Caln Township Chester County, Pennsylvania
Board of Commissioners March 27, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President (via Zoom), Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Johnnie Huggins-Director of Public Works Department, Nicole Shannon Manager and Superintendent-Ingleside Golf Course (Absent), Ray Stackhouse-Director of Building and Life Safety, Lisa Swan-Director of Finance and Township Treasurer, and Police Chief Elias.
Professionals Present: Chief Taylor-Thorndale Volunteer Fire Company, and Dereck Dry-Minquas.
Special Guest: N/A
The Board of Commissioners’ (BOC) March 27, 2025, agenda was posted on the Township website, at the Township building on March 25, 2025, and agendas were made available for the public, at the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the March 27, 2025, Board meeting to order at 7:30 PM. Commissioner Mullin then called for the Pledge of Allegiance.
Citizens to be Heard – There were none.
1. Solicitor
1.1 3205 Lincoln Highway Amended Pedestrian Access Easement – Ms. Camp explained that when the former Kmart property was developed, a Pedestrian Access Easement (easement) was recorded; however, during construction the sidewalk went onto the former Kmart’s property. Thorndale Realestate LLC prepared an amended easement outlining the correct easement.
Commissioner Kennedy asked what property is adjoining the easement. Mr. Stackhouse replied that other than the sidewalk along Lincoln Highway, the sidewalk goes down north Bailey Road and abuts Domino’s Pizza and meets the shopping center. Commissioner Kennedy asked if the easement is shared with Domino’s Pizza. Mr. Stackhouse and Ms. Camp replied that it is a private easement.
Tony DiSario asked where the location of the easement was. Ms. Camp replied that it is the former Kmart property, which is currently the Lomax Carpet & Tile store.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign an amended Pedestrian Access Easement for 3205 Lincoln Highway. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Director Reports
2.1 Fire Company – Chief Taylor reported a few highlights from his February 2025 report, which was previously provided to the Board.
Chief Taylor reported a 100 % funded renovation to their radio room funded through a Home Depot Grant, and they will be receiving funds for an annual grant through the offices of the PA State Fire Commissioner for approximately $15,000.00 to replace old equipment.
Commissioner Mullin asked the status of the fund drive. Chief Taylor replied that it is going well and is ongoing.
2.2 Minquas EMS – EMS Executive Director Derek Dry reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Dry reported that call data for the month of February and year end increased by 27% compared to 2024.
2.3 Ingleside Golf Course – Mr. Vymazal explained that Ms. Shannon was unable to attend tonight’s meeting; however, her department’s February 2025 report was previously provided to the Board.
2.4 Public Works – Mr. Huggins reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Huggins explained that the township building lights will be replaced with LED lights and new light structures installed on the building. Ed Souders has started employment with the Public Works Department as an operator. Mr. Souders also has carpentry skills, which will be utilized at the Spackman-Davis Farm.
Board consensus was to approve Commissioner Evans recommendation to install a “Yield to Pedestrian Crossing” sign west of Aldi’s and at the North Bailey Road pedestrian crossing.
Commissioner Kennedy asked when street sweeping begins and how residents will be notified. Mr. Huggins replied that it starts March 31st, and residents are notified through social media, Township website etc.
Commissioner Mullin stated that Mr. Huggins gave him a tour of the public works property as well as the new bathroom facility. Commissioner Mullin encouraged other Commissioners to also take a tour.
2.5 Building & Life Safety – Mr. Stackhouse reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Stackhouse reported that the first single family home in the Hills at Thorndale Woods Development is near completion and the four pack townhomes are under roof. When school is done for the year, the access off South Caln Road will be closed to tie the development utilities into the current poles. Mr. Stackhouse also reported that Civil Service testing for firefighters was held on March 8th, 2025.
2.6 Police Department – Chief Elias reported highlights from his department’s February 2025 report, which was previously provided to the Board.
Chief Elias reported that on two separate occasions in the past month, two individuals were arrested at the Lloyd Farmhouse property for defiant trespassing or criminal mischief. The owner of the property paid for and installed cameras around the property, which are activated directly to the police department. The owner also posted “no trespassing” signs, which are marked in purple paint. Chief Elias also reported that throughout several years of vandalism, the house has become a safety issue.
2.7 Community Enhancement – Ms. A. Swan reported highlights from her department’s February 2025 report, which was previously provided to the Board.
Ms. A. Swan reported that her department continues to schedule the 2025 events. Also, the new play equipment was ordered for Municipal Park.
3. Finance Report – Ms. L. Swan reported highlights from her department’s February 2025 report, which was previously provided to the Board.
3.1 Check List
Commissioner Mullin entertained a motion to approve checks 53722 to 53806 and manual check 113. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 5-0.
4. Township Manager
4.1 Solid Waste Program Recycling Cart Purchase – For Board consideration, Mr. Vymazal offered the purchase of 290-65 gallon recycle carts and 49-95 gallon recycle carts at a cost of $20,803.50. The carts will be used to assist in increasing the collection of recyclables for new residential properties as part of the Township’s single stream recycling program. $20,500.00 of the recycling cart cost will be funded by a PADEP Share grant. The department is also looking for approval to purchase 290-65 Gallon Trash Carts as part of the same order along with spare parts that the department uses to repair any damaged carts and freight at a cost of $20,116.60.
Commissioner Mullin asked if the Township is receiving the same quality of carts as they currently have. Mr. Gill replied that they were able to purchase the same quality of carts before they are discontinued.
Commissioner Mullin entertained a motion to authorize the Board President to sign a $40,920.10 contract with SSI Schaffer Plastics North America for the purchase of trash and recycling carts. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.2 PA Small Water and Sewer Program Grant Support Letter – For Board consideration, Mr. Vymazal presented a letter of support from the Board for the Dogwood/Scott Drive PA Small Water and Sewer Program Grant. The area consists of 14 homes without sewer service.
Commissioner Evans asked if this project is for the 14 homes in the area that are failing. Mr. Gill replied that when CSI proposed a solar farm, they promised new sewer in that neighborhood; however, the project was not developed. The Municipal Authority is proposing a support letter from the Board to submit with their grant application for Phase 2 of the Dogwood/Scott Drive Sewer Program. Mr. Gill stated that the Municipal Authority is requesting $291,000.00, which would be 85% funding for this project.
Commissioner Mullin stated that the Township Planning Commission also provided a letter of support for this project.
Commissioner Mullin entertained a motion to authorize the Board President to sign a letter of support for Commonwealth Financing Authority funding through the PA Department of Community & Economic Development PA Small Water and Sewer Program Grant, for the Dogwood/Scott Drive Phase 2 Sewer Extension. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.3 Lawn Maintenance Bid Award – For Board consideration, Mr. Vymazal offered a $71,400.00 bid From HHF Lawn Care. The snow option in the contract was removed as well as the Amtrack property mowing. Two lawn mowers were purchased, and staff were certified so they could mow the Amtrak property.
Commissioner Mullin stated that the Township has been satisfied with HHF Lawn Care for the past several years of lawn service.
Commissioner Mullin entertained a motion to authorize the Board President to sign a contract with HHF Lawn Care LLC., in the amount of $71,400.00 for 28 cuts per location. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro. The vote passed 5-0.
4.4 Line Striping – For Board consideration, Mr. Vymazal offed a contract for the 2025 Pavement Markings from D.E. Gemmill, in the amount of $18,872.08.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with D.E. Gemmill, in the amount of $18,872.08 for the 2025 pavement markings. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.5 CASD Service Agreement – For Board consideration, Chief Elias presented an amended service agreement drafted by the CASD and reviewed and revised by Ms. Camp. This agreement updates the overtime rates and calls for a minimum of 3 hours per officer per service call, with the third hour used as travel time. Chief Elias stated that the police department may have an increase in service requests due to the school police officer resignations.
Commissioner Mullin entertained a motion to authorize the Board President to sign a General Service Agreement for police security services between CASD and the Caln Township Police Department. Moved by Commissioner Evans and seconded by commissioner Kennedy. The vote passed 5-0.
4.6 Promotion of Police Officers – Chief Elias stated that Officers DiFrancesco and Cabry ranked first and second on the promotion list as approved by the Civil Service Board affective April 6, 2025. Chief Elias requested a ceremonial swearing in for the 2 promoted officers to be held at the April 24, 2025, Board meeting. Board consensus was to approve Chief Elias’ request.
Commissioner Kennedy asked if these promotions leave 2 vacancies on the police force. Chief Elias replied that there are 4 vacancies in 2025, and these 2 promotions will not affect those vacancies.
Commissioner Mullin entertained a motion to promote Officer Samantha DiFrancesco and Officer Michael Cabry to the rank of Corporal effective April 6, 2025, to fill two existing patrol supervisor vacancies. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.7 Purchase of a Police Vehicle – For Board consideration, Chief Elias offered a 2025 Ford Interceptor to be purchased from a car dealership in Montgomery County. This vehicle will replace the 2021 Dodge Charger that was totaled in January 2025. Chief Elias stated that he is currently in negotiations with the Township insurance company’s $21,000.00 payment because of the equipment in the vehicle that cannot be removed.
Commissioner Mullin asked if there were any physical injuries from the vehicle crash. Chief Elias replied that there were no injuries.
Commissioner Mullin entertained a motion to authorize the Township Manager or Chief Elias to sign all documents to purchase a 2025 Ford Police Interceptor in the amount of $56,613.23. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 5-0.
4.8 Tree Maintenance – For Board consideration, Mr. Vymazal offered an hourly rate contract for $10,000.00, to Wills Property Maintenance LLC.
Ms. A. Swan stated that Wills is confident that all the tree work needed will be completed.
Commissioner Kennedy asked if this contract will be reviewed on an annual basis. Ms. A. Swan replied that this contract is just for the first $10,000.00 contract and does not apply to other tree maintenance.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Wills Property Maintenance LLC., in the amount of $10,000.00 for tree maintenance at the Spackman-Davis Farm property. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.8 Drone Workshop – Mr. Stackhouse stated that there are 5 fire staff members certified as drone pilots. The next
step is for them to take a course specifically geared toward emergency service use of drones. They will host a class taught by Delaware State Fire School for 12 staff with a maximum of 15 throughout the county.
For Board consideration, Mr. Stackhouse requested the use of the Spackman-Davis Farm property for their drone certification class on May 17, 2025.
Commissioner Mullin entertained a motion to authorize the use of the Spackman-Davis Farm property for the drone certification class. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.10 $450,000 Grant – Mr. Vymazal stated that the Township was awarded a $450,000.0 grant through the Commonwealth Finance Authority for safety improvements along Lincoln Highway. Focusing on the Wedgewood area of the Eastern portion of Lincoln highway and towards Coatesville High School for the purchase and installation of lighting. Mr. Vymazal also stated that he will also apply for additional funding for Stage 2 of this project. Mr. Vymazal also stated that Staff will apply for the next round of funds.
Mr. Vymazal stated that associated with that but not directly related there was the grant fund through the Delaware Valley Regional Planning Commission managed in part through the Transportation Management of Chester County. This grant will focus on Caln Township, specifically essentially Multimodal Transportation improvements along Lincoln Highway.
4.11 Coatesville CCIU – Mr. Vymazal stated that he attended the March 19 CCIU Pickering Campus Board meeting and there was no direct mention of the Coatesville CCIU. Mr. Vymazal also stated that staff will continue towards a solution that meets the needs of the Community. Commission Mullin stated that it may be wise to attend those meetings when the Coatesville CCIU is on the agenda. Mr. Vymazal replied that he will check the monthly agenda and attend those meetings.
Chief Elias stated that as of March 17, service calls are shy of 300 for the 2025 school year. The number of calls would be larger; however, a new security Director has been hired and has been able to handle some matters without the need for police involvement. Violent acts toward Staff at the facility continue. The greater concern remains a threatto the public when the four walls cannot contain those students. Chief Elias also stated that when meeting with the CCIU Staff in 2024, he has been asked multiple times what calls the police do not want to receive. Chief Elias stated that the police will respond if they feel that they need police service.
Noel Bernard stated her frustration regarding the CCIU.
Adam Thomas of 310 Carlyn Court asked if other Township resources could be used and/or permit wise to put pressure on the CCIU. Mr. Vymazal replied that Staff is exploring other options outside of the traditional mechanisms that are available. If the CCIU wanted to voluntarily present the Township will a check for police services, it would be used towards improving service to the community. Mr. Thomas also asked what the liability would be on the police if the CCIU had an emergency, and the police had a police call. Chief Elias replied that other police department would cover the Township call for them. Mr. Stackhouse replied that the CCIU receives a yearly fire inspection and when he saw a spike in police service calls, he instituted a policy that Staff must be present during their drills. Mr. Stackhouse also replied that the amount of EMS calls for emotional and behavioral disorders exceeds what they respond to at a school located in Caln Township.
Tony DiSario commented on the attacks at the CCIU. Mr. DiSario asked if the Chief knows how many security guards work at the school. Chief Elias replied that he does not know how many security guards work at the school.
Commissioner Kennedy asked the Chief if he thought the presence of police dogs would help. Chief Elias replied that their police department has utilized canine from other police departments in the past.
5. Board Minutes to Approve
5.1 March 13, 2025
Commissioner Mullin entertained a motion to approve March 13, 2025, Board minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. One abstention by Commissioner Young. The vote passed 4-0.
6. Acknowledgement of Planning Commission Minutes
6.1 February 18, 2025
Commissioner Mullin entertained a motion to acknowledge Board receipt of the approved February 18, 2025, Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
7. Additional Business
7.1 Greater Downingtown Women’s Group Proclamation
Commissioner Mullin read and then entertained a motion for the Board to sign and present a proclamation to the Greater Downingtown Women’s Group. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Commissioner Evans asked Ms. A. Swan to explain what the bracket on the website is about. Ms. A. Swan explained that it is a backet to see what business are preferred.
8. Public Comment
8.1 John Hashman owner of the Buchanan Mansion Lounge (Mansion) explained that he renovated the second floor to use as a business and partnered with Dargen Fly Catering. Mr. Hashman stated that he believes that the public thinks his property is part of the Township’s property and that could be why they are trespassing on his property. Mr. Hashman also stated that the first cup on the golf course is on his property.
Mr. Hashman stated that he would like the 20-year-old easement removed, so he can have the 4-car garage back. He would like to work with the Historical Commission to apply for grants to renovate his historic property, and he would like his “single use” changed to “Village District.” Commissioner Young replied that the easement was in place at the time the Township purchased Ingleside Golf Course.
Mr. Hashman stated that his building is not on the Historic Registry. Commissioner Evans explained that the Historical Commission has been working on a Historical Ordinance. Once the Board reviews and approves it then they can apply to become a certified local government. They can then apply for grants for historic properties. Mr. Hashman stated that the mansion is not on the historic registry. Commissioner Evans replied that the State Historic Preservation Office puts less weight in the Historic Registry.
Mr. Vymazal stated that conversations were held in 2024 and. Ms. Camp reviewed the easement and explained that the language would need to be modified if the Board is acceptable to Mr. Hashman change.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn the March 27, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passe 5-0.
Respectfully submitted,
Denise Miller
Assist. Township Secretary
Board of Commissioners March 27, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President (via Zoom), Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Johnnie Huggins-Director of Public Works Department, Nicole Shannon Manager and Superintendent-Ingleside Golf Course (Absent), Ray Stackhouse-Director of Building and Life Safety, Lisa Swan-Director of Finance and Township Treasurer, and Police Chief Elias.
Professionals Present: Chief Taylor-Thorndale Volunteer Fire Company, and Dereck Dry-Minquas.
Special Guest: N/A
The Board of Commissioners’ (BOC) March 27, 2025, agenda was posted on the Township website, at the Township building on March 25, 2025, and agendas were made available for the public, at the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the March 27, 2025, Board meeting to order at 7:30 PM. Commissioner Mullin then called for the Pledge of Allegiance.
Citizens to be Heard – There were none.
1. Solicitor
1.1 3205 Lincoln Highway Amended Pedestrian Access Easement – Ms. Camp explained that when the former Kmart property was developed, a Pedestrian Access Easement (easement) was recorded; however, during construction the sidewalk went onto the former Kmart’s property. Thorndale Realestate LLC prepared an amended easement outlining the correct easement.
Commissioner Kennedy asked what property is adjoining the easement. Mr. Stackhouse replied that other than the sidewalk along Lincoln Highway, the sidewalk goes down north Bailey Road and abuts Domino’s Pizza and meets the shopping center. Commissioner Kennedy asked if the easement is shared with Domino’s Pizza. Mr. Stackhouse and Ms. Camp replied that it is a private easement.
Tony DiSario asked where the location of the easement was. Ms. Camp replied that it is the former Kmart property, which is currently the Lomax Carpet & Tile store.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign an amended Pedestrian Access Easement for 3205 Lincoln Highway. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Director Reports
2.1 Fire Company – Chief Taylor reported a few highlights from his February 2025 report, which was previously provided to the Board.
Chief Taylor reported a 100 % funded renovation to their radio room funded through a Home Depot Grant, and they will be receiving funds for an annual grant through the offices of the PA State Fire Commissioner for approximately $15,000.00 to replace old equipment.
Commissioner Mullin asked the status of the fund drive. Chief Taylor replied that it is going well and is ongoing.
2.2 Minquas EMS – EMS Executive Director Derek Dry reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Dry reported that call data for the month of February and year end increased by 27% compared to 2024.
2.3 Ingleside Golf Course – Mr. Vymazal explained that Ms. Shannon was unable to attend tonight’s meeting; however, her department’s February 2025 report was previously provided to the Board.
2.4 Public Works – Mr. Huggins reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Huggins explained that the township building lights will be replaced with LED lights and new light structures installed on the building. Ed Souders has started employment with the Public Works Department as an operator. Mr. Souders also has carpentry skills, which will be utilized at the Spackman-Davis Farm.
Board consensus was to approve Commissioner Evans recommendation to install a “Yield to Pedestrian Crossing” sign west of Aldi’s and at the North Bailey Road pedestrian crossing.
Commissioner Kennedy asked when street sweeping begins and how residents will be notified. Mr. Huggins replied that it starts March 31st, and residents are notified through social media, Township website etc.
Commissioner Mullin stated that Mr. Huggins gave him a tour of the public works property as well as the new bathroom facility. Commissioner Mullin encouraged other Commissioners to also take a tour.
2.5 Building & Life Safety – Mr. Stackhouse reported highlights from his February 2025 report, which was previously provided to the Board.
Mr. Stackhouse reported that the first single family home in the Hills at Thorndale Woods Development is near completion and the four pack townhomes are under roof. When school is done for the year, the access off South Caln Road will be closed to tie the development utilities into the current poles. Mr. Stackhouse also reported that Civil Service testing for firefighters was held on March 8th, 2025.
2.6 Police Department – Chief Elias reported highlights from his department’s February 2025 report, which was previously provided to the Board.
Chief Elias reported that on two separate occasions in the past month, two individuals were arrested at the Lloyd Farmhouse property for defiant trespassing or criminal mischief. The owner of the property paid for and installed cameras around the property, which are activated directly to the police department. The owner also posted “no trespassing” signs, which are marked in purple paint. Chief Elias also reported that throughout several years of vandalism, the house has become a safety issue.
2.7 Community Enhancement – Ms. A. Swan reported highlights from her department’s February 2025 report, which was previously provided to the Board.
Ms. A. Swan reported that her department continues to schedule the 2025 events. Also, the new play equipment was ordered for Municipal Park.
3. Finance Report – Ms. L. Swan reported highlights from her department’s February 2025 report, which was previously provided to the Board.
3.1 Check List
Commissioner Mullin entertained a motion to approve checks 53722 to 53806 and manual check 113. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 5-0.
4. Township Manager
4.1 Solid Waste Program Recycling Cart Purchase – For Board consideration, Mr. Vymazal offered the purchase of 290-65 gallon recycle carts and 49-95 gallon recycle carts at a cost of $20,803.50. The carts will be used to assist in increasing the collection of recyclables for new residential properties as part of the Township’s single stream recycling program. $20,500.00 of the recycling cart cost will be funded by a PADEP Share grant. The department is also looking for approval to purchase 290-65 Gallon Trash Carts as part of the same order along with spare parts that the department uses to repair any damaged carts and freight at a cost of $20,116.60.
Commissioner Mullin asked if the Township is receiving the same quality of carts as they currently have. Mr. Gill replied that they were able to purchase the same quality of carts before they are discontinued.
Commissioner Mullin entertained a motion to authorize the Board President to sign a $40,920.10 contract with SSI Schaffer Plastics North America for the purchase of trash and recycling carts. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.2 PA Small Water and Sewer Program Grant Support Letter – For Board consideration, Mr. Vymazal presented a letter of support from the Board for the Dogwood/Scott Drive PA Small Water and Sewer Program Grant. The area consists of 14 homes without sewer service.
Commissioner Evans asked if this project is for the 14 homes in the area that are failing. Mr. Gill replied that when CSI proposed a solar farm, they promised new sewer in that neighborhood; however, the project was not developed. The Municipal Authority is proposing a support letter from the Board to submit with their grant application for Phase 2 of the Dogwood/Scott Drive Sewer Program. Mr. Gill stated that the Municipal Authority is requesting $291,000.00, which would be 85% funding for this project.
Commissioner Mullin stated that the Township Planning Commission also provided a letter of support for this project.
Commissioner Mullin entertained a motion to authorize the Board President to sign a letter of support for Commonwealth Financing Authority funding through the PA Department of Community & Economic Development PA Small Water and Sewer Program Grant, for the Dogwood/Scott Drive Phase 2 Sewer Extension. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.3 Lawn Maintenance Bid Award – For Board consideration, Mr. Vymazal offered a $71,400.00 bid From HHF Lawn Care. The snow option in the contract was removed as well as the Amtrack property mowing. Two lawn mowers were purchased, and staff were certified so they could mow the Amtrak property.
Commissioner Mullin stated that the Township has been satisfied with HHF Lawn Care for the past several years of lawn service.
Commissioner Mullin entertained a motion to authorize the Board President to sign a contract with HHF Lawn Care LLC., in the amount of $71,400.00 for 28 cuts per location. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro. The vote passed 5-0.
4.4 Line Striping – For Board consideration, Mr. Vymazal offed a contract for the 2025 Pavement Markings from D.E. Gemmill, in the amount of $18,872.08.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with D.E. Gemmill, in the amount of $18,872.08 for the 2025 pavement markings. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.5 CASD Service Agreement – For Board consideration, Chief Elias presented an amended service agreement drafted by the CASD and reviewed and revised by Ms. Camp. This agreement updates the overtime rates and calls for a minimum of 3 hours per officer per service call, with the third hour used as travel time. Chief Elias stated that the police department may have an increase in service requests due to the school police officer resignations.
Commissioner Mullin entertained a motion to authorize the Board President to sign a General Service Agreement for police security services between CASD and the Caln Township Police Department. Moved by Commissioner Evans and seconded by commissioner Kennedy. The vote passed 5-0.
4.6 Promotion of Police Officers – Chief Elias stated that Officers DiFrancesco and Cabry ranked first and second on the promotion list as approved by the Civil Service Board affective April 6, 2025. Chief Elias requested a ceremonial swearing in for the 2 promoted officers to be held at the April 24, 2025, Board meeting. Board consensus was to approve Chief Elias’ request.
Commissioner Kennedy asked if these promotions leave 2 vacancies on the police force. Chief Elias replied that there are 4 vacancies in 2025, and these 2 promotions will not affect those vacancies.
Commissioner Mullin entertained a motion to promote Officer Samantha DiFrancesco and Officer Michael Cabry to the rank of Corporal effective April 6, 2025, to fill two existing patrol supervisor vacancies. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.7 Purchase of a Police Vehicle – For Board consideration, Chief Elias offered a 2025 Ford Interceptor to be purchased from a car dealership in Montgomery County. This vehicle will replace the 2021 Dodge Charger that was totaled in January 2025. Chief Elias stated that he is currently in negotiations with the Township insurance company’s $21,000.00 payment because of the equipment in the vehicle that cannot be removed.
Commissioner Mullin asked if there were any physical injuries from the vehicle crash. Chief Elias replied that there were no injuries.
Commissioner Mullin entertained a motion to authorize the Township Manager or Chief Elias to sign all documents to purchase a 2025 Ford Police Interceptor in the amount of $56,613.23. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 5-0.
4.8 Tree Maintenance – For Board consideration, Mr. Vymazal offered an hourly rate contract for $10,000.00, to Wills Property Maintenance LLC.
Ms. A. Swan stated that Wills is confident that all the tree work needed will be completed.
Commissioner Kennedy asked if this contract will be reviewed on an annual basis. Ms. A. Swan replied that this contract is just for the first $10,000.00 contract and does not apply to other tree maintenance.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Wills Property Maintenance LLC., in the amount of $10,000.00 for tree maintenance at the Spackman-Davis Farm property. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
4.8 Drone Workshop – Mr. Stackhouse stated that there are 5 fire staff members certified as drone pilots. The next
step is for them to take a course specifically geared toward emergency service use of drones. They will host a class taught by Delaware State Fire School for 12 staff with a maximum of 15 throughout the county.
For Board consideration, Mr. Stackhouse requested the use of the Spackman-Davis Farm property for their drone certification class on May 17, 2025.
Commissioner Mullin entertained a motion to authorize the use of the Spackman-Davis Farm property for the drone certification class. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
4.10 $450,000 Grant – Mr. Vymazal stated that the Township was awarded a $450,000.0 grant through the Commonwealth Finance Authority for safety improvements along Lincoln Highway. Focusing on the Wedgewood area of the Eastern portion of Lincoln highway and towards Coatesville High School for the purchase and installation of lighting. Mr. Vymazal also stated that he will also apply for additional funding for Stage 2 of this project. Mr. Vymazal also stated that Staff will apply for the next round of funds.
Mr. Vymazal stated that associated with that but not directly related there was the grant fund through the Delaware Valley Regional Planning Commission managed in part through the Transportation Management of Chester County. This grant will focus on Caln Township, specifically essentially Multimodal Transportation improvements along Lincoln Highway.
4.11 Coatesville CCIU – Mr. Vymazal stated that he attended the March 19 CCIU Pickering Campus Board meeting and there was no direct mention of the Coatesville CCIU. Mr. Vymazal also stated that staff will continue towards a solution that meets the needs of the Community. Commission Mullin stated that it may be wise to attend those meetings when the Coatesville CCIU is on the agenda. Mr. Vymazal replied that he will check the monthly agenda and attend those meetings.
Chief Elias stated that as of March 17, service calls are shy of 300 for the 2025 school year. The number of calls would be larger; however, a new security Director has been hired and has been able to handle some matters without the need for police involvement. Violent acts toward Staff at the facility continue. The greater concern remains a threatto the public when the four walls cannot contain those students. Chief Elias also stated that when meeting with the CCIU Staff in 2024, he has been asked multiple times what calls the police do not want to receive. Chief Elias stated that the police will respond if they feel that they need police service.
Noel Bernard stated her frustration regarding the CCIU.
Adam Thomas of 310 Carlyn Court asked if other Township resources could be used and/or permit wise to put pressure on the CCIU. Mr. Vymazal replied that Staff is exploring other options outside of the traditional mechanisms that are available. If the CCIU wanted to voluntarily present the Township will a check for police services, it would be used towards improving service to the community. Mr. Thomas also asked what the liability would be on the police if the CCIU had an emergency, and the police had a police call. Chief Elias replied that other police department would cover the Township call for them. Mr. Stackhouse replied that the CCIU receives a yearly fire inspection and when he saw a spike in police service calls, he instituted a policy that Staff must be present during their drills. Mr. Stackhouse also replied that the amount of EMS calls for emotional and behavioral disorders exceeds what they respond to at a school located in Caln Township.
Tony DiSario commented on the attacks at the CCIU. Mr. DiSario asked if the Chief knows how many security guards work at the school. Chief Elias replied that he does not know how many security guards work at the school.
Commissioner Kennedy asked the Chief if he thought the presence of police dogs would help. Chief Elias replied that their police department has utilized canine from other police departments in the past.
5. Board Minutes to Approve
5.1 March 13, 2025
Commissioner Mullin entertained a motion to approve March 13, 2025, Board minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. One abstention by Commissioner Young. The vote passed 4-0.
6. Acknowledgement of Planning Commission Minutes
6.1 February 18, 2025
Commissioner Mullin entertained a motion to acknowledge Board receipt of the approved February 18, 2025, Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
7. Additional Business
7.1 Greater Downingtown Women’s Group Proclamation
Commissioner Mullin read and then entertained a motion for the Board to sign and present a proclamation to the Greater Downingtown Women’s Group. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Commissioner Evans asked Ms. A. Swan to explain what the bracket on the website is about. Ms. A. Swan explained that it is a backet to see what business are preferred.
8. Public Comment
8.1 John Hashman owner of the Buchanan Mansion Lounge (Mansion) explained that he renovated the second floor to use as a business and partnered with Dargen Fly Catering. Mr. Hashman stated that he believes that the public thinks his property is part of the Township’s property and that could be why they are trespassing on his property. Mr. Hashman also stated that the first cup on the golf course is on his property.
Mr. Hashman stated that he would like the 20-year-old easement removed, so he can have the 4-car garage back. He would like to work with the Historical Commission to apply for grants to renovate his historic property, and he would like his “single use” changed to “Village District.” Commissioner Young replied that the easement was in place at the time the Township purchased Ingleside Golf Course.
Mr. Hashman stated that his building is not on the Historic Registry. Commissioner Evans explained that the Historical Commission has been working on a Historical Ordinance. Once the Board reviews and approves it then they can apply to become a certified local government. They can then apply for grants for historic properties. Mr. Hashman stated that the mansion is not on the historic registry. Commissioner Evans replied that the State Historic Preservation Office puts less weight in the Historic Registry.
Mr. Vymazal stated that conversations were held in 2024 and. Ms. Camp reviewed the easement and explained that the language would need to be modified if the Board is acceptable to Mr. Hashman change.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn the March 27, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passe 5-0.
Respectfully submitted,
Denise Miller
Assist. Township Secretary
