Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 27, 2016
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Denise Miller – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer (Absent)
Mr. Mullin called the meeting to order at 7:00 PM.
Minutes of the May 2016 Meeting
Mr. Mullin called for additions or corrections to the May minutes. There were none. Mr. Contento motioned, seconded by Mr. Chambers, to adopt the May 2016 minutes as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments.
Ryan Edginton of 1420 Balmoral Road in the Kings Grant Development – Mr. Edginton stated, that in speaking with Mr. Honan regarding a proposal to relocate an electrical box into the middle of his yard and his concern with the resale value of his home.
Kings Grant Update
Mr. Honan noted that he is in front of the Board tonight to request relief to not move the Peco transformer box. He also noted that the Peco’s cost to relocate it would be approximately $10,000.00-$15,000.00. Mr. Honan said he would agree to Mr. Conteno’s suggestion of a 5 year $3,000.00 maintenance bond to realign it, if there should be a failure. Mr. Dingman suggested an access easement for an additional 4-5 feet, 20 feet from behind the curb toward the house, recognizing that the access agreement would give the Authority the right to remove any trees or shrubs that would need removed. Mr. Edginton stated that he is ok with this recommendation. After Board discussion, the Board directed Mr. Dingman to meet with Mr. Edginton and Mr. Honan tonight to review the transformer. The Board also asked Mr. Honan to draw up easement documents for Mr. Edginton’s property.
Dogwood/Scott Drive Project Update
Mr. Gill requested approval and authorization to mail the July 25, 2016 public meeting letter. Board consensus approved the letter and the mailing. Mr. Gill noted staff is continuing to work on the easement documents that would be sent to the residents.
Dwell Project Update
Mr. Gill presented Mr. Dingman’s Dwell Sanitary Sewer Plan review letter (2) dated June 2, 2016. Mr. Gill also noted that Dwell sent in a request for a one-year price guarantee extension, and a June 21, 2016 response email from Mr. Pompo. He also noted that Mr. Pompo will work with the Developer’s Attorney to draft up a second amendment to the agreement and present it at the July meeting.
The Hills at Thorndale Woods Update
Mr. Gill noted a meeting was held with The Hills at Thorndale Woods in reference to the extension letter they submitted to the Authority in reference to extending their agreement. As part of the meeting they agreed to give the Township $137,550.00, which was due after their Planning Module was approved, and agreed to reimburse the Authority $118,485.00 for the South Bailey job. Mr. Gill also noted they asked to have 6 C. put in the agreement, which gives them first right of refusal. “Nothing set forth in this First Amendment will preclude Southdown from requesting a further extension of time for payment of the balance of the Southdown Sewer Contribution under Paragraph 2.A.(4) of the Agreement, provided that: (1) such a request is made at least ninety (90) days in advance of June 30, 2017; (2) the request is limited to an additional one year period; and (3) Southdown is in full compliance with all the terms of the Agreement and this First Amendment. The Authority’s decision will be in accordance with the best interest of the Authority and its users at the time, and any approval will not be unreasonably withheld”. Mr. Contento had concern as to whether there should be an inflationary factor on the 1.2 million. The Board agreed to re-negotiate an inflationary factor after a year. After further Board discussion, Mr. Contento made a motion, seconded by Mrs. Bernard, to authorize the Chairman to sign the First Amendment to Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement with the Hills at Thorndale Woods. Vote passed 5-0.
3229 Walnut Street Fence Encroachment Agreement
Mr. Gill offered an Agreement to Encroach into Sewer Easement between the Authority and George and Julie Bannan of 3229 Walnut Street. In order to install a post and rail fence around their backyard. Mr. Contento made a motion, seconded by Mr. Chambers, to approve the Agreement to Encroach into Sewer Easement for 3229 Walnut Street. Vote passed 5-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of May 2016. After Board discussion, Mr. Contento motioned, seconded by Mrs. Bernard, to approve the financials, as submitted. Vote passed 5-0. Also, reviewed and discussed were delinquency reports reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of in-house commercial collections.
Sewer Late Fee Penalty Waiver Resolution
For Board consideration, Mr. Gill offered Resolution 2016-02-CTMA establishing a policy for the waiver of a sewer penalty effective June 1, 2016. Mr. Gill noted on May 26, 2016 the Township approved Resolution 2016-11 establishing a policy for the waiver of a trash penalty. Mr. Chambers made a motion, seconded by Mr. Contento, accepting Resolution 2016-02-CTMA. Vote passed 5-0.
Directors Report
Mr. Gill presented his May 2016 report and noted current projects which the Department is working on. Mr. Gill noted an advertisement was placed in the Daily Local Newspaper on July 9, 10, and 13, for a Seasonal Employee. He also noted it was put on face book and the township website.
Adjournment
There being no further business, Mr. Contento motioned, seconded by Mr. Chambers, to adjourn the May 2016 meeting
at 9:05 PM. Vote passed 5-0.
Respectfully Submitted,
Denise Miller,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday June 27, 2016
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Denise Miller – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer (Absent)
Mr. Mullin called the meeting to order at 7:00 PM.
Minutes of the May 2016 Meeting
Mr. Mullin called for additions or corrections to the May minutes. There were none. Mr. Contento motioned, seconded by Mr. Chambers, to adopt the May 2016 minutes as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments.
Ryan Edginton of 1420 Balmoral Road in the Kings Grant Development – Mr. Edginton stated, that in speaking with Mr. Honan regarding a proposal to relocate an electrical box into the middle of his yard and his concern with the resale value of his home.
Kings Grant Update
Mr. Honan noted that he is in front of the Board tonight to request relief to not move the Peco transformer box. He also noted that the Peco’s cost to relocate it would be approximately $10,000.00-$15,000.00. Mr. Honan said he would agree to Mr. Conteno’s suggestion of a 5 year $3,000.00 maintenance bond to realign it, if there should be a failure. Mr. Dingman suggested an access easement for an additional 4-5 feet, 20 feet from behind the curb toward the house, recognizing that the access agreement would give the Authority the right to remove any trees or shrubs that would need removed. Mr. Edginton stated that he is ok with this recommendation. After Board discussion, the Board directed Mr. Dingman to meet with Mr. Edginton and Mr. Honan tonight to review the transformer. The Board also asked Mr. Honan to draw up easement documents for Mr. Edginton’s property.
Dogwood/Scott Drive Project Update
Mr. Gill requested approval and authorization to mail the July 25, 2016 public meeting letter. Board consensus approved the letter and the mailing. Mr. Gill noted staff is continuing to work on the easement documents that would be sent to the residents.
Dwell Project Update
Mr. Gill presented Mr. Dingman’s Dwell Sanitary Sewer Plan review letter (2) dated June 2, 2016. Mr. Gill also noted that Dwell sent in a request for a one-year price guarantee extension, and a June 21, 2016 response email from Mr. Pompo. He also noted that Mr. Pompo will work with the Developer’s Attorney to draft up a second amendment to the agreement and present it at the July meeting.
The Hills at Thorndale Woods Update
Mr. Gill noted a meeting was held with The Hills at Thorndale Woods in reference to the extension letter they submitted to the Authority in reference to extending their agreement. As part of the meeting they agreed to give the Township $137,550.00, which was due after their Planning Module was approved, and agreed to reimburse the Authority $118,485.00 for the South Bailey job. Mr. Gill also noted they asked to have 6 C. put in the agreement, which gives them first right of refusal. “Nothing set forth in this First Amendment will preclude Southdown from requesting a further extension of time for payment of the balance of the Southdown Sewer Contribution under Paragraph 2.A.(4) of the Agreement, provided that: (1) such a request is made at least ninety (90) days in advance of June 30, 2017; (2) the request is limited to an additional one year period; and (3) Southdown is in full compliance with all the terms of the Agreement and this First Amendment. The Authority’s decision will be in accordance with the best interest of the Authority and its users at the time, and any approval will not be unreasonably withheld”. Mr. Contento had concern as to whether there should be an inflationary factor on the 1.2 million. The Board agreed to re-negotiate an inflationary factor after a year. After further Board discussion, Mr. Contento made a motion, seconded by Mrs. Bernard, to authorize the Chairman to sign the First Amendment to Sanitary Sewer Capacity Reservation, Contribution and Extension Agreement with the Hills at Thorndale Woods. Vote passed 5-0.
3229 Walnut Street Fence Encroachment Agreement
Mr. Gill offered an Agreement to Encroach into Sewer Easement between the Authority and George and Julie Bannan of 3229 Walnut Street. In order to install a post and rail fence around their backyard. Mr. Contento made a motion, seconded by Mr. Chambers, to approve the Agreement to Encroach into Sewer Easement for 3229 Walnut Street. Vote passed 5-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of May 2016. After Board discussion, Mr. Contento motioned, seconded by Mrs. Bernard, to approve the financials, as submitted. Vote passed 5-0. Also, reviewed and discussed were delinquency reports reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of in-house commercial collections.
Sewer Late Fee Penalty Waiver Resolution
For Board consideration, Mr. Gill offered Resolution 2016-02-CTMA establishing a policy for the waiver of a sewer penalty effective June 1, 2016. Mr. Gill noted on May 26, 2016 the Township approved Resolution 2016-11 establishing a policy for the waiver of a trash penalty. Mr. Chambers made a motion, seconded by Mr. Contento, accepting Resolution 2016-02-CTMA. Vote passed 5-0.
Directors Report
Mr. Gill presented his May 2016 report and noted current projects which the Department is working on. Mr. Gill noted an advertisement was placed in the Daily Local Newspaper on July 9, 10, and 13, for a Seasonal Employee. He also noted it was put on face book and the township website.
Adjournment
There being no further business, Mr. Contento motioned, seconded by Mr. Chambers, to adjourn the May 2016 meeting
at 9:05 PM. Vote passed 5-0.
Respectfully Submitted,
Denise Miller,
Recording Secretary
| june_27_2016_ctma_minutes.pdf |
