Caln Township
Chester County, Pennsylvania
Board of Commissioners Minutes
March 12, 2026
Call to Order and Salute to the Flag – Commissioner Young called the March 12, 2026, meeting to order at 7:30 PM. Commissioner Young then called for the Pledge of Allegiance to the Flag.
Caln Township Board Members: Joshua Young-President, Mark Evans-Vice-President, Jane KennedyCommissioner, Paul Mullin-Commissioner, and Adam Thomas-Commissioner.
Staff Members Present: Don Vymazal-Township Manager & Secretary, Abbey Swan-Assist. Township Manager
& Secretary, Lisa Swan–Finance Director, and Deputy Police Chief Barber.
Township Consultants Present: None.
Special Guest: None.
The Board of Commissioners’ (BOCs) March 12, 2026, agenda was posted on the Township website, and at the Township Building on March 11, 2026. Agendas were made available for the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2025.
Commissioner Young called March 12, 2026, Board Workshop to order and then called for the Salute to the Flag. Commissioner Young then asked the attendees to remain standing in honor of Corporal Timothy O’Conner. The Board would also like to send their condolences to Corporal Timothy O’Conner’s family. The Board would also like to keep the Township Police in their thoughts and thanked them for keeping the community safe.
Commissioner Young stated that there was an Executive Session prior to tonight's meeting regarding legal, property and
personnel matters.
Citizens by request – None.
1. Township Manager
1.1 2026 Street Sweeping Program – Mr. Vymazal presented three quotes received for the 2026-2027 Street Sweeping Program. Commissioner Evans asked if there are delivery and pickup charges with the vendor Steward-Amos Equipment. Mr. Vymazal stated that he will confirm if those costs are in total rental fee.
1.2 Township Website Provider – Ms. Swan explained that the current website provider cannot meet the 2027 ADA requirements or provide the maintenance and support what the Township requires. After a lengthy research process, Ms. A. Swan recommends Board consideration of two website providers that are suitable for Township needs.
Commissioner Kennedy asked if staff could apply for a grant to cover this expense. Mr. Vymazal explained that there may be a possibility of going through LSA through DCED; however, it may compete against planned applications from the Fire Department, Police, and Administration. Commissioner Kennedy also asked about insurance and cyber security. Mr. Vymazal explained that we would require cyber security provisions to be built into any updatedwebsite. Commissioner Thomas stated that easy access and more information on the website would elevate staff for doing research to obtain information. Ms. A. Swan explained that more information will be added to the website regarding ticket sales and volunteer applications that would directly be submitted to staff. Commissioner Thomas also asked if other departments could use this for their permits and applications. Ms. A. Swan replied that this application is not included in any of the proposals; however additional modules can be considered that could
provide integrated service. Commissioner Evans asked what the current website cost is. Ms. A Swan replied that it is approximately $400.00 per year. Commissioner Young would like this item added to the March 26, 2026 Board agenda.
Resident Vince Rose asked what other Municipalities are using. Ms. A. Swan replied that the majority of Chester County Municipalities are using Civic Plus, which costs $88,900.00.
Resident Marc Fox commented on the price from Civic Plus. Commissioner Young stated clarified that the $88,900.00 paid over 5-years.
1.3 DARA Intermunicipal Agreement-Seventh Amendment – Mr. Vymazal explained that it is required that all Municipalities sign off on the agreement when sewer capacity is transferred. At this time the Township has sufficient capacity for the current development. Mr. Vymazal further explained that this agreement states that there is no need to purchase additional capacity. Commissioner Mullin explained that the Municipal Drive pump station has the ability to divert capacity to the Coatesville treatment facility. Once the DARA expansion is complete, the Township will have additional capacity, if needed, at a much lower cost.
Resident Mark DeYoung asked if Mainline Health needs sewer capacity for their new facility. Mr. Vymazal replied that their sewer capacity is surprisingly low for what their facility is. Commissioner Young explained that the Coatesville treatment facility has the capacity to handle approved developments in the Township. Commissioner Kennedy asked if the Township could buy back capacity if needed. Commissioner Mullin replied that East Caln’s price is too high.
1.4 Liquid Fuels Independent Bank Account – Mr. Vymazal explained that during the last liquid fuels audit, the Commonwealth strongly suggested that the Township open a separate account for the Township Liquid Fuel funds. This would make the funds easily identified on what the funds are used for. Ms. L. Swan explained that the Township would receive approximately $12,000.00 to $16,000.00 in annual interest if the Township also opened a separate account for PLIGHT.
1.5 2026 Town Tour – Caln Meetinghouse – Mr. Vymazal explained that Caln Township is partnering with Chester County’s Town Tour Program on June 18, 2026. The Township chose theQuaker Meeting House on Caln Meetinghouse Road. The Quaker Meeting House is the oldest structure in Chester County. Commissioner Evans stated that the Spackman-Davis Farm also was, previously, on the County’s tour.
1.6 300 North Bailey Road Property Acquisition Agreement – For Board consideration Mr. Vymazal explained that the Township has negotiated terms for the purchase of an 8,278 square foot building and 3.3 acres at 300 North -Bailey Road. This property abuts the Township owned Ingleside Golf Course. Mr. Vymazal stated that on the Boards recommendation, he is researching on leasing the property to a restaurant, which is why the Township will be purchasing the kitchen equipment and restaurant furniture in a separate agreement.
Resident Tony DiSario asked if the building will be leased or what if a suitable tenant cannot be found. Mr. Vymazal explained that the building could also be used as a community center or township office space as the community continues to grow.
Resident Vince Rose asked the purchase amount of the property and dwelling and what funds are being used. Mr. Vymazal replied that the cost is $925,000.00 and that Cash Reserve will be used for the purchase. Any funding allocated toward the purchase will be paid back to the township with interest. Mr. Rose recommended a public hearing on the purchase of this property.
Resident Licia Carini is in favor of the purchase of this property.
Resident Mark DeYoung has concerns with purchasing the property to lease as a restaurant. Mr. DeYoung also recommended the township develop a full business plan and host a public meeting on the purchase of this property.
Resident Cheryl Spaulding is in favor of the purchase of this property. She agrees with Mr. Vymazal on his ideas for the use of this property.
Commissioner Young entertained a motion to acquire 3.3 acres of property located at 300 North Bailey Road. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 4-1 with Commissioner Young voting nae.
2. Board Minutes to Approve
2.1 February 26, 2026
Commissioner Young entertained a motion to approve February 26, 2026, Board minutes. Commissioner Mullin asked that these minutes be tabled until the March 26, 2026, Board meeting.
3. Finance Department
3.1 Check List Approval
Commissioner Young entertained a motion to approve checks 55480-55566. Moved by Commissioner Mullin and seconded by Commissioner Kennedy. The vote passed 5-0.
4. Summary by Applicable Board Liaison
4.1 Parks and Recreation Board – Commissioner Kennedy reported on Township future events. Commissioner Kennedy
stated that the Easter Egg hunt on April 4 will feature a special needs hunt. Commissioner Evans recommended a Phillies
bus trip.
4.2 COG – Commissioner Kennedy reported on marketing the COG’s $2,500.00 scholarship.
4.3 Municipal Authority/DARA – Commissioner Mullin reported that CTMA held a Special Meeting on March 3rd following the cancellation of scheduled meetings in January and February due to inclement weather. The Kings Grant pump station electric upgrade was approved and is moving forward. CTMA was awarded funding through the PA Small Water and Sewer Program Grant for $105,000.00 to support a sewer line extension for the Dogwood Lane and Scott Drive neighborhood. Commissioner Mullin reported that DARA continues to work on their expansion project.
4.4 Fire Board – None.
4.5 Historical Commission – Commissioner Evans reported that their February meeting was cancelled so they could attend the Parkesburg Borough Historical Commission meeting. Discussion was held on what both Historical Commissions are discussing in their meetings. Also, if each of the Commissioner could help each other.
4.6 Lincoln Highway – Commissioner Thomas reported that there was no meeting in February. The March meeting will have discussion on ongoing Lincoln Highway studies will have pedestrian and traffic safety.
5. Additional Business
Resident Mark DeYoung asked why Commissioner Young voted “nae” on the motion to purchase the 300 North Bailey Road property. Commissioner Young replied that he does think that there is enough of a plan to vote “yea.” Mr. DeYoung stated that it was said that the funds for the purchase of this property is coming from the cash reserve, which is taxpayer money.
Commissioner Thomas stated the property will be an important Township asset and the purchase is a step towards
the future of Caln Township.
6. Public Comment – None.
7. Adjournment
Commissioner Young entertained a motion to adjourn the March 12, 2026, Board workshop meeting, at 8:23
PM. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Submitted by,
Denise Miller
Executive Associate
Chester County, Pennsylvania
Board of Commissioners Minutes
March 12, 2026
Call to Order and Salute to the Flag – Commissioner Young called the March 12, 2026, meeting to order at 7:30 PM. Commissioner Young then called for the Pledge of Allegiance to the Flag.
Caln Township Board Members: Joshua Young-President, Mark Evans-Vice-President, Jane KennedyCommissioner, Paul Mullin-Commissioner, and Adam Thomas-Commissioner.
Staff Members Present: Don Vymazal-Township Manager & Secretary, Abbey Swan-Assist. Township Manager
& Secretary, Lisa Swan–Finance Director, and Deputy Police Chief Barber.
Township Consultants Present: None.
Special Guest: None.
The Board of Commissioners’ (BOCs) March 12, 2026, agenda was posted on the Township website, and at the Township Building on March 11, 2026. Agendas were made available for the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2025.
Commissioner Young called March 12, 2026, Board Workshop to order and then called for the Salute to the Flag. Commissioner Young then asked the attendees to remain standing in honor of Corporal Timothy O’Conner. The Board would also like to send their condolences to Corporal Timothy O’Conner’s family. The Board would also like to keep the Township Police in their thoughts and thanked them for keeping the community safe.
Commissioner Young stated that there was an Executive Session prior to tonight's meeting regarding legal, property and
personnel matters.
Citizens by request – None.
1. Township Manager
1.1 2026 Street Sweeping Program – Mr. Vymazal presented three quotes received for the 2026-2027 Street Sweeping Program. Commissioner Evans asked if there are delivery and pickup charges with the vendor Steward-Amos Equipment. Mr. Vymazal stated that he will confirm if those costs are in total rental fee.
1.2 Township Website Provider – Ms. Swan explained that the current website provider cannot meet the 2027 ADA requirements or provide the maintenance and support what the Township requires. After a lengthy research process, Ms. A. Swan recommends Board consideration of two website providers that are suitable for Township needs.
Commissioner Kennedy asked if staff could apply for a grant to cover this expense. Mr. Vymazal explained that there may be a possibility of going through LSA through DCED; however, it may compete against planned applications from the Fire Department, Police, and Administration. Commissioner Kennedy also asked about insurance and cyber security. Mr. Vymazal explained that we would require cyber security provisions to be built into any updatedwebsite. Commissioner Thomas stated that easy access and more information on the website would elevate staff for doing research to obtain information. Ms. A. Swan explained that more information will be added to the website regarding ticket sales and volunteer applications that would directly be submitted to staff. Commissioner Thomas also asked if other departments could use this for their permits and applications. Ms. A. Swan replied that this application is not included in any of the proposals; however additional modules can be considered that could
provide integrated service. Commissioner Evans asked what the current website cost is. Ms. A Swan replied that it is approximately $400.00 per year. Commissioner Young would like this item added to the March 26, 2026 Board agenda.
Resident Vince Rose asked what other Municipalities are using. Ms. A. Swan replied that the majority of Chester County Municipalities are using Civic Plus, which costs $88,900.00.
Resident Marc Fox commented on the price from Civic Plus. Commissioner Young stated clarified that the $88,900.00 paid over 5-years.
1.3 DARA Intermunicipal Agreement-Seventh Amendment – Mr. Vymazal explained that it is required that all Municipalities sign off on the agreement when sewer capacity is transferred. At this time the Township has sufficient capacity for the current development. Mr. Vymazal further explained that this agreement states that there is no need to purchase additional capacity. Commissioner Mullin explained that the Municipal Drive pump station has the ability to divert capacity to the Coatesville treatment facility. Once the DARA expansion is complete, the Township will have additional capacity, if needed, at a much lower cost.
Resident Mark DeYoung asked if Mainline Health needs sewer capacity for their new facility. Mr. Vymazal replied that their sewer capacity is surprisingly low for what their facility is. Commissioner Young explained that the Coatesville treatment facility has the capacity to handle approved developments in the Township. Commissioner Kennedy asked if the Township could buy back capacity if needed. Commissioner Mullin replied that East Caln’s price is too high.
1.4 Liquid Fuels Independent Bank Account – Mr. Vymazal explained that during the last liquid fuels audit, the Commonwealth strongly suggested that the Township open a separate account for the Township Liquid Fuel funds. This would make the funds easily identified on what the funds are used for. Ms. L. Swan explained that the Township would receive approximately $12,000.00 to $16,000.00 in annual interest if the Township also opened a separate account for PLIGHT.
1.5 2026 Town Tour – Caln Meetinghouse – Mr. Vymazal explained that Caln Township is partnering with Chester County’s Town Tour Program on June 18, 2026. The Township chose theQuaker Meeting House on Caln Meetinghouse Road. The Quaker Meeting House is the oldest structure in Chester County. Commissioner Evans stated that the Spackman-Davis Farm also was, previously, on the County’s tour.
1.6 300 North Bailey Road Property Acquisition Agreement – For Board consideration Mr. Vymazal explained that the Township has negotiated terms for the purchase of an 8,278 square foot building and 3.3 acres at 300 North -Bailey Road. This property abuts the Township owned Ingleside Golf Course. Mr. Vymazal stated that on the Boards recommendation, he is researching on leasing the property to a restaurant, which is why the Township will be purchasing the kitchen equipment and restaurant furniture in a separate agreement.
Resident Tony DiSario asked if the building will be leased or what if a suitable tenant cannot be found. Mr. Vymazal explained that the building could also be used as a community center or township office space as the community continues to grow.
Resident Vince Rose asked the purchase amount of the property and dwelling and what funds are being used. Mr. Vymazal replied that the cost is $925,000.00 and that Cash Reserve will be used for the purchase. Any funding allocated toward the purchase will be paid back to the township with interest. Mr. Rose recommended a public hearing on the purchase of this property.
Resident Licia Carini is in favor of the purchase of this property.
Resident Mark DeYoung has concerns with purchasing the property to lease as a restaurant. Mr. DeYoung also recommended the township develop a full business plan and host a public meeting on the purchase of this property.
Resident Cheryl Spaulding is in favor of the purchase of this property. She agrees with Mr. Vymazal on his ideas for the use of this property.
Commissioner Young entertained a motion to acquire 3.3 acres of property located at 300 North Bailey Road. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 4-1 with Commissioner Young voting nae.
2. Board Minutes to Approve
2.1 February 26, 2026
Commissioner Young entertained a motion to approve February 26, 2026, Board minutes. Commissioner Mullin asked that these minutes be tabled until the March 26, 2026, Board meeting.
3. Finance Department
3.1 Check List Approval
Commissioner Young entertained a motion to approve checks 55480-55566. Moved by Commissioner Mullin and seconded by Commissioner Kennedy. The vote passed 5-0.
4. Summary by Applicable Board Liaison
4.1 Parks and Recreation Board – Commissioner Kennedy reported on Township future events. Commissioner Kennedy
stated that the Easter Egg hunt on April 4 will feature a special needs hunt. Commissioner Evans recommended a Phillies
bus trip.
4.2 COG – Commissioner Kennedy reported on marketing the COG’s $2,500.00 scholarship.
4.3 Municipal Authority/DARA – Commissioner Mullin reported that CTMA held a Special Meeting on March 3rd following the cancellation of scheduled meetings in January and February due to inclement weather. The Kings Grant pump station electric upgrade was approved and is moving forward. CTMA was awarded funding through the PA Small Water and Sewer Program Grant for $105,000.00 to support a sewer line extension for the Dogwood Lane and Scott Drive neighborhood. Commissioner Mullin reported that DARA continues to work on their expansion project.
4.4 Fire Board – None.
4.5 Historical Commission – Commissioner Evans reported that their February meeting was cancelled so they could attend the Parkesburg Borough Historical Commission meeting. Discussion was held on what both Historical Commissions are discussing in their meetings. Also, if each of the Commissioner could help each other.
4.6 Lincoln Highway – Commissioner Thomas reported that there was no meeting in February. The March meeting will have discussion on ongoing Lincoln Highway studies will have pedestrian and traffic safety.
5. Additional Business
Resident Mark DeYoung asked why Commissioner Young voted “nae” on the motion to purchase the 300 North Bailey Road property. Commissioner Young replied that he does think that there is enough of a plan to vote “yea.” Mr. DeYoung stated that it was said that the funds for the purchase of this property is coming from the cash reserve, which is taxpayer money.
Commissioner Thomas stated the property will be an important Township asset and the purchase is a step towards
the future of Caln Township.
6. Public Comment – None.
7. Adjournment
Commissioner Young entertained a motion to adjourn the March 12, 2026, Board workshop meeting, at 8:23
PM. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Submitted by,
Denise Miller
Executive Associate
