Parks & Rec Meeting Minutes
March 5, 2018 @ 7pm
Board Members In attendance: JoEllen McBride, Brett Klukan, Angela Cordisco
Others in Attendance: Abbey Swan (Staff), and Joshua Young (Board of Commissioners liaison)
Not in Attendance: Dyneco Gibson, Nate Weaver, Jo Detelus, Chris Cordisco
The meeting was called to order at 7:00pm.
Amended Parks and Recreation Board Bylaws
Ms. Swan presented the Board with an updated version of the bylaws and constitution which included changes suggested at the February 5 Parks and Recreation Board meeting. Ms. Cordisco motioned to dispense with the reading of the proposed bylaws, Mr. Klukan seconded the motion. Motion passed 3-0.
A vote is scheduled for the April meeting to approve transmittal of the proposed amendments to the Board of Commissioners. The amendments must be approved by a two-thirds vote.
Upcoming events update
Easter Egg Hunt: Ms. Swan reported on progress of the Easter Egg Hunt, which is schedule for 1:00pm on March 25th. The event has been promoted through the Township’s website, social media channels, and community calendars. One attendee from last year commented on the Facebook event about parents getting out of hand at the event last year. Parks and Rec will make changes this year including roping off larger spaces and adding a new age group for kids under two years old. This year we plan to hold eggs back for any kids who don’t get any eggs. If time allows, we will add candy to leftover eggs from last year to increase the number of eggs. The oldest group will be located across the bridge. Ms. Swan will get more stakes and crepe paper to rope off the areas, plus new signs to indicate the age groups. The group will wait to see what the weather is like that day and then decide whether or not to add a craft for the kids. There is some interest in running spoon/egg races after the egg hunt. Parks and Recreation Board members should plan to at 11:00am to begin setting up and hiding eggs.
Caln Pride Day: Ms. Swan has enlisted volunteers from local groups including one led by Chemise Taylor (Dawkins Park) and we’d like to contribute food for them to have a picnic at Dawkins Park that day. Other local groups include a new Volunteers for Veterans, Thorndale UMC, and scouts. Since Public Works has been cleaning around the Township, we may need other projects for volunteers to work on. Mr. Young suggested we assign a group to the Veteran’s Memorial in Municipal Park (perhaps the scouts) and one for the Township building itself.
Summer Series: The group agreed that for the first and last summer series events, we will try to see if a scout troop or other group wants to sell food (since it wasn’t really worth it for the food trucks who attended last year). Mr. Young pointed out that it will require more work to prepare for a community group to sell food. For the larger, July Summer Series, we will look into getting one or two food trucks. Mr. Young confirmed that Rita’s is interested in attending all three events again this summer. Ms. Swan will look in to PJ Wellihan’s food truck to get more details. A rain date was discussed for the July Summer Series and it was agreed to make the rain date July 27th.
Sesquicentennial: Ms. Swan reported that the Lincoln Highway Committee and Historical Society have committed to planning special 150th anniversary events. The Historical Society is going to work on a History Tour of the Township. The group discussed whether or not the Parks and Recreation Board want to get involved and it was decided that with all of the other events going on, they do not have the bandwidth to add another event. Mr. Young suggested we look into getting Kohls volunteers for the 150th event. Also, Parks and Rec could help with the 5k that the Fire Company is planning – perhaps sponsor a water station. Ms. Cordisco suggested Parks and Rec could set up a poster-making table for people to make posters cheering on the runners.
Recreation Leagues: This conversation was tabled until next meeting since Mr. Detelus was not in attendance.
Update: Discounted Ticket Sales/Group Trips: Ms. Swan reported that Hagey’s Coaches will charge us $998 for a full coach to the beach on a Saturday – they also offer casino packages. This amounts to $18 per attendee. Mr. Young suggested we could charge $25 to cover a tip for the driver and cover the seat of whoever volunteers to lead the trip. The group suggested booking a date in July or August. Ms. Swan will call and ask about cancellation policies, in case there is not enough interest and see which Saturday’s are available. She will also see if part of the group can do a casino package, or if the entire group has to do it. The group agreed that seats would be open to anyone, not just Township residents, though perhaps in the future we could charge a resident rate and a non-resident rate.
Regarding discount tickets: Mr. Young offered to contact Tony to learn how he previously managed the discounted ticket program.
2018 Parks Update: Basketball hoops: Ms. Swan is working to narrow down basketball hoop replacement options.
March 5, 2018 @ 7pm
Board Members In attendance: JoEllen McBride, Brett Klukan, Angela Cordisco
Others in Attendance: Abbey Swan (Staff), and Joshua Young (Board of Commissioners liaison)
Not in Attendance: Dyneco Gibson, Nate Weaver, Jo Detelus, Chris Cordisco
The meeting was called to order at 7:00pm.
Amended Parks and Recreation Board Bylaws
Ms. Swan presented the Board with an updated version of the bylaws and constitution which included changes suggested at the February 5 Parks and Recreation Board meeting. Ms. Cordisco motioned to dispense with the reading of the proposed bylaws, Mr. Klukan seconded the motion. Motion passed 3-0.
A vote is scheduled for the April meeting to approve transmittal of the proposed amendments to the Board of Commissioners. The amendments must be approved by a two-thirds vote.
Upcoming events update
Easter Egg Hunt: Ms. Swan reported on progress of the Easter Egg Hunt, which is schedule for 1:00pm on March 25th. The event has been promoted through the Township’s website, social media channels, and community calendars. One attendee from last year commented on the Facebook event about parents getting out of hand at the event last year. Parks and Rec will make changes this year including roping off larger spaces and adding a new age group for kids under two years old. This year we plan to hold eggs back for any kids who don’t get any eggs. If time allows, we will add candy to leftover eggs from last year to increase the number of eggs. The oldest group will be located across the bridge. Ms. Swan will get more stakes and crepe paper to rope off the areas, plus new signs to indicate the age groups. The group will wait to see what the weather is like that day and then decide whether or not to add a craft for the kids. There is some interest in running spoon/egg races after the egg hunt. Parks and Recreation Board members should plan to at 11:00am to begin setting up and hiding eggs.
Caln Pride Day: Ms. Swan has enlisted volunteers from local groups including one led by Chemise Taylor (Dawkins Park) and we’d like to contribute food for them to have a picnic at Dawkins Park that day. Other local groups include a new Volunteers for Veterans, Thorndale UMC, and scouts. Since Public Works has been cleaning around the Township, we may need other projects for volunteers to work on. Mr. Young suggested we assign a group to the Veteran’s Memorial in Municipal Park (perhaps the scouts) and one for the Township building itself.
Summer Series: The group agreed that for the first and last summer series events, we will try to see if a scout troop or other group wants to sell food (since it wasn’t really worth it for the food trucks who attended last year). Mr. Young pointed out that it will require more work to prepare for a community group to sell food. For the larger, July Summer Series, we will look into getting one or two food trucks. Mr. Young confirmed that Rita’s is interested in attending all three events again this summer. Ms. Swan will look in to PJ Wellihan’s food truck to get more details. A rain date was discussed for the July Summer Series and it was agreed to make the rain date July 27th.
Sesquicentennial: Ms. Swan reported that the Lincoln Highway Committee and Historical Society have committed to planning special 150th anniversary events. The Historical Society is going to work on a History Tour of the Township. The group discussed whether or not the Parks and Recreation Board want to get involved and it was decided that with all of the other events going on, they do not have the bandwidth to add another event. Mr. Young suggested we look into getting Kohls volunteers for the 150th event. Also, Parks and Rec could help with the 5k that the Fire Company is planning – perhaps sponsor a water station. Ms. Cordisco suggested Parks and Rec could set up a poster-making table for people to make posters cheering on the runners.
Recreation Leagues: This conversation was tabled until next meeting since Mr. Detelus was not in attendance.
Update: Discounted Ticket Sales/Group Trips: Ms. Swan reported that Hagey’s Coaches will charge us $998 for a full coach to the beach on a Saturday – they also offer casino packages. This amounts to $18 per attendee. Mr. Young suggested we could charge $25 to cover a tip for the driver and cover the seat of whoever volunteers to lead the trip. The group suggested booking a date in July or August. Ms. Swan will call and ask about cancellation policies, in case there is not enough interest and see which Saturday’s are available. She will also see if part of the group can do a casino package, or if the entire group has to do it. The group agreed that seats would be open to anyone, not just Township residents, though perhaps in the future we could charge a resident rate and a non-resident rate.
Regarding discount tickets: Mr. Young offered to contact Tony to learn how he previously managed the discounted ticket program.
2018 Parks Update: Basketball hoops: Ms. Swan is working to narrow down basketball hoop replacement options.
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