253 Municipal Drive
Thorndale, PA 19372
Monday September 25, 2023
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2022, and the agenda was posted on the Caln Township Website and Lobby on September 22, 2023. Copies of the Agenda were made available to the public.
Minutes of the August 28, 2023 Meeting
Mr. Chambers called for additions or corrections to the August minutes. There were none. After discussion, Mrs. Bernard motioned, seconded by Mr. Mullin, to adopt the August 2023 minutes, as presented. The vote passed 5.0.
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report. Mr. Chambers discussed the email from Mr. Mays. He stated that he recommended the modernization efforts be separated from the capacity expansion in two separate projects and modernization will proceed in 2024 and 2025 concurrent with the Act537 Planning. He also stated that the PaDEP will not approve the extra capacity until the Act537 Planning is completed. Mr. Chambers informed the Board that there is also a discussion regarding Membrane Technology and the DARA Board is currently evaluating whether a conventional expansion or membrane system is a better fit.
I/I Reduction Program
Mr. Gill informed the Board that Gilmore issued a notice of intent to award Standard Pipe Services, LLC. on January 3, 2023, for the Phase 5 Caln Interceptor Repairs Project that will involve the Cleaning, Televising, and Grouting for approximately 3,300 linear feet of 24” diameter gravity sewer, the bid also includes an Add-Alternate option for testing/grouting of about 1,500 LF of 8” sanitary sewer lines. Mr. Gill added that a pre-construction meeting was held on March 2, 2023. Insituform Technologies, LLC submitted the required bonds and insurance as per the contract and they began work on September 5, 2023.
Mr. Gill also informed the Board that Gilmore is currently working on assembling the bid package for the 2024 Grouting Project #CAL-01-23. The sewer project will involve the testing of all pipes joints and grouting of joints that fail the test approximately 4,250 linear feet of 8” diameter gravity sewer. Mr. Bickhart informed the Board that October 13th is projected that the bidding process will go live on Penn bid with the anticipated bid Opening November 15, 2023.
Mr. Gill presented to the Board a Quote from Hondru Ford for the Chassis and Baldwin Truck Equipment for the uplift utilizing the CoStars Program for the replacement of Utility Truck S1A as a 2024 expense with expected delivery sometime in 2024. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to authorize staff to proceed with the purchase of the Ford 2024 F-350 Chassis from Hondru Ford and Baldwin Truck Equipment for the uplift in the total amount of $92,917.21 utilizing the CoStars Program. The vote passed 5.0.
Mr. Gill presented to the Board a Quote from Hondru Ford for the Chassis and Baldwin Truck Equipment for the uplift utilizing the CoStars Program for the replacement of Truck S3 for 2024 expense with the delivery expected in mid to late 2024. After discussion, Mrs. Bernard made a motion, seconded by Mr. Schew to authorize the staff to proceed with the purchase of Hondru Ford 2024 F-250 Chassis and Baldwin Truck Equipment for the uplift in the total amount of $60,299.49 utilizing the CoStars Program. The vote passed 5.0.
2024 CTMA Meeting Dates
Mr. Gill presented to the Board the proposed 2024 meeting dates. After discussion the Board agreed to table it at the October 23, 2023 Meeting.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of August 2023 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the August financials, as submitted. The vote passed 5.0.
Penalty Waiver Request Update
Mr. Gill informed the Board that no penalty waiver requests were made for the month of August.
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
There being no further business, Mr. Schew made a motion, seconded by Mrs. Bernard, to adjourn the September 25,2023, meeting at 7:50 pm. The vote passed 5.0.