boxes, so he asked that if he ever misses a repair that is needed for one of the book boxes to please let him know.
• Jessica reported to the Board that during the North Caln Road clean up with the Chester County Commissioner’s office, the Chester County Planning Commission, and the Chester County Litter Lifters, that in just a little over 2 hours, 64 bags, 17 tires, and a couch were found. Jessica thanked these organizations for all of their help and commended them for their wonderful work. The Township now knows what to do in the future for other clean ups when it comes to needing to close the roads.
• Jessica also thanked all of the volunteers and Parks & Recreation Board members for helping out during Clean Up Weekend and the Easter Egg Hunt event.
• For the Art in the Park at the Spackman-Davis Farm event, Liz suggested creating our own sheet for attendees to paint instead of using a paint by number. She showed the Board the mockups of the Farm that she has created. She also reported to the Board that we will have a 3’x6’ canvas mural for Art in the Park sessions where attendees will help to paint an image of the layers of Valley Run. She also showed the Board an example of the bee hotels that they will be making for an Art in the Park project this summer, as well as an example of a shadow box with a clay animal/insect that is a part of the Valley Run’s stream life.
• Adjournment
  • Helen entertained a motion to adjourn. Moved by Katie and seconded by Anne, the motion passed 6-0.

Respectfully submitted,
 
Jessica Markovich
Recording Secretary

 Parks & Rec Minutes
March 2, 2026 @ 7pm
​
This meeting was held as a hybrid meeting - both via Microsoft Teams and in person at the township building.

• Call to Order
• Attendees: Anne Duzan, Sam Wiener, Jane Kennedy, Liz Malone, Helen Eckel-Wiener, and Katie Brauchle
• Staff Present: Jessica Markovich
• Public Comment
• Minutes Approved– February 2nd, 2026
• Old business Adult Art in the Park Art Events
  • Jessica asked the Board what art they would like to move forward with being the subject of each class. Jessica showed the Board a potential instructor from the Chester County Art Association for portrait sketching, as this was previously discussed. Katie asked what location these classes are held, and Jessica answered that it can be held wherever best fits the class and that the Board would like. The scheduled Adult Art in the Park dates are May 16th, August 29th, and November 14th. Anne mentioned that people at the previous photography class expressed interest in portrait photography and that the photographer, Drew, said he does do portrait photography. It was suggested that a photography class could be held in the meadow. Based on the flowers, it would be best to do it on August 29th for this class. Jessica also brought up how the group has talked about a general class using different mediums (pastels, charcoals, watercolors, etc.) Anne mentioned that we could do an adult component of our regular Art in the Park series, which surrounds Valley Run, and asked Liz if she would be interested in this. Liz said she has thought about doing a series of classes going through the layers of Valley Run for Adult Art in the Park, but that she wouldn’t be able to do so this year. Jessica found two potential instructors for a general art class. The one instructor teaches a class at Longwood Gardens for urban sketching. Anne said that this could be transferable to Caln Township, and that she had taken a class with a landscape architect at Longwood Gardens as well. Liz said we could still have this class follow Valley Run. Jessica will reach out to this instructor to see if they would be interested in leading a sketching class of Valley Run, as well as Drew for photography. Helen asked if we would use reference photos for this class. This instructor specifics that he does art based in life rather than reference, but if the class is in Municipal Park, attendees could use both.
  • Spring/Summer Bus Trip
    • A NYC bus trip is planned for December 5th. Jessica reached out to Krapf to inquire what dates are available for slring/summer. They are: May 2nd, May 16th, May 23rd, May 30th, and June 3rd. Jessica also inquired what the rates would be for Atlantic City or Washington D.C., and they are cheaper than NYC. Anne said that going to Atlantic City this time of year could be too busy and suggested going in the fall. Jessica will look into available fall dates. With this year being America’s 250th birthday, a trip to Washington D.C. can be tied into this.
      • A motion was made to arrange a bus trip to Washington D.C. on Saturday, May 30th. The motion passed 5-0.
  • PA Recreation and Park Society Membership
    • Jessica looked more into membership benefits, and determined that a majority of the benefits are related to educational workshops and networking opportunities. She recommended that a member of the Board still maintain a membership as they will also be notified of any legislative changes and communications. Members of the Board expressed that they still have been receiving communications from them even without the membership. Jessica said that there is supposed to be a member-specific newsletter. Helen said that she would volunteer for her to be signed up again.
      •  A motion was made for Jessica to set up a member for Helen wit the PA Recreation and Park Society. The motion passed 5-0.
  • F.I.S.H Event Collaboration
    • Fathers Standing in Hope, a local non-profit, approached the Township about a potential collaboration. They host a fishing rodeo every year in Coatesville to help teach children how to fish and provide time for families to spend time together, and they are now looking to expand into Caln Township. For a collaboration, F.I.S.H. is primarily looking for a financial contribution from Parks & Recreation to help fund supplies such as the fish, t-shirts, and lunches. Anne asked if they want to do the rodeo in Caln instead, or if they wanted to do another event entirely. Jessica said it could be either. Helen asked where they are planning on doing this, and if they stock the stream. Jessica said that they discussed Lloyd Park and that she believes the do stock their own fish as they said they purchase them, as well as bring their own kiddie pool with fish to help attendees learn. Liz asked where Valley Run meets Beaver Creek. Anne answered that she believes it does so behind Cohen & Sons. Helen asked if we had an idea of how much in financing they are interested in. Jessica responded with a couple thousand and showed their donation packet. F.I.S.H. would handle the planning of the event. Jessica said that they are asking for a financial contribution, but that an event would likely have to wait until next year as we would need to request it in the budget. Helen said it would be beneficial to have F.I.S.H. Come to a meeting to learn more about what they would need from Parks & Recreation and the logistics of the event. Katie asked if this would be a Parks & Rec event, and Jessica responded that we could put it on our list of events but that we would be sponsors as F.I.S.H. Would do most of the planning. Jessica will reach out to the organization to arrange them to come to a Parks & Rec meeting.
• New Business
  • Art in the Park Dates
    • Liz presented the dates and projects for Art in the Park:
      • June 3rd – Stream Life in Clay
      • June 20th – Spackman-Davis Farm Picnic
      • July 8th – Bee Hotels
      • July 22nd – Suncatchers
      • August 4th – National Night Out
      •  August 19th – Birds of Prey
    •  Liz discussed how each art project will be centered around a different layer of Valley Run stream. Liz expressed that she is interested in pulling sustainability aspects into the projects. Anne offered to ask the EAC if they would be interested in coming to an event to help implement this, and Liz said yes. Liz also mentioned that they will be creating a mural of the layers of the stream over the course of the sessions. For Spackman-Davis Farm Picnic, Abbey and Jessica talked with a company that creates custom paint by number pieces about doing one of the Spackman-Davis Farm. For an 8”x10” unstretched canvas with 24 colors, it will be $25 per canvas. Jessica proposed the idea of having these as an add on that attendees can purchase when getting their ticket to the event. Liz said it was a good idea but also suggested that we can make our own on heavyweight paper – it wouldn’t be a paint by number, but rather one that people can just color or paint in. Helen expressed that she really likes the one of the Hexagonal Schoolhouse that Liz made, and Liz said that she could make a new one of Spackman-Davis Farm. Helen said this was a great idea and more budget friendly. Anne said she likes the idea of the paint by number but also expressed concern over the price, offering the suggestion that we could sell them for $10 rather than $25. If we do the paint by number, Liz suggested reducing it from 8”x 10” to 5” x 7”.
    •  Jane asked if we are receiving any grant money that could help fund the art projects. Jessica explained that the Township received a grant from the Chester County Community Foundation and that we will be seeking sponsors for the event. She asked what other activities there will be, and Liz explained that there will be a Spackman-Davis painting contest and coloring sheets that farm stickers can be added to.
  • Jane mentioned that she will be meeting with someone to discuss the potential idea of adding a mural to the back wall of the meeting room containing images of historical sites, and she asked Parks & Recreation if they have any ideas. Jessica suggested incorporating nature scenes. The Board agreed with nature and historical images. Liz mentioned that it would be nice to have a timeline of the Township somewhere in the Township on display, potentially in a park. She expressed that having something like this is great to help give people a sense of history and place, an identity to connect to within their hometown. She said that after being on Parks & Recreation and learning more about Caln’s history, she feels she has a hometown more than she ever has before.
  • Clean Up Weekend Planning – March 28th and 29th
    • Clean Up Weekend will take place at the end of this month. Jessica reported that it hasn’t been advertised yet, as we are waiting to hear back from Midway Grill to confirm if they will be sponsoring the event again this year. This year, there will only be three clean ups each day. The schedule is:
      • Saturday:
        •  9:00 AM – 11:00 AM: G.O. Carlson Blvd to Municipal Park
        •  10:00 AM – 12:00 PM: Acme Shopping Center
        • 11:00 AM – 1:00 PM: Lincoln Highway East
      • Sunday: 
        • 9:00 AM – 11:00 AM: Barley Sheaf and Lincoln Highway West
        • 10:00 AM – 12:00 PM: North Caln Road
        • 11:00 AM – 1:00 PM: Park & Ride
    •  We are hoping to have more volunteers sign up as each clean-up was shortened from 3 hours long to 2 hours. Jessica reported that she and Abbey will go through the budget to see if we can purchase grabbers, and that she had just applied for free supplies with PennDOT. Jessica showed the Board the sign-up sheet so they can sign up for what shifts that they are able to do.
  • Easter Egg Hunt Planning – April 4th
    • Katie mentioned that for this year’s hunt, it would be a good idea to go into it with a clear idea of what everybody will be doing that day, as there was some confusion last year. She also noted that two people should be working the Parks & Recreation table, as it is hard to manage both kids coming up to collect prizes and retrieve eggs if they missed a hunt. She also suggested that it could be beneficial to advertise time limits for the egg hunts since they go so fast, and with the event being advertised from 1:00 PM to 3:00 PM, it might give the idea that there will be egg hunts going for that whole time. Katie suggested having the hunts advertised to go at specific times and for only a specific amount of time (1:00 PM to 1:05 PM, 1:10 PM to 1:15 PM, etc.) The Board agreed that this would be a good idea. Anne asked if we will be doing anything else. Jessica explained that we will have our lawn games again and a guessing jar, but that we can add anything else. Jane suggested having a potato sack race and coloring sheets.
    •  Jessica brought up the discussion of adding a sensory-friendly hunt again to the Board, and they agreed that it would be nice to do. Jessica found that the Coatesville YMCA hosts a sensory-friendly hunt and will reach out to them to ask questions and gain insight into how we can host one. Some things related to a sensory-friendly hunt that Jessica has seen are having registration for it, hosting it at a separate time than other hunts, having toys in eggs, and different types of eggs. Jane suggested having it at another location like Lloyd Park. Katie expressed that if we do have it at another location, it would likely have to be another day. Jessica said that if we do have it on the same day and in the same place, we should have at least an hour separation between events so we can set up for the next hunts.
    •  To stuff Easter eggs, it was decided that any available Parks & Recreation members and Township staff will meet on Monday, April 16th at 6:30 PM to do so.
    • Liz mentioned that last year, attendees came in from the back of the park, so it would be good to have volunteers stand in the back to make sure that no one sneaks in. In addition to this, we will need 2 volunteers at the Parks & Recreation table.
    •  Texas Roadhouse and Sports Clips both reached out to the Township about donating eggs and food for the event. Texas Roadhouse offered to bring their armadillo mascot, as well as free kids’ meals and appetizers for attendees. Helen asked if they meant actual food, or if they would bring vouchers. Jessica answered that she believes it would be actual food. The group expressed concern with having free food at the event, as there will be many kids running around, and it could get hectic, as well as timing for setting up the event. Jane mentioned the idea of putting coupons in eggs instead, and Jessica said that this is what Sports Clips offered to donate. The group agreed that this would be wonderful. For Texas Roadhouse, Anne suggested that giving out free food could be better for our Summer Series events. It was decided that Jessica will reach out to Texas Roadhouse to clarify what they are planning to do and to see if they would be interested in participating in another way if they want to offer free food, as well as if they would be interested in coming to Summer Series events.
    • The group will tentatively meet at 11 AM that day, but with the sensory-friendly hunt this time may change.
  • Park Presentation from Anne
    • Anne presented to the board her concept for a potential new park in the Township. “Schoolhouse Park” would be located at the Municipal Building, behind the Hexagonal Schoolhouse. Anne explained that this area can be inaccessible due to uneven ground and this area being in the flood plains, leading to the area really only being utilized once a year. To make this area more accessible to residents, Anne has worked on a plan over several months to develop a plan for a passive recreation park. This park would include features such as walking trails, passive recreational activities like chess, gazebos, and a lowland wet meadow. Anne mentioned that art could be installed, such as the timeline Liz had suggested earlier. Liz mentioned that there could potentially be a signboard that could feature rotating exhibits. Sam agreed that walking in this area could be treacherous, so making it more accessible could be great. The Board agreed that making a park would make the area more accessible for residents. Sam asked how much a park like this would cost, and Anne explained that if this is approved and an engineer can come in, then an accurate cost estimate could be given. She did mention that the Township Manager has discussed the potential of applying for grants. Liz mentioned that this could be done in phases. Anne is looking to receive support from Parks & Recreation for when this is presented to the Board of Commissioners. ▪ A motion was made to approve Parks & Recreation supporting a proposal of this park being presented to the Board of Commissioners. The motion passed 5-0.
• Adjournment

 
Respectfully submitted,
 
Jessica Markovich
Recording Secretary

Parks & Rec Minutes
February 2, 2026 @ 7pm

This meeting was held both via Microsoft Teams and in person at the township building.

• Call to Order
• Attendees: Helen Eckel-Wiener, Sam Wiener, Katie Brauchle, Liz Malone, Anne Duzan, and Jane Kennedy
• Staff Present: Jessica Markovich
• Public Comment
• Minutes approved – November 3rd, 2025
• Election of Officers – Action Item
  • Chair – Anne nominated Helen to be reelected as chair, Sam seconded it. The motion passed 4-0, with abstention from Helen.
  • Vice Chair – Helen nominated Anne to be reelected as chair, Sam seconded it. The motion passed 4-0, with abstention from Anne.
  • Recording Secretary – Helen recommended for Jessica to be made Recording Secretary. The motion passed 5-0.
• Old business
  • NYC On Your Own Bus Trip Recap
    • Jessica gave a report from the New York City bus trip, which went over very well. The Township had received very positive responses about the trip. All participants and the bus were prompt for arrival to and departure from New York City. One participant asked for more trips to New York City and places such as Atlantic City and Washington D.C. Jane also expressed a positive reaction about the trip and residents being excited for future trips. Anne mentioned potentially adding a summer trip.
  • Tree Lighting – December 7th
    • It was a success! This year we had the s’mores table again, and Helen and Liz suggested preparing the s’mores to hand out ahead of time or having premade s’more treats. They were very well received. We had purchased new lights for the tree and they lit up perfectly. For the future, it was discussed adding a tree topper and more lights where we can. With the Meistersingers’ Director’s retirement, the Board hopes that the group will still come to the event. The Meistersingers’ and Shannon Cooper’s Dance Academy’s performances were excellent, and the Santa was great.
  • House Decorating Contest Recap
    • The Board has a great time looking at all participants’ houses! Jessica reported that all the winners who picked up their prizes were happy, and that the one winner had just moved to the township so this win was exciting. We only had 17 participants (1 had to drop out), so the Board expressed that hopefully registration will be back up and include more businesses now that The Campus has entered. The Residents’ Choice was popular on social media again. Jessica reported that it seems that people are following the map of the participants that we posted as we had received a question about it.
•  New Business
  • Brett Klukan Resignation
    • The Board will miss Brett and wish him all the best! With this resignation, a position for the remainder of his term is now available.
  • PA Recreation and Park Society Membership – Action Item
    • Last time, the Board decided that Helen would be the only Board member to have a membership, but other Board members expressed that they still have been receiving communications from them. Jessica suggested that the having a membership means that you will be receiving communications while others do not, but rather that it focuses more on access and discounts to events hosted by the PA Recreation and Park Society. Helen expressed that she does not see emails regarding events even though she is a member. The group decided to table renewing their membership.
  • Hybrid Meeting Policy – Action Item
    • A Hybrid Meeting Policy was brought before the Board for them to consider maintaining having their meetings be held in a hybrid format, allowing for both board members and residents to participate virtually.
      • A motion was made to remain with this Hybrid Meeting Policy. The motion passed 5-0.
    • 2026 Event Dates – Action Item
      • The Board agreed to the following schedule of events:
        • Clean Up Weekend – March 28th – 29th
        • Easter Egg Hunt – Saturday, April 4th
        • Riparian Buffer Maintenance Day – Saturday, April 11th
        • Caln Elementary Spring Fair – Friday, April 17th
        • Potential Adult Art in the Park – May 16th
        • Clean Up Crew – Saturday, July 11th
        • Summer Series – Saturday, July 18th
        • National Night Out – Tuesday, August 4th
        • Summer Series – Saturday, August 15th
        • Potential Adult Art in the Park – Saturday, August 29th
        • Community Day – Saturday, September 12th
        • Clean Up Crew – Saturday, October 10th
        • Halloween Party – October 24th
        • Clean Up Crew – Saturday, November 7th
        • Potential Adult Art in the Park – Saturday, November 14th
        • NYC Bus Trip – Saturday, December 5th (if buses are available)
        • Tree Lighting – Saturday, December 6th
        • Art in the Park dates will be presented at the next meeting. For potential Adult Art in the Park mediums, the group discussed the following ideas: portrait photography, portrait drawing/painting, collage making, sculptures, acrylics, pastels, . Portrait art could tie into the America250 theme. Anne suggested having costumes for the portrait photography. Jessica will look into art instructors in these areas. Jane suggested doing murals in the parks for Adult Art in the Parks to help brighten them up. Liz had brought up the idea of placing flower boxes around the township and having them decorated as a part of Art in the Park. Anne said that the EAC could be interested in participating in a flower box project and recalled that at a previous Town Tour, historical plants were discussed. So, with this idea, the Historical Commission could also have their own flower boxes and plant historical plants. Jessica is reaching out to Krapf Transportation to see if the date of December 5th is available for a bus trip to NYC, and see what dates are available for Spring and Summer
          •  A vote was held to approve these 2026 event dates. The motion passed 5-0.
  • County Commissioners Clean Up
    • Jessica informed the Board that Beth Intoccia from the West Vincent Litter Lifters/Chester County Litter Lifters reach out to Abbey and Jessica about organizing a clean up for the Chester County Commissioners in Caln Township. She asked for the Township’s help in securing a road closure permit for the event from PennDOT, as it will not be safe to have volunteers along the road with traffic. Their clean up would be Wednesday, April 1st for 2-3 hours in the morning on North Caln Road. This clean up would be for the County Commissioners’ office, but the Parks & Recreation Board would be welcome to attend.
  • Sand Volleyball Court Reservations
    • Driven Dragons Volleyball Academy had reached out again to inquire about reserving the sand volleyball courts at Lloyd Park this summer. They requested to reserve them from 6:00 P.M. to 8:00 P.M. every Monday and Wednesday from July 7th through August 26th . As we don’t have a recreational reservation system set in place yet, Jessica asked the Board if they would like to proceed moving forward for reservations this year the same as last year, or if they would like to move forward in a different manner. Jessica informed the group that they did receive a complaint about the courts being reserved last year as it limited time for other groups, but that it was before the reservations had begun and that they had not reached out again. The Board decided to move forward with approving the reservation with the same requests for cleaning up after they use the court and hanging up their permit. Jessica will reach out to them with the approval, requests, and ask them to post it at a later date. Liz suggested posting online the hours that the volleyball courts are reserved for so residents are aware ahead of time. The Township is in the process of looking for a new website, so Jessica discussed how they are also looking at online reservation systems, and how some other townships handle their sand volleyball court reservations. Sam expressed that if they are taking care of the courts, then they should not be charged.
      
      • A vote was held to approve the Driven Dragons Volleyball Academy’s requested reservation time slot of 6:00 P.M. to 8:00 P.M. from July 7th to August 26th every Monday and Wednesday for the Lloyd Park sand volleyball courts. The motion passed 5-0.
        
  •  EAC Report
    
    • Anne reported that the EAC will be hosting their first event: a seed starting/stratification event on Saturday, February 7th. There will be two sessions: one at 2:00 P.M. and 3:30 P.M. Participants will learn about planting native seeds in jugs and containers to start their growth process. This will be their first event, and the EAC is excited to have more, such as a seed collection in Meadow Park, a seed cleaning event, and another seed stratification event. Anne also mentioned that the EAC in interested in coming to Parks & Rec’s events to learn from them and incorporate sustainability activities/lessons when possible. They are also interested in creating their own Clean Up Crew, but specifically for invasive weeds removal. They would like to do a big clean up at the Spackman-Davis Farm before the picnic (similar to Clean Up Weekend) and find other places to clean as well. They would like Parks & Rec’s help in planning this and incentivizing volunteers. Anne asked if the group had any questions or concerns to bring back to the EAC. Helen said that providing Parks & Rec’s volunteer list for the invasive weeds removal events could help. Liz discussed how she has been thinking about revolving this year’s Art in the Park theme around Valley Run and that if the EAC had any ideas for environment/ecological art ideas that could incorporate education about these areas that that could be beneficial. Anne suggested also doing an art project with recycled materials.
      
• Adjournment

Respectfully submitted,
Jessica Markovich
Recording Secretary 

Parks & Rec Minutes
November 3, 2025 @ 7pm
This meeting was held in person only at the Township Building

• Call to Order 
• Attendees: Helen Eckel-Wiener, Sam Wiener, Katie Brauchle, Liz Malone, Anne Duzan, Brett Klukan
  • Staff Present: Jessica Markovich
• Public Comment
• Minutes approved – October 6, 2025
• Old business
  
  • Halloween Party Recap
    
    • Anne commented on the effectiveness of the costume contest judging process and positive feedback from it. Helen suggested having a costume contest category that is specifically for adult participants with appropriately related prizes as categories and prizes were geared more towards children, as it can promote more participation.
      
    • A great event! Some stats are: 29 scavenger hunts submitted, 90 costume contest participants, 77 cookie jar guesses (winner guessed 212, actual amount was 216), and 62 pumpkin weight guesses (winner guessed 23.7 and the actual weight was 22.9). The Parks & Rec board hosted their first trunk at the Trunk or Treat, and it went very well. The Board expressed appreciation for the Thorndale Fire Company/Caln Township Professional Firefighters, Public Works, and the CTPD for participating in the event. Jessica discussed with the Board about the township creating the sign up for the Trunk or Treat next year so if we need to contact any participants directly for updates, we can easily access contact information. The Board discussed opening the sign up for trunks earlier than it was this year as it can encourage more participation, especially from businesses.
      
  • Clean-Up Crew Recap – October 18th and November 1st
    
    • The last two clean up crews of 2025! Everyone who signed up for each showed up to the event. Brett and Sam received the first Clean Up Crew hoodies for their participation in 12 Clean Up Crew events. On the October 18th clean up, there were between 16-18 bags of trash and four tires collected. On the November 1st clean up, 32 bags and four tires were collected as well. A resident had reached out to the township regarding scheduling a clean up for Black Horse Hill Road and North Caln. Due to its location, we would have to close the road completely for the safety of the volunteers, which is a trickier feat. Jessica and Abbey will look into the possibility of this. The Clean Up Crew has done clean ups at the bottom of North Caln to help clean up the litter as safely as possible.
      
• New Business
  
  •  Tree Lighting Planning – December 7th
    
    • Shannon Cooper’s Dance Academy and the Coatesville Meistersingers will perform at the Tree Lighting again. The Rotary Club of Thorndale-Downingtown will be proposing running the refreshments table at the event at the Rotary’s next meeting. If the Rotary Club is unable to run the refreshments table, Jessica asked the Parks & Rec board if they would be interested in the Historical Commission running table, or if they would want to reach out to a different group. The Parks & Rec board agreed to move forward with the Historical Commission if the Rotary cannot. For the honorary tree lighter, it was proposed to have Rita Tingle-Lewis, Director of the Coatesville Meistersingers, as the tree lighter as she is retiring after this year. The Parks & Rec Board all agreed. The Fire Company will be there to help monitor the fire for the s’mores, but they may not be able to provide a Santa Claus as he may not be available. As a backup, Tracey Laws from the CTPD offered Parks & Rec a contact she has for a Santa that participates at many holiday events. Jessica and Abbey will be purchasing live plant decorations and lights for the event. The group decided to meet at the Township building between 2:00-2:30 P.M. to decorate the event. Jessica will update the Board about the Rotary Club and Santa Claus as things progress.
      
    • Anne suggested having a collection box for broken tree lights for recycling at the event, and the Board was on board! We will also have the CTPD’s Toys for Tots collection box at the tree lighting as well.
      
  • House Decorating Contest Planning
    
    • Hatt’s Hardware has agreed to sponsor the event once again! The categories for the contest will remain the same: Classic Holiday, Best Use of Lights, Best Use of a Small Space, Best Multimedia, Best Lawn Ornaments, and Residents’ Choice. The Board also discussed having a Best Neighborhood as an honorary category if there was a neighborhood that was largely decorated. Judging will take place on Thursday, December 18th from 6:00 P.M. to 9:00 P.M. Registration for the contest will open after Thanksgiving. Participants once again will not be able to sign up for specific categories, giving everyone a higher chance of winning as they are eligible for all categories. However, the Parks & Rec board decided that this year that anyone who won in any category last year will not be able to win this year.
      
    • Sam suggested the idea of handing out fliers for residents to fill out to nominate houses that didn’t enter the competition but wanted to give them public recognition. With this, the Board would have to reach out to the owners of these homes to gather their permission to share images of their homes online.
      
  •  2026 Meeting Dates
    
    • The group decided to continue moving forward with meeting on the first Monday of each month at 7:00 P.M. with the following exceptions:
      
      • No meeting in January and December
        
      • September’s meeting will be held on Monday, September 14th at 7:00 P.M.
        
    • A vote was held to add a meeting in September on the second Monday to the upcoming list of meetings. The motion passed 6-0.
      
  • Meadow Conversion/Seeding
    
    • Now that the township received the PECO Green Region Grant, we can begin to move forward with the planning of the seeding of the rest of the acreage of Caln Meadow Park. Abbey will be reaching out to Weeds Inc. to inquire about them seeding the meadow. We would still hold an event with volunteers to seed a portion of it, but due to its larger side, Weeds Inc. would seed the rest of it.
      
  • Tree Maintenance
    
    • The Riparian Buffer Tree Maintenance will be this Saturday, November 8th. We will be at Lloyd Park from 9:00 A.M. to 12:00 P.M. and then Beaver Run Knoll from 12:00 P.M. to 3:00 P.M. The township did receive around 15 new trees, so they will be planted at the event. Helen asked if we finished at Lloyd Park before 12:00 P.M. if we would move immediately to Beaver Run Knoll or take a break and still begin the second location at 12:00 P.M., and Jessica said it is likely we would still begin at 12:00 P.M. The township will provide needed supplies to volunteers.
      
  • America250
    
    • Jessica provided an update for the township’s America 250 celebration event. Parks & Recreation will be hosting an Art in the Park session. Liz explained the art projects: cut and paste sticker designs (make their own or premade) onto a picture of Spackman-Davis Farm, and having a contest for painting the Spackman-Davis farm on 5”x7” canvasses and the winner would then have their design on a post card that the township hands out. Helen asked if the art can only be created and submitted at the event, and Liz explained that you will be able to do it at the event but that we could have a longer submission period for paintings. Anne suggested having the contest go until around July 4th. Helen suggested having the art on display at events between the picnic and the Community Day Art Show, such as Summer Series. Helen suggested finding vintage lawn games to have at the event for kids to use to go along with the historic theme.
      
  • The event will be on June 20th. At the event, the hopeful plans are to have two bands perform, trolley tours around the township, walking tours around the Spackman-Davis Farm with actors, a barbershop quartet roaming around, and having a tethered hot air balloon.
    
  • End of Year Appreciation Dinner
    
    • Jessica reminded the Parks & Rec board about the End of Year Appreciation Dinner, and that we will be collecting food donations.
• Jessica provided two more updates:
  • The NYC On Your Own Bus Trip has sold 26 out of 55 tickets, and it will be on Saturday, December 6th. We will leave from Thorndale at 7:30 A.M. and arrive back around 9:00 P.M.
    
  • Public Works, the Township Manager, and Department of Community Enhancement conducted inspections of Meadow Park and Municipal Park. They will continue to complete inspections for the other parks.

• Adjournment


Respectfully submitted,
Jessica Markovich

Parks & Rec Minutes
October 6, 2025 @ 7pm
Tonight’s meeting will be held in person only at the Township Building.

• Call to Order
• Attendees:
  
  • Board Members: Jane Kennedy, Helen Eckel-Wiener, Katie Brauchle, Anne Duzan, Brett Klukan, Elizabeth Malone, Sam Wiener
  • Staff Present: Jessica Markovich
• The Parks and Recreation October 6th, 2025, agenda was posted on the Township website and at the township building on October 3rd, 2025. Agendas were made available to the public at the meeting. The 2025 Parks and Recreation meeting schedule was published in the Daily Local News on December 18th, 2024.
• Public Comment
• Minutes approved – August 4, 2025
• Old business
  • Summer Series – Wonka Recap
    • It was fun! We didn’t have as big of a showing as the first Summer Series, but since it was rescheduled from its original date in June it made sense. All the kids who showed up enjoyed the crafts. Helen mentioned that we need to order more popcorn for next year’s movies. The Board enjoyed the golden ticket ideas!
  • National Night Out Recap
    • Art in the Park at NNO went great! Liz talked about how the setup of it and encouraging participation and donation of your art to the Art Show worked really well and we can do that again next year. Having three tables for attendees to work at was great.​
  • Art in the Park for Adult Recaps
    • Both classes went great! Based on feedback, it seemed that participants left the classes excited for more. There were also 2 comments on social media about how people didn’t know about the classes and are hoping that we do more so they can participate, which was really encouraging to see. The classes didn’t completely sell out, but over half of the tickets (which were a maximum of 25 for each) were purchased. There was positive feedback about the instructors for each class from both the Parks & Rec Board and participants from the classes. Parks & Rec would add one or two more of these classes for next year. Ane suggested a class that focuses on drawing portraits, and Sam built off that with the idea of portrait photography.
  • Community Day Recap
    • Community Day was a success! Despite the switch of days, we had a lot of vendors who were still able to come, which we were grateful for. Recruiting more volunteers for next year will be a goal again for Community Day. Jessica brought up the idea of setting in stone a rain date for next year’s Community Day as we did receive some feedback about having it. The Board agreed that it would be a good thing to keep in mind. We also received feedback about shortening the event by an hour. We had drawing and coloring next to the Art Show, and Liz suggested adding another table as there was trouble finding room for everyone who wanted to participate. All Art Show pieces were at the Coatesville Area Public Library and will be put up in the Township lobby next.
    • Anne suggested maybe having another game for the Parks & Rec table for next year, and Sam said the duck pond is a big hit every year but adding one could be a good idea. Anne brought up that if we have trouble recruiting volunteers again having two activities might be difficult. This was the first year that we had two bands perform – they were originally supposed to each be under Pavillion #1, but Jimmy Jorge and the Latin Express ended up performing at the entrance to the event. Brett thought that location worked out well, and if we have two bands next year, we should just prepare to have a band at that location, rather than having them perform at the same place, so it is easier to get them set up and ready to go.
• New Business
  • EAC Liaison
    • JoEllen McBride, a member of Caln’s Environmental Advisory Council (EAC) and former Parks & Recreation Board Member, is the new EAC liaison to the Parks & Recreation Board. Anne is also a member of the EAC. JoEllen explained how the EAC came to be from the Sustainability Task Force and their report of recommendations for the Township to act in a more sustainable way. The EAC was formed because of this report. One of the goals of the EAC is to reach out to other Boards and Commissions in the township to discuss how they and the EAC can collaborate. JoEllen explained the seven areas of focus of the Sustainability Report and where it can be found on the website, but she pointed out in specific main goals that would align with Parks & Recreation: add a sustainability awareness component to all municipal events; encouraging community engagement with BMPs (best management practices) for biodiversity; update the natural resource tree/tree inventories; adding a native meadow certification program; and updating the green and open space plan. JoEllen encouraged the Board to reach out to the EAC if they had any ideas or wanted the EAC to come to events or make suggestions.
      
    • Sam asked if the meadow certification would be from the state. Anne explained that one could obtain for converting their yard into a biodiverse environment, such as the meadow certification, that the township could grant. She also brough up the idea of getting one of the parks, or a spot in the park, to be certified (such as Meadow Park, which is still a work in progress). Helen brought up that this could be applied to different levels, from individual residential homes to HOAs, and Anne and JoEllen expressed their interest in connecting with HOA to discuss the possibilities of this. Anne also discussed working with the new housing developments as they are in progress to encourage more native greenery and eco-friendly practices. JoEllen mentioned also that the EAC is interested in having their own special events, such as ones geared towards recycling materials that are harder to recycle. Anne mentioned doing invasive removals/education events would be great.
      
    • Tree Maintenance Event
      
      • Jessica explained to the Board that Abbey is interested in scheduling another riparian buffer tree maintenance event on November 8th, and as it is a busy time of year, she wanted to gauge the Board’s interest and availability for the event. Most of the Board expressed that if they are able to come they would like to participate. Anne asked which locations it would be at, and Jessica explained that it might just be at Lloyd Park. Anne suggested splitting taking care of the riparian buffer trees at both Lloyd Park and Municipal Park for two separate events – one in the spring, and one in the fall.
  • Halloween Party Planning – October 25th
    • United Sports has donated 6 gift certificates to their facility and prizes for the costume contest winners. Shannon Cooper’s Dance Academy will be performing again, and they set up the sign up for the trunk or treat. Helen asked if the link was available to people outside of the dance school to sign up. Jessica explained that if anyone reached out about wanting to sign up, we would send the link to them. Anne expressed interest in Parks & Rec doing a car, and the rest of the Board agreed with the idea. The categories for the costume contest are cutest costume, best group costume, most creative, scariest, best superhero/villain, best make believe, and best pet. Brett and Katie said that they would be judges for the contest. The costume contest will be the same set up as last year, where contestants will visit the judges’ tent rather than going through a parade. The students from Shannon Cooper’s students will likely host games like last year, and we will buy a big pumpkin for the pumpkin weight guessing, as well as something for guessing how many of the treats are in a jar. Anne suggested Halloween Peeps if they have them, and Brett expressed the benefit of finding something lighter/less dense, and more desirable to kids. We will be setting up a photo booth again. Helen asked if we would have a Halloween craft, but with the event only being two hours long and the trunk or treat being added, Brett expressed that there was a lot going on. The Board would also like to add the scavenger hunt. An arrival time of 12:00 PM that day was decided. For the Parks & Rec car, Abbey and Jessica will buy candy for it. Jessica said that she would start an email chain after the meeting to discuss the theme for the trunk.
  • Clean-Up Crew – October 18th and November 1st
    • The first of our last two clean-ups is on October 18th at Embreeville Road. Only members of the Parks & Recreation Board are signed up, but it will be promoted on social media again. The next will be on November 1st at North Bailey Road (which was rescheduled from April). There will be flaggers for both clean ups. For Embreeville, we will be meeting at Quik-Stop, and for North Bailey Road, we will be parking at Sylvan Drive.
  • Tree Lighting Planning – December 7th
    • The Township Tree Lighting will be on Sunday, December 7th at 5:00 PM. If a burn ban is not in effect again this year, it was decided that we will host a s’mores table again. The Board discussed decorations for Santa’s tent, and having more greenery for it like last year’s would be great to do. The Board decided to set an arrival time of 3:00 PM for them, but they will adjust it as the event gets closer if needed. Public Works will bring the larger items needed (bleachers, the “Happy Holidays” sign). Abbey emailed the Coatesville Meistersingers today to confirm if they are able to make it, and Jessica will be reaching out to Shannon Cooper’s Dance Academy and the Thorndale-Downingtown Rotary to confirm their attendance as well. They will also be reaching out to the Historical Commission about opening the Hexagonal Schoolhouse for tours. Anne asked if someone from the department would need to be there to watch the fire for the s’mores. Jessica and Abbey will also be reaching out to the fire company to confirm this and if they can provide a Santa for the event. Anne suggested the idea of the fire company rinsing the pavement before the event. Liz suggested earlier this year to get larger electric candle lights to put out. Jessica and Abbey will look at the budget to see what we can get. Jessica also announced to the Board that the Township also purchased artificial garland to go around the light poles along with the snowflakes. Liz suggested the idea of lighting G.O. Carlson instead of Lincoln Highway as there is fewer lights/distractions, keeping the decorations more prominent. To go along with this, Anne suggested adding lights along the walking paths on G.O. Carlson.
  • Township Holiday Party – December 12th
    • Jessica announced that the End of Year Appreciation Dinner for the Township and its volunteers will be on December 12th at 5:00 PM at the Thorndale Inn.
  • Kings Highway Park Update
    • Jessica asked anyone who had been to the Kings Highway Park Strategic Task Force meetings if they had any updates they would like to share. She also asked the Board if, after the updates, they had any ideas that they would like to see considered to please share. Helen shared that they all received maps of the current park and were asked to draw (individually and in groups) what they envisioned could be good to have at the park. When the groups came together and presented what they all drew, a lot of overlap was discovered. They are hoping for the Township Engineer’s to look at the maps and determine the feasibility of it, as well as hopefully provide an idea of cost. The big priorities are ensuring the safety of the buildings and the driveway on the property for guests. The Board then looked at the original 2007 Kings Highway Park Plan and what differences there are between it and what the Task Force came up with. Some of these ideas were: adding an observatory, a pond/wetland space at the front of the house, trails, and event space. Anne asked if there was any discussion about adding parking along North Bailey Road. Helen said that there has been some discussion about creating an entrance and parking area near Fisherville and North Bailey. Helen and Brett discussed one how one of the EAC members working on an inventory of natural resources on the property.
      
    • For things that they would like to be added, the Parks & Recreation Board mentioned: a playground, trails, signage/active maps, sensory garden, meditative labyrinth, public restroom with a composting aspect, and solar powered items. Jessica said that if they think of anything else to email her, and to expect and invite from the Task Force for their input.
    • Jessica also announced to the Board that the tickets for the December On Your Own Bus Trip are live, and about six tickets have been sold so far. Helen asked if we have a representative going on the trip, and both Abbey and Jessica are going. The bus trip is on Saturday, December 6th and it will depart from the Municipal Building at 7:30 AM and arrive back around 9:00 PM. There are 55 tickets for sale.
    • Helen also highlighted the new Old Caln Historical Society in the lobby.
• Adjournment

Respectfully submitted,
​
Jessica Markovich
Recording Secretary

MEETING CANCELLED. 

Parks & Rec Minutes
August 4, 2025 @ 7pm
 
Hybrid meeting was held both via Zoom and in person at the Township building

• Call to Order
• Attendees: Jane Kennedy, Helen Eckel-Wiener, Katie Brauchle, Anne Duzan, Brett Klukan, Elizabeth Malone, Sam Wiener
• Staff Preset: Abbey Swan and Jessica Markovich
• Public Comment
• Minutes approved – July 7, 2025
  • Minutes passed 6-0 with an abstention from Anne
• Old business
  • Summer Series Finding Nemo Recap  
    • People really turned out for it, which was exciting, and the kids seemed to love the craft. All the equipment worked and set up ran smoothly. We had around a crowd of 75. The scavenger hunt was a hit, and the decorations from Jane were very popular. The Board had gotten there earlier than usual for setup, which didn’t take too long.
  • Clean Up Crew – July 12th Recap
    • We had about three people who signed up other than the P&R Board, so with the next two clean ups being further out we are hoping to gather more volunteers. The volunteers who did attend were great, and a lot was cleaned up! Helen noted that it was nice to meet at the beginning and to then have all the volunteers spread out across the stream, so we were getting the most coverage and not too crowded. Some notable finds here a Kmart shopping cart, a couch cushion, a computer screen, and a large garbage can. The area closest to Handi-Crafters was extremely dense and is a good spot to keep in mind for future clean ups.
  • National Night Out Finalizing Plans
    • Everyone from the P&R Board will be in attendance. P&R will be providing an Art in the Park session. There will be a main craft activity table, a table specifically for making art for the Art Show, and a freestyle art table. This craft will be creating wildflowers to be displayed on a mural. A few P&R members will be at the Art in the Park tables, while others will fill in to man other activities if needed. Jessica asked the Board if the other members are not needed elsewhere, should we make a bubble station for kids. The Board decided to bring the materials to have one just in case. Liz asked where the art table would be, and Jessica and Abbey answered that it would be near the Pollinator Garden. Abbey said that we could pick to be either on the side of the Pollinator Garden that we usually are for Community Day, or if we want to be on the south side of it. Sam asked if there was going to be a fishpond, and Helen answered that we will be doing that at Community Day. Helen asked what time to arrive, and the board was asked to be there at 5:30 PM but whenever they can come is perfect.
• New Business
  • Summer Series Wonka Final Planning – August 8th
    • Rescheduled from June 14th, the Summer Series Wonka movie night had been moved to August 8th. Jessica reported that some more candy and chocolate bars need to be purchased, but a lot of the materials for the craft are all ready to go due to it being rescheduled. Abbey and Jessica will be making golden tickets to put into the popcorn bags, and any attendee with these tickets can pick a prize. Since the Board thought that they had gotten to the last Summer Series a little early, Jessica suggested moving our arrival time from 5:30 PM to 6:00 PM, and because we are doing less activities the Board agreed to this. We will have popcorn as usual.
  • Jahaco Memorial Benches Program
    • Jahaco, a new local business that has previously presented to the P&R Board, has reached out to the Township to introduce a new memorial bench campaign in Caln! Those who are interested in purchasing a memorial bench can do so off Jahaco’s campaign on the website “See My Legacy”. All benches will be made with 100% recycled materials with the ability to put a placard on them. The benches will be $899. The Township will have the ability to decide what locations the benches will go, how many, and what colors they will be. Purchasing and installation will all be through Jahaco, apart from Public Works helping with installation if concrete is needed.  Jessica showed their demo website to the Board and walked through what they would do. Caln Township is the first municipality that they are working with! Jahaco is also looking into the option of adding a section on this website where purchasers can upload photos and descriptions of who they bought the benches in honor of. Jane asked if we would post it on our website once we get the final details, and Jessica answered yes. Jessica and Abbey are meeting with Jahaco later this week to give the specifications of location, color, and amount. Jessica presented these questions to the Board. The Board decided to have the locations be at Caln Municipal Park, Ruth B. Dawkins Park, Lloyd Park, Meadow Park, and along G.O. Carlson. Municipal, Lloyd, and Meadow Park will have 5 benches available at each location. If there is an increasing demand, the Board will go to Jahaco to ask for more to be added. Jane asked if Jahaco had any other products other than benches. Jessica answered that she believes they are primarily selling benches now, but that Jahaco said they could do other items if they had the mold for them. For colors, the Board went between having the option of choosing between three colors (green, brown, or gray) or just doing green across the board. After reviewing the colors on Jahaco’s website (which they also found out that they do in fact sell items other than benches) and discussing what colors would suit each park best, the Board ultimately decided to just do green. Helen suggested doing a different color for the legs of bench, if possible, but that Jahaco previously had only been doing black legs. Jessica said that she would ask. Jessica stated that Jahaco is looking for a local company to do the plaques for the benches as well.
  • Community Day Updates and Final Planning
    • One month and a day away! We are doing well for sponsors and vendors, still waiting for some checks to be sent but a majority have been received by the Township. The contract with the band Jimmy Jorge and the Latin Express is being finalized, and we are working on finalizing the performance schedules with Shannon Cooper’s Dance School, Lupo Taekwando, and Russell’s Dance and Baton School as well. Parks and Recreation are planning to have the duck pond again. Everyone on the Board will be signing up for shifts. We have one other volunteer who has signed up so far who is not on the Board. Helen asked to confirm that we would be having fireworks, and Jessica said yes. The Police will be helping to monitor the fireworks. Helen asked about the Art Show, and Liz expressed concern about not having enough art for it. Abbey said that we need to promote the Art Show more on social media. Liz is hoping to have more entries submitted at National Night Out, and Abbey mentioned encouraging participants at Photos at the Farm to submit as well. Helen and Liz discussed the Art Show set up last year, that it was supposed to be on the fence but due to the rain it went to the Township building in addition to the Coatesville Area Public Library. Set up for the day begins at 10 AM with vendors arriving at 12PM. Abbey reminded the Board that if they knew anyone who was interested in volunteering to let them know as we are looking for more!
  • Art in the Park Class Updates
    • Tickets for the classes aren’t selling as fast as anticipated, but 11 were sold for the photography class so far, and 8 for the botanical sketching class. Helen asked if there was a minimum that we had to have or if we just moved forward with any number, and Jessica confirmed this and said that the maximum attendance for each class is 25. The photography class will be promoted a couple more times on social media to push ticket sales. Abbey said that she is going to put out a poster as well for National Night Out.
  • Kings Highway Strategic Task Force Meeting Update
    • Helen gave a recap of the Kings Highway Task Force Meeting and its purpose, which is to revisit the Kings Highway Park plan that was first developed in 2008. The Task Force is focusing on the basic logistics of a park – bathrooms, parking lot, etc. – and getting it open to the public. The 2008 plan had intended attractions to be added, but for now Helen said the main focus is the basic logistics. Sam asked if the farm would stay exactly how it is now, and Helen said that the buildings on the south end would remain the same, but the rest of the acreage might change in phases with the 2008 plan. Liz asked if having access to water and bathrooms requirements before opening, and Abbey answered that the park could be opened if the Task Force figured out a safe way for parking as a portable toilet could be added for the time being. Kings Highway Task Force Meetings are open to the public and occur on the fourth Tuesday of every month.
    • Kings Highway Strategic Task Force Recommendations Support (Action Item)
      • The Historical Commission came up with a list of recommendations for the next steps of taking care of Spackman-Davis Farm and were seeking Parks and Recreation’s support of the letter. There were three phases in the letter, with the recommendations revolving repairs to the house and barn on the property, such as repairing stone walls around the property. Many of the recommendations have already been completed over the years. Helen asked if these repairs would come from the Parks and Recreation budget, as the Historical Commission has budgeted for things revolving the Spackman-Davis Farm and the Friends of Spackman-Davis Farm are also raising funds to help repair it. Abbey answered that repairs for the Spackman-Davis Farm were included in the line items for park improvements in the Parks & Recreation budget, but if there are specific things for it that the Board would like to see done, we could request it for the budget. Anne asked if there were any plans for using the barn for activities/events, and Jessica and Helen answered there are no specific plans in the near future other than repairing the barn, but that people have expressed interest in this. Helen explained that making the property safe for visitors is the directive right now. Abbey mentioned that if Parks & Recreation wanted to come up with a list like this of our own goals, that is something we can do in the future as well.  Helen asked if Parks & Recreation’s support would help the chances of receiving any grants for this, and Abbey answered that it would once a formal report is created.
        • A vote was held for the Parks & Recreation Board to sign off on the list of recommendations. The motion passed 7-0.
  • 2025 Budget Request (Action Item)
    • For the Parks Budget, the Meadow Park budget was increased, but all other line items remained the same as 2025. It was increased to $5,000 to match the PECO grant that Township recently received to finish seeding the meadow. Abbey proposed requesting a new line item for tree maintenance for $25,000. The Board discussed that a replacement needs to be picked for the merry-go-round in Municipal Park, plus adding playground borders and additional play equipment. In Lloyd Park, budgeting for updating the grills and for landscaping and signage for Beaver Creek Trail will need to be considered. The same thing will also need to be considered for future Kings Highway Park as a trail is planned to be added to the property, as well as house expenses at the Spackman-Davis Farm.
      • A vote was held that this budget request would be used to advise the Board of Commissioners when determining the 2026 Park Budget. The motion passed 7-0.
    • For the Events Budget, the Community Day expenditures and revenue were increased to $15,000. Summer Series and Art in the Park remained the same at $10,000. Holidays and Clean Up Events increased by $500 to be $4,000. The budget for Bus Trips remained at $6,000. Both Bus Trips and Community Day budgets are offset by revenues.
      • A vote was held that this budget request would be used to advise the Board of Commissioners when determining the 2026 Events Budget. The motion passed 7-0.
• Adjournment

 

 Parks & Rec Meeting Minutes
July 7, 2025 @ 7pm
This meeting was a hybrid meeting – held both via Zoom and in person at the Township building.

•  Call to Order
• Attendees: Helen Eckel-Wiener, Sam Wiener, Jane Kennedy, Anne Duzan, Brett Klukan, Liz Malone, and Katie Brauchle
• Staff Present: Abbey Swan and Jessica Markovich
• Public Comment
• ​Minutes approved – June 2, 2025
• Old business
  • Art in the Park Update
    • Jessica and Abbey updated the Board on the progress for the Adult Art in the Park sessions – they plan to post the event and tickets for it the next day, July 8th. Jessica sent the promotional materials to the instructors for approval and received it from one so far. The rate for the tickets will be either $15 for non-residents and $10 for residents, or $15 for all. Abbey and Jessica will look at the line items to determine the rate. Classes will be capped at 25 people so the instructors can give more individual attention. Helen asked if Parks and Recreation members signing up will take up space. Abbey advised that if they would like to come to the class they should sign up as there are only 25 spots. Helen said that she would hold off to see if it fills up first.
    • The Board also talked about the original Art in the Park events. Our 2nd Art in the Park went great! We have received great feedback from attendees so far. Two other municipalities have started their own Art in the Park programs as well after visiting ours.
  • Summer Series Final Planning – July 18th
    • The first Summer Series movie (as the first one was rescheduled), will be on Friday, July 18th! Jessica went over the craft that will be taking place before the movie (crafting your own fish), as well as a Finding Nemo scavenger hunt for a prize. The movie will start at 8:30 PM, with the crafts starting an hour prior at 7:30 PM. Jessica and Abbey will reach out to the golf course to confirm that if there is rain, we can use their pavilion for the movie as it is larger than ours. The Board decided that everyone who can make it will arrive at 5:30 PM to begin setting up for the event. The only snack that will be given out at the event is popcorn. It was discussed that popsicles could be purchased if it is very hot that day.
  • Clean-Up Crew Planning – July 12th
    • The first clean-up crew of the year will be on Saturday, July 12th to clean up Valley Run. Besides Parks and Recreation, a Boy Scout troop signed up, but they did not give an exact number of how many people would join. Liz confirmed that she would be there to help. If the weather calls for thunderstorms, or if the stream is unusually high, then the event will be cancelled. It was confirmed that volunteers would meet here at the Township municipal building. The group discussed which area of the stream would be best to work on, and it was decided that if there were enough volunteers, we would fan out in both east and west to cover the most ground. Liz mentioned a specific spot that was missed during Clean-Up Weekend near Barley Sheaf Road that could receive some attention. Everyone will meet at 9 AM at the Township building.
  • National Night Out Finalizing Plans
    • National Night Out is on Tuesday, August 5th from 6 – 8 PM in Caln Municipal Park. Jessica and Abbey will meet with the Police to go over the event again, assign any final tasks, and make sure that everything already set in place is good to go. There will be no fireworks at this year’s event, so Parks & Recreation will just have tables for Art in the Park to do at the event. Abbey mentioned that we will also bring the lawn games. Helen asked if we will be located in the parking lot again, but as the event has shifted, Parks & Recreation will no longer be in the parking lot but somewhere else in the park, which will be decided at the Wednesday meeting. Anne asked if Public Works will be present to show off their trucks, and Abbey answered that they won’t be doing that specifically at National Night Out, but they will be there to help block roads. Abbey told the Board that Ray was able to secure a JeffSTAT helicopter, so they will be landing in the field where the fireworks usually take place, promptly at 6PM (barring any emergencies). The band from Coatesville, the VFW, and Chico’s Vibe will then go on following the helicopter landing. Katie asked what time we should arrive, and Abbey answered as early as you can, but that we should be setting up by 5 PM. Abbey asked if the Board wanted to do or bring anything else, and they were fine with just the Art in the Park table.
•  New Business
  • Summer Series – Rescheduling June 14th’s event
    • With the bad weather, the Summer Series Movie Night for Wonka had to be cancelled. The Board bounced a couple of dates around (July 26th, August 2nd, August 8th, August 9th, August 22nd, August 23rd). The group looked also at a few dates in September but based on past performance for Summer Series events in September, the group decided to keep it in Summer. Friday, August 8th was when most were available, and there were no other events that day (besides National Night Out happening that week). Jane asked if there is a place that we could partner with so we don’t have to keep cancelling and scheduling events if it rains. Abbey and Jessica mentioned that Breathe Church and the Lutheran Church would most likely have space and be receptive to hosting the event. Abbey said that we would look into it but that we would check with the golf course first as their pavilion is currently our rain date location and it would still then technically be in a park. Abbey also mentioned looking into the gym at the elementary school, and Jessica mentioned the banquet hall at the fire station. Anne mentioned that if we do have the event at the fire station, we could open up donations to the fire company from the public.
  • Meadow Park Ribbon Cutting – July 10th
    • Right before the Board of Commissioners meeting at 6:30 PM, there will be a small ribbon cutting taking place at the new Meadow Park as it will be officially open for visitors. There will be light refreshments available. Abbey opened up that anyone on the Parks & Recreation Board is welcome to say anything as a part of the ceremony. Helen asked if there was any press coverage, and Abbey mentioned that we will take photos and potentially write something to send out after the event to cover it.
  • Community Day Updates
    • As of now, we have 8 sponsors confirmed, and some have expressed interest but have not submitted their forms. Helen asked if the sponsors will have tables at the event like vendors, and Abbey and Jessica explained that if they would like to, they will have the space to do so, but many have said that they will just be a sponsor. It was opened up to any businesses in Caln Township who just started since the last Community Day a free vendor space. There are also 4 confirmed food vendors as of now. Fireworks, the magician, portable toilets, Bubbletopia, and face painting have all been confirmed, and Abbey and Jessica are looking into inflatables. Anne asked if there will also be mini golf, and Abbey answered that it depends on our budget but that we would like to. Also depending on the budget, Abbey mentioned that she is also interested in booking the salsa band that performed at a previous Summer Series event, Jimmy Jorge and the Latin Express, for Community Day as well. For performances, Shannon Cooper’s Dance Academy and Russell’s Dance & Baton Studio will be at the event again, and Lupo’s Taekwando are interested in a demonstration this year as well. Jane asked if we will have any characters this year, and that is something that Abbey will be booking them very soon through Birthday Buddies. Brett asked if Birthday Buddies will be at National Night Out, and Abbey and Jessica answered that it was discussed but that if they are we will make sure it is different characters for each event.
    • Helen asked if Parks & Recreation is interested in doing the duck pond again, and everyone agreed. The Art Show will also be taking place again, and Liz has started to collect art for it. Brett asked if Public Works could fill up sandbags or if they have extra ones for the tents as it was windy last year, and Anne asked if Public Works could set up the pool. Abbey said that we can ask about both. It is likely that we will stay in the pollinator and rain garden. Abbey brought up the Citizen Science box that we could bring to also have at the event if they wanted, or we can save it for its own event. The Board agreed it could be nice to just have it there.
  • Environmental Advisory Council Liaison
    • Anne spoke about the newly formed Environmental Advisory Council. Anne is the chair of the new Council, and as Parks & Recreation has done a lot of environmental activities already, it is likely that there will be a lot of communication between the two groups. The EAC will also have a liaison with other Township boards and commissions to help advise on matters with sustainability and the environment in mind. The EAC liaison to the Parks & Recreation Board is Jo Ellen McBride. She will be on the August meeting agenda if she is able to attend, and will bring the list of items from the Sustainability Task Force Report that pertain to Parks & Rec.

• Anne brought up the idea of having another Adult Art in the Park for crafts, but making it center around bringing a craft that you have been working on but have postponed. The event could be named something similar to UFO for unfinished objects, and attendees will have the opportunity to complete these projects in a community setting. Anne would host events like this at her home, and Abbey and Jessica will investigate if any other places host events like this.
• Helen asked if any of the groups who reserved the sand volleyball courts had reached out, and Jessica said that she will be reaching out to them this week to see how things are going. With this, Anne mentioned that there was a big shrub in the corner of the sand courts, so Anne was curious if this would be the responsibility of the Township or if it is up to the groups that reserved the courts. Abbey said that the Township is planning on taking care of it hopefully soon.
• Adjournment

​Parks & Rec Meeting Minutes
June 2, 2025 @ 7pm

This meeting was held as a hybrid meeting – both via Zoom and in person at the Township building.

• Call to Order
• Attendees: Jane Kennedy, Helen Eckel-Wiener, Katie Brauchle, Brett Klukan, and Sam Wiener
• Staff Present: Abbey Swan and Jessica Markovich
• Public Comment
• Minutes Approved – May 5, 2025
  • A vote was held to approve the minutes from the May 5th, 2025, meeting. The motion passed 4-0, with an abstention from Brett Klukan
• Old business
  •  Art in the Park Update
    • The first Art in the Park of the summer is on Wednesday, June 4th! Jessica read an update from Liz who couldn’t be in attendance, which detailed that this session’s activity would revolve around making seed packets with wildflower designs on them. There would also be tables for painting, drawing, and coloring where attendees will be encouraged to draw wildflowers and pollinators. Attendees will also be encouraged to submit their artwork to the Art Show at Caln Community Day. Kim Jackson from One For All Art will be helping out again this summer, and Katie also is planning to be there as well. The craft for July 2nd (Bee Hotel) had been adjusted to being a Bee Bath – Abbey found this as a replacement for the hotels as they are a bit more complicated to create. The Bee Bath will be filled with stones and so insects like butterflies and bees can stand in shallow water to cool off and not drown, and it would be made out of little saucers. There is also an idea of creating a bigger one for the pollinator garden in Caln Municipal Park and attendees can paint rocks to put in there.
    • Jessica also gave updates for the Art in the Park sessions for Adult – Parks & Rec was approved to hold the photography class at the Spackman-Davis Farm on August 16th from 6 PM – 8 PM. The photographer is Drew Tolbert. He will be at the event around 5:30 PM and welcomes any and all camera equipment. In his classes, Drew likes to pair attendees together who have the same photography goals so they can work together – this class will be ran like this. The class size would be limited to 20-25 people, with an absolute maximum of 30 if there is a lot of interest. The next Adult Art in the Park is a botanical sketchbook class with Margaret Saylor on September 27th from 1 PM – 4 PM. It will take place here at the Township building, and everyone will walk over to Meadow Park to pick a plant that they want to sketch and bring it back. Margaret will be there to instruct the class and give them tips. The class size will also be around the same with 20-25 attendees. Drew will be $175/hour and Margaret’s rate is $400. Attendees will have to purchase tickets, the final price being anywhere from $10-$15. Helen mentioned a discussion of having a price for Caln residents and one for non-residents, which Abbey and Jessica agreed would be good to do. Tickets will be sold through Ticket Leap. There is a rain date for the photography class, which is the following weekend, but there is not one for the botanical sketch class as it is inside.
  • Summer Series Final Planning – June 14th
    • The first Summer Series moving will be Wonka, with an activity start time of 7:30 PM and a screening time of 8:30 PM. Jessica brought up how the last activity discussed for the event was creating a candy bar design and then putting it on the bars. For this, there will be two different types of labels that attendees can design - one with the Wonka logo that attendees can color in and a blank one where they can make something from scratch. Jessica also mentioned the idea of making candy jewelry with candy that has holes in it, such as peach rings, and putting them on an elastic string. Abbey also found a craft activity pack on the Wonka website with coloring pages that we can print out. As there will only be a few that are able to help, it was decided that everyone would get there around 5:30 PM to set up. Abbey mentioned the idea of hiding a few golden tickets in popcorn bags for attendees to find and return for a prize, and the Board was enthusiastic about the idea. It was suggested to laminate them to reduce them from getting messy. Jane asked if food trucks would be attending again, but due to lack of sales in the past at these events, they would not be in attendance. The group also talked about when they offered ice pops for one year with popcorn and decided to consider this if it is hot.
• New Business
  • America 250 Event
    • Next year, there will be a joint event between Parks & Recreation, the Historical Commission, and the Historical Society for America250. It will center around the Spackman-Davis Farm – there will be a picnic, as well as trolley tours around the Township to visit historical sites (which was done for the 150th anniversary of the township). Tours of the Caln Meetinghouse will also take place, and this site will be celebrating 300 years. Reenactments will take place at the Spackman-Davis Farm. There was a discussion on Parks & Recreation contributing an Art in the Park project at the event. The Township applied for a grant to help cover the costs of the event but have not heard back yet. Guests from Calne, England have also been invited and are planning to be in attendance for the event. Helen brought up the 2nd Annual Spackman-Davis Farm Picnic that will be happening at the end of this month and that Parks & Recreation will bring lawn games. Abbey reminded the Board that if they planned on attending, they would have to sign up as everyone, including volunteers, was asked to do so and that they can sign up through the form on our website and Facebook.
  • Pavilion Rentals Update
    • The Township has been receiving an increase in requests from those who are reserving park pavilions for events regarding what they can and cannot do, such as renting a bounce house. They have been told that there is no express rule regarding bounce houses, but that they have to be mindful of other visitors in the park as they are only reserving the pavilion and not the rest of the property. Our Township manager suggested creating a requirement of obtaining insurance for this. There are also inquiries about reserving the pavilion as a vendor, and there were some concerns on what new guidelines would be made if vendors wanted to come use other parts of the park. Jane suggested that the pavilion rates be changed based on the scale of the event that will be held at the pavilion, as these events would require more cleanup from Public Works to make sure that the spaces are clean for all reservations. Abbey and Jessica will talk to Don about any implications for changing the fee schedule, and Jessica will look into what other municipalities in the area are charging for pavilion reservations. Brett voiced that if someone reserving the pavilion is bringing someone in, the vendor they are hiring will most likely have some sort of insurance, but we should think about creating a policy around what is and is not allowed to be plugged in to the outlets at the pavilion for safety, as well as if generators are allowed. Along with this and the fact that pavilion rentals are also only for the pavilion itself, the Board voiced concern about the policy overall and what changes need to be made. With space in the park itself being a concern, Jane mentioned that finding another space in Caln that the Township could use as an event space would be beneficial, and the Board agreed.
  • Caln Municipal Park Hockey Rink Rental
    • Last year, United Sports was approved to host deck hockey at the hockey rink in Municipal Park, but they ended up not doing it. A representative from Campus came to Abbey to inquire about doing the same thing for this year, but Abbey has not heard from them in a while, so she is unsure if they are still interested. Our Township Manager suggested drafting an MOU with Campus should Campus want to move forward with reserving the space. It would be the same conditions as last time – there will not be a rental rate, but they will be asked to purchase new nets, clean up the rink, and make sure that they are done by noon if it is a Saturday. Helen asked if people used the rink regularly, and Abbey answered that it is used but many people use it for soccer. Sam asked if Campus has insurance, and Abbey said yes. Helen asked if this is a situation where Campus would have exclusive first use, and Abbey answered that it would be like the volleyball courts where there will be a sign with specific reservation times. The Board agreed to the MOU if Campus would still like to reserve the space.
• Jane brought up the idea of adding more signs on the intersection of Lincoln Highway and Municipal Drive to direct people to the Township building. Abbey said it was a good idea, and we will find out where we can put this sign.
• Helen and Jane inquired about how Community Day planning is going, and Abbey and Jessica gave an update on the planning. We have acquired a few gold sponsorships and have eight vendors so far, and we have started lining up our activities. The Board also inquired about the band and Abbey is looking into potentially securing two bands, as one band that we had at a past Summer Series event had sent an email saying they were free that day. Jane also asked if a storyteller of African folklore reached out, as she was interested in attending that day.
• Jane gave a quick recap of the Bus Trip to New York City and that it was a great weekend. Abbey asked Jane if she thought moving the spring trip to a different weekend would be better because this one was so close to Memorial Day and graduation and it seemed that tickets were selling slower than usual.
•  Adjournment