Caln Township Board of Commissioners
253 Municipal Drive Thorndale, PA 19372
September 27, 2018 7:30 PM
Call to order and pledge of allegiance.
Attendance – Jennifer Breton-President, George Chambers-Vice President, John Contento-Commissioner, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Kristen Denne-Township Manager/Secretary, Chuck Wilson-Township Treasurer, Kristin Camp-Township Solicitor (Absent), Bryan Kulakowsky-Township Engineer (Absent), and Denise Miller-Assistant Township Secretary.
Citizens to Be Heard
Tony DiSario of 251 Loomis Avenue commented on the progress of the gas station storm damage and the Chester County Sports Arena pool depth. Ms. Denne noted the pool is 5 feet the whole way, and codes is working with the gas station.
Barry Norton of 14 Moore Road strongly urged the Board to consider making the Developer of the Hillview Development move the Moore Road driveway to the north, for safety reasons.
Karen Cholminsky of 404 Municipal Drive had concerns regarding the speeding on Municipal Drive and other roads in the Township. Deputy Chief Rock noted he will place the speed trailer on Municipal Drive and use throughout township roads. He also noted that they previously did a road study on Municipal Road.
Township Solicitor – Ms. Camp
Ms. Camp was not present.
Township Manager-Kristen Denne
Addendum to the Refuse Bid – Ms. Denne noted a bidder at the refuse bid meeting noted that possibly if the township did not do collection four days a week with Friday as a makeup day, it could possibly be a lower bid price. She asked if the Board would be interested in this. Commissioner Young asked “If we amend this and we decide later that we want to stay with the four day, can we then pick the person that is the lowest bidder”? Ms. Denne noted that it would be an addendum which she would write as a bid alternate so you would be able to accept the bid that you wish to. She also noted the motion as “The Board of Commissioners will accept the division of the Township into a maximum of four collection days per week, Monday through Thursday. Trash and Recycling must be completed in each area on its given collection day. Friday will be considered only as a makeup day for holidays and missed collections. The contract is awarded with the intention of multiple collection days. The contractor will submit its schedule to the Township within sixty days of commencement of collection”. She noted this would allow up to a maximum of four days. Commissioner Young noted that “He is ok with it, as long as it just gives us a price and we can reject that if we want to”. Ms. Denne then asked for a motion for a bid alternate to do an addendum to the current bid to allow the Board of Commissioners to accept up to a maximum of four days of collection per week.
Commissioner Breton entertained a motion to allow an addendum to the bid document that would allow for a maximum of four collection days per week. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Vote passed 5-0.
Ms. Denne noted a five minute survey on the township website for resident suggestions, regarding the Capital Improvement Program.
Ms. Denne noted DiRocco Brothers Paving will be working on the road program in the township on October 15. She also noted an extension will be filed with PennDot, in order to use Liquid Fuels money.
Township Engineer-Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky was not present.
Ordinances and Resolutions for Consideration
Resolution 2018-41 Disposition of Township Records as set forth in the Municipal Records Manual – Commissioner Breton entertained a motion to approve Resolution 2018-41 for the Disposition of Township Records. Moved by Commissioner Young and seconded by Commissioner Tindaro. Vote passed 5-0.
Resolution 2018-42 A Resolution acknowledging 2019 Minimum Municipal Obligation for the Non-Uniform Pension Plan – Commissioner Breton entertained a motion to approve Resolution 2018-42 acknowledging the 2019 Minimum Municipal Obligation for the Non-Uniform Pension Plan. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Commissioner Young asked about last year’s number. Ms. Denne noted the police went from $670,139 to $737,038 and the non-uniform went from $212,000 to $187,000. Mr. Wilson noted the police higher amount is from higher salaries, and normal cost are close to 20%. Vote passed 5-0.
Resolution 2018-43 A Resolution acknowledging 2019 Minimum Municipal Obligation for the Police Pension Plan – Commissioner Breton entertained a motion to approve Resolution 2018-43 acknowledging the 2019 Minimum Municipal Obligation for the Police Pension Plan. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Resolution 2018-44 Fee Resolution Amendment – Commissioner Breton entertained a motion to adopt the Fee Resolution as amended. Moved by Commissioner Young and seconded by Commissioner Tindaro. Commissioner Young asked what the change is. He also asked that moving forward any changes be noted for the Board. Ms. Denne noted a $250.00 fee was added for the registration of vacant buildings. Vote passed 5-0.
Directors Reports
Police Department-Chief Elias – On behalf of Chief Elias, Deputy Chief Rock noted a few highlights from their August report, which was previously provided to the Board. He also noted the police hiring process to start on October 14 at Downingtown West High School.
Thorndale Fire Department-Chief Cordisco – Chief Cordisco noted a few highlights from his August report, which was previously provided to the Board. Commissioner Tindaro and President Lois Hall of the Greater Downingtown Business and Professional Women presented Chief Cordisco with a $100.00 check.
Director of Buildings and Life Safety-Mr. Stackhouse – Mr. Stackhouse was absent, however his August report was previously provided to the Board.
Director of Public Works-Mr. Fragale – Mr. Fragale noted a few highlights from his August report which was previously provided to the Board.
Ingleside Golf Manager-Mr. Ward– On behalf of Mr. Ward, Mr. Holsman noted a few highlights from their August report, which was previously provided to the Board.
Finance Department Report-Mr. Wilson
Finance Monthly Report – Mr. Wilson noted a few highlights from his August report, which was previously provided to the Board.
Bill List for Approval – Checks 42259-42337
Commissioner Breton entertained a motion to approve manual general checks 21 and 22, and general checks 42259-42337 noting abstentions from check number 42287 for Commissioner Chambers, 42299 for Commissioner Contento, and 42301 for Commissioner Young. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0, with the abstentions noted.
August 21, 2018 Planning Commission Minutes – Commissioner Breton acknowledged the August 21, 2018 Planning Commission Minutes.
September 13, 2018 Minutes for Approval– Commissioner Breton entertained a motion to accept the September 13, 2018 minutes. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Vote passed 5-0.
Additional Business
Commissioner Young thanked everyone involved with Caln’s 150th events.
Commissioner Tindaro noted they are working on the plaque for Tom DeFrosia.
Public Comments
Commissioner Breton called for public comment. There were none.
Adjournment
Commissioner Breton entertained a motion to adjourn the September 27, 2018 meeting at 8:15 PM. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
253 Municipal Drive Thorndale, PA 19372
September 27, 2018 7:30 PM
Call to order and pledge of allegiance.
Attendance – Jennifer Breton-President, George Chambers-Vice President, John Contento-Commissioner, Joshua Young-Commissioner, Lorraine Tindaro-Commissioner, Kristen Denne-Township Manager/Secretary, Chuck Wilson-Township Treasurer, Kristin Camp-Township Solicitor (Absent), Bryan Kulakowsky-Township Engineer (Absent), and Denise Miller-Assistant Township Secretary.
Citizens to Be Heard
Tony DiSario of 251 Loomis Avenue commented on the progress of the gas station storm damage and the Chester County Sports Arena pool depth. Ms. Denne noted the pool is 5 feet the whole way, and codes is working with the gas station.
Barry Norton of 14 Moore Road strongly urged the Board to consider making the Developer of the Hillview Development move the Moore Road driveway to the north, for safety reasons.
Karen Cholminsky of 404 Municipal Drive had concerns regarding the speeding on Municipal Drive and other roads in the Township. Deputy Chief Rock noted he will place the speed trailer on Municipal Drive and use throughout township roads. He also noted that they previously did a road study on Municipal Road.
Township Solicitor – Ms. Camp
Ms. Camp was not present.
Township Manager-Kristen Denne
Addendum to the Refuse Bid – Ms. Denne noted a bidder at the refuse bid meeting noted that possibly if the township did not do collection four days a week with Friday as a makeup day, it could possibly be a lower bid price. She asked if the Board would be interested in this. Commissioner Young asked “If we amend this and we decide later that we want to stay with the four day, can we then pick the person that is the lowest bidder”? Ms. Denne noted that it would be an addendum which she would write as a bid alternate so you would be able to accept the bid that you wish to. She also noted the motion as “The Board of Commissioners will accept the division of the Township into a maximum of four collection days per week, Monday through Thursday. Trash and Recycling must be completed in each area on its given collection day. Friday will be considered only as a makeup day for holidays and missed collections. The contract is awarded with the intention of multiple collection days. The contractor will submit its schedule to the Township within sixty days of commencement of collection”. She noted this would allow up to a maximum of four days. Commissioner Young noted that “He is ok with it, as long as it just gives us a price and we can reject that if we want to”. Ms. Denne then asked for a motion for a bid alternate to do an addendum to the current bid to allow the Board of Commissioners to accept up to a maximum of four days of collection per week.
Commissioner Breton entertained a motion to allow an addendum to the bid document that would allow for a maximum of four collection days per week. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Vote passed 5-0.
Ms. Denne noted a five minute survey on the township website for resident suggestions, regarding the Capital Improvement Program.
Ms. Denne noted DiRocco Brothers Paving will be working on the road program in the township on October 15. She also noted an extension will be filed with PennDot, in order to use Liquid Fuels money.
Township Engineer-Mr. Kulakowsky
Planning Commission Update – Mr. Kulakowsky was not present.
Ordinances and Resolutions for Consideration
Resolution 2018-41 Disposition of Township Records as set forth in the Municipal Records Manual – Commissioner Breton entertained a motion to approve Resolution 2018-41 for the Disposition of Township Records. Moved by Commissioner Young and seconded by Commissioner Tindaro. Vote passed 5-0.
Resolution 2018-42 A Resolution acknowledging 2019 Minimum Municipal Obligation for the Non-Uniform Pension Plan – Commissioner Breton entertained a motion to approve Resolution 2018-42 acknowledging the 2019 Minimum Municipal Obligation for the Non-Uniform Pension Plan. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Commissioner Young asked about last year’s number. Ms. Denne noted the police went from $670,139 to $737,038 and the non-uniform went from $212,000 to $187,000. Mr. Wilson noted the police higher amount is from higher salaries, and normal cost are close to 20%. Vote passed 5-0.
Resolution 2018-43 A Resolution acknowledging 2019 Minimum Municipal Obligation for the Police Pension Plan – Commissioner Breton entertained a motion to approve Resolution 2018-43 acknowledging the 2019 Minimum Municipal Obligation for the Police Pension Plan. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Resolution 2018-44 Fee Resolution Amendment – Commissioner Breton entertained a motion to adopt the Fee Resolution as amended. Moved by Commissioner Young and seconded by Commissioner Tindaro. Commissioner Young asked what the change is. He also asked that moving forward any changes be noted for the Board. Ms. Denne noted a $250.00 fee was added for the registration of vacant buildings. Vote passed 5-0.
Directors Reports
Police Department-Chief Elias – On behalf of Chief Elias, Deputy Chief Rock noted a few highlights from their August report, which was previously provided to the Board. He also noted the police hiring process to start on October 14 at Downingtown West High School.
Thorndale Fire Department-Chief Cordisco – Chief Cordisco noted a few highlights from his August report, which was previously provided to the Board. Commissioner Tindaro and President Lois Hall of the Greater Downingtown Business and Professional Women presented Chief Cordisco with a $100.00 check.
Director of Buildings and Life Safety-Mr. Stackhouse – Mr. Stackhouse was absent, however his August report was previously provided to the Board.
Director of Public Works-Mr. Fragale – Mr. Fragale noted a few highlights from his August report which was previously provided to the Board.
Ingleside Golf Manager-Mr. Ward– On behalf of Mr. Ward, Mr. Holsman noted a few highlights from their August report, which was previously provided to the Board.
Finance Department Report-Mr. Wilson
Finance Monthly Report – Mr. Wilson noted a few highlights from his August report, which was previously provided to the Board.
Bill List for Approval – Checks 42259-42337
Commissioner Breton entertained a motion to approve manual general checks 21 and 22, and general checks 42259-42337 noting abstentions from check number 42287 for Commissioner Chambers, 42299 for Commissioner Contento, and 42301 for Commissioner Young. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0, with the abstentions noted.
August 21, 2018 Planning Commission Minutes – Commissioner Breton acknowledged the August 21, 2018 Planning Commission Minutes.
September 13, 2018 Minutes for Approval– Commissioner Breton entertained a motion to accept the September 13, 2018 minutes. Moved by Commissioner Chambers and seconded by Commissioner Tindaro. Vote passed 5-0.
Additional Business
Commissioner Young thanked everyone involved with Caln’s 150th events.
Commissioner Tindaro noted they are working on the plaque for Tom DeFrosia.
Public Comments
Commissioner Breton called for public comment. There were none.
Adjournment
Commissioner Breton entertained a motion to adjourn the September 27, 2018 meeting at 8:15 PM. Moved by Commissioner Young and seconded by Commissioner Chambers. Vote passed 5-0.
Respectfully Submitted by,
Denise Miller
Assistant Township Secretary
| commissioners_minutes_9.27.18.pdf |