Parks & Rec Meeting Minutes
April 2, 2018 @ 7pm
Call to order
Board Members In attendance: JoEllen McBride, Brett Klukan, Angela Cordisco, Chris Cordisco, Nate Weaver
Others in Attendance: Abbey Swan (Staff), and Joshua Young (Board of Commissioners liaison)
Not in Attendance: Dyneco Gibson, Jo Detelus
Approval of Minutes
Motion made by Ms. McBride and seconded by Mr. Klukan to approve the March 5th, 2018 meeting minutes. Vote passed 5-0.
Election of Officers
Motion made by Mr. Klukan and seconded by Ms. Cordisco to elect Ms. McBride as Chair. Vote passed 5-0.
Motion made by Mr. Klukan and seconded by Mrs. Cordisco to elect Ms. Cordisco as Vice-Chair. Vote passed 5-0.
Motion made by Mr. Klukan and seconded by Ms. McBride to appoint Ms. Swan as Secretary. Vote passed 5-0.
Old business
Motion made by Ms. McBride and seconded by Mr. Klukan to send amended bylaws and constitution to the Board of Commissioners for approval. Vote passed 5-0.
Events
Easter Egg Hunt Recap – The group discussed the Egg Hunt which took place on March 25th. Turnout was very good, considering the weather. There was discussion of how to count attendees and the possibility of keeping attendees out of the park until the hunt begins. The jelly bean winner guessed within 6 jelly beans of the correct number. The group agreed to go back to creating special prize eggs which attendees can exchange for a prize instead of hiding larger eggs with the prize inside. The layout worked well. We also discussed planning a Township-wide scavenger hunt of some kind and agreed to discuss it for next year, since it would require a lot of advanced planning. There was a discussion of geo-caching and how it works, since that might be an option that we could explore. We still have a few hundred eggs filled with toys for next year, plus all of the empty eggs.
Caln Pride Day – Noel Bernard will be providing T-shirts again this year. ServPRO is going to sponsor plants near the veteran’s memorial in Municipal Park. Ms. Swan will collect gift cards from Acme and Giant to purchase hot dogs, toppings, chips, and water and gator aid for the cook out. Mrs. Cordisco will donate some hostas to plant in front of the township building.
Summer Series – Ms. Swan will send out the movie choices once she determines how many movies we need to choose (we may need to show Penguins of Madagascar since we purchased rights for it last year). After some discussion, the group agreed to purchase our own speakers with a microphone and forgo hiring a DJ for each event. The new speaker will be blue-tooth compatible and can be used in the meeting room and for other events as well. Fun Factory will be providing our moon bounces at a cost of $200 plus $20/hr for staff. This will free up the Parks and Rec members to run other activities. Ms. Swan will look into booking Knockerballs West Chester for the July event. Chico’s Vibe is on our calendar and we are working out a few details before signing the contract. The band will be in the pavilion and seating can be across the stream, as long as we tape off the edge of the field for the fireworks. Ms. Swan is trying to secure sponsors for the events. The group will consider other activities to do at the events (Four Square, BB tournament, bubble blowing etc.). Whatever we decide to do, we should have signs so people know what’s going on.
Recreation Leagues – tabled since Mr. Detelus was not in attendance.
Discounted tickets – Josh will speak to Tony about how this used to work.
Group trips – Waiting to hear back from the bus company about setting up a trip to AC this summer.
New Business – Ms. Swan will update the website with elected Parks and Rec members as well as minutes and agendas.
Adjournment
April 2, 2018 @ 7pm
Call to order
Board Members In attendance: JoEllen McBride, Brett Klukan, Angela Cordisco, Chris Cordisco, Nate Weaver
Others in Attendance: Abbey Swan (Staff), and Joshua Young (Board of Commissioners liaison)
Not in Attendance: Dyneco Gibson, Jo Detelus
Approval of Minutes
Motion made by Ms. McBride and seconded by Mr. Klukan to approve the March 5th, 2018 meeting minutes. Vote passed 5-0.
Election of Officers
Motion made by Mr. Klukan and seconded by Ms. Cordisco to elect Ms. McBride as Chair. Vote passed 5-0.
Motion made by Mr. Klukan and seconded by Mrs. Cordisco to elect Ms. Cordisco as Vice-Chair. Vote passed 5-0.
Motion made by Mr. Klukan and seconded by Ms. McBride to appoint Ms. Swan as Secretary. Vote passed 5-0.
Old business
Motion made by Ms. McBride and seconded by Mr. Klukan to send amended bylaws and constitution to the Board of Commissioners for approval. Vote passed 5-0.
Events
Easter Egg Hunt Recap – The group discussed the Egg Hunt which took place on March 25th. Turnout was very good, considering the weather. There was discussion of how to count attendees and the possibility of keeping attendees out of the park until the hunt begins. The jelly bean winner guessed within 6 jelly beans of the correct number. The group agreed to go back to creating special prize eggs which attendees can exchange for a prize instead of hiding larger eggs with the prize inside. The layout worked well. We also discussed planning a Township-wide scavenger hunt of some kind and agreed to discuss it for next year, since it would require a lot of advanced planning. There was a discussion of geo-caching and how it works, since that might be an option that we could explore. We still have a few hundred eggs filled with toys for next year, plus all of the empty eggs.
Caln Pride Day – Noel Bernard will be providing T-shirts again this year. ServPRO is going to sponsor plants near the veteran’s memorial in Municipal Park. Ms. Swan will collect gift cards from Acme and Giant to purchase hot dogs, toppings, chips, and water and gator aid for the cook out. Mrs. Cordisco will donate some hostas to plant in front of the township building.
Summer Series – Ms. Swan will send out the movie choices once she determines how many movies we need to choose (we may need to show Penguins of Madagascar since we purchased rights for it last year). After some discussion, the group agreed to purchase our own speakers with a microphone and forgo hiring a DJ for each event. The new speaker will be blue-tooth compatible and can be used in the meeting room and for other events as well. Fun Factory will be providing our moon bounces at a cost of $200 plus $20/hr for staff. This will free up the Parks and Rec members to run other activities. Ms. Swan will look into booking Knockerballs West Chester for the July event. Chico’s Vibe is on our calendar and we are working out a few details before signing the contract. The band will be in the pavilion and seating can be across the stream, as long as we tape off the edge of the field for the fireworks. Ms. Swan is trying to secure sponsors for the events. The group will consider other activities to do at the events (Four Square, BB tournament, bubble blowing etc.). Whatever we decide to do, we should have signs so people know what’s going on.
Recreation Leagues – tabled since Mr. Detelus was not in attendance.
Discounted tickets – Josh will speak to Tony about how this used to work.
Group trips – Waiting to hear back from the bus company about setting up a trip to AC this summer.
New Business – Ms. Swan will update the website with elected Parks and Rec members as well as minutes and agendas.
Adjournment
