REVISED 11/6/2023 2:00 PM
Caln Township
Board of Commissioners Agenda
November 16, 2023 7:30 PM
Hybrid Meeting
Please click here if you'd like to join the webinar remotely: https://us06web.zoom.us/j/84973021174?pwd=qxQRYKMuwFsj0tzFV8on8fO9_xQnfA.EVylo4fSYm4maMt_
Call to Order and Pledge Allegiance to the Flag
Introduction of the Township Manager; Don Vymazal
1. Request for Board Consideration to name Don Vymazal as the Township Secretary starting December 4, 2023
Citizens to be Heard
Township Solicitor – Ms. Camp
3. Request for Board Consideration to Approve and Authorize the Board President to Sign the Pedestrian Access Easement Between Caln Township and Thorndale Real Estate LLC – Lomax Carpet and Tile (K-mart Property Redevelopment-3205 Lincoln Highway)
4. Request for Board Consideration of Conditional Use Decision and Order for Prosperity Investments, LLC – 3025-3035 Zinn Road
Gilmore & Associates – Mr. Bickhart
Building & Life Safety/Public Works – Mr. Stackhouse
1.. Request for Board Consideration to Authorize the Thorndale Volunteer Fire Company to Purchase and Upfit a New 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to Replace the Current Utility and Squad 38, in the Amount of $141,284.00, to Be Paid out of the Fire Capital Fund 31.
2. Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the Amount of $120,000.00 3. Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program, for a Not-to-Exceed Cost of $46,500.00
4. Request for Board Consideration to Authorize Payment Application #3 in the Amount of $170,857.04 Payable to Long’s Asphalt Inc., for the 2023 Road Program Work Completed Through October 27, 2023
5. Request for Board Consideration to Authorize Final Payment Application #4 in the Amount of $27,738.62 Payable to Long’s Asphalt Inc., for the 2023 Road Program
6. Request for Board Consideration to Approve and Authorize the Board President to Sign a One Year Lease Agreement for Griffith Farm Located at 3401 Kings Highway, in the Amount of $31,356.00 Per Annum With the First Payment of $15,678.00 Due and Payable Prior to the Commencement of the Lease Term, and a Second Payment of $15,678.00 Due and Payable on or Before July 1, 2024
Ordinances and Resolutions for Consideration
2. Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds
3. Request for Board Consideration to Approve Resolution 2023-24 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant in the Amount of $42,557.59 to be Used for the Purchase of an Electronic Records Management System (RMS), Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee.
4. Request for Board Consideration to Approve Resolution 2023-25 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant #2 in the Amount of $126,027.62, to be Used for the Purchase of Two (2) Police 2024 Ford Responder Vehicles in 2024, Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee
5. Request for Board Consideration to Approve Resolution 2023-26 Authorizing the Township to Apply for a Statewide Local Share Grant in the Amount of $75,510.00 to be Used for Fire Company Renovations, and Authorize Lisa Swan Finance Director to Execute all Documents and Agreements Between Caln Township and the Commonwealth Financing Authority
Minutes to Approve
Acknowledgement of the Planning Commission Minutes
N/A
Finance Department – Ms. Swan
Board and Commission Updates
Additional Business
Public Comments
Adjournment
Caln Township
Board of Commissioners Agenda
November 16, 2023 7:30 PM
Hybrid Meeting
Please click here if you'd like to join the webinar remotely: https://us06web.zoom.us/j/84973021174?pwd=qxQRYKMuwFsj0tzFV8on8fO9_xQnfA.EVylo4fSYm4maMt_
Call to Order and Pledge Allegiance to the Flag
Introduction of the Township Manager; Don Vymazal
1. Request for Board Consideration to name Don Vymazal as the Township Secretary starting December 4, 2023
Citizens to be Heard
Township Solicitor – Ms. Camp
- Public Hearing – Amending the Caln Township Subdivision and Land Development Ordinance of 1978, as Amended, which is Codified in Chapter 137 of the Caln Code, Specifically to Amend the Administration of Fees Related to Subdivision and Land Development Applications as Outlined in Section 137-13, Titled “FEES” and Section 137-47, Titled “WATER SUPPLY”, Specifically Subparagraph E. “HYDRANTS” to Require the Installation of Fire Hydrants Prior to Construction
3. Request for Board Consideration to Approve and Authorize the Board President to Sign the Pedestrian Access Easement Between Caln Township and Thorndale Real Estate LLC – Lomax Carpet and Tile (K-mart Property Redevelopment-3205 Lincoln Highway)
4. Request for Board Consideration of Conditional Use Decision and Order for Prosperity Investments, LLC – 3025-3035 Zinn Road
Gilmore & Associates – Mr. Bickhart
- Request for Board Consideration to Authorize Payment Application #4 in the Amount of $185,548.43 Payable to Foresite Concepts, LLC for the Reed Street Drainage Improvements Project for Work Completed Through November 6, 2023
Building & Life Safety/Public Works – Mr. Stackhouse
1.. Request for Board Consideration to Authorize the Thorndale Volunteer Fire Company to Purchase and Upfit a New 2024 Chevrolet Silverado 3500HD 4WD Crew Cab Utility Truck to Replace the Current Utility and Squad 38, in the Amount of $141,284.00, to Be Paid out of the Fire Capital Fund 31.
2. Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309015 for the Caln Township Stormwater Capital Improvement Plan, in the Amount of $120,000.00 3. Request for Board Consideration to Approve and Authorize the Board President to Sign Gilmore & Associates PSA #2309031 for the Caln Township MS4 Program, for a Not-to-Exceed Cost of $46,500.00
4. Request for Board Consideration to Authorize Payment Application #3 in the Amount of $170,857.04 Payable to Long’s Asphalt Inc., for the 2023 Road Program Work Completed Through October 27, 2023
5. Request for Board Consideration to Authorize Final Payment Application #4 in the Amount of $27,738.62 Payable to Long’s Asphalt Inc., for the 2023 Road Program
6. Request for Board Consideration to Approve and Authorize the Board President to Sign a One Year Lease Agreement for Griffith Farm Located at 3401 Kings Highway, in the Amount of $31,356.00 Per Annum With the First Payment of $15,678.00 Due and Payable Prior to the Commencement of the Lease Term, and a Second Payment of $15,678.00 Due and Payable on or Before July 1, 2024
Ordinances and Resolutions for Consideration
- Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-07 Adopting Setting the Real Estate Tax Rate for 2024 at 4.088 Mills; the Tax for the Purpose of Purchasing, Maintaining and Operating Fire Apparatus for Fire Protection for 2024 at 0.8800 Mills; the Tax Sufficient for Paying Interest and Principal on Indebtedness of the Township for 2024 at 0.4400 Mills; and to Impose a New Tax for the Purpose of Supporting Ambulance, Rescue and Other Emergency Services Serving the Township, in the Amount of 0.2000 Mills
2. Request for Board Consideration to Authorize the Advertisement of Ordinance 2023-08 Adopting the 2024 Budget for All Funds
3. Request for Board Consideration to Approve Resolution 2023-24 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant in the Amount of $42,557.59 to be Used for the Purchase of an Electronic Records Management System (RMS), Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee.
4. Request for Board Consideration to Approve Resolution 2023-25 Authorizing the Police Department to Apply for a Statewide Local Share Assessment Grant #2 in the Amount of $126,027.62, to be Used for the Purchase of Two (2) Police 2024 Ford Responder Vehicles in 2024, Authorize Police Chief Elias and Finance Director Ms. Swan to Execute All Documents and Agreements Between Caln Township and the Commonwealth Financing Authority, and Authorize the Finance Department to Cut a $100.00 Check for the Application Fee
5. Request for Board Consideration to Approve Resolution 2023-26 Authorizing the Township to Apply for a Statewide Local Share Grant in the Amount of $75,510.00 to be Used for Fire Company Renovations, and Authorize Lisa Swan Finance Director to Execute all Documents and Agreements Between Caln Township and the Commonwealth Financing Authority
Minutes to Approve
- Request for Consideration to Approve the October 26, 2023, Board of Commissioners Meeting Minutes
Acknowledgement of the Planning Commission Minutes
N/A
Finance Department – Ms. Swan
- Request for Consideration to Approve the Accounts Payable Bill List for Checks 51040 to 51125 and Manual Check 296
- Request For Board Consideration to Approve and Authorize the Board President to Sign a 5 Year Contract with the Chester County SPCA
- 2024 Budget Presentation
Board and Commission Updates
- Park and Recreation
- COG
- Municipal Authority
- DARA
- Fire Board
- Historical Commission
- Lincoln Highway
Additional Business
Public Comments
Adjournment
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