Historical Commission Meeting Minutes - July 17, 2023

OPENING:
The meeting was called to order by Chair Stephens at 7:05 PM, followed by the Pledge of Allegiance. Secretary Mark Evans continued with Member Roll Call and introduction of guests.

1. Paul Stephens – Chair
2. Dawn Coughlan – Vice Chair/ Liaison to OCHS
3. Mark Evans – Secretary
4. Donna DiPrinzio - Treasurer
5. Cathy Callahan
6. Tom Parr
7. Jamie Evans
8. Leah Jennings
9. Lorraine Tindaro

Historical Commission Member Attendees: 9 = Quorum
Historical Commission Members Absent (2):

1. Patty DeFroscia – Excused
2. Lisa Shields – Excused

Historical Commission Guests (2):

• Helen Eckel
• Sam Weiner

Approval of 6/14/23 Minutes
Secretary Evans apologized for not completing the minutes in time but will get them out along with the minutes from the July meeting.
OLD BUSINESS:

1. MEMBERSHIP
   1. Nothing to report. Active membership stands at 11.
2. SUB-COMMITTEE REPORTS
   1. SPACKMAN FARM
      1. Mark said we’d cover this under TTVW
   2. MARKETING AND SOCIAL MEDIA
      1. Lorraine T said she was working to get coverage of the Schoolhouse wedding article. She was reminded that we agreed nothing would go out until after the TTVW to ensure it gets covered.
   3. HISTORICAL PRESERVATION
      1. On hold until after TTVW
   4. CALN AT RISK
      1. Tom Parr reported the corn was growing at Lloyd Farm
3. EDGES’ MILL HISTORIC DISTRICT UPDATE
   1. Cathy C reported that she emailed Elizabeth R on 6/20, has not heard back. She did have a conversation with Karen M at a fundraiser who hinted that the nomination for her house would go through.
   2. Mark reported that work on the PA Share district application was on hold until after TTVW
4. SCHOOLHOUSE TOURS
   1. We had a good turnout for the July tour. Dawn and Lisa will be handling August.
5. OCHS LIASON REPORT
   1. Deferred to after TTVW
6. FINANCE UPDATE
   1. Donna D reported that after the Porta Potty rental for TTVW ($190.00) and the purchase of the lavaliere microphones & waistband amplifiers ($251.96) we had $329.60 remaining in our budget for the year. There were 2 charges from the November SD Farm event (totaling $153.44) that had been reconciled to our 2023 budget. Mark said he thought they should have been against the 2022 allocation since they were both on a township card and we had no control over the allocation, so there’s a possibility we can recover those funds if needed for the remainder of 2023.
7. 2023 TTVW
   1. All systems go!
   2. Check-n with County scheduled for 7/18, full cast rehearsal on 7/18, costumes to be picked up in Reading 7/19. 
   3. Reviewed volunteer spreadsheet for coverage of all locations and tables.
   4. 2 golf carts will be hidden inside lower barn south, next to cow sled and chicken coup. Ambulance to be located behind barn on north side, out of sight. There will be 2 tour escorts per tour group.
   5. The steering committee and full membership further reviewed all details including further house and barn preparations, day-of event timing, etc.
   6. Dawn suggested we request that the township consider paying for the Porta Potty out of the general fund.

Chair Stephens asked for a motion request that the township consider paying for the Porta Potty out of the general fund.
Moved by ME
Second by DD
Vote called by Chair Stephens
Motion passed unanimously.
 
NEW BUSINESS:
There was no new business.
ADDITIONAL BUSINESS:
Chair Stephens announced that due to his impending move to Virginia, it was time to relinquish his role as chair of the historical commission, and that he had provided his letter of resignation to Secretary Evans. He thanked all for their support during his tenure and said how proud he was of all that we had accomplished together. He would like to stay on as a member of the commission as long as he is a resident of Caln.
Vice-Chair Coughlan then asked for a motion to accept Mr. Stephens resignation as chair.
Moved by Tom P
Second by Lorraine T
Vote called by Vice-Chair Coughlan
Motion passed unanimously.
Mr. Stephens turned the gavel over to Vice-Chair Coughlan, who respectfully declined the role of chair due to her responsibilities as President of OCHS and opened the floor to nominations for a new chairperson. She then nominated Mark Evans for the role of chairperson.
Second by Tom P
Vote called by Vice-Chair Coughlan
Mark Evans unanimously elected new chair for remainder of term.
ADJOURNMENT
Chair Evans asked for a motion to adjourn.
Moved by Dawn C
Second by Donna D
Vote called by Chair Evans
Motion passed unanimously.
Meeting was adjourned at 8:30 PM
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